Business Letter Formats Arrangement Styles Introduction Welcome to this powerpoint by ramhood2

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									             Business Letter Formats

                 Arrangement Styles



2005-08-17                                                      1




                   Introduction
• Welcome to this powerpoint presentation
  on arrangement styles. So, what this
  presentation will explore are some basic
  ways of arranging business letters.




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                 Introduction II
• There are 5 basic letter styles: Full-blocked, blocked,
  semi-blocked, square-blocked and simplified letter styles.
• Business writers today generally favor the full-blocked
  or simplified letter formats for two reasons:
   – Moving all elements to the left margin is easier for the
      typist/word processor,
   – Indenting is unnecessary, since one blank line is
      routinely left between paragraphs.



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                The Full-Blocked Style
• All letter parts begin at the left margin.




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        Example: Full-Blocked Style
23-87 Queens Boulevard
Bayside, New York 10022
Account number: 00000000000
June 7, 200X


South Bank
Billing Inquiries Division
1042 Broadway
New York, New York, 10032

Dear Sir or Madam:
Subject: Correction of incorrect bill
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Respectfully,

Charles Dalloway
CD/aa
                                                                 5




                     The Simplified Style
• This style is the same as the full-blocked, except:
   – There is no salutation or complimentary closing;
   – A capitalized subject line (without the word “subject”)
     must be used;
   – The signer’s identification is typed in all capitals; and
   – Unnumbered lists are indented five spaces.




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          Example: Simplified Style
23-87 Queens Boulevard
Bayside, New York 10022
Account number: 00000000000
June 7, 200X


South Bank
Billing Inquiries Division
1042 Broadway
New York, New York, 10032



CORRECTION OF INCORRECT BILL

Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx



CHARLES DALLOWAY
CD/aa                                                           7




                       The Blocked Style
• This style is the same as the full-blocked, i.e. all letter
  parts begin at the left margin, except:
   – the date line (center or to the right),
   – complimentary closing,
   – company signature, and
   – the signer’s identification.
   These parts are written at the horizontal centre of the
     page.




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              Example: Blocked Style
23-87 Queens Boulevard
Bayside, New York 10022
Account number: 00000000000
                                        June 7 2003


South Bank
Billing Inquiries Division
1042 Broadway
New York, New York, 10032


Dear Sir or Madam:
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

                                        Respectfully,

                                        Mr. Charles Dalloway

Enc: charge slip, billing statement


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       The Finished Letter (full-blocked style)
23-87 Queens Boulevard
Bayside, New York 10022
Account number: 00000000000
June 7, 200X


South Bank
Billing Inquiries Division
1042 Broadway
New York, New York, 10032


Dear Sir or Madam:
I am writing to dispute a $62 charge on my bill, and I hope you can help me.
The amount of the May 13 purchase at BeeJay's Place was actually $40. Please credit my account for
$22, plus any finance or other related charges, and send me an accurate statement.
Enclosed is a copy of my charge slip from BeeJay's and the incorrect bill.
Thank you for resolving this matter before my next payment is due.

Respectfully,

Mr. Charles Dalloway
Enc: charge slip, billing statement                                                                  10




                    Literature Reference
• Andrea B. Geffner, Business English, p.
  169-178




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