RFP - HEC

Document Sample
RFP - HEC Powered By Docstoc
					   Request for Proposal (RFP)
           Purchase of IT Equipments

                               For

                   PERN2 Project


  Last Date for Submission:           March 3rd, 2010 at 2:30 p.m.

   Bid Opening Date:                  March 3rd, 2010 at 3:00 p.m.




                   HIG HER                        ISSIO N
                             EDUC ATIO N   COMM




HIGHER EDUCATION COMMSSION
        H-9, ISLAMABAD

                Websites: www.hec.gov.pk
 Tel no. 051-9040435, 9040424, 9040504 Fax no. 051-4443326
                        (Rs. 500/-)
                              RFP for the Purchase of IT Equipments for HEC PERN-2 Project




                                                   Table of Content
1.     DEFINITIONS .................................................................................................................... 3
2.     INTRODUCTION................................................................................................................ 4
3.     SCOPE OF WORK ............................................................................................................ 4
4.     BIDS SUBMISSION REQUIREMENTS .............................................................................. 5
5.     SELECTION PROCEDURE ............................................................................................... 6
6.     TERMS OF PAYMENT ...................................................................................................... 6
7.     LIQUITDATED DAMAGES ................................................................................................. 7
8.     GENERAL TERMS AND CONDITIONS ............................................................................. 7
9.     MINIMUM REQUIREMENTS FOR SERVICE LEVEL AGREEMENT FOR
       EQUIPMENT AND MAINTENANCE .................................................................................. 9
10.    MEET OR EXCEED SPECIFICATIONS ............................................................................. 9
11.    CLARIFICATIONS ........................................................................................................... 10


List of Forms

Form I: Technical Information Form ...............................................................................15




List of Annexure

Annex I:   PROPOSAL SUBMISSION FORM. ............................................................11
Annex II: FIRM‟s REFRENCES .................................................................................12
Annex III: Declaration..................................................................................................13
Annex IV: Bil of Quantity(ies) ......................................................................................20
Annex V: Technical Compliance Certificates/Compliance Undertaking ......................21




                                                                                                                                    2
                   RFP for the Purchase of IT Equipments for HEC PERN-2 Project


1. DEFINITIONS


 1.1.    HEC: Higher Education Commission.
 1.2.    SLA: Service Level Agreement.
 1.3.    RFP: Request for Proposals.
 1.4.    BOQ: Bill of Quantities.
 1.5.    Warranty/Services of items/parts: All hardware, support, repair,
         replacement, backups, preventive maintenance, onsite service quarterly,
         UPS‟s batteries, power boards etc and services of all software including its
         installation, configuration, updates, upgrades & principal online support. All
         patches upgrades, updates and OS images.
 1.6.    Total Bid Value: Cost of Equipment (including optional equipment) Cost of
         Extended Warranty and Cost of services as per BOQ.
 1.7.    Total Contract Value: Cost of Equipment, Warranty and Services as per the
         supply order by HEC at the time of Contract Agreement.
 1.8.    Bidder: Bidder who submit the proposal.
 1.9.    Selected Bidder: Bidder selected for the award of tender.
 1.10.   Prospective bidder: Bidder who intend to participate in the tender process.
 1.11.   First Party: Higher Education Commission.
 1.12.   Service Level Agreement: The level of service which HEC purchases
         from vendor in respect of the service.
 1.13.   PERN: Pakistan Education & Research Network




                                                                                     3
                    RFP for the Purchase of IT Equipments for HEC PERN-2 Project




 2. INTRODUCTION

The Higher Education Commission (HEC) has been set up to facilitate the
development of the Universities of Pakistan to become world-class centres of
education, research and development. Higher education plays a central role in human
resource development.
The Higher Education Commission of Pakistan aimed to redesign Pakistan Education
& Research Network (PERN) and established a high speed dedicated National
Research & Education Network (NREN) of Pakistan as PERN2 for the
universities/institutes and other academic & Research organizations of Pakistan. This
will provide students, faculty members and researchers a fully integrated and
dedicated communication infrastructure using advanced Information & Communication
Technologies. This NREN is being established to achieve true collaborative research,
knowledge & resource sharing and distance learning. The PERN2 is also aimed to
have R & E connectivity to other NREN(s) of the world including APAN (Asia),
Internet2 (USA), GEANT2 (Europe) etc. and initiate collaborative research with these
consortiums of NREN(s).
PERN2 meets the requirements of advance technologies and applications with proper
security and management as required by academic institutes and research
organizations of the country. The advance features will include, but not limited to QoS,
IPv6, MPLS routing/switching, Gigabit Networks, Adaptive Applications and
Multicasting. PERN2 interlinks all public/private sectors academic and research
institutes of the country over an end-to-end IP based infrastructure through metro fiber
ring (Gigabit Ethernet) in the metro cities of the country where facilities are available.
HEC intends to Purchase IT equipments for its Core POPs to mobilizes running
processes as PERN-2 projected already been successfully deployed and it is up and
running so it is necessary for PERN-2 team always available on site for that we need
to allocate them with laptops machines.



 3. SCOPE OF WORK

   Following requirements define the scope of work of this tender.
   3.1 The Selected Bidder will be responsible for the supply, installation, Integration,
       testing and commissioning of all equipment and components at HEC
       designated sites.
   3.2 Selected Bidder must ensure that the supplied equipment is fully operational,
       new and perform properly and meet RFP‟s Technical Specification.
   3.3 At the time of installation and commissioning, Selected Bidder must provide
       comprehensive documentation of system deployed including diagrams,
       labeling, schematics, configuration and manuals etc.


                                                                                        4
                    RFP for the Purchase of IT Equipments for HEC PERN-2 Project


  3.4 Selected bidder shall be responsible for minimum one year warranty/services
      (operation & maintenance) meeting the standard SLA of HEC for all the
      equipment provided, without any extra cost or hidden charges.

4. BIDS SUBMISSION REQUIREMENTS

  The objective of bid submission requirement is to provide bidders the information
  to submit their bid in response of this RFP according to the specifications defined
  in this RFP and in order/sequence as set forth in this document. Bidders must
  follow following requirements for their proposals/bids.
  4.1. For this tender PPRA‟s Rule number 36(a) „Single stage - Single Envelope
        Procedure‟ for open competitive bidding shall be adopted.
  4.2. The bidder is required to submit Bid in Single Envelop. Envelope should also
        be labeled with the name, address and contact number of the bidding
        company.
  4.3. Bidders shall submit Financial Proposals along with brochures/data sheets
        explaining of the items quoted.
  4.4. Bidders shall submit a signed letter with Official stamp affixed on it as per the
        format given in Annex I as a cover letter to the Bid/Proposal. Bids/Proposals
        submitted without this cover letter will not be accepted and bids will likely be
        rejected straightaway.
  4.5. Bidders shall provide Company profile, Authorization & relationship with
        principal firm(s), location of branch offices, company experience in related
        field, technical staff details (branch-vise), project completed, major clients‟ list
        as per the format given in Annex II “Firm‟s References”, equipment‟s technical
        details (brochures, data sheets etc.) mentioning compliance and properly
        highlighting all the compliance specification as requested in Form I “Technical
        Information Form” using florescent highlighter of quoted hardware/equipment
        and material with their make, model, part number, etc.
  4.6. Bidders are required to fill and sign the Technical Information Form I as
        provided in this RFP and must submit it along with Proposal.
  4.7. Bidders are required to fill and sign all pages of the Annex IV “Bill of
        Quantity(ies)” while following the format given, and submit it as Financial
        Proposal. Financial Proposals not following the given format may lead to the
        rejection of bid.
  4.8. Bidders are required to submit their financial proposals in PAK Rupees
        (PKR).
  4.9. A bank draft equal to 2% of the Total Bid Value should accompany the bid as
        part of financial proposal as earnest money drawn in favor of D.G. (Finance),
        Higher Education Commission, Islamabad. The bid shall not be considered
        without earnest money.
  4.10.If a bidder has quoted multiple options, in this case bidder should submit the
        earnest money equal to 2% of highest quoted option.


                                                                                          5
                  RFP for the Purchase of IT Equipments for HEC PERN-2 Project


  4.11.Each item in Bid will be labeled separately.
  4.12.Bidders must include the cost of training of at least 5 person from HEC for
       routine maintenance of provided hardware
  4.13.Integrity pact need to be furnished on legal stamp paper along with bid.
       Sample is given at Annex III.



5. SELECTION PROCEDURE

  5.1. A one step process will be used for the selection of a bidder for the award of
       this tender.
  5.2. HEC‟s intent in issuing this Tender Document is to award a contract to the
       lowest evaluated and best responsive bidder who meets specifications as laid
       out in Technical Information Form I and who fulfill all Mandatory
       Requirements mentioned in General Terms and Conditions. If any of the
       requirements or equipment specifications is not met by the bidder, the bid will
       be considered as non responsive, and the bid of the next bidder will be
       considered.
  5.3. After the approval of contract award, a contract agreement on the stamp
       paper worth Rs. 100/- shall be executed by the firm with selected bidder
       within 15 days from the date of issuance of Letter of Intent.
  5.4. For ordering purpose the price evaluation will be done against individual
       items. Except servers, laptops & Gateway which are to be quoted\supplied by
       single vendor who found to be evaluated bidder for these three items
       combined.



6. TERMS OF PAYMENT

  6.1.   No payment shall be made in advance to the Contractor as
         mobilization advance.
  6.2.   Eighty percent (80%) cost of equipment shall be paid after successful
         delivery of equipment at HEC centers (Lahore, Karachi, Islamabad)
         designated locations.
  6.3.   Twenty percent (20%) cost of equipment shall be payable to the Contractor
         upon successful installation, proper integration, testing & commissioning of
         all equipment as per requirement of at HEC sites.
  6.4.   Ten Percent (10%) of the payable amount against each invoice/payment will
         be retained as security/retention money and will be released after
         successful completion of warranty Services.
  6.5.   All payments shall be made through cross cheque in the Pak Rupees.
  6.6.   Taxes will be deducted at source as per government rules at the time of
         payment.

                                                                                    6
                   RFP for the Purchase of IT Equipments for HEC PERN-2 Project


  6.7.   The earnest money of the successful bidder will be returned after the
         signing of the contract within 30 days.
  6.8.   The Selected Bidders has to furnish the Performance Bank Guarantee
         equivalent to 10 % of contract value at the time of singing of contract,
         which will be released after successful completion of the project.

  6.9.   If the progress of the work is not to the satisfaction of the Executive
         Director, HEC. Executive Director HEC has the right to cancel the order, get
         the work done from third party selected in accordance with the PPRA rules
         subject to the condition that if the first party has to pay any amount in
         excess of the agreed amount, the difference will be recovered from the
         second party.

7. LIQUITDATED DAMAGES

  7.1.   In case of delay, the Executive Director, HEC reserves the right to impose a
         penalty not exceeding 10% of the total amount of the contract at the rate of
         1% of the bill for each week of delay.
  7.2.   If the work is not executed according to the satisfaction of the Executive
         Director, the Executive Director reserves the right to reject it altogether or
         impose a penalty not exceeding 50% of the contract amount.


8. GENERAL TERMS AND CONDITIONS

  Following general terms & conditions apply to RFP
  8.1. Only authorized dealer, registered reseller & partner for Active equipments,
          Servers/Computers can participate (documentary proof is mandatory).
  8.2. Following are mandatory requirements for the participating firms.
      8.2.1. Income Tax Certificate / GST Certificate.
      8.2.2. Authorized Dealer, Partner for Active equipments, Servers/Computers
      8.2.3. Location of Offices (Karachi, Islamabad/Rawalpindi)
      8.2.4. Quoted Product (all items) are Technical Compliance as listed at
             Technical Information Form
      8.2.5. Filled Technical Compliance Sheet with all necessary information is
             attached.
      8.2.6. Project Execution Plan (Time Line, Resources, Dedicated Staff, Shared
             Staff)
      8.2.7. All Hardware will be delivered and installed in HEC Offices (Lahore,
             Karachi, and Islamabad) and consequently services support.
      8.2.8. Minimum turnover of quoted brand/firm must be at least 30 million
      8.2.9. Item 1, 2 and 5 will be treated and evaluated as bundled product.



                                                                                     7
                  RFP for the Purchase of IT Equipments for HEC PERN-2 Project


             Delivery of the equipment will be required on following sites:

                        S.No       Sites      Equipment Required
                                               2 Servers, 5 Laptops,
                          1.    Islamabad
                                               Rest of all equipment
                          2.      Lahore       2 Servers, 3 Laptops
                          3.      Karachi      2 Servers, 4 Laptops
                          4.      Multan             1 Laptop
                          5.      Quetta        1 Server, 3 Laptops
                          6.    Hyderabad            1 Laptop
                          7.    Peshawar        1 Server, 1 Laptop


8.3.    An affidavit to the effect that the firm has not been blacklisted by any
        Government/Semi Government organization.
8.4.    The Commission reserves the right to accept/reject wholly or partially any
        tender at any stage of the tender process.
8.5.    Validity period of the bids shall be 3 months (90 days).
8.6.    The decisions of HEC will be binding on all concerned and will in no case be
        challengeable at any forum or any court of law.
8.7.    Bids are liable to be rejected if; they are not conforming the terms,
        conditions and specifications stipulated in this RFP.
8.8.    During the examination, evaluation and comparison of the bids, the HEC at
        its sole discretion may ask the bidder for clarifications of its bid.
8.9.    The request for clarification and the response shall be in writing/email.
        However, no change in the price or substance of the bid shall be sought,
        offered or permitted after bid submission.
8.10.   Total Bid Value shall cover cost of equipment with warranty/services as per
        SLA. And shall account for financial evaluation and so shall be included in
        Total Bid Value.
8.11.   The amount submitted as Earnest Money shall be refunded to the
        unsuccessful bidders after the decision of “Tender Committee” for the award
        of said tender.
8.12.   If there is a discrepancy between unit price and total price in the submitted
        bid which is obtained by multiplying the unit price and quantity, the unit price
        shall prevail and total price shall be corrected. If there is a discrepancy
        between the words and figures, the amount in words shall prevail. If there is
        a mistake in addition/ totaling, that shall be corrected. If the bidder does not
        accept the corrected amount of bid, his bid shall be rejected and his bid
        security forfeited.
8.13.   Incomplete and conditional Bids will not be entertained.

                                                                                      8
                   RFP for the Purchase of IT Equipments for HEC PERN-2 Project


  8.14. For this tender all updates/changes shall be communicated through email
        and also be posted on HEC website.
  8.15. In case of any dispute between the two parties of any matter arising out of
        after signing the contract agreement, the case shall be referred to Executive
        Director, HEC whose decision shall be final and binding on both parties.
  8.16. Maximum delivery time for laptops, UPS and servers is 4-6 weeks and for
        other appliance after the receipt of supply order.
  8.17. Bids submitted via email or fax will not be entertained.
  8.18. Bidders shall provide a certificate from their bank certifying their sound
        financial position and credit limit from the bank or any appropriate
        documentary proof (e.g. Annual Audit Report), showing the financial
        strength of the bidders.
  8.19. Bidders indemnify HEC against all third party claims of infringement of
        patent trade mark, industrial design rights arising from use of the goods of
        any part thereof in Pakistan.

9. MINIMUM REQUIREMENTS FOR SERVICE LEVEL AGREEMENT FOR
   EQUIPMENT AND MAINTENANCE on Site

  Following requirements for SLA apply to this RFP for this project (Servers, Active
  Network Components):

  9.1.   Selected Bidder shall provide onsite Warranty/Services for the equipment
         and Software Support and Bidder shall ensure that all equipment (items)
         and its parts supply to HEC offices at (Lahore, Karachi, Islamabad) are new
         (non-refurbished and not reaching end of life in next 2 years and ensure the
         parts availability for next two years) and free from any sort of defects for the
         warranty period.
  9.2.   Escalation response time shall be 30 minutes in working hours and 1.5
         hours in non-working hours.
  9.3.   Maximum restoration time allowed shall be three (3) hours.
  9.4.   The backup of an item and any of its parts with same specification shall be
         provided in 24 to 48 hours and replacement shall be provided within weeks.
  9.5.   In case of violation of any of above clauses in whole or in parts the bidder
         shall forfeit the entire retention money to HEC.

10. MEET OR EXCEED SPECIFICATIONS

  The specifications provided in this RFP are the minimum requirements of HEC.
  The vendors must meet or may exceed these specifications to meet the actual
  requirements of this Project and its successful practical implementation. But in
  such a case additionally proposed or altered specifications should clearly be
  highlighted to enable HEC to clearly identify modified specifications.

                                                                                       9
                   RFP for the Purchase of IT Equipments for HEC PERN-2 Project




11. CLARIFICATIONS

   Queries regarding this RFP shall be submitted in writing to:


Ishtiaq Ahmed                                   M. Pervaiz Khan
Support Engineer                                Director (NIS)
Higher Education Commission                     Higher Education Commission
H – 9, Islamabad.                               H – 9, Islamabad.
Phone: +92(51)90407372                          Phone: +92-(051)9040424
Fax: +92(051) 4443326                           Fax: +92(051) 4443326
E-mail: iqahmed@hec.gov.pk                      E-mail: pkhan@hec.gov.pk



For Site Visit:

Higher Education Commission
Data Center
Sector H-9,Islamabad
051-9042227




                                                                                  10
                    RFP for the Purchase of IT Equipments for HEC PERN-2 Project




Annex I: Proposal Submission Form.

                               PROPOSAL SUBMISSION FORM

The Project Director
Higher Education Commission,
H-9, Islamabad

Sir

We, the undersigned, offer to provide the consulting services For “Purchase of IT
equipments for HEC Head Office Data Center in accordance with your Request for
Proposal dated ____________, and our Proposal. We are hereby submitting our
Financial Proposal along with Technical compliance, sealed in envelope.


We understand you are not bound to accept any Proposal you receive and reserves
the right to accept or reject any offer and to annul the bidding process and reject all
proposals without assigning any reason or having to owe any explanation whatsoever.


The decision of evaluating committee shall be final and cannot be challenged on any
ground at any forum and the evaluating committee will not be liable for any loss or
damage to any party acting in reliance thereon.

We remain,

Yours‟ sincerely


Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:




                                                                                    11
                     RFP for the Purchase of IT Equipments for HEC PERN-2 Project




                              Annex II: Firm’s References

                 Relevant Services carried out in the Last three Years
                           That Best Illustrate Qualifications
Using the format below, provide information on each reference assignment for which
your firm/entity, either individually as a corporate entity or as one of the major
companies within an association, was legally contracted.

 Assignment Name:                                         Country:


 Location within Country:                                 Key Professional Staff
                                                          Provided by Your Firm/
                                                          entity(profiles):
 Name of Client:                                          NO. of Staff:


 Address:                                                 NO. of Staff-Months; duration
                                                          of assignment:


 Start Date                 Completion Date               Approx. Value of Services (in
 (Month/Year):              (Month/Year):                 Current ):


 Name of Associated Consultants, if any:                  NO of Months of Professional
                                                          Staff Provided by Associated
                                                          Consultants:

 Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and
 functions performed:



 Narrative Description of Project:




 Description of Actual Services Provided by Your Staff:


 Firm‟s Name:



                                                                                          12
                     RFP for the Purchase of IT Equipments for HEC PERN-2 Project




Annex III

       DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.
      PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN
            CONTRACTS WORTH RS.10.00 MILLION OR MORE


Contract Number: ________________________ Dated: ________________________
Contract Value:_____________________________
Contract Title: ________________________________


________________ hereby declares that it has not obtained or induced the procurement of
any contract, right, interest, privilege or other obligation or benefit from Government of
Pakistan or any administrative subdivision or agency thereof or any other entity owned or
controlled by it (GoP) through any corrupt business practice.

        Without limiting the generality of the foregoing, ____________ represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or
payable to anyone and not given or agreed to give and shall not give or agree to give to
anyone within or outside Pakistan either directly or indirectly through any natural or
juridical person, including its affiliate, agent, associate, broker, consultant, director,
promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe,
finder's fee or kickback, whether described as consultation fee or otherwise, with the
object of obtaining or inducing the procurement of a contract, right, interest, privilege or
other obligation or benefit in whatsoever form from GoP, except that which has been
expressly declared pursuant hereto.

      ________________ certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction
with GoP and has not taken any action or will not take any action to circumvent the
above declaration, representation or warranty.

       _____________ accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely
to defeat the purpose of this declaration, representation and warranty. It agrees that any
contract, right, interest, privilege or other obligation or benefit obtained or procured as
aforesaid shall, without prejudice to any other right and remedies available to GoP
under any law, contract or other instrument, be voidable at the option of GoP.

       Notwithstanding any rights and remedies exercised by GoP in this regard,
_____________ agrees to indemnify GoP for any loss or damage incurred by it on account of
its corrupt business practices and further pay compensation to GoP in an amount
equivalent to ten time the sum of any commission, gratification, bribe, finder's fee or
kickback given by _________________ as aforesaid for the purpose of obtaining or inducing


                                                                                          13
                     RFP for the Purchase of IT Equipments for HEC PERN-2 Project


the procurement of any contract, right, interest, privilege or other obligation or benefit in
whatsoever form from GoP.
                                                                     [Company name]




                                                                                          14
                               RFP for the Purchase of IT Equipments for HEC PERN-2 Project


                               Form I: Technical Information Form
                  (To be filled by the bidder as part of Technical Compliance)
                                                                                                 Referenc
Type No




                                                                      Complia

                                                                      Yes/No
                                                                                                     e
          S.                                                                              Part
                    Attributes               Required Specs                     Comment          Brochure
          No                                                                              No




                                                                      nce
                                                                                                   is at
                                                                                                  page #
1.A       Server Machine-A (Branded) Quantity (8)
          1.1    Brand                 IBM/Dell/HP or equivalent
                 Processor            Quad-Core Intel (R) Xeon 2
          1.2
                                      GHz or higher ,8MB L2 cache
                 Memory               4GB,minimum DDR-2 667 MHz
          1.3                         or higher ECC 1R Fully-
                                      Buffered
                 Hard Disk Drive      2x146GB 3.5-inch 15K RPM
          1.4
                                      SAS Hard Drive
          1.5    DVD ROM              8xIDE Slim DVD-ROM Drive
                 NIC                  10\100\1000 Gigabit Network
          1.6
                                      interface
          1.7    Raid Controller      Raid 0/1 supporting SAS/SATA
                 Keyboard             USB 104-Key Standard Black
          1.8
                                      Keyboard
          1.9    Mouse                Optical USB Black Mouse
                 Management           Server Management Kit for OS
                 Software             deployment ,Remote
          1.10
                                      management, Altering, RAID
                                      configuration ,virtualization
                 Cable                USB Server Interface
          1.11                        Pod(Includes 1x7ft and 1x12ft
                                      CAT5 Cables)
                 Power Supply         Redundant Power Supply (670
          1.12
                                      W)
                 Operating System     Support Windows 2003-8,
          1.13                        RHEL 8, SLES, Solaris,
                                      VMware, Citrix etc..
          1.14
                 Form factor
                                      Rack-mount with rail kit
          1.15
                 Rack Unit
                                      Maximum 2U
                 Warranty
          1.16
                                      3 Years As Per SLA

1(b)        Server Machine-B (Branded) Quantity (2)

          1.1b           Brand        IBM/Dell/HP or equivalent

                                      Dual Intel Xeon MP up to 3.0
          1.2b       Processor        GHz (Quad-Core). Or latest



                                                                                                       15
                       RFP for the Purchase of IT Equipments for HEC PERN-2 Project




    1.3b    Memory                RAM 12GB With Level 2


    1.4b    Hard Disk Drive   Disk Type of SAS/SCSI, 3 x 200
                               GB Hot Plug HDDs 15 K RPM

    1.5b    DVD ROM
                                         DVD-RW
                                   Dual network interface
    1.6b       NIC                 10/100/1000 Ethernet.

                               RAID Controller with Minimum
    1.7b    Raid Controller
                                         RAID 5.

    1.8b    Keyboard            USB 104-Key Standard Black
                                          Keyboard
                                 Redundant Hot Plug Power
    1.9b    Power Supply       Supplies (1+1 redundancy) with
                               minimum 800W with redundant
                                           Fans.

    1.10b        Mouse           Optical USB Black Mouse

               Operating
    1.11b                        Preinstalled windows
                System
                                2008 Enterprise OEM ,

    1.12b       Warranty            3 Years As Per SLA

2   Laptop Computer (Branded)
    2.1    Brand            Sony/Dell/HP or equivalent
                            Intel Core 2 Duo Processor
                            Minimum 1.8GHz,2MB
    2.2
                            cache,800 MHz FSB or higher
           Processor
    2.3    Category\Class   Business Class(Small/medium)
                            Wi-Fi 802.11g 54Mbps Wireless
    2.3
           Wireless         LAN
                            2 GB 667Mhz Dual Channel
    2.4
           Memory           DDR2 SDRAM
    2.5    Modem            56K
           Battery          6-Cell Lithium Ion Primary
    2.6
                            Battery(1 Year warranty )
           Optical Drive    8x Max DVD+ /-RW Drive with
    2.7                     DVD +R double layer write
                            capability
    2.8    Ethernet         Integrated Fast Ethernet 10/100


                                                                                      16
                      RFP for the Purchase of IT Equipments for HEC PERN-2 Project


           Operating System   Supporting Windows XP,
    2.9                       Vista(pro/business ), Window
                              7
           Display            Minimum 14.1Widescreen
    2.10
                              WXGATFT Display
           Keyboard           Keyboard with touchpad(US
    2.11
                              English)
    2.12 Graphics             Intel integrated Graphics Media
           Hard Drive         Minimum 160 GB SATA Hard
    2.13
                              Drive
    2.14 Power Adopter        65 M AC Adapter
           Interface          MIC/USB (3) ports, optional (
    2.15
                              Card Reader, Bluetooth)
    2.16 Carrying Case        Original Carrying Case
           Webcam             Minimum 1.3 Megapixel Smart
    2.17
                              Cam
    2.18 Warranty             01 Year as per SLA
3   Firewall (Panda Performa 9100) or equivalent
    3.1    Traffic Flow
                              Throughput SMTP: 400
    3.1.1
                              Messages\sec
    3.1.2                     Throughput HTTP:500 Mbps
                              TCP Concurrent
    3.1.3
                              Connections:9800
                              Max Number of users
    3.1.4
                              :500(Recommended )
    3.2    General Features
                              Operation in Transparent Bridge
    3.2.1
                              mode
    3.2.2                     Load Balancing
    3.2.3                     Web Base Console
    3.2.4                     Import Export list
                              Integration with LDAP/Active
    3.2.5
                              Directory
    3.2.6                     System Load viewer
    3.2.7                     Bridge / Pass thru Card
    3.2.8                     Time Synchronization
    3.2.9                      Graphical Activity report
    3.2.1                      Customizable Warnings
    0                         Messages & Alerts
    3.2.1                     Automatic Updates of
    1                         Signatures
    3.3    Anti Malware
                              Protocol Scanned: HTTP,
    3.3.1                     SMTP, IMAP, FTP, NNTP POP
                              3
    3.3.2                     Signatures
    3.3.3                     Zombie Detection
    3.3.4                     Virus


                                                                                     17
                    RFP for the Purchase of IT Equipments for HEC PERN-2 Project


3.3.5                      Worms
3.3.6                      Trojan
3.3.7                      Spyware
3.3.8                      Hacking Tools
3.3.9                      Dialers
3.3.1
                           Quarantine of Suspected items
0
3.4     Content Filter
                           Filtering of Protocols: HTTP /
3.4.1
                           FTP
                           Filtering of Mail & News
3.4.2                      Protocol: SMTP / POP 3 /
                           NNTP / IMAP 4
                           Separate action for Inbound &
3.4.3
                           Outbound traffic
3.4.4                      File & Message Filtering
3.4.5                      Policy base Filtering (By Profile)
3.5     Anti Spam
                           Protocol Scanned: SMTP / POP
3.5.1
                           3 / IMAP 4
                           Configurable Sensitivity Level:
3.5.2
                           High - Medium – Low
                           Scanning Direction: Inbound &
3.5.3
                           Outbound
                           Spam Signature Updates:
3.5.4
                           Every 5 minutes
                           DNSBLs protection [Open &
3.5.5
                           subscribed]
                           Customizable white lists & black
3.5.6
                           lists
                           Reply to sender when blocking
3.5.7
                           SMTP message
3.5.8                      Anti backscatter protection
                           Restrict NDR reception to the
3.5.9
                           specific IP addresses
3.5.1
                           SMTP Relay server protection
0
3.5.1                      Spam & probable spam
1                          quarantine
3.6     Web Filtering
3.6.1                      Categories: 60+
                           Different policies for users &
3.6.2
                           groups
                           Customizable white lists & black
3.6.3
                           lists
3.6.4                      Logs allowed & restricted URLs
                           List of VIP users excluded from
3.6.5
                           filtering
3.7     Application base


                                                                                   18
                        RFP for the Purchase of IT Equipments for HEC PERN-2 Project


            Filtering
                               Timetable for applying
    3.7.1
                               restrictions
    3.7.2                      Instant Messaging
    3.7.3                      Peer-to-Peer (P2P) applications
                               Logs allowed & restricted
    3.7.4
                               applications
                               Users exempt from the IM/P2P
    3.7.5
                               application filter
    3.8     Environment
    3.8.1                      Internet bandwidth: 24MB
    3.8.2                      LAN Users: 600
            Inbound /          HTTP\SMTP\VOIP\Video
    3.9     Outbound           Conferencing
            Services
                               2 year As per SLA ,separate
                               contact will be signed with
    3.17
                               principle for online\console
            Warranty           technical support
4   UPS
    4.1     2 KVA(UPS)         Branded APc,MGE,Emerson
    4.3                        Rack Mount with Mounting Kit
                               Online ,double conversion, true
    4.4
                               sine wave
    4.5                        Input voltage 220-240 V
    4.6                        Output Voltage 220-240 V
                               Minimum Backup time 30
                               minutes with Full Load
    4.7    Warranty            Minimum 01 Year Warranty
5   Additional Items for Servers
                               8 port KVM switch to connect
    5.1
           KVM Switch          /access quoted servers
    5.2    CRT Monitor         17” CRT Monitor
                               42 U Cabinet
    5.3                        600 x 800 mm , with power strip
           Rack                PDU and FAN tray
           Backup Tape
    5.4                        LT 3
           Drives
6   RAM
           RAM( IBM X3650
    6.1                        PC2-5300 DIMMs only
           Type 7979)




                                                                                       19
                  RFP for the Purchase of IT Equipments for HEC PERN-2 Project




                             Annex IV: Bill of Quantity(ies)
                  (To be filled by the bidder as part of Financial Proposal)

ITEM                  Minimum Specification                     A           B           C
                                                                             Unit
                                                                            Cost of
                                                                            item




                                                                                        Total Cost
                                                                                        c = Σ axb
                                                                            including




                                                                 Quantity
                                                                              st
                                                                            1 yr
                                                                            warranty
                                                                            as per
                                                                            SLA

Equipment
Servers
Server Machine A      As per specifications mentioned under     8
                      Technical information Type 1 and sub
                      clauses of this document.
Server Machine B      As per specifications mentioned under     2
                      Technical information Type 1 and sub
                      clauses of this document.
Laptop
Computers
Laptop Computer       As per specifications mentioned under     20
                      Technical information Type 2 and sub
                      clauses of this document.
Firewall Device
Firewall Device       As per specifications mentioned under     2
                      Technical information Type 3 and sub
                      clauses of this document
UPS
UPS                   As per specifications mentioned under     2
                      Technical information Type 4 and sub
                      clauses of this document
Additional Items
for Servers
                      As per specifications mentioned under     2
                      Technical information Type 5 and sub
KVM Switch            clause 5.1 of this document
                      As per specifications mentioned under     2
                      Technical information Type 5 and sub
CRT Monitor           clause 5.2 of this document
                      As per specifications mentioned under     2
                      Technical information Type 5 and sub
Rack                  clause 5.3 of this document
Backup Tape           As per specifications mentioned under     6
Drives                Technical information Type 5 and sub


                                                                                                     20
             RFP for the Purchase of IT Equipments for HEC PERN-2 Project


                clause 5.4 of this document
RAM
RAM             As per specifications mentioned under   48
                Technical information Type 6 and sub
                clauses of this document
Total Cost




                                                                            21
              RFP for the Purchase of IT Equipments for HEC PERN-2 Project




Annex V:   Technical Compliance Certificates/Compliance Undertaking




  I, (Name); (CNIC#); (Designation), (Company Name) have gone
  through the Terms/Conditions of this RFP and have found the
  document in whole as non-biased to any particular vendor or
  product/brand. I here by undertake and firmly bound myself to abide by/
  comply all sections of this RFP except for those items noted below.
  1

  2

  3

  4

  5

  6

  7

  8

  9

  10

  Signature              __________________
  Name                  __________________
  Designation            __________________
  Company                __________________
  Date                   __________________




                                                                             22