Office of the City Manager CONSENT CALENDAR April 18, 2006 To: Honorable Mayor and Members of the City Council From: Phil Kamlarz, City Manager Submitted by: Marc Seleznow, Director, Parks Recreation & Waterfront Subject: Grant: Land and Water Conservation Fund RECOMMENDATION Adopt a Resolution authorizing the City Manager to submit a grant application to the federal Land and Water Conservation Fund (LWCF) in an amount not to exceed $480,000; to accept the grant; to execute resultant revenue agreements and amendments; and authorize the implementation of the projects and appropriation of funding for related expenses, subject to securing the grant. FINANCIAL IMPLICATIONS The funding for the Gilman Street Playing Fields Project totals $5 million and comes from three State Proposition 40 grant programs: Urban Parks Act of 2001; California Youth Soccer and Recreational Facilities Program; and the Urban Parks and Healthy Communities Program. These funds are insufficient, however, to complete the buildout of the project. The LWCF grant program requires a 50% cash match, which will come from the State grants totaling $5 million or from the JPA cities. If the grant is awarded, an increase in expenditure authority will be required through an amendment to the Appropriations Ordinance. CURRENT SITUATION AND ITS EFFECTS The National Park Service of the U.S. Department of the Interior has announced that $480,000 in funding is available through the LWCF for projects in Northern California for Fiscal Year 2007. The application is due on May 1, 2006 and the outcome of the grant application process is expected by November 2006. BACKGROUND In 2003, the City of Berkeley joined a five-city joint powers agreement (JPA) with Albany, El Cerrito, Emeryville, and Richmond to develop and operate the Gilman Street Playing Fields project. As of October 2005, the project has received $5 million in state grants to construct the fields. These funds are insufficient to complete the entire project and therefore the JPA cities have committed to seeking additional grant funding as opportunities present themselves. 2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-7000 ● TDD: (510) 981-6903 ● Fax: (510) 981-7099 E-Mail: email@example.com Website: http://www.ci.berkeley.ca.us/manager Grant Application: Land and Water Conservation Fund CONSENT CALENDAR April 18, 2006 RATIONALE FOR RECOMMENDATION Because the Gilman project can potentially use the existing $5 million in state grants as matching funds, this grant application will be extremely competitive for this year’s application process. CONTACT PERSON Roger Miller, Senior Management Analyst, 981-6705 Attachments 1: Resolution RESOLUTION NO. –N.S. AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE FEDERAL LAND AND WATER CONSERVATION FUND FOR THE GILMAN STREET PLAYING FIELDS PROJECT; IMPLEMENTATION OF THE PROJECTS; AND APPROPRIATION OF FUNDING FOR RELATED EXPENSES WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing applications by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of applications and the availability of eligible matching funds prior to submission of said applications to the State; and WHEREAS, the proposed Gilman Street Playing Fields Project (“the Project”)is consistent with the Statewide Comprehensive Recreation Resources Plan and the California Outdoor Recreation Plan - 2002; and WHEREAS, the Project must be compatible with the land use plans of those jurisdictions immediately surrounding Project. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Berkeley hereby: 1) approves the filing of an application for Land and Water Conservation Fund assistance; 2) certifies that said agency has matching funds from the following source(s): the California Urban Parks Act of 2001 competitive grant ($3 million), the California Youth Soccer and Recreational Facility competitive grant ($1 million), and the California Urban Parks and Healthy Communities competitive grant ($1 million), or additional funds from the Joint Powers Agreement (JPA) Cities that can finance 100 percent of the Project, half of which will be reimbursed; 3) certifies that the Project is compatible with the land use plans of those jurisdictions immediately surrounding the Project; 4) appoints the City Manager or his designee as agent of the applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project; and 5) authorizes the City Manager to submit a grant application to the Land and Water Conservation Fund in an amount not to exceed $480,000 for the Gilman Street Playing Fields Project; to accept the grant; to execute any resultant revenue agreements and amendments; and authorize the implementation of the projects and appropriation of funding for related expenses, subject to securing the grant. A record signature copy of said agreements and any amendments to be on file in the Office of the City Clerk.