Ladder Policy & Inspection Checklist DNS Electronics [Office or Site Name] Policy Statement It is the goal of DNS Electronics to provide a safe and healthful environment to all employees. It is, therefore, the Company's intention to do all that it can to eliminate the potential for injuries due to falls from faulty portable ladders by providing the proper engineering controls, and on-going inspection programs. In its efforts to accomplish this goal, DNSE has established this policy to protect employees from accidental injuries resulting from faulty ladders. It is mandatory that employees adhere to all aspects of this policy. Furthermore, it is the intention of DNS Electronics to comply with all sections of 29 CFR §1910.25-27 dealing with portable wooden, portable aluminum, and fixed ladders. This policy outlines the proper procedures to be taken when inspecting, maintaining, storing and using portable ladders on the job. It is the responsibility of the supervisor or manager to oversee the implementation and enforcement of this policy. General Guidelines for the Inspection & Use of Ladders 1. Inspection of Ladders a. Ladders must be inspected before each use and also must be formally inspected and documented using the Monthly Ladder Inspection Checklist. b. Each ladder must have a unique identification mark. c. Ladders must be inspected before use and any defect brought to the attention of the manager. d. Defective ladders must be taken out of use immediately and marked to show the defect. Before Each Use Check For: missing rungs wear on rungs or treads loose, cracked, split, cut or decayed rungs warped or sagging stiles cracked, split, cut or decayed stiles sharp edges or slivers on stiles or rungs damaged/worn head or base of stiles insecure or missing metal tie rods loose, broken or missing extension locks defective locks that do not seat properly condition of hinges, swivels and sliding joints signs of unauthorised repairs painted sections which may cover defects All ladders must be inspected using these criteria before each use. Additionally, all ladders must be formally inspected and documented using the Ladder Inspection Checklist found at the end of this policy document. Any ladder that has any defect that would compromise the safety of the ladder must be taken out of service immediately and marked with a red tag bearing the words "DANGEROUS---DO NOT USE". Employees may not make repairs to ladders on their own. Defective ladders, after they have been red-tagged, should be reported by the employee to his/her manager. The manager will decide if the ladder is to be replaced or repaired. If it is decided that the ladder is to be repaired, the DNSE Safety Manager will be informed prior to any repairs being made to assure that the repairs are performed in accordance with OSHA regulations. In most instances, repairs should be made only by the manufacturer. 2. Using Ladders a) Ladders should be placed on flat level ground that has a firm and secure base. b) Ladders should never be placed on boxes, brick or other unstable bases. c) Ladders must never be supported by their bottom rung on a plank. d) When an extension ladder is used the minimum overlap of sections when the ladder is fully extended must be as follows: Extended Length of Ladder Number of Rung Spacing Overlap Up to and including 20 feet (6.1 Four meters) Over 20 feet (6.1 meters) Five e) Ladders should be inclined at a ratio of 1 horizontal: 4 vertical. f) When a ladder has to be erected in the vicinity of a door, the door must be locked shut or secured in the open position. In the latter case a person should be placed on guard. g) The ladder must be faced when descending or ascending and the rungs or stiles firmly gripped. h) Keep shoes and ladder rungs clean and free from oil, grease and mud, water or ice. i) Never overreach or lean backwards when working from a ladder. j) Only one person should be on a ladder at any one time. k) Do not straddle the space between a ladder and any other foothold. l) Do not drop ladders. If it is dropped the ladder must be inspected immediately. m) Ladders must be tied before being used or, if that is not possible, footed by another person while in use. n) Ladders must extend at least 1 metre above a working platform. 3. Transporting Ladders Heavy or long ladder must be carried by two or more persons. When carrying a ladder single handed take special care when passing through doorways and around corners. Always keep the front end high enough to clear a person’s head. Before turning, make sure that both will clear all persons and objects in the vicinity. Never carry a ladder vertically, except for short distances. Be aware of overhead electric cables. 4. Storage of Ladders Storage areas should be reasonably cool and dry, with easy access. Ladders should be stored horizontally. They must not be hung so that weight is carried by the rungs or stiles. 5. Purchase of Ladders When ladders are purchased they will comply with current recommendations for Health and Safety. 6. Ladder Ratings / Types Ladders are categorized by size and weight limits. These limits are posted or otherwise attached to the ladder to let the user know its limitations. Only the following ladders shall be used by Amherst College personnel: Type I (Industrial) rated for 225 – 300 lbs. Type II (Commercial) rated for 200 – 225 lbs. 7. Ladder Selection Portable ladders must be of the proper construction, size, and type for the type of work. Portable ladders must be of proper construction, size, and type for the type of work. Metal ladders cannot be used around electrical equipment (i.e. panels, transformers, power lines etc.). o Use fiberglass or wood ladders around electrically energized equipment and lines Ladders must be of sufficient height to perform the necessary work. Standing on the top two steps of a stepladder or the top three steps of a straight ladder is prohibited. Step ladders can not be used as straight ladders Smooth rungs should not be used where there is ice, rain, snow, or other wet conditions When attempting to gain access to a platform, roof, or other elevated area a straight ladder shall be used. o The straight ladder must extend at least 5 rungs above the surface to be accessed o If the ladder is to be used at a height of 8’ or more, it shall be tied off, held in place by a spotter, or otherwise prevented from movement. Monthly Ladder Inspection Checklist Inspection Date _________ Ladder No.: ______________________ Location: ______________________ Date purchased: ______________________ Type of ladder: ______________________ Length of ladder: ______________________ If the Ladder has been repaired, attach documentation from company certifying repair. This checklist covers regulations issued by the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) under the general industry standard 29 CFR 1910.27. Use this form to document all monthly inspections and keep this completed inspection checklist on file for a period of 5 years. Please Circle 1. Is the distance between rungs 12 inches or less and uniform throughout the length of the ladder? Y N N/A ?? [29 CFR 1910.27(b)(1)(ii)] 2. Is the minimum clear length of rungs or cleats at least 16 inches? [29 CFR 1910.27(b)(1)(iii)] Y N N/A ?? 3. Are the rungs, cleats, and steps free of splinters, sharp edges, burrs, or other projections that are hazards? Y N N/A ?? [29 CFR 1910.27(b)(1)(iv)] 4. Are the rungs of ladders designed so that the foot cannot slip off the end? [29 CFR 1910.27(b)(1)(v)] Y N N/A ?? 5. Are the rungs of metal ladders at least three-fourths of one inch in diameter? [29 CFR 1910.27(b)(1)(i)] Y N N/A ?? 6. Are the rungs of wood ladders at least 1-1/8 inches in diameter? [29 CFR 1910.27(b)(1)(i)] Y N N/A ?? 7. Do side rails that might be used as a climbing aid provide adequate gripping surface without sharp edges, splinters, Y N N/A ?? or burrs? [29 CFR 1910.27(b)(2)] 10. Is the perpendicular distance from the center line of the rungs to the nearest permanent object on the climbing Y N N/A ?? side of the ladder 36 inches for a pitch of 76o and 30 inches for a pitch of 90o? [29 CFR 1910.27(c)(1)] Note: The intent of this provision is to prevent the climber from bumping his or her head or shoulder on an object while climbing or descending the ladder. 11. Is the distance from the center line of the rung, cleat, or step to the nearest permanent object behind the ladder Y N N/A ?? at least 7 inches? [29 CFR 1910.27(c)(4)] Note: The purpose of this provision is to give adequate clearance so that the climber's foot does not strike an object between the wall and the ladder and cause a fall. 12. Is the distance from the center line of the grab bar to the nearest permanent object behind the grab bar at least Y N N/A ?? 4 inches? [29 CFR 1910.27(c)(5)] Note: The purpose of this provision is to ensure that the climber can grab the bar quickly and easily. 13. Is the step-across distance from the nearest edge of the ladder to the nearest edge of the equipment or structure Y N N/A ?? not more than 12 inches and not less than 2-1/2 inches? [29 CFR 1910.27(c)(6)] Note: If the step-across distance is greater than 12 inches, a landing platform of at least 24 inches wide and 30 inches long must be provided with standard railings and toe boards. Consult the OSHA regulations 29 CFR 1910.27(d)(2)(ii) for requirements. 14. Are the side rails of ladders extended at least 3-1/2 feet above the landing? [29 CFR 1910.27(d)(3)] Y N N/A ?? Note: The purpose of this standard is to give the climber something to hold onto while getting off and onto the ladder. 15. Are all ladders inspected regularly and maintained in a safe condition? [29 CFR 1910.27(f)] Y N N/A ??