FULL BLOCK STYLE BUSINESS LETTER FULL BLOCK STYLE BUSINESS LETTER REQUEST FOR LETTER OF RECOMMENDATION

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FULL BLOCK STYLE BUSINESS LETTER FULL BLOCK STYLE BUSINESS LETTER REQUEST FOR LETTER OF RECOMMENDATION Powered By Docstoc
					FULL BLOCK STYLE
BUSINESS LETTER


REQUEST FOR LETTER OF
RECOMMENDATION
PARTS OF THE LETTER

•   HEADING
•   INSIDE ADDRESS
•   SALUTATION
•   BODY
•   COMPLIMENTARY CLOSING
•   SIGNATURE
HEADING
• Located on the top line of the page-
  LEFT JUSTIFIED
• GIVES THE WRITER’S COMPLETE
  ADDRESS
• TODAY’S DATE
• After HEADING, “return” 4 times

17 School Street
Peru, NY 12972
September 21, 2006
INSIDE ADDRESS
• Gives the READER’S name and
  address
• After INSIDE ADDRESS, “return” 2
  times

Mr. George W. Bush
President of the United States
1600 Pennsylvania Blvd.
Washington, D.C. 00021
 SALUTATION
• Begins with Dear
• Ends with a COLON – not a
  comma
• Use Ms. Or Mr. and the last
  name
• Or title: Dear Dean of Students
• After SALUTATION, “return”
  2 times
Dear Mr. Bush:
BODY

• Single spaced paragraphs
• May use bullets
• Choose words for meaning,
  not style
• Be brief!
• “return” 2 times between
  PARAGRAPHS
COMPLIMENTARY CLOSING

• “RETURN” 2 TIMES AFTER
  LAST SENTENCE OF THE
  BODY
• Sincerely,
• Yours sincerely,
• Yours truly,
SIGNATURE
• “RETURN” 4 TIMES AFTER
  COMPLIMENTARY CLOSING
• Both HANDWRITTEN
• AND typed name of the writer




           Julia Miller
FONT

•   Times New Roman
•   12pt font
•   1” margins
•   single-spaced
Requesting a letter of
recommendation
• Obtaining a job, or applying
  for college often requires that
  you obtain letters of
  recommendation from
  previous and current teachers,
  supervisors, etc.
Requesting a letter of
recommendation
• In general, letters tend to be more
  important in academic settings than
  for commercial ones.
• You shouldn't feel that you are
  imposing when you ask for such
  letters: the letter-writers recognize
  that it is part of their professional
  responsibility.
• However, you should also do
  everything in your power to ease
  the burden on your references.
Requesting a letter of
recommendation
• Choose well.
• The ideal letter-writer is
  knowledgeable about you,
  about the place you are
  applying, and about the norms
  of letter-writing.
Choose well.


• Knowledge of you permits the
  letter to include specific
  examples and anecdotes,
  which are much more
  powerful than generic
  statements or undifferentiated
  praise.
Choose well.
• Knowledge of the place you are
  applying permits the letter to
  specifically play up your strengths
  and qualifications.
• Knowledge of the norms of letter
  writing prevents the letter from
  being ignored because it is
  completely inappropriate. A good
  letter-writer also should not have a
  conflict of interest (such as being the
  advisor of another applicant).
Choose well.

• You should only request letters
  from people who will write
  you a good letter; you
  probably know whether this is
  the case but may want to
  double-check.
Choose well.
• Many applications request 3 letters.
• Don't omit obvious people such as
  past supervisors and advisors from
  your list
• Do try to include people with
  multiple backgrounds or who have
  seen you in multiple lights
  (corporate and academic
  supervisors, and teachers
Time matters!
• Start early.
• Give letter-writers a minimum
  of two weeks, and preferably a
  month or more, to write letters.
• The letter-writers have other
  responsibilities and deadlines,
  and you don't want them to do
  a shoddy rush job or to resent a
  demand for immediate action.
WHAT TO INCLUDE
• The reason you are writing
• What you would like (be
  specific)
• Reminders about you and your
  activities—especially honors or
  awards
• When and how the
  recommendation is to be
  returned
FINALLY
• Be sure to say “Thank You” either in
  writing or in person
• Get 2 (TWO) copies of the
  recommendation
• Send one copy—
• Keep one copy for your portfolio
• Check with the Admissions Office /
  Employer to be sure the
  recommendation was received