Checklist for Business Letters Senior Project
Question FORMAT
Is your address at the top? Did you remember to leave out your name at the top? Is the date directly under your address? Is the date spelled out? Are there 4 spaces between the date and the receiver's name? Is the receiver’s address directly under their name? Are there two spaces between their address and the greeting? Is the greeting for a specific person? Is the greeting followed by a colon (:)? Are there two spaces between the greeting and the first paragraph? Did you line all your paragraphs up along the left margin? Did you leave two spaces between each paragraph? Did you single space within each paragraph? Did you leave two spaces between the last sentence and the closing? Did you include a comma after the closing? Did you leave four spaces between the closing and your typed name? Did you sign your name (handwritten) within the four spaces
Yes, I did. N/A
No, I haven’t done that yet. N/A
Now I’ve done it. N/A
CONTENTS: 1ST PARAGRAPH
Did you introduce yourself with name and year in school? Did you tell what school you went to and where it was (if the letter is going out of state)? Did you explain that you were conducting research for a senior project and tell them the topic you’ve chosen? Did you tell them if you included the letter that explains the entire project?
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CONTENTS: 2ND PARAGRAPH
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Did you start the paragraph with a sentence that says you will be asking for information for your project? Did you ask at least ten questions? Did you ask personal questions that cannot be found in the library? Did you put the questions in a numbered list that is indented from the left margin? Did you use open-ended questions instead of closed questions?
CONTENTS: 3RD PARAGRAPH
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Did you give them a deadline of Oct. 4 for receiving information? Did you include your phone number and email address? Did you thank them for their help?
MECHANICS
Did you read the letter backwards (last sentence first, then next to last sentence, etc.) to check for incompletes? Did you read backward word by word to check for misspelled words? Did you run a spell-checker program on the letter? Did you double-check the address and spelling of all names to make sure they are correct? Did you have at least one other RELIABLE and COMPETENT person read your letter to check for mistakes?
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