Application Steps and Applicant Quick Guide to the online application

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Application Steps and Applicant’ Quick Guide to the online application
system

Registration

   1. The application form is available at https://eage.tkk.fi
      The direct address is:
      https://eage.tkk.fi/?forms/fill/tokka_09&lang=en

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       The direct address for the application form for Master’ Programme in Bioinformatics is:
       https://eage.tkk.fi/?forms/fill/tokka_09_mbi&lang=en

       User account to the application service is required for filling out a form.

   2. Register as a user of the application service (Users from outside of TKK -> Register).
           -   E-mail will be used for contacting you during the selection process. It is
               very important that you use an e-mail address that is valid through the
               entire selection process.

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       Attention! (Only TKK’ internal users)
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       If you have TKK’ WebLogin account you must enter your contact information in the
       ”User details” view of the application service (System > User details). Otherwise your
       contact information will not show on your application form.

   3. When you have filled in the registration form, the application service will send a
      confirmation link to your e-mail address. The e-mail address you have given on the
      registration form will become your user name.

       The online application service is available during the application round, from 3
       November 2008 (08:00 Finnish time) till 27 February 2009 (16:15 Finnish time).
       After the application round registered applicants can follow the procedure of
       their application and print out the form but they cannot modify their
       application.


Applying
   4. After your registration is complete the system will direct you to the right form
       automatically. You can also find the forms from the system navigation by
       selecting Forms -> Application forms: applications to Master-level studies ->
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       Application for Master’ degree programmes 2009.
   5. Fill in the online application form and follow the instructions to submit it:
            - In the application form, you will be asked about your target programme,
                personal contact information and your educational background
            - Motivation letter is part of the online form: you can prepare it in advance
                (max. 4000 characters) and copy-paste it directly to the online form
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            - Your session will expire in 120 minutes if you don’ keep it active.
                Unsaved data will be lost.
            - You can save your application form even if it is incomplete, so it is
                possible to return to modify your application data before submitting it.
            - After you have completed the application form, click the Save button.
   6. When you are ready to submit your application form, click the Submit button on
       the case details page.
7. After you have submitted your application, you must print the form. You can do
   this on the Case details tab. Download the application as pdf file and print it.
   (see picture 1).

                You cannot print the form before it is submitted!




In some internet browsers you must first save the downloaded pdf file to your
computer (right click pdf icon -> save as) and open it from there before printing.

8. Sign the application form and send it with all necessary enclosures to:

      Helsinki University of Technology
      Foreign Student Adviser
      P.O.Box 1100
      FI-02015 TKK
      Finland
      If you use DHL or other courier service, you need to give the street address:
      Helsinki University of Technology, Foreign Student Adviser
      Otakaari 1, 02150 ESPOO, FINLAND
      (tel. +358 9 451 2104)


The paper application and all its enclosures must be received by TKK no later than
27 February at 16:15 (Finnish time). Late applications will not be considered. If you
apply for two (2) options you must enclose a complete set of documents and the
needed copies for both options; copies will not be taken by TKK staff.
Monitoring your application status

   9. When your application has arrived to TKK, it will be checked. Only eligible
      applications will be sent to the academic evaluation. Ineligible applications (e.g.
      if required documents are missing, the application is not eligible) are rejected at
      this stage.

   10. You are yourself responsible for checking the status of your application. If you
       notice that some documents are missing from your application, you should send
       the missing documents to your application by the deadline. You can monitor
       the status of your application in the online application system by logging in and
       choosing Monitoring application process on your Case details page (see pictures
       1 and 2).




   11. During the selection process, we are not able to comment on individual
       applications or their position. The application deadlines and information on
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       publishing the results of the admissions is available on TKK’ website
       http://www.tkk.fi/en/prospective_students/
   12. Use the online application system to monitor the status of your application.

If your contact information changes during the process

   13. If your contact information changes during application period or the selection
       process, you are responsible for updating it in the online application system. You
       can update your information by logging in to the application system and
       selecting User details from the navigation tree on the left. You must confirm the
       changes with your password. Please note that if you change your e-mail address,
       your username will remain the same (i.e. the e-mail address you used when
       registering).