SCRUTINY IN TAMESIDE
CUSTOMER SERVICE EXCELLENCE
Paragraph Page No
Introduction 1 1-2
Scrutiny in Tameside
Structure/Operation 2 3-11
Scrutiny in Practice 3 12-14
Scrutinising Scrutiny 4 15-16
Scrutiny Contacts 5 17
Standards for Service Delivery 19-20
Scrutiny Panel Work Programme 21-22
Project Plan 23-24
Briefing Document 25-27
Post Scrutiny Executive Response 29-34
The Local Government Act 2000 required all councils in England and Wales to introduce
new political structures which provide a clear role for the Council, the Executive and non
One of the key roles that was introduced for non executive Councillors is to undertake an
overview and scrutiny role for the Council.
1.1 What does Overview and Scrutiny involve?1
The overview and scrutiny role involves:-
This involves scrutinising decisions of the
Executive at a number of different stages of
Holding the Executive to Account the decision-making process: before
decisions are made; before they are
implemented; and after they are
Policy review involves the in-depth
scrutinising of existing council policies to
Policy Review & Development examine intended policy outcomes and
whether these outcomes are being
Policy development involves shaping the
formulation of key policies, through
examining alternatives set against needs,
resources and other issues and making
recommendations to the Executive.
This involves Scrutiny reviewing Council
Services to ensure they are achieving
Review of Council Services customer satisfaction and value for money
together with monitoring Council
performance and ensuring standards are
External scrutiny involves scrutinising the
work and impact of external agencies on a
External Scrutiny council's community e.g. local NHS Trusts
and other partners.
Scrutiny does not make policy decisions that are the responsibility of the Cabinet. Scrutiny
makes recommendations and therefore for those recommendations to be effective they
Improvement and Development Agency (I&DeA)
have to be made by a fully involved scrutiny panel backed up by good research and
consultation with reasonable conclusions and recommendations.
1.2 Centre for Public Scrutiny
The Centre for Public Scrutiny (CfPS) has been created to promote the value of scrutiny in
modern and effective government - not only to hold executives to account but also to
create a constructive dialogue between the public and its elected representatives - to
improve the quality of public services.
A guide to good Scrutiny has been published by the CfPS and sets out four principles for
good scrutiny as:-
Providing ‘critical friend’ challenge to executives as well as external
authorities and agencies
Reflecting the voice and concerns of the public and its communities
Taking the lead and own scrutiny process on behalf of the public
Making an impact on the delivery of public services
2. SCRUTINY IN TAMESIDE – STRUCTURE/OPERATION
2.1 How does Scrutiny fit in with the political structure of the Council?
There are 57 elected Councillors in Tameside. 10 Councillors are portfolio holders and
form the Executive Cabinet. While the Executive makes all the Council’s decisions within
the budget and policy framework set by full council, it is the scrutiny function that provides
the checks and balances in the political structure. A member of the Cabinet is not allowed
to sit on a Scrutiny Panel.
The Council at Work
Scrutiny Panel’s comprise of non executive Councillors and are politically balanced. In
order to gain the best outcomes for local people, members of Scrutiny Panels work across
political boundaries with a common-sense, objective approach to reviewing council policies
which results in informed and considered recommendations for improvement.
2.2 How does Scrutiny Operate in Tameside?
Tameside Council has a strong scrutiny function which has a positive and constructive
ethos, which aims to improve services to the public by scrutinising the policies of the
Council and how those policies are put into practice.
Vision for Scrutiny in Tameside
"Overview and Scrutiny in Tameside is positive, objective and constructive, it aims
to add value to any service that it considers. It acknowledges good practice and
recommends improvements where necessary. Scrutiny seeks to engage the
community of Tameside and address inequalities in the Borough."
Scrutiny in Tameside operates through four scrutiny panels which meet in public at least
once a month, usually at the Council Offices, Wellington Road, Ashton-under-Lyne. In
addition to non executive councillors scrutiny panels comprise some co-opted members
and people who have experience or knowledge of the subject under consideration.
Personal and Health Services Scrutiny Panel
The Personal and Health Services Scrutiny Panel has responsibility for considering all
elements of housing policy, adult social care in accordance with Health and Social Care
Act 2003 and local National Health Trusts.
In the past, the Panel has considered the operation of New Charter Housing, Home Care
Services from a Carer's Perspective, Facilities for Disabled People in Town Centres and
Dental Provision in Tameside.
Scrutiny of local NHS Trusts was introduced from 1st January 2003 as part of the
Government's patient and public participation agenda. The Scrutiny Panel has worked with
local Patient and Public Involvement Forums and places for forum members are made
available on the Scrutiny Panel. This practice has continued with Local Involvement
Networks (LINks) that replaced Patient and Public Involvement Forums in April 2008.
The Scrutiny Panel has been closely involved with a proposal for the reconfiguration of
children's and maternity services in Greater Manchester, Lancashire, Cheshire and
Derbyshire, together with proposals for the reconfiguration of the Tameside and Glossop
In Tameside, Health Scrutiny is aimed at improving people's health by looking at the
quality, performance, accessibility and outcome of NHS services in the Borough. This is
achieved by meeting staff from the Hospital Foundation and Primary Care Trusts and
undertaking cross-cutting, thematic scrutiny exercises and service reviews, looking at the
outcome of health and social care provision provided to all the people of Tameside. This
Scrutiny Panel provided the only public accountability for the hospital when there were
concerns about the standards of care for elderly and vulnerable people. In relation to the
Council, the Panel relates to subjects covered by the Warrant of Office for the Cabinet
Deputy, Personal and Community Services.
Resources and Sustainable Communities Scrutiny Panel
The Resources and Sustainable Communities Scrutiny Panel has the responsibility for
considering matters relating to corporate policies, strategies and governance, resource
planning, election development, human resources and legal services. It also deals with
community based policies, including the Tameside Strategic Partnership, District
Assemblies and sport, recreational and cultural policies, including sport and leisure
provision made by, or on behalf of the Council.
The Scrutiny Panel is also concerned with information technology, crime and disorder,
equalities, together with procurement and marketing strategies. In particular, the panel
relates to the subjects generally covered by the Warrants of Office for the First Cabinet
Deputy and the Cabinet Deputies responsible for Community Services and Co-ordination
Recently, the Scrutiny Panel was designated the “Crime and Disorder Committee” with
responsibility for scrutinising the Crime and Disorder Reduction Partnership in accordance
with the Police and Justice Act 2006.
Services for Children and Young People Scrutiny Panel
The Services for Children and Young People Scrutiny Panel was created at the Annual
Business Council Meeting held on 23rd May 2006, and reflects changes to the service
provision following the introduction of the Children Act 2004 in response to “Every Child
This means that the Panel has scrutiny responsibilities for the Services to Children and
Young People Service Area and Partnership and the cabinet warrants of office relating to
Children and Young People and Lifelong Learning. This includes all education services,
schools, educational achievements, children’s health, social work, looked after children,
the Youth Service and the Youth Offending Services.
As well as undertaking far reaching policy reviews, the Panel also monitors the
achievement and success for the Council’s Building Schools for the Future proposals, Key
Stage and GCSE results and the outcome of service inspections and assessments.
The membership of the Scrutiny Panel includes non-executive councillors together with
places for six co-opted members representing Parent Governors, The Church of England,
Roman Catholic Church and two places for other faiths. Through the Tameside Multi Faith
Network the Panel has managed to recruit representatives of the Muslin and Hindu faiths
to take these places.
Technical Economic and Environmental Services Scrutiny Panel
The Technical, Economic and Environmental Services Scrutiny Panel has the
responsibility for considering all elements of Council policies in relation to the provision of
engineering and transport services, environmental health and the environment in which we
live and the economy and prosperity of Tameside.
The Scrutiny Panel gives consideration, therefore, to economic development and
regeneration policies and the Council’s policies for the management of its assets. The
Panel has considered the Council’s policies with regard to environmental health, refuse
collection and recycling, but its areas for consideration also include pest control and food
hygiene. The Scrutiny Panel has considered the buildings, roads, footpaths and grounds
maintenance of the cemeteries and crematorium, Section 106 Planning Agreements and
the Ashton and Hyde Renewal areas.
This Scrutiny Panel relates to the subjects covered by the Warrants of Office for the
Cabinet Deputies for Economic Services, Environmental Services and Technical Services.
Diagram 2, overleaf outlines the four scrutiny panels and their connection to the 10
Cabinet Portfolios and statutory external organisations referred to in paragraph 2.3.
Lifelong Services for Cabinet Co-ordination First Deputy Personal and Economic Environmental Technical
Learning Children and Deputy Services Community Services Services Services
Young People (without
Greater Local NHS
Services for Resources and Personal and Technical
Children and Sustainable Health Services Economic and
Young People Communities Scrutiny Panel Environmental
Scrutiny Panel Scrutiny Panel Services Scrutiny
2.3 Scrutiny Panels and their relationship to the Local Strategic Partnership and
Local Area Agreement
The Local Government and Public Involvement in Health Act 2007 added to scrutiny
powers and placed a duty on named organisations to co-operate with LAAs and also a
duty on these organisations to respond to scrutiny in relation to targets of the LAA with
which they are involved, including responsibilities on partner organisations to provide
information in response to scrutiny requests, and to have regard to scrutiny
Local Strategic Partnership
Local Strategic Partnerships are non-statutory, multi-agency partnerships which bring
together the different parts of the public, private, community and voluntary sectors at a
local level. Tameside Strategic Partnership (TSP) brings together more than seventy
organisations from all sectors, which are committed to working together to improve quality
of life in the Borough of Tameside.
The aim of the Tameside Strategic Partnership is to deliver the vision for Tameside set out
in the Community Strategy 2003-13. The Community strategy is the borough’s ‘strategy of
strategies’ and aims to improve quality of life for local communities and reduce inequalities
by identifying one clear set of long-term priorities for the borough to promote economic,
social and environmental well being. The six priorities identified in the Tameside
Community Strategy are:-
A safe Environment
A Prosperous Society
A Learning Community
A Healthy Population
An Attractive Borough
The Tameside Strategic Partnership consists of seven thematic partnerships which focus
on particular issues of importance to Tameside which are:
Children and Young People’s Partnership
Cultural and Community Cohesion Partnership
Crime and Disorder Reduction Partnership
Economic and Learning Partnership
Older People’s Partnership
Local Area Agreement
A Local Area Agreement (LAA) is a three year agreement, based on local Sustainable
Community Strategies, that sets out the priorities for a local area agreed between Central
Government, represented by the Government Office (GO), and a local area, represented
by the lead local authority and other key partners through the Local Strategic Partnership
LAAs set out a series of targets the council must achieve and the funding streams
government will pay to the council to enable it to meet them. As well as national targets
negotiated with central government, the LAA includes local targets that are a priority for
the local area as set out in the community strategy.
LAAs are structured around 4 blocks.
Children & Young People
Safer Stronger Communities
Healthier Communities & Older People
Diagram 3, overleaf shows the relationship of the Council’s four scrutiny panels to the
seven thematic partnerships of the Local Strategic Partnership and local area agreement
The Personal and Health Services and Resources and Sustainable Communities Scrutiny
Panels have developed and agreed Protocols to set out how people will behave and how
matters will be handled when scrutinising issues involving local NHS Trusts and Greater
SCRUTINY PANELS AND THEIR RELATIONSHIP TO LOCAL STRATEGIC PARTNERSHIPS
Technical, Services for Personal and Health Resources and
Economic and Children and Young Services Sustainable
Environmental People Communities
THEMATIC PARTNERSHIPS IN RELATION TO SCRUTINY PANELS
Economic and Learning Children and Young People Health Partnership Crime and Disorder
Housing Partnership Cultural and Community
LOCAL AREA AGREEMENT BLOCKS IN RELATION TO SCRUTINY PANELS
Economic Development Children and Young People Stronger Safer Communities Stronger Safer Communities
Healthier Communities and
2.4 Roles and Responsibilities of a Scrutiny Member/Support Officer
A Scrutiny Members role and responsibilities include:-
To attend and contribute to scrutiny panel meetings
To scrutinise Council policies
To gather evidence and undertake consultation
Scrutiny is a challenge for elected members and requires the following skills:-
Open questioning Skills
Councillors on Scrutiny Panels will be offered training and development in the skills and
knowledge required to undertake the scrutiny function.
Members are supported in their role by the Head of Scrutiny and four Scrutiny Support and
Co-ordination Officers who each have responsibility for their own individual scrutiny panel.
The role of the Scrutiny Support and Co-ordination Officer involves:-
Assisting members in developing an Annual Work Programme
Assisting members in designing Project Plans for topics under review
Project management of reviews
Undertaking research and producing written briefing papers and powerpoint
presentations based on that research
Design and carry out consultation
Monitoring performance data
Draft Scrutiny Panel reports on behalf of the Panel
In addition, support officers:-
Organise scrutiny panel meetings
Prepare and distribute agendas
Record Minutes of the meetings
The Scrutiny Support Unit’s ‘Standards for Service Delivery’ is appended to this report as
‘Appendix 1’ to this guide.
3. SCRUTINY IN PRACTICE
3.1 Development of Scrutiny Panel Work Programmes
At the beginning of each Municipal Year each Scrutiny Panel agrees a Work Programme
for the year.
Topics for inclusion in the work programme may be drawn from a number of sources
Resident’s Opinion Survey Suggestions from the Executive
Best Value Performance Indicators Suggestions from elected members
District Assemblies Members of the public
Scrutiny Panel Work Programmes consist of three types of work:-
In-depth Policy Reviews
In-depth reviews are longer term pieces of work involving investigations through research
and consultation including face to face contact with relevant witnesses such as service
providers and service users. Experience and discussion with elected members has shown
that a successful scrutiny review incorporates the factors shown in the diagram below:-
Identified by Based on good
quality background Based on conclusions
research and recommendations
Interesting to Led by identified by members
Well planned specific
Based on learning What makes a Presented in a
from others successful report which is
scrutiny review? easy to read
Carried out with
Based on ‘seeing’
officers involved in
the issue through
the service or issue
members and Completed according to
council priorities Based on timescales
the public meaningful
Follow-up reviews determine the progress made with implementation of recommendations
previously presented by a Scrutiny Panel. This enables the Scrutiny Panel to verify the
outcomes of the agreed recommendations.
Monitors the performance of a service in relation to achieving its targets.
It is important to consider however, when determining issues for a work programme that
topics link with the Council’s priorities and that activities are timely, relevant and
Once agreed, Scrutiny Panel Work Programmes are published on the Council’s website
and in the local press.
An example of a work programme is appended to this guide as ‘Example 1’.
3.2 Scoping a review and preparing a project plan
Once a Scrutiny Panel has selected a topic for review from the annual work programme
members of the Panel, with the assistance of the Scrutiny Support Officer identify:-
The aim of the review
Objectives – in order to meet the aim
Detailed actions to be undertaken to meet the objectives (evidence, stakeholders,
consultation, site visits)
Value for money/efficiencies
An example of a Project Plan is appended to this guide as ‘Example 2’.
3.3 Information and evidence
The Scrutiny Support and Co-ordination Officer send an agenda to Panel members at
least five days prior to a meeting. In order to prepare members for a meeting the Scrutiny
Support and Co-ordination Officer will provide a written briefing document outlining
background research on the topic to be discussed along with suggested discussion issues.
The Panel is then further supported with a power point presentation which takes place in a
private scrutiny panel briefing session approximately 45 minutes immediately prior to the
meeting commencement time.
An example of a written briefing document is appended to this guide as ‘Example 3’.
The review process usually takes place over several meetings. Once Scrutiny Panel
members have assessed all the information and evidence received, the scrutiny panel
report will be initially drafted by the Scrutiny Support Unit based on the information
received during the course of the review. The draft report will not contain conclusions or
recommendations, which will be agreed for inclusion in the report by the members of the
3.4 Response from the Executive
Once a Scrutiny Report is complete with conclusions, recommendations and observations
of the Borough Treasurer with regard to financial implications and the Borough Solicitor
with regard to legal implications, the report will be presented to a meeting of full council by
the Chair of the Scrutiny Panel.
Although the relevant Cabinet Deputy will respond verbally, and the report may be
debated, a written response which details whether recommendations have been accepted
or rejected and what action is proposed to implement the recommendation is received on
an agreed template within 15 working days from the date the report is presented to
A copy of an Executive Response is appended to this report as ‘Example 4’.
4. SCRUTINISING SCRUTINY
Performance of Scrutiny is monitored by the following performance indicators:-
The percentage of recommendations contained in Scrutiny Panel reports that are
accepted by the Executive and have been put into practice, as verified by a Follow
Up Review and Report.
The percentage of recommendations relates to the recommendations contained in a
Scrutiny Panel Review Report, which is produced by a Scrutiny Panel and presented to
Council. The only Scrutiny Panel reports that are presented to Council are those produce
following a review.
The Council's Executive is required by Scrutiny Protocol to respond to the
Recommendations contained in a review report and indicate whether each
recommendation is accepted and whether it will be implemented. If a recommendation
requires ongoing repeated action, implementation will be deemed to have occurred when
the first action is put into place. The implementation of Review Reports will be monitored
by the respective Scrutiny Panel as detailed above. The data to support this performance
indicator is collected on an annual basis from May to April each year.
The percentage of Scrutiny Panel members who feel that Tameside Scrutiny Panels
add value to the services that they review and that they are engaged with the
Data to be collected following an annual customer survey of all Scrutiny Panel members,
to be undertaken through questionnaires.
The percentage of Scrutiny Panel members means:
• the percentage of Scrutiny Panel members returning questionnaires, who
responded ‘agree’ or ‘strongly agree’ when asked to indicate their level of
agreement or disagreement with the following statements:
o “I feel that Scrutiny adds value to the services it reviews”
o “I feel that my contribution as a Scrutiny Panel member helps Scrutiny add
value to the services it reviews.”
• the percentage of Scrutiny Panel Members who responded with ‘4’ or ‘5’ when
o “On a scale of 1 – 5, how involved do you feel you are in Scrutiny?”
The percentage of Scrutiny Panel members (either councillors or co-opted) who
attended meetings of Scrutiny Panels.
Attendance at a Scrutiny Panel meeting means both scheduled and special meetings of
The percentage of people on the Tameside Citizens' Panel who indicate that they
have an awareness and understanding of scrutiny in Tameside.
The Tameside Citizens' Panel is a consultation group of some 2000 members from across
the Borough. The make up of the Panel changes annually. Each year the members of the
Panel are consulted on their knowledge of scrutiny and the work of the Scrutiny Panels.
The number of people who when asked:
"Have you heard of Tameside Scrutiny Panels before receiving this questionnaire?" and
"How aware are you of the work of the Tameside Scrutiny Panels?" - Answered fully or
5. SCRUTINY CONTACTS
Head of Scrutiny Howard Boots
Tel: 0161 342 3160
Resources and Sustainable Communities Alison Davies
Scrutiny Panel Tel: 0161 342 2396
Technical, Economic and Environmental Muna Clough
Services Scrutiny Panel Tel: 0161 342 3606
Email: muna.clough @tameside.gov.uk
Services for Children and Young People Gaynor Alexander
Scrutiny Panel Tel: 0161 342 3523
Personal and Health Services Scrutiny Hannah Easby
Panel Tel: 0161 342 3701
Web/Business Administration Gina Murphy
Tel: 0161 342 3524
Scrutiny Support Unit
Standards for Service Delivery
1. The Scrutiny Support Unit supports, facilitates and enables the members of the
Tameside's Scrutiny Panels to undertake the requirements of Section 21 of the
Local Government Act 2000 and Section 7 of the Health and Social Care Act 2001,
Section 19 of the Police and Justice Act 2006 and Chapter 2 of the Local
Government and Public Involvement in Health Act 2007.
2. In preparation for, and during the course of a Scrutiny Panel review, the Scrutiny
Support Unit will ensure that Panel members are fully briefed and informed to
enable them to carry out their role. This will be achieved by providing the following:-
a) Work Programmes for Scrutiny Panels will be approved by Panel members.
The Scrutiny Support Unit will support and assist members of Scrutiny Panels to identify
items for inclusion on the work programmes for the Panels following extensive
consultation. Items will be drawn from the Residents' Opinion Survey Best Value
Performance Indicators and Reviews, Policy Reviews, suggestions from the public, etc.
b) Chairs and Deputies will be fully briefed and consulted on the agendas for
Scrutiny Panel meetings.
Chair's briefings will take place on a day and at a time to suit the respective Chair and
c) Agendas and briefing papers will be sent to Scrutiny Panel members at least five
working days prior to the Panel meeting.
Agendas, minutes, consultation material and briefings will where ever possible, be sent to
Panel members in the messenger satchel delivery system within five working days of the
Scrutiny panel meeting.
d) Agendas and Minutes of Scrutiny Panel meetings will be placed on the Scrutiny
Agendas with accompanying public documents such as minutes of the previous meeting
will be place on the scrutiny web site five working days before the meeting of the
respective Scrutiny Panel.
e) The designated Scrutiny Support and Panel Co-ordinator will prepare a brief for
Panel members which will be sent to them five days in advance of the Panel
meeting. The brief will explain the background of the subject to be dealt with at the
meeting and any other relevant information.
All briefing papers and presentations will be free from jargon and acronyms and will be
presented in as interesting and informative format as possible.
f) The designated Scrutiny Support and Panel Co-ordinator Officer will give an oral
presentation of approximately 45 minutes duration immediately prior to the Scrutiny
The power point presentation will be interesting and informative and contain the very latest
information for members of Scrutiny Panels, including issues to be especially considered.
g) The Scrutiny Support Unit will assist the Scrutiny Panels in identifying the
"scope" of scrutiny reviews.
"Scoping" sessions will take place at Scrutiny Panel meetings according to the template
and in the format agreed by Scrutiny Panels.
The designated Scrutiny Support and Co-ordination Officer will provide background
information in the form of briefing papers and oral presentation to assist members of
Scrutiny Panels in the "scoping" exercise.
h) The Scrutiny Support Unit will carry out the research identified and agreed by the
As often as possible Scrutiny Panel members will carry out some aspects of this research,
including site visits, consultation and informal meetings.
The Scrutiny Support Unit will link research and consultation to efficiency and value for
i) Scrutiny Panel reports will be initially drafted by the Scrutiny Support Unit based
on the information received during the course of the review. The draft report will not
contain conclusions or recommendations, which will be agreed for inclusion in the
report by the members of the Scrutiny Panel.
Scrutiny Panel members will receive draft reports at least five working days prior to panel
meetings, at which the conclusions and recommendations are identified and approved.
Scrutiny Panel members will receive the final version of reports for approval.
Technical Economic and Environmental Services Scrutiny Panel
2006/2007 Work Programme
In-Depth Policy Reviews
Subject of Review Rationale for Review Council Cabinet Suggested By
Priorities and Deputy
Road Safety Measures To consider the policies of the Council in relation to the A Safe Cllr A Hyde District
around schools in Tameside provision of Road Safety measures around schools in Environment Whitehead Assembly – meeting
Tameside, including monitoring, enforcement and BVPI 199 of 27th March 2006,
effectiveness Minute No. 75 refers
To review the policies and initiatives around street Appearance of Cllr Jim Scrutiny Support
Street Cleanliness cleansing to ascertain whether the service will meet the the Borough Fitzpatrick Unit
BVPI target for 2005-06 and beyond. BVPI 199
To consider the policies of the Council and Registered Appearance of Cllr A Panel Member
Tree Policies Social Landlords in relation to Tree Policies - the Borough Whitehead
• Strategic Planning
• Inspection Programme
To consider the effects of Council policies on the A Prosperous Cllr K. Quinn Chair
Economy of Hyde Town economy of Hyde, e.g. Society
Centre • Neighbouring Retail Developments
• Transport policy Appearance of
• Hyde Renewal the Borough
To review the Council’s policies and initiatives A Safe Cllr A Panel Member
Decriminalisation of Parking surrounding the Decriminalisation of Parking, e.g. Environment Whitehead
• Cost Effectiveness
To carry out a follow-up review to determine the A Healthy Cllr A Scrutiny Support
Traffic Calming effectiveness of the implementation of traffic calming Population / A Whitehead Unit
throughout the borough.(Original report issued January Safe
2003) Environment –
BVPI’s 99 (a)
To receive a presentation from Cllr Kieran Quinn on A Prosperous Cllr K Quinn Scrutiny Support
Tameside Markets the proposals for the future developments of Tameside Society Unit
To receive an update presentation from Cllr Kieran A Prosperous Cllr K Quinn Scrutiny Support
St Petersfield Development Quinn on the development of St Petersfield, Ashton Society Unit
Moss, Stalybridge West and Denton
REVIEW OF ROAD SAFETY MEASURES AROUND SCHOOLS IN TAMESIDE
PROJECT PLAN - JUNE 2006
Aim Of The Scrutiny Review Exercise
To consider the policies of the Council in relation to the provision of Road Safety measures around schools in Tameside to determine their
effectiveness. The panel will report any significant findings.
1. To produce accurate information on types of Road Safety measures already in use and the alternatives that are available.
2. To assess the Council’s existing policies and the development of those policies in relation to Road Safety around schools, to include if/how
they link to other policies and Council priorities.
3. To determine the effectiveness of the Road Safety measures around schools and how that effectiveness is measured
4. To determine how the Road Safety measures are enforced and how effective this enforcement has been.
Timescale: It is anticipated that this review will be completed by December 2006
Equalities : To ensure the safety of all in the vicinity of schools
Detailed Action Plan
Objective Lead Scrutiny Panel member(s)
met and/or Scrutiny Support Officer(s)
Briefing Paper outlining current
policy and procedures, relevant
legislation and statistics relating to
average speeds and numbers of Briefing Paper for Panel
1 1&2 Scrutiny Support Officer
people killed or seriously injured in meeting 24th July 2006
the areas outside schools before
and after the implementation of the
Road Safety measures
Interview Phil Calverley, Scrutiny Panel meeting 24th
2 2&4 Panel Members
Engineering Development Manager July 2006
Site visits to be carried out and
Site visits to view appropriate
resulting information presented
3 alternative road safety measures 1; 2 & 3 Scrutiny Support Officer
to the Scrutiny Panel meeting
on 21st August 2006
Briefing Paper outlining the
information obtained to date, to
include results from the Citizens’
Panel survey and information Briefing Paper for Panel
4 1; 2 & 3 Scrutiny Support Officer
received from Head Teachers, meeting 18th September 2006
Police and Emergency Services,
Schools, Motoring Organisations
and Public Travel Operators.
Meet with Road Safety Officer and Scrutiny Panel meeting 18h
5 2; 3 & 4 Panel Members
School Crossing Patrollers September 2006
Meet with Cabinet Deputy for Scrutiny Panel Meeting 16th
6 1;2&3 Panel Members
Technical Services October 2006
Scrutiny Panel Meeting 21st
7 Draft Report Panel Members
Scrutiny Panel 4th December
8 Final Report Panel Members
Road Safety Measures Around Schools
The purpose of Item 3 on the Agenda is to provide
some background information for members relating to
the policies relating to Road Safety Measures around
1.1 Phil Calverley, the Council’s Engineering Development Manager, is to attend the
meeting, to provide members with details of the schemes in operation in Tameside,
the background to the policy and the future proposals.
2 Background to the Schemes
2.1 Approximately 10 years ago, the Council introduced traffic calming measures
without 20 miles per hour zones.
2.2 One of the first priorities of the Cabinet Deputy for Technical Services, when the
new arrangements for Local Government were introduced, was to review the
introduction of 20 miles per hour zones around the borough.
2.3 The main objective of the scheme is to enhance the safety of members of the
public, especially children, primarily on their way to and from school. By reducing
speed there is a corresponding reduction in the severity of injury, in the event of an
2.4 The Council decided at that time to focus on schools, initially outside the main
entrance of primary schools.
3 Present Position
3.1 The additional cost of extending the 20 mph zone to encompass the residential
catchment area of the schools was found to be minimal. The Cabinet Deputy
therefore, decided to include the catchment area of the school in the 20 miles per
hour zone. This not only enhances safety on the way to and from school but also
outside school hours.
3.2 The 20 mph zone is a permanent, 24 hour per day traffic calming initiative.
3.3 There are now 74 schools, mainly primary, that have 20 mph zones. Some have
additional features, e.g. Watchman Cameras, Road Humps, Cushions etc.
4.1 The police are the enforcement authority and this will not be affected by the
decriminalisation of parking.
4.2 Engineering Services have stated that the police are, however, unable to devote
sufficient resources to enforce the zones.
4.3 The consequence of this is that motorists are relied upon to practise self
5.1 The table below provides examples of Monitoring carried out by Engineering
Services on Traffic Calming measures around Broadoak Primary School. The
monitoring was carried out for a period of one week.
Average Speeds – Miles per Hour
Prior to After
implementation of implementation of
20 mph zones 20 mph zones
Smallshaw Lane – Eastbound 35.6 34.6
Smallshaw Lane - Westbound 37 34.8
Coronation Road, Northbound 27.6 29
Coronation Road, Southbound 28.7 28.5
5.2 There is a slight reduction in average speed shown for Smallshaw Lane which
reflects the results obtained by National Research, according to the Engineering
Development Manager. The National Research shows a tendency for a small
reduction of 1 to 2 miles per hour following the installation of Traffic Calming
Measures. The slight increase shown for Coronation Road however is an anomaly.
5.2 The network of roads around schools makes extensive monitoring of individual
ccident hotspots across the borough have been plotted and if the traffic
roundabouts in Ashton were removed from the analysis there is not a concentration
in any particular area, i.e. the hotspots are random.
5.4 The Neighbourhood Road Safety Initiative of which Tameside is one of 15 local
authority partners, was launched by the Department of Transport and has published
research which has indicated that children from disadvantaged backgrounds are
more than five times more likely to be killed or seriously injured on the roads than
children from the least deprived areas.
5.5 Information obtained locally from our areas of highest deprivation indicates that this
is not the case in Tameside.
5.6 Information relating to the number of accidents including the number of children
killed or seriously injured on the roads of Tameside is shown on the graph below:
Number of People Killed or Seriously Injured
80 89 90 70 Actual - All
60 44 Actual - Child
40 25 30 25
20 21 29 22 27
The target for 2010 is to reduce to 63 the number of people Killed or Seriously
Injured and within that figure reduce the number of children killed or seriously
injured to 16 by 2010.
5.7 If Traffic Calming measures are found to be creating hazards, they are monitored
and if the measures are found to be causing vibrations greater than those agreed by
the Department of Transport, the measures will be removed.
6 The Future
6.1 Traffic Calming measures being considered for use in the future include the SPECS
System. This is a system using two cameras, one which measures the speed of a
vehicle entering a zone and a second camera which measures the vehicles speed
when it exits the prescribed zone. The average speed of the vehicle is then
calculated and prosecutions may follow if the speed limit has been exceeded.
6.2 Tameside is well on it’s way to achieving the national target of reducing the number
of people killed or seriously injured on the roads by 40% (63) and children killed or
seriously injured on the roads by 50% (16) by the end of 2010.
POST SCRUTINY - EXECUTIVE RESPONSE
IN RESPECT OF : REVIEW OF ROAD SAFETY MEASURES AROUND SCHOOLS
DATE : JUNE 2007
CABINET DEPUTY : Councillor Alan Whitehead
ACCEPTED / EXECUTIVE RESPONSE OFFICER ACTION BY
RECOMMENDATIONS REJECTED RESPONSIBLE (Date)
1. That the implementation of I will arrange for this to be
variable speed zones/signs Accepted investigated. It may be appropriate
outside schools be assessed to consider in particular on
and implemented if road safety classified routes that a 20mph Bob James December 2008
and traffic flow would be maximum speed limit be enforced
improved. on a road fronting or on a major
pedestrian access route to a
school during a period when
illuminated signs on either
approach display this limit .
A legal traffic order to this effect
would need to be introduced and
camera technology measuring the
average speed of vehicles within
the zone may be the most
appropriate means to enforce such
I would therefore propose that the
Council via the Engineering
department and the Borough
Solicitor enter into discussions with
the Department for Transport/
Police and appropriate equipment
suppliers to determine a way of
moving this forward possibly as an
experiment. The cost of the signs
and camera systems would of
course also be a factor in
assessing such a proposal.
The presumption would be that
when the 20mph limit was not
displayed that the maximum
permitted speed in an area in
question would be 30mph.
2. That the implementation of Accepted 1. ‘School keep clear’
variable time limited waiting markings are in force 52
restrictions outside schools be weeks a year and the dates Bob James December 2008
assessed and implemented if of school holidays vary from
road safety and traffic flow year to year also the
would be improved. duration of holidays can
vary between primary
schools and secondary
schools (there are sites
where a primary is situated
adjacent to a secondary
school and are covered by
one set of ‘school keep
2. It is possible that the
present three term school
year is replaced by a six
term school year.
3. Schools are now
encouraged to run breakfast
clubs, after school clubs,
after school activities,
summer clubs, and summer
school and to encourage
parents to use school
facilities in the evenings. It
may be that the usual 8am
– 5pm time limit on ‘school
keep clear’ marking orders
need be reconsidered and
extended to suit extended
school opening times.
There are two locations where a
‘morning period’ and ‘afternoon
period’ applies, one is where the
school is at the bottom of a
residential cul de sac and without a
break residents would be unable to
receive deliveries etc. The other is
at a pedestrian access to a school
away from the main school access.
St. John’s C of E, Dukinfield - No
Stopping Monday to Friday 8 am to
10am and 2.30 pm to 5pm
Cannon Burrows C of E, Ashton –
No Stopping Monday to Friday
8.00am to 9.30am and 2.30 pm to
3 That all suggestions made by All suggestions and requests from
individual schools to encourage Accepted individual schools to encourage Bob James December 2008
pupils to walk, cycle or use Sustainable/more environmental
public transport as their means modes of travel are investigated by
of transport to and from school the school travel plan advisor. In
be investigated and considered. many cases these are
incorporated into individual School
Travel Plans, which via a strategic
initiative, are currently in place for
97% of schools and should cover
all schools by the end of March
These are however living
documents and approaches by
schools to further enhance or
develop these plans are welcome.
4. That consideration be given to Accepted I have taken legal advice in
identifying those who are respect of this matter which Bob James December 2008
successfully prosecuted for suggests the following issues
contravening the Traffic should be borne in mind:-
Regulation Orders around
Parking in contravention of a
Traffic Regulation Order
Under the Decriminalised Parking
legislation the Council have the
powers to issue Penalty Charge
Notices for failure to comply with
waiting restrictions around schools.
This may then be paid by any
necessarily the driver. Failure to
pay results in a notice being sent
to the registered keeper of the
vehicle. (Following this information
being provided by the DVLA). The
identity of the driver is not covered
within this process and debts are
recovered through civil law.
The potential to wrongly identify
the driver is therefore
considerable. We could only do
this following a prosecution – ie
matter issue and listed in court-
then becomes matter of public
record – hence issue of summons
for non-payment of fixed penalty
notice. To do otherwise could lead
to claims for damages – breach of
Human Rights/Data Protection.
Failure to comply with speed limit
Whilst the Council is able to
promote and introduce 20mph
speed limits via a regulatory
process the powers of
enforcement rest with the police.
Whilst the police are able (in this
being dealt with through a criminal
law process) to require the name
of the driver to be provided they
may not be prepared to release
this information for the purpose of
the Local Authority naming and
shaming the driver.
We could only do this following a
prosecution – ie matter issue and
listed in court- then becomes
matter of public record