Tips for Preparing Your Presentation and Using This by qaj11517

VIEWS: 0 PAGES: 15

									                                             Tips for Preparing Your Presentation and
                                             Using This Template (1 of 5)
                                                Deadlines: Are posted at http://www.ARSymposium.org/europe/presenters/. For
                                                 questions, please contact PresentEurope@ARSymposium.org.
                                                Submit a Complete Final Draft: Each presenter is solely responsible for the
                                                 content of his/her presentation but the ARS Organizers will apply any proofreading
                                                 and formatting modifications that may be necessary to make the presentation print-
                                                 ready. Please make sure that the file that you submit to ARS is complete and ready
                                                 for proofreading. A *.PDF file that shows how your presentation will appear in the
                                                 Proceedings booklets will be returned to you for review at least 1 week prior to the
                                                 final printing deadline.
Applied Reliability Symposium, Europe 2010




                                                   After you submit your presentation file, modifications will not be accepted unless
                                                    requested by ARS to make the material print-ready.
                                                   The proofed/formatted version of the PowerPoint file will be pre-loaded on the shared
                                                    laptops that will be used by all presenters at the event.
                                                Publication Release Form: You must submit a release form to authorize the ARS
                                                 to distribute materials to attendees at the event. Please do not include content in
                                                 your presentation that can’t be released and please plan to make whatever
                                                 arrangements are necessary within your organization to submit the signed form on
                                                 time.

                                                 <Insert Name, Company>       Track <insert>      Session <insert>         Slide Number: 1
                                             Tips for Preparing Your Presentation and
                                             Using This Template (2 of 5)
                                                Working with the Slide Master:
                                                   To add your name and track/session number to the background, select “Master” then
                                                    “Slide Master” from the “View” menu and edit the master pages accordingly.
                                                   Please disregard the “clock” element on the title slide. This uses a PowerPoint “add-in”
                                                    called “AutoDateTime,” which will be installed on the presenter laptops so that the
                                                    correct time will be displayed between sessions at the Symposium.
                                                   Please do not adjust the size of the slides in the Page Setup. This must be set to
                                                    Custom: 11.69 in x 8.27 in.
                                                Importing Slides from Other PowerPoint Files: For best results, please start
                                                 from the ARS template file and then copy/paste or import slides from the other
Applied Reliability Symposium, Europe 2010




                                                 presentation. This will avoid problems with the Slide Master and reduce the amount
                                                 of effort required for adjusting the formatting of imported slides.
                                                Include the Appropriate Number of Slides: Regular presentations are scheduled
                                                 for 50 minutes (plus 10 min. for Q&A) and tutorials are scheduled for 75 minutes
                                                 (plus 15 min. for Q&A). Please include the appropriate number of slides for the time
                                                 allowed (neither too few nor too many). This varies based on the subject matter
                                                 and/or the presenter’s style but please note that:
                                                   For most regular presentations, this tends to be in the range of 30 to 60 slides.
                                                   For most tutorials, this tends to be in the range of 45 to 90 slides.
                                                 <Insert Name, Company>        Track <insert>       Session <insert>         Slide Number: 2
                                             Tips for Preparing Your Presentation and
                                             Using This Template (3 of 5)
                                                Ensure that Attendees Can Read the Material: Remember that the presentation
                                                 will be projected on a screen in a darkened room and will be printed 4 slides per
                                                 page in the Proceedings booklets distributed to attendees (i.e. each slide is printed
                                                 at ~4 x 5.75 inches). Please make sure that text, plots and tables will be readable
                                                 in both screen and print formats. Some tips:
                                                   Keep font sizes at 20pt or (preferably) higher. It may be appropriate to reduce the
                                                    amount of text in the slides OR to split the text up onto separate slides.
                                                   Make charts, plots and tables as large as possible. If the content will be difficult or
                                                    impossible to read, please carefully consider whether the graphic needs to be
                                                    included in the presentation.
Applied Reliability Symposium, Europe 2010




                                                   Limit the use of colored text and colored backgrounds -- this can be very difficult
                                                    to see on the screen.
                                                Multi-Media Files: If you wish to include multi-media files in the presentation,
                                                 please submit the additional files together with your PowerPoint draft so we can
                                                 confirm that they will play correctly on the laptops used at the event.
                                                   On the laptops, the files will be stored in the same folder with your presentation
                                                    PPT; please set links accordingly.
                                                   If your presentation includes sound clips that attendees will need to hear, please
                                                    bring this to our attention in advance.
                                                 <Insert Name, Company>       Track <insert>       Session <insert>         Slide Number: 3
                                             Tips for Preparing Your Presentation and
                                             Using This Template (4 of 5)
                                                Prepare for Grayscale Printing: The Proceedings booklet distributed to
                                                 attendees will be printed in black and white using the “grayscale” color option.
                                                 Please check to make sure that all of the slides in your presentation will print
                                                 correctly under the “grayscale” option.
                                                   To do this, you can select “Color/Grayscale” then “Grayscale” from the “View”
                                                    menu and page through the presentation.
                                                   When necessary, you can use the “Grayscale View” menu to adjust the way the
                                                    selected object will be displayed. In most cases, switching from “Automatic” to
                                                    “Grayscale” will resolve the problem.
                                                   Common problems to avoid:
Applied Reliability Symposium, Europe 2010




                                                       o Black text on a dark background is not readable.
                                                       o White “AutoShape” objects print with a black outline.
                                                       o Text or object that was hidden in the full-color view by an “AutoShape” object is
                                                         visible in the grayscale printout.
                                                Fonts: If your presentation uses fonts that are not commonly installed by default
                                                 with Windows®, please switch to a more common font by choosing “Replace
                                                 Fonts” from the “Format” menu.
                                                   Alternatively, you can choose “Options” from the “Tools” menu and select the
                                                    “Embed TrueType fonts” option on the “Save” tab.
                                                 <Insert Name, Company>        Track <insert>       Session <insert>         Slide Number: 4
                                             Tips for Preparing Your Presentation and
                                             Using This Template (5 of 5)
                                                Tips for Effective Presentations: Many resources are available that provide
                                                 tips on public speaking and creating effective presentations. In addition, here’s a
                                                 limited list of specific suggestions to consider:
                                                   Try to fit the content of your presentation to the interests of the audience and the time
                                                    available.
                                                       o Always be aware of the key points you are trying to make.
                                                       o In some cases, it may be better to limit the amount of material that you cover in the
                                                         presentation in order to make sure you can present the important points effectively.
                                                       o Because of the applied, practical nature of the ARS, it is often better to focus more on the
                                                         concepts and practical applications rather than the specific details of the equations.
Applied Reliability Symposium, Europe 2010




                                                   Practice! Make sure you know the material thoroughly and are aware of the timing.
                                                       o Give yourself enough time for an effective conclusion at the end of the session.
                                                   Take a few minutes in advance to get comfortable with the microphone, timing
                                                    devices, etc.
                                                   Speak slowly and enunciate clearly. Pause when appropriate to give yourself and the
                                                    audience time to think.
                                                   Try not to read from the slides (or your notes) for any extended length of time.
                                                   Try not to overuse the laser pointer.


                                                 <Insert Name, Company>           Track <insert>         Session <insert>             Slide Number: 5
                                             Note About Presenter Orientation
                                                On the evening before the Symposium begins,
                                                 there will be a short, optional “orientation” session
                                                 for presenters. This will give you the opportunity to
                                                 familiarize yourself with:
                                                  The configuration of the presentation rooms and
                                                   podium.
Applied Reliability Symposium, Europe 2010




                                                  The microphones.
                                                  The timing devices.
                                                  The slide clicker and laser pointer.
                                                We’ll inform you of the specific time and location
                                                 via e-mail shortly before the event.
                                                  <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 6
2010 ARS, Europe: Berlin, Germany
                        Track #, Session #                                Current Time:
                                                                            10:22 AM
                   Begins at X:XX AM, XXXday, April Xth




                      Presentation Title

               Presenter’s Name and Affiliation
(Please enter this exactly as you want the info printed in the Proceedings booklet.
           List the primary author first, followed by co-authors, if any.)




                                                        If you wish, you may include
                                                        your company logo on this page
                                                        and/or the last page of the
                                                        presentation.
                                             Introduction
                                                Briefly tell the audience who you are and
                                                 introduce the material that will be covered in
                                                 this session.
                                                  NOTE: Please limit the discussion of your
                                                   organization’s products and services to include
                                                   only the information (if any) that may be truly
Applied Reliability Symposium, Europe 2010




                                                   necessary for attendees to understand the
                                                   content of your presentation.




                                                 <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 8
                                             Agenda
                                              Introduction                                                    5 min
                                              Topic 1                                                        10 min
                                              Topic 2                                                        10 min
                                              Topic 3                                                        10 min
                                              Topic 4                                                        10 min
Applied Reliability Symposium, Europe 2010




                                              Summary                                                         5 min
                                              Questions                                                      10 min
                                             <Please adjust as needed to fit your presentation; but make sure the
                                                         times add up to the scheduled time allowed.>
                                                 <Insert Name, Company>   Track <insert>   Session <insert>     Slide Number: 9
                                             Vocabulary (optional)
                                                Please be aware of how the audience will
                                                 respond to unfamiliar acronyms and
                                                 specialized vocabulary within your
                                                 presentation.
                                                  If applicable, provide a list of relevant acronyms
Applied Reliability Symposium, Europe 2010




                                                   and terms, along with their definitions.
                                                  Or, define the terms as they occur in the course of
                                                   your presentation.



                                                 <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 10
                                             Content of the Presentation
                                                Insert the slides that are necessary to
                                                 support the topics that you wish to discuss
                                                 during the presentation. Please consider:
                                                  The material should be readable both on-screen and in printed
                                                   booklets (see tips at the beginning of this template).
                                                  Most slides should have an appropriate title defined.
                                                  The presentation should not include material that can’t be released for
Applied Reliability Symposium, Europe 2010




                                                   publication.
                                                  It is usually beneficial to distribute your presentation to knowledgeable
                                                   colleagues so they can offer suggestions for improvement. Please
                                                   remember that this feedback must be incorporated before you submit
                                                   the file to ARS.
                                                      o After you submit the file to ARS, changes will not be accepted
                                                        unless requested by ARS to make the material print-ready.



                                                 <Insert Name, Company>   Track <insert>   Session <insert>     Slide Number: 11
                                             Summary
                                                Summarize what has been learned and
                                                 present conclusions.
Applied Reliability Symposium, Europe 2010




                                                 <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 12
                                             Where to Get More Information
                                                List any relevant books, articles, electronic
                                                 sources, training sessions, consulting
                                                 services or other resources.
Applied Reliability Symposium, Europe 2010




                                                 <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 13
                                             <Insert Your Name>
                                              Provide a “bio” slide for the primary author
                                               and, if applicable, additional slides for co-
                                               authors.
                                              Please provide at least:
                                                    Name
                                                    Title
Applied Reliability Symposium, Europe 2010




                                                    Company
                                                    E-mail Address or Phone Number
                                                If desired, you may also provide other
                                                 relevant information about your education,
                                                 work experience, etc.
                                                 <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 14
                                             Questions



                                                              Thank you for your attention.

                                                              Do you have any questions?
Applied Reliability Symposium, Europe 2010




                                               <Insert Name, Company>   Track <insert>   Session <insert>   Slide Number: 15

								
To top