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									                                              June 11, 2009



                             APPLICATION FOR DUKEENGAGE PROGRAMS

                                       Faculty and Staff Programs



DukeEngage provides funding, training, and support for Duke undergraduates who want to pursue a
summer or semester-long intensive civic engagement experience anywhere in the world. Through
DukeEngage, Duke students can apply what they have learned in the classroom to address societal
issues in the United States or abroad. Participants must have completed two semesters at Duke, be in
good standing with the university, and are not permitted to take classes during their service experience.

Civic engagement is a broad term that can include everything from volunteerism to democratic
participation. We seek to support student projects ranging from: working in local schools, assisting with
disaster recovery, working with an international human rights organization, conducting HIV/AIDS
education, outreach and prevention in communities around the world. What connects each of these
experiences, and others like them, are that they involve individuals and groups tackling issues of public,
even global, concern.

There are a variety of ways that Duke students can get engaged. Some will propose individual projects.
Others will join established DukeEngage programs that are led and facilitated by third-party providers.
However, the most important avenue for Duke student engagement is to participate in programs built
by Duke faculty and staff. Experiencing civic engagement with faculty and staff is central to our mission
of helping students connect their DukeEngage experiences back to their lives at Duke upon return.



Proposal Guidelines

DukeEngage projects should take groups of Duke students to places in the United States and around the
world where they will participate in civic engagement experiences that will contribute tangible benefits
to local partners. This year we are particularly interested in building programs in the United States as
well as India and East Asia, though we continue to welcome proposals for programs from a diverse set
of geographic areas. All projects are a minimum of eight weeks in duration and structured so that
students will come to know the place where they are living by learning local languages, customs, and


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norms. With these objectives in mind, DukeEngage experiences should include a full time placement
with a governmental, non-governmental or other organization involved with civic engagement for each
student, language training (when applicable), and periodic field trips, guest speakers, and/or other
cultural events. Another model could have DukeEngage students engaging in one single project
together where all students are fulfilling a need identified by that community.

While the mission of DukeEngage is to support civic engagement experiences, projects with a strong
research component will be considered for support under the following conditions: (1) the research
goals and plans are developed in collaboration with a community partner, and (2) the results of the
research are provided to the community partner and disseminated to the larger community in order to
contribute to the public good. Final approval of projects with a research component is contingent upon
Duke’s Institutional Review Board approval.

Faculty should consult with DukeEngage staff for preliminary review and guidance prior to submitting
the final proposal. Ordinarily, faculty may only submit one program proposals for no more than one
program per year. Faculty are compensated for the development of new programs as well as their time
in the field. Please contact Dr. Eric Mlyn, Director of DukeEngage and the Center for Civic Engagement,
for further details.



Proposals must include the following details:

Title of Program

Names of sponsoring faculty, staff, Duke department, Center or Institute

Host Institution / community partner

Program Location

Projected Dates (minimum of 8 weeks)

Proposed number of students (please provide a number or range) NOTE: Each site must enroll a
minimum of six students.



In addition, please include:

Project Description: In less than 1,000 words, describe your civic engagement project. Please include
an overview of the project plan, a description of the community with which you will be working, its




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needs and the anticipated benefits of the project to the community, and your proposed learning
objectives for Duke students.1

Service placement sites: Please provide a list of the organizations or offices that are likely to host
student and the nature of the work in which they will engage.

Enrichment activities: Please describe your plans for language training (if applicable), speakers, field
trips, etc.

Follow-up activities envisioned for student participants upon their return to Duke: Please describe any
curricular or co-curricular opportunities that you plan.

Supervision and coordination: DukeEngage requires that a Duke employee, either the Program
Director or an On-the-ground Coordinator be on site with the students at all times. We encourage
Program Directors to be on site as much as possible. (Please include in your application the number of
weeks you plan to be on site.) It is our strong preference that the On-the-ground Coordinator be
affiliated with Duke in some way (faculty, staff, graduate student), or is a qualified person eligible for
hire by the university as a term-appointment employee. Undergraduate students, including graduating
seniors, are ineligible to serve in this capacity. Please discuss your plans for on-site supervision in your
proposal.

Logistics: Please describe the logistics of your program, including travel to the site, proposed itinerary,
food and housing arrangements, communication, field trips, local transportation, etc. Included in this
part of the application should be rough estimates of costs. If your proposal is accepted, DukeEngage will
work with you to develop a detailed budget.

Risk Management: It is critical that all participants in DukeEngage projects are made aware of the risks
associated with both the location of the project and the nature of the service work. Please identify any
health and safety issues and concerns related to your project’s location or work, and how these
concerns have been dealt with or mitigated within your proposed plan. Specific areas to address
include:

        availability of quality health care
        crime and violence
        terrorism
        political climate/stability
        quality and safety of location/accommodations



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  Examples of learning outcomes include: students will demonstrate ability to work with self-reliance in a new
community environment; students will have an opportunity to develop their understanding of and respect for the
values and beliefs of others; students will apply the skills and knowledge they possess to community problem
solving; students will reflect on the linkages between civic participation and political participation; students will
learn first-hand about service-related careers, etc.


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       local transportation issues (road safety, driving regulations, quality of public/private
        transportation options)
       availability of visas for the entire length of the program (if overseas)
       compliance with local laws

Select projects will be required to develop a written emergency preparedness/crisis management plan
to be approved by the Duke Office of Risk Management and to be held by the DukeEngage office and
distributed to each participant. Projects may not take place in countries or regions that have been
deemed unsafe by the International Travel Oversight Committee (ITOC). See:
https://eruditio.aas.duke.edu/international/restrictedregions.php.

PROJECT SELECTION

Projects will be evaluated on a number of criteria, including the following:

       Does the project engage Duke students in immersive service opportunities that allow them to
        learn and grow and also make tangible contributions to the communities they work with?

       It is clear that the community partner has helped identity the proposed project plan?

       Does the project serve populations with clearly identifiable needs?

       Does the project hold the promise of sustainable (multi-year) partnerships with community-
        based organizations?

       Do faculty and staff sponsors already possess experience and extensive networks at the
        proposed location?

       Does the proposal identify learning outcomes for DukeEngage students?

       Does the proposal expand DukeEngage to new locations in the United States and abroad?

       Does the proposal address all of the issues we have asked you to address?

If your proposal is accepted, DukeEngage will work with you to develop a detailed budget.

All applications are due no later than September 14, 2009, and should be submitted by e-mail to
eric.mlyn@duke.edu. Funding decisions and notification of project acceptance will be made on or near
October 5th, 2009. All proposals will be reviewed by a committee made up of members of the Faculty
Advisory Board and DukeEngage staff.

Please contact Eric Mlyn, 668-1724, eric.mlyn@duke.edu with any questions.




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