Cheltenham Children and Young People Partnership
Wednesday 23rd January 2008
3.30pm Pittville Room, Municipal Offices
Richard Gibson Andrew Webster
Helen Price (item 2) Alison Kelly
Lin Sargeant (item 2) Kate Brett
Craig Mortiboys Terry Pullen
Charles Welsh David Brown
Cordell Ray PCSO John Davis (item 6)
Edel Keating Councillor Paul McLain
Tony Sutcliffe Councillor Anne Regan
1 Welcome, introductions & apologies
Apologies were received as above.
2. Children’s centre clustering
HP explained the background to the consultation on children’s centre clustering. The
government has developed two models for the development of children’s centres.
One is for centres based in the 30% most deprived communities and the other is for
those in the remaining 70% of areas. It is clear that budget levels for centres in phase
2 and 3 (70%) will not be sufficient to support the phase 1 (30%) model which
consisted of a dedicated manager per centre and a team of staff.
Therefore, consultation has been undertaken into possible clustering arrangements.
The responses to the proposal to cluster Hesters Way, Rowanfield and Greatfield Park
were mixed and therefore the issue was brought to this partnership for debate.
It was felt that the centres in Hesters Way and Rowanfield each cover a small reach
area and various other local projects and organisations cover both areas, for example
the SACS project, and the Hesters Way CYP group. Connexions work in the area as
a whole, using the schools as a basis and the issue of covering 2 meetings about
extended services in those areas was raised. It may be easier for organisations to
work with one manager for the 2 centres, who can replicate good practice between the
2. It was felt that the centres should not lose their separate identities however. It was
agreed that there was merit in the proposal and that there was no case for not going
forward with it as there is natural crossover between the 2. However, there should be
value added in combining the two.
The neighbourhood policing structure which has identified 14 communities in
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Cheltenham was discussed in terms of the children’s centres. The boundaries do not
appear to fit well with the 7 centres in Cheltenham and health services are moving
towards delivery through the centres and extended services.
Action – send the neighbourhood policing maps to Lin and Helen HD
3. Adoption of terms of reference and election of chair and representatives for CSP
and District Network
Minutes of the last meeting
Minutes of the last meeting were reviewed. It was reported that Rachel Wigglesworth
has taken the role of Public Health Manager for the PCT for Cheltenham.
Action – invite Rachel to sit on the partnership HD
Terms of reference
The template for the terms of reference is common to all 6 of the CSP’s thematic
partnerships. DB circulated a diagram showing the Gloucestershire CYPSP
The following changes were agreed for the draft terms of reference:
• Make reference to the GYPSP context and to the Gloucestershire sustainable
community strategy (SCS) under Key Actions and Activities
• Refer to the Gloucestershire SCS under Core Partnership Work
• Under membership, change it to ’Gloucestershire County Council Youth
• The maximum number of CBC officers to attend meetings was discussed and it
was agreed that this would usually be a senior manager and the partnership
support officer, with other relevant officers attending as and when necessary.
• Under Exit Strategy, it was agreed that there would be one vote per agency
rather than per member.
It was decided to agree the terms of reference at the next meeting and the following
work to be done:
• GCC representation will be confirmed by the GCC CYPD
• Clarify protocols under the last bullet of Operating Principles regarding treating
information in confidence to assure overall openness.
• Refer to the role of the partnership in terms of challenging and scrutinising
• Link to the emerging 14-19 agenda representatives
AW expressed interest in the role but felt that the timing was not right as the roles at
Connexions are currently undergoing change. Charles Welsh agreed to act as interim
chair, CSP representative and CYP Districts Network representative. Once the group
has expanded to its full membership, this will be reviewed.
4. LAA Refresh update
RG circulated the indicators agreed by the Community Strategy Executive Board on
20 December which will inform the revised local area agreement. The indicators are
subject to confirmation by GOSW but there will be a formal duty to co-operate on
public sector partners. KB explained that the national indicators are being included in
the CYP Plan. A target will be set from the baseline on each indicator and funding will
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5 Action planning
The draft action plan was reviewed, with a view to setting some priority projects for the
partnership. DB had added to the version that was circulated prior to the meeting.
Discussion under each heading took place but it was found that everything in the
action plan was important.
CR updated the group regarding the Domestic Abuse sub group of SAG. The sub
group will propose to the Community Safety Partnership in February that it develops to
become a domestic abuse forum like those in the other districts.
New procedures around safeguarding will be coming out. Duncan Siret is manager of
the safeguarding board.
HRP reported that Sue Thompson is working on the parenting strategy.
Action – put this on the next agenda & invite Sue Thompson to the next meeting HD
KB gave an update on the development of the CYP Plan refresh and explained that in
terms of the action plan they are looking for information about what we want to
achieve, how we will do it, who will do it and when. The first draft for the refresh will
be done by 28th January, the second draft by mid February and it will be signed off by
the CYPSP on the 14th March.
Action – KB to send template for action plan KB
Action - RG / KC /HD to meet KB before 14th March to discuss priorities for KB/HD/
Cheltenham for the CYP Plan KC/RG
6 Issues for discussion – town centre facilities consultation and homelessness
Town centre facilities
Councillor Driver raised at cabinet the issue of young people gathering in town centre
parks, such as Montpellier Gardens, particularly over the summer months and that
something should be done to provide them with a meeting place. The matter was
referred to the partnership by the cabinet member for children and young people.
PCSO John Davis who patrols the town centre gave the police view that the problem
had been manageable last year and he did not anticipate the situation getting any
worse this year. The area is large and well lit and there have not been many
complaints from local residents about it. The large crowds may look intimidating but it
is in fact easier to police than having groups all over the area. The police have a good
rapport with the group and the young people support the nearby businesses, adding to
the economy. But the police do take a zero tolerance approach to drinking and drug-
taking in the area.
It was noted that the crowd tends to concentrate in that area as it seen as being safe
for young people and may even result from dispersal orders elsewhere that are in
place in some suburban areas.
Terry Pullen asserted that young people have the right to meet up, relax play sport
and to feel safe in public places. Youth centres and services are generally provided in
residential areas and the town centre youth population is transient. It was felt that the
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young people would not want to be indoors and it would be hard to find somewhere for
250+ people. The young people might not want the authority of a club either.
The police could conduct a formal survey with the group in the spring to find out what
the young people would like in the area. Youth workers could also work with the
group. On the whole, the partnership recognised that young people would naturally
gravitate towards the town centre and that as long as there is little crime and that their
safety can be ensured then the issue does not cause serious concern.
The partnership supports the police’s zero tolerance approach to alcohol and
welcomes the informal engagement by the police in terms of checking the safety of the
The situation will be kept under review.
Councillor Driver had also raised the issue of young people being homeless at the
ages of 16 and 17 and being vulnerable.
CR explained that this was a serious problem but there were not a high number of
cases. There is an insufficient range of accommodation for the age group and a lack
of support as under 18s cannot have their own tenancy. Instead they have to go into
supported accommodation when some would be better with their own tenancy and
It was suggested to work on this through the action plan.
7 Information sharing
Terry reported that the Youth Service in Cheltenham is almost fully staffed and has a
programme of activities for young people. A brochure is being produced of
opportunities and clubs with details of who they are for and when they are open.
It was suggested that the partnership advisory boards for the children’s centres link to
this group and also the youth offending service (Jane Willetts).
CBC officers shared information about the impact of the proposals for the 2008/09
budget. Approximately £1 million needs to be saved for 2008-09 and the proposed
budget goes to full council on the 8th February. The proposals are that the children
and youth services team will move from community services to the health and
wellbeing division. Within the team there will be one play development officer post in
place of the existing 2 posts of children’s services and youth affairs manager and
children’s services officer and there will be a reduction in support for MAD young
people’s council as the full time youth engagement worker post will be made
redundant. Instead a cash contribution of £15,000 will be used to support the
continued work of MAD.
Dedicated support will be made available for the partnership through the creation of a
dedicated partnerships team of three officers each of which will support 2
partnerships. The post of sports development officer will be brought into the revenue
Partners expressed some disappointment at the loss of the children and youth
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services team given the priority given to children and young people in the sustainable
community strategy but were pleased that the partnership would benefit from having a
dedicated 0.5fte post.
8 Agenda for next meeting
Agreement of the terms of reference
The next meeting will be held on Thursday 3rd April 3.30 – 5.30pm in the Sherbourne Room,
Cheltenham Borough Council Municipal Offices.
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