Introduction to Scrutiny in Tameside

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					  INTRODUCTION TO
SCRUTINY IN TAMESIDE


        Discussion              Research




TAMESIDE                       SCRUTINY
   Consultation                Engagement




 CUSTOMER SERVICE EXCELLENCE
                                  CONTENTS


                                             Paragraph   Page No

Introduction                                 1             1-2

Scrutiny in Tameside
Structure/Operation                          2             3-11

Scrutiny in Practice                         3             12-14

Scrutinising Scrutiny                        4             15-16

Scrutiny Contacts                            5             17

Appendix 1
     Standards for Service Delivery                        19-20

Example 1
     Scrutiny Panel Work Programme                         21-22

Example 2
     Project Plan                                          23-24

Example 3
     Briefing Document                                     25-27

Example 4
     Post Scrutiny Executive Response                      29-34
1.        INTRODUCTION

The Local Government Act 2000 required all councils in England and Wales to introduce
new political structures which provide a clear role for the Council, the Executive and non
executive Councillors.

One of the key roles that was introduced for non executive Councillors is to undertake an
overview and scrutiny role for the Council.

1.1       What does Overview and Scrutiny involve?1

The overview and scrutiny role involves:-

                                                     This involves scrutinising decisions of the
                                                     Executive at a number of different stages of
Holding the Executive to Account                     the decision-making process: before
                                                     decisions are made; before they are
                                                     implemented;     and     after   they    are
                                                     implemented.
                                                     Policy review involves the in-depth
                                                     scrutinising of existing council policies to
Policy Review & Development                          examine intended policy outcomes and
                                                     whether these outcomes are being
                                                     achieved.

                                                     Policy development involves shaping the
                                                     formulation of key policies, through
                                                     examining alternatives set against needs,
                                                     resources and other issues and making
                                                     recommendations to the Executive.
                                                     This involves Scrutiny reviewing Council
                                                     Services to ensure they are achieving
Review of Council Services                           customer satisfaction and value for money
                                                     together    with     monitoring     Council
                                                     performance and ensuring standards are
                                                     met.
                                                     External scrutiny involves scrutinising the
                                                     work and impact of external agencies on a
External Scrutiny                                    council's community e.g. local NHS Trusts
                                                     and other partners.


Scrutiny does not make policy decisions that are the responsibility of the Cabinet. Scrutiny
makes recommendations and therefore for those recommendations to be effective they

1
    Improvement and Development Agency (I&DeA)



                                                 1
have to be made by a fully involved scrutiny panel backed up by good research and
consultation with reasonable conclusions and recommendations.

1.2       Centre for Public Scrutiny

The Centre for Public Scrutiny (CfPS) has been created to promote the value of scrutiny in
modern and effective government - not only to hold executives to account but also to
create a constructive dialogue between the public and its elected representatives - to
improve the quality of public services.

A guide to good Scrutiny has been published by the CfPS and sets out four principles for
good scrutiny as:-

      ƒ   Providing ‘critical friend’ challenge to executives as well as external
          authorities and agencies
      ƒ   Reflecting the voice and concerns of the public and its communities
      ƒ   Taking the lead and own scrutiny process on behalf of the public
      ƒ   Making an impact on the delivery of public services




                                            2

2.     SCRUTINY IN TAMESIDE – STRUCTURE/OPERATION

2.1    How does Scrutiny fit in with the political structure of the Council?

There are 57 elected Councillors in Tameside. 10 Councillors are portfolio holders and
form the Executive Cabinet. While the Executive makes all the Council’s decisions within
the budget and policy framework set by full council, it is the scrutiny function that provides
the checks and balances in the political structure. A member of the Cabinet is not allowed
to sit on a Scrutiny Panel.

                                 The Council at Work

Diagram 1




Scrutiny Panel’s comprise of non executive Councillors and are politically balanced. In
order to gain the best outcomes for local people, members of Scrutiny Panels work across
political boundaries with a common-sense, objective approach to reviewing council policies
which results in informed and considered recommendations for improvement.




                                              3

2.2   How does Scrutiny Operate in Tameside?

Tameside Council has a strong scrutiny function which has a positive and constructive
ethos, which aims to improve services to the public by scrutinising the policies of the
Council and how those policies are put into practice.



                               Vision for Scrutiny in Tameside

"Overview and Scrutiny in Tameside is positive, objective and constructive, it aims
 to add value to any service that it considers. It acknowledges good practice and
   recommends improvements where necessary. Scrutiny seeks to engage the
        community of Tameside and address inequalities in the Borough."



Scrutiny in Tameside operates through four scrutiny panels which meet in public at least
once a month, usually at the Council Offices, Wellington Road, Ashton-under-Lyne. In
addition to non executive councillors scrutiny panels comprise some co-opted members
and people who have experience or knowledge of the subject under consideration.



                Personal and Health Services Scrutiny Panel

The Personal and Health Services Scrutiny Panel has responsibility for considering all
elements of housing policy, adult social care in accordance with Health and Social Care
Act 2003 and local National Health Trusts.

In the past, the Panel has considered the operation of New Charter Housing, Home Care
Services from a Carer's Perspective, Facilities for Disabled People in Town Centres and
Dental Provision in Tameside.

Scrutiny of local NHS Trusts was introduced from 1st January 2003 as part of the
Government's patient and public participation agenda. The Scrutiny Panel has worked with
local Patient and Public Involvement Forums and places for forum members are made
available on the Scrutiny Panel. This practice has continued with Local Involvement
Networks (LINks) that replaced Patient and Public Involvement Forums in April 2008.

The Scrutiny Panel has been closely involved with a proposal for the reconfiguration of
children's and maternity services in Greater Manchester, Lancashire, Cheshire and
Derbyshire, together with proposals for the reconfiguration of the Tameside and Glossop
PCT.

In Tameside, Health Scrutiny is aimed at improving people's health by looking at the
quality, performance, accessibility and outcome of NHS services in the Borough. This is
achieved by meeting staff from the Hospital Foundation and Primary Care Trusts and
undertaking cross-cutting, thematic scrutiny exercises and service reviews, looking at the



                                            4

outcome of health and social care provision provided to all the people of Tameside. This
Scrutiny Panel provided the only public accountability for the hospital when there were
concerns about the standards of care for elderly and vulnerable people. In relation to the
Council, the Panel relates to subjects covered by the Warrant of Office for the Cabinet
Deputy, Personal and Community Services.



          Resources and Sustainable Communities Scrutiny Panel

The Resources and Sustainable Communities Scrutiny Panel has the responsibility for
considering matters relating to corporate policies, strategies and governance, resource
planning, election development, human resources and legal services. It also deals with
community based policies, including the Tameside Strategic Partnership, District
Assemblies and sport, recreational and cultural policies, including sport and leisure
provision made by, or on behalf of the Council.

The Scrutiny Panel is also concerned with information technology, crime and disorder,
equalities, together with procurement and marketing strategies. In particular, the panel
relates to the subjects generally covered by the Warrants of Office for the First Cabinet
Deputy and the Cabinet Deputies responsible for Community Services and Co-ordination
Services.

Recently, the Scrutiny Panel was designated the “Crime and Disorder Committee” with
responsibility for scrutinising the Crime and Disorder Reduction Partnership in accordance
with the Police and Justice Act 2006.



          Services for Children and Young People Scrutiny Panel

The Services for Children and Young People Scrutiny Panel was created at the Annual
Business Council Meeting held on 23rd May 2006, and reflects changes to the service
provision following the introduction of the Children Act 2004 in response to “Every Child
Matters.”

This means that the Panel has scrutiny responsibilities for the Services to Children and
Young People Service Area and Partnership and the cabinet warrants of office relating to
Children and Young People and Lifelong Learning. This includes all education services,
schools, educational achievements, children’s health, social work, looked after children,
the Youth Service and the Youth Offending Services.

As well as undertaking far reaching policy reviews, the Panel also monitors the
achievement and success for the Council’s Building Schools for the Future proposals, Key
Stage and GCSE results and the outcome of service inspections and assessments.

The membership of the Scrutiny Panel includes non-executive councillors together with
places for six co-opted members representing Parent Governors, The Church of England,
Roman Catholic Church and two places for other faiths. Through the Tameside Multi Faith


                                            5

Network the Panel has managed to recruit representatives of the Muslin and Hindu faiths
to take these places.



     Technical Economic and Environmental Services Scrutiny Panel

The Technical, Economic and Environmental Services Scrutiny Panel has the
responsibility for considering all elements of Council policies in relation to the provision of
engineering and transport services, environmental health and the environment in which we
live and the economy and prosperity of Tameside.

The Scrutiny Panel gives consideration, therefore, to economic development and
regeneration policies and the Council’s policies for the management of its assets. The
Panel has considered the Council’s policies with regard to environmental health, refuse
collection and recycling, but its areas for consideration also include pest control and food
hygiene. The Scrutiny Panel has considered the buildings, roads, footpaths and grounds
maintenance of the cemeteries and crematorium, Section 106 Planning Agreements and
the Ashton and Hyde Renewal areas.

This Scrutiny Panel relates to the subjects covered by the Warrants of Office for the
Cabinet Deputies for Economic Services, Environmental Services and Technical Services.

Diagram 2, overleaf outlines the four scrutiny panels and their connection to the 10
Cabinet Portfolios and statutory external organisations referred to in paragraph 2.3.




                                              6

                                                                Executive Leader
                                                                                                                                         Diagram 2 





Lifelong           Services for   Cabinet       Co-ordination     First Deputy     Personal and   Economic   Environmental   Technical
Learning           Children and   Deputy        Services                           Community      Services   Services        Services
                   Young People   (without
                                                                                   Services
                                  Portfolio




                                                Greater                              Local NHS
                                                Manchester                           Trusts
                                                Police




            Services for                      Resources and                         Personal and                Technical
            Children and                       Sustainable                         Health Services            Economic and
           Young People                        Communities                         Scrutiny Panel             Environmental
           Scrutiny Panel                     Scrutiny Panel                                                 Services Scrutiny
                                                                                                                   Panel




  7
2.3 	   Scrutiny Panels and their relationship to the Local Strategic Partnership and
        Local Area Agreement

The Local Government and Public Involvement in Health Act 2007 added to scrutiny
powers and placed a duty on named organisations to co-operate with LAAs and also a
duty on these organisations to respond to scrutiny in relation to targets of the LAA with
which they are involved, including responsibilities on partner organisations to provide
information in response to scrutiny requests, and to have regard to scrutiny
recommendations.

Local Strategic Partnership

Local Strategic Partnerships are non-statutory, multi-agency partnerships which bring
together the different parts of the public, private, community and voluntary sectors at a
local level. Tameside Strategic Partnership (TSP) brings together more than seventy
organisations from all sectors, which are committed to working together to improve quality
of life in the Borough of Tameside.

The aim of the Tameside Strategic Partnership is to deliver the vision for Tameside set out
in the Community Strategy 2003-13. The Community strategy is the borough’s ‘strategy of
strategies’ and aims to improve quality of life for local communities and reduce inequalities
by identifying one clear set of long-term priorities for the borough to promote economic,
social and environmental well being. The six priorities identified in the Tameside
Community Strategy are:-

    ƒ   Supportive Communities
    ƒ   A safe Environment
    ƒ   A Prosperous Society
    ƒ   A Learning Community
    ƒ   A Healthy Population
    ƒ   An Attractive Borough

The Tameside Strategic Partnership consists of seven thematic partnerships which focus
on particular issues of importance to Tameside which are:

   ƒ    Children and Young People’s Partnership
   ƒ    Cultural and Community Cohesion Partnership
   ƒ    Crime and Disorder Reduction Partnership
   ƒ    Economic and Learning Partnership
   ƒ    Health Partnership
   ƒ    Housing Partnership
   ƒ    Older People’s Partnership

Local Area Agreement

A Local Area Agreement (LAA) is a three year agreement, based on local Sustainable
Community Strategies, that sets out the priorities for a local area agreed between Central
Government, represented by the Government Office (GO), and a local area, represented
by the lead local authority and other key partners through the Local Strategic Partnership
(LSP).




                                         8

LAAs set out a series of targets the council must achieve and the funding streams
government will pay to the council to enable it to meet them. As well as national targets
negotiated with central government, the LAA includes local targets that are a priority for
the local area as set out in the community strategy.

LAAs are structured around 4 blocks.

   ƒ   Children & Young People
   ƒ   Safer Stronger Communities
   ƒ   Healthier Communities & Older People
   ƒ   Economic Development


Diagram 3, overleaf shows the relationship of the Council’s four scrutiny panels to the
seven thematic partnerships of the Local Strategic Partnership and local area agreement
blocks.

The Personal and Health Services and Resources and Sustainable Communities Scrutiny
Panels have developed and agreed Protocols to set out how people will behave and how
matters will be handled when scrutinising issues involving local NHS Trusts and Greater
Manchester Police.




                                        9

            SCRUTINY PANELS AND THEIR RELATIONSHIP TO LOCAL STRATEGIC PARTNERSHIPS

                                              SCRUTINY PANELS
                                                                                                                    Diagram 3 





       Technical,                Services for                Personal and Health            Resources and
       Economic and              Children and Young          Services                       Sustainable
       Environmental             People                                                     Communities

                        THEMATIC PARTNERSHIPS IN RELATION TO SCRUTINY PANELS





     Economic and Learning    Children and Young People      Health Partnership            Crime and Disorder
          Partnership

                                                             Housing Partnership        Cultural and Community
                                                                                               Cohesion
                                                                 Older People


                       LOCAL AREA AGREEMENT BLOCKS IN RELATION TO SCRUTINY PANELS
                                                                                                  





     Economic Development     Children and Young People   Stronger Safer Communities   Stronger Safer Communities

                                                          Healthier Communities and
                                                                 Older People




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2.4       Roles and Responsibilities of a Scrutiny Member/Support Officer

A Scrutiny Members role and responsibilities include:-

      ƒ   To attend and contribute to scrutiny panel meetings
      ƒ   To scrutinise Council policies
      ƒ   To gather evidence and undertake consultation

Scrutiny is a challenge for elected members and requires the following skills:-

      ƒ   Open questioning Skills
      ƒ   Investigative Skills
      ƒ   Qualitative Judgements
      ƒ   Commitment

Councillors on Scrutiny Panels will be offered training and development in the skills and
knowledge required to undertake the scrutiny function.

Members are supported in their role by the Head of Scrutiny and four Scrutiny Support and
Co-ordination Officers who each have responsibility for their own individual scrutiny panel.
The role of the Scrutiny Support and Co-ordination Officer involves:-

      ƒ   Assisting members in developing an Annual Work Programme
      ƒ   Assisting members in designing Project Plans for topics under review
      ƒ   Project management of reviews
      ƒ   Undertaking research and producing written briefing papers and powerpoint
          presentations based on that research
      ƒ   Design and carry out consultation
      ƒ   Monitoring performance data
      ƒ   Draft Scrutiny Panel reports on behalf of the Panel

In addition, support officers:-

      ƒ   Organise scrutiny panel meetings
      ƒ   Prepare and distribute agendas
      ƒ   Record Minutes of the meetings

The Scrutiny Support Unit’s ‘Standards for Service Delivery’ is appended to this report as
‘Appendix 1’ to this guide.




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3.        SCRUTINY IN PRACTICE

3.1       Development of Scrutiny Panel Work Programmes

At the beginning of each Municipal Year each Scrutiny Panel agrees a Work Programme
for the year.

Topics for inclusion in the work programme may be drawn from a number of sources
including:-

      ƒ   Resident’s Opinion Survey                             ƒ   Suggestions from the Executive

      ƒ   Best Value Performance Indicators                     ƒ   Suggestions from elected members

      ƒ   District Assemblies                                   ƒ   Members of the public


Scrutiny Panel Work Programmes consist of three types of work:-

In-depth Policy Reviews

In-depth reviews are longer term pieces of work involving investigations through research
and consultation including face to face contact with relevant witnesses such as service
providers and service users. Experience and discussion with elected members has shown
that a successful scrutiny review incorporates the factors shown in the diagram below:-

Diagram 4


                                 Identified by      Based on good
                                                  quality background            Based on conclusions
                                   members
                                                        research                and recommendations
                Interesting to                                    Led by        identified by members
                  members                                        members
                                                                                     Not geographically
               Well planned                                                               specific


             Based on learning                    What makes a                         Presented in a
               from others                          successful                         report which is
                                                 scrutiny review?                       easy to read
                 Carried out with
                                                                                    Based on ‘seeing’
               officers involved in
                                                                                    the issue through
               the service or issue
                                                                                         visits etc.
                        Important to
                       members and                                        Completed according to
                      council priorities                       Based on        timescales
                                            Interesting to
                                              the public       meaningful
                                                              consultation




                                                        12

Follow-up Reviews

Follow-up reviews determine the progress made with implementation of recommendations
previously presented by a Scrutiny Panel. This enables the Scrutiny Panel to verify the
outcomes of the agreed recommendations.

Performance Monitoring

Monitors the performance of a service in relation to achieving its targets.

It is important to consider however, when determining issues for a work programme that
topics link with the Council’s priorities and that activities are timely, relevant and
achievable

Once agreed, Scrutiny Panel Work Programmes are published on the Council’s website
and in the local press.

An example of a work programme is appended to this guide as ‘Example 1’.

3.2       Scoping a review and preparing a project plan

Once a Scrutiny Panel has selected a topic for review from the annual work programme
members of the Panel, with the assistance of the Scrutiny Support Officer identify:-

      ƒ   The aim of the review
      ƒ   Objectives – in order to meet the aim
      ƒ   Detailed actions to be undertaken to meet the objectives (evidence, stakeholders,
          consultation, site visits)
      ƒ   Equalities issues
      ƒ   Value for money/efficiencies
      ƒ   Anticipated timescale

An example of a Project Plan is appended to this guide as ‘Example 2’.

3.3       Information and evidence

The Scrutiny Support and Co-ordination Officer send an agenda to Panel members at
least five days prior to a meeting. In order to prepare members for a meeting the Scrutiny
Support and Co-ordination Officer will provide a written briefing document outlining
background research on the topic to be discussed along with suggested discussion issues.
The Panel is then further supported with a power point presentation which takes place in a
private scrutiny panel briefing session approximately 45 minutes immediately prior to the
meeting commencement time.

An example of a written briefing document is appended to this guide as ‘Example 3’.

The review process usually takes place over several meetings. Once Scrutiny Panel
members have assessed all the information and evidence received, the scrutiny panel
report will be initially drafted by the Scrutiny Support Unit based on the information
received during the course of the review. The draft report will not contain conclusions or




                                            13

recommendations, which will be agreed for inclusion in the report by the members of the
Scrutiny Panel.

3.4    Response from the Executive

Once a Scrutiny Report is complete with conclusions, recommendations and observations
of the Borough Treasurer with regard to financial implications and the Borough Solicitor
with regard to legal implications, the report will be presented to a meeting of full council by
the Chair of the Scrutiny Panel.

Although the relevant Cabinet Deputy will respond verbally, and the report may be
debated, a written response which details whether recommendations have been accepted
or rejected and what action is proposed to implement the recommendation is received on
an agreed template within 15 working days from the date the report is presented to
Council.

A copy of an Executive Response is appended to this report as ‘Example 4’.




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4.      SCRUTINISING SCRUTINY


Performance of Scrutiny is monitored by the following performance indicators:-

The percentage of recommendations contained in Scrutiny Panel reports that are
accepted by the Executive and have been put into practice, as verified by a Follow
Up Review and Report.

The percentage of recommendations relates to the recommendations contained in a
Scrutiny Panel Review Report, which is produced by a Scrutiny Panel and presented to
Council. The only Scrutiny Panel reports that are presented to Council are those produce
following a review.

The Council's Executive is required by Scrutiny Protocol to respond to the
Recommendations contained in a review report and indicate whether each
recommendation is accepted and whether it will be implemented. If a recommendation
requires ongoing repeated action, implementation will be deemed to have occurred when
the first action is put into place. The implementation of Review Reports will be monitored
by the respective Scrutiny Panel as detailed above. The data to support this performance
indicator is collected on an annual basis from May to April each year.

The percentage of Scrutiny Panel members who feel that Tameside Scrutiny Panels
add value to the services that they review and that they are engaged with the
scrutiny process

Data to be collected following an annual customer survey of all Scrutiny Panel members,
to be undertaken through questionnaires.

The percentage of Scrutiny Panel members means:

     • 	 the  percentage of Scrutiny Panel members returning questionnaires, who
         responded ‘agree’ or ‘strongly agree’ when asked to indicate their level of
         agreement or disagreement with the following statements:
            o 	 “I feel that Scrutiny adds value to the services it reviews”
            o 	 “I feel that my contribution as a Scrutiny Panel member helps Scrutiny add
                value to the services it reviews.”
     • 	 the percentage of Scrutiny Panel Members who responded with ‘4’ or ‘5’ when
         asked:
            o “On a scale of 1 – 5, how involved do you feel you are in Scrutiny?”

The percentage of Scrutiny Panel members (either councillors or co-opted) who
attended meetings of Scrutiny Panels.

Attendance at a Scrutiny Panel meeting means both scheduled and special meetings of
Scrutiny Panels.




                                          15

The percentage of people on the Tameside Citizens' Panel who indicate that they
have an awareness and understanding of scrutiny in Tameside.

The Tameside Citizens' Panel is a consultation group of some 2000 members from across
the Borough. The make up of the Panel changes annually. Each year the members of the
Panel are consulted on their knowledge of scrutiny and the work of the Scrutiny Panels.

The number of people who when asked:

"Have you heard of Tameside Scrutiny Panels before receiving this questionnaire?" and
"How aware are you of the work of the Tameside Scrutiny Panels?" - Answered fully or
partially.




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5.    SCRUTINY CONTACTS



Head of Scrutiny                               Howard Boots
                                               Tel: 0161 342 3160
                                               Email: howard.boots@tameside.gov.uk


Resources and Sustainable Communities          Alison Davies
Scrutiny Panel                                 Tel: 0161 342 2396
                                               Email: alison.davies@tameside.gov.uk


Technical, Economic and Environmental          Muna Clough
Services Scrutiny Panel                        Tel: 0161 342 3606
                                               Email: muna.clough @tameside.gov.uk


Services for Children and Young People         Gaynor Alexander
Scrutiny Panel                                 Tel: 0161 342 3523
                                               Email: gaynor.alexander@tameside.gov.uk


Personal and Health Services Scrutiny          Hannah Easby
Panel                                          Tel: 0161 342 3701
                                               Email: hannah.easby@tameside.gov.uk


Web/Business Administration                    Gina Murphy
                                               Tel: 0161 342 3524
                                               Email: gina.murphy@tameside.gov.uk




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18

                                                                    APPENDIX 1


                                  Scrutiny Support Unit

                             Standards for Service Delivery

   1. The Scrutiny Support Unit supports, facilitates and enables the members of the
      Tameside's Scrutiny Panels to undertake the requirements of Section 21 of the
      Local Government Act 2000 and Section 7 of the Health and Social Care Act 2001,
      Section 19 of the Police and Justice Act 2006 and Chapter 2 of the Local
      Government and Public Involvement in Health Act 2007.

   2. In preparation for, and during the course of a Scrutiny Panel review, the Scrutiny
      Support Unit will ensure that Panel members are fully briefed and informed to
      enable them to carry out their role. This will be achieved by providing the following:-

a) Work Programmes for Scrutiny Panels will be approved by Panel members.

The Scrutiny Support Unit will support and assist members of Scrutiny Panels to identify
items for inclusion on the work programmes for the Panels following extensive
consultation. Items will be drawn from the Residents' Opinion Survey Best Value
Performance Indicators and Reviews, Policy Reviews, suggestions from the public, etc.

b) Chairs and Deputies will be fully briefed and consulted on the agendas for
Scrutiny Panel meetings.

Chair's briefings will take place on a day and at a time to suit the respective Chair and
Deputy Chair.

c) Agendas and briefing papers will be sent to Scrutiny Panel members at least five
working days prior to the Panel meeting.

Agendas, minutes, consultation material and briefings will where ever possible, be sent to
Panel members in the messenger satchel delivery system within five working days of the
Scrutiny panel meeting.

d) Agendas and Minutes of Scrutiny Panel meetings will be placed on the Scrutiny
web site.

Agendas with accompanying public documents such as minutes of the previous meeting
will be place on the scrutiny web site five working days before the meeting of the
respective Scrutiny Panel.

e) The designated Scrutiny Support and Panel Co-ordinator will prepare a brief for
Panel members which will be sent to them five days in advance of the Panel
meeting. The brief will explain the background of the subject to be dealt with at the
meeting and any other relevant information.

All briefing papers and presentations will be free from jargon and acronyms and will be
presented in as interesting and informative format as possible.




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f) The designated Scrutiny Support and Panel Co-ordinator Officer will give an oral
presentation of approximately 45 minutes duration immediately prior to the Scrutiny
Panel meeting.

The power point presentation will be interesting and informative and contain the very latest
information for members of Scrutiny Panels, including issues to be especially considered.

g) The Scrutiny Support Unit will assist the Scrutiny Panels in identifying the
"scope" of scrutiny reviews.

"Scoping" sessions will take place at Scrutiny Panel meetings according to the template
and in the format agreed by Scrutiny Panels.

The designated Scrutiny Support and Co-ordination Officer will provide background
information in the form of briefing papers and oral presentation to assist members of
Scrutiny Panels in the "scoping" exercise.

h) The Scrutiny Support Unit will carry out the research identified and agreed by the
Scrutiny Panels.

As often as possible Scrutiny Panel members will carry out some aspects of this research,
including site visits, consultation and informal meetings.

The Scrutiny Support Unit will link research and consultation to efficiency and value for
money.

i) Scrutiny Panel reports will be initially drafted by the Scrutiny Support Unit based
on the information received during the course of the review. The draft report will not
contain conclusions or recommendations, which will be agreed for inclusion in the
report by the members of the Scrutiny Panel.

Scrutiny Panel members will receive draft reports at least five working days prior to panel
meetings, at which the conclusions and recommendations are identified and approved.

Scrutiny Panel members will receive the final version of reports for approval.




                                           20

                             Technical Economic and Environmental Services Scrutiny Panel
                                             2006/2007 Work Programme
In-Depth Policy Reviews


                                                                                          Links to
Subject of Review            Rationale for Review                                         Council          Cabinet         Suggested By
                                                                                          Priorities and   Deputy
                                                                                          the
                                                                                          Community
                                                                                          Strategy
Road Safety Measures         To consider the policies of the Council in relation to the   A Safe           Cllr A          Hyde District
around schools in Tameside   provision of Road Safety measures around schools in          Environment      Whitehead       Assembly – meeting
                             Tameside, including monitoring, enforcement and              BVPI 199                         of 27th March 2006,
                             effectiveness                                                                                 Minute No. 75 refers

                             To review the policies and initiatives around street         Appearance of    Cllr Jim        Scrutiny Support
Street Cleanliness           cleansing to ascertain whether the service will meet the     the Borough      Fitzpatrick     Unit
                             BVPI target for 2005-06 and beyond.                          BVPI 199
                             To consider the policies of the Council and Registered       Appearance of    Cllr A          Panel Member
Tree Policies                Social Landlords in relation to Tree Policies -              the Borough      Whitehead
                                • Strategic Planning
                                • Maintenance
                                • Inspection Programme

                             To consider the effects of Council policies on the           A Prosperous     Cllr K. Quinn   Chair
Economy of Hyde Town         economy of Hyde, e.g.                                        Society
Centre                          • Neighbouring Retail Developments
                                • Transport policy                                        Appearance of
                                • Hyde Renewal                                            the Borough
                                                                                                                                                  EXAMPLE 1 





   21
                               To review the Council’s policies and initiatives         A Safe           Cllr A         Panel Member
Decriminalisation of Parking   surrounding the Decriminalisation of Parking, e.g.       Environment      Whitehead
                                  • Timescale
                                  • Cost Effectiveness
                                  • Enforcement


Follow-up Review

                               To carry out a follow-up review to determine the         A Healthy        Cllr A         Scrutiny Support
Traffic Calming                effectiveness of the implementation of traffic calming   Population / A   Whitehead      Unit
                               throughout the borough.(Original report issued January   Safe
                               2003)                                                    Environment –
                                                                                        BVPI’s 99 (a)
                                                                                        & (b)

Performance Monitoring

                               To receive a presentation from Cllr Kieran Quinn on      A Prosperous     Cllr K Quinn   Scrutiny Support
Tameside Markets               the proposals for the future developments of Tameside    Society                         Unit
                               markets

                               To receive an update presentation from Cllr Kieran       A Prosperous     Cllr K Quinn   Scrutiny Support
St Petersfield Development     Quinn on the development of St Petersfield, Ashton       Society                         Unit
                               Moss, Stalybridge West and Denton




   22
                                       REVIEW OF ROAD SAFETY MEASURES AROUND SCHOOLS IN TAMESIDE




                                                                                                                 

                                                               PROJECT PLAN - JUNE 2006




                                                                                           

Aim Of The Scrutiny Review Exercise

To consider the policies of the Council in relation to the provision of Road Safety measures around schools in Tameside to determine their
effectiveness. The panel will report any significant findings.


Objectives

1.        To produce accurate information on types of Road Safety measures already in use and the alternatives that are available.

2.        To assess the Council’s existing policies and the development of those policies in relation to Road Safety around schools, to include if/how
          they link to other policies and Council priorities.

3.        To determine the effectiveness of the Road Safety measures around schools and how that effectiveness is measured

4.        To determine how the Road Safety measures are enforced and how effective this enforcement has been.



Timescale: It is anticipated that this review will be completed by December 2006



Equalities : To ensure the safety of all in the vicinity of schools
                                                                                                                                                         EXAMPLE 2





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     Detailed Action Plan

                                                         Objective                                         Lead Scrutiny Panel member(s)
                            Action                                             Timescale
                                                           met                                            and/or Scrutiny Support Officer(s)
                Briefing Paper outlining current
                policy and procedures, relevant
                legislation and statistics relating to
                average speeds and numbers of                        Briefing Paper for Panel
           1                                               1&2                                           Scrutiny Support Officer
                people killed or seriously injured in                meeting 24th July 2006
                the areas outside schools before
                and after the implementation of the
                Road Safety measures
                Interview       Phil        Calverley,               Scrutiny Panel meeting 24th
           2                                               2&4                                           Panel Members
                Engineering Development Manager                      July 2006
                                                                     Site visits to be carried out and
                Site visits to view appropriate
                                                                     resulting information presented
           3    alternative road safety measures          1; 2 & 3                                       Scrutiny Support Officer
                                                                     to the Scrutiny Panel meeting
                around schools
                                                                     on 21st August 2006
                Briefing   Paper    outlining  the
                information obtained to date, to
                include results from the Citizens’
                Panel survey and information                         Briefing Paper for Panel
           4                                              1; 2 & 3                                       Scrutiny Support Officer
                received from Head Teachers,                         meeting 18th September 2006
                Police and Emergency Services,
                Schools, Motoring Organisations
                and Public Travel Operators.
                Meet with Road Safety Officer and                    Scrutiny Panel meeting 18h
           5                                              2; 3 & 4                                       Panel Members
                School Crossing Patrollers                           September 2006
                Meet with Cabinet Deputy for                         Scrutiny Panel Meeting 16th
           6                                             1;2&3                                           Panel Members
                Technical Services                                   October 2006
                                                                     Scrutiny Panel Meeting 21st
           7    Draft Report                                                                             Panel Members
                                                                     November 2006
                                                                     Scrutiny Panel 4th December
           8    Final Report                                                                             Panel Members
                                                                     2006




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                                                                        EXAMPLE 3


                      Road Safety Measures Around Schools


The purpose of Item 3 on the Agenda is to provide
some background information for members relating to
the policies relating to Road Safety Measures around
schools




1.      Introduction

1.1 	 Phil Calverley, the Council’s Engineering Development Manager, is to attend the
      meeting, to provide members with details of the schemes in operation in Tameside,
      the background to the policy and the future proposals.


2       Background to the Schemes

2.1 	 Approximately 10 years ago, the Council introduced traffic calming measures
      without 20 miles per hour zones.

2.2 	 One of the first priorities of the Cabinet Deputy for Technical Services, when the
      new arrangements for Local Government were introduced, was to review the
      introduction of 20 miles per hour zones around the borough.

2.3 	 The main objective of the scheme is to enhance the safety of members of the
      public, especially children, primarily on their way to and from school. By reducing
      speed there is a corresponding reduction in the severity of injury, in the event of an
      accident.

2.4 	 The Council decided at that time to focus on schools, initially outside the main
      entrance of primary schools.


3       Present Position

3.1 	 The additional cost of extending the 20 mph zone to encompass the residential
      catchment area of the schools was found to be minimal. The Cabinet Deputy
      therefore, decided to include the catchment area of the school in the 20 miles per
      hour zone. This not only enhances safety on the way to and from school but also
      outside school hours.

3.2 	   The 20 mph zone is a permanent, 24 hour per day traffic calming initiative.



                                          25
3.3     There are now 74 schools, mainly primary, that have 20 mph zones. Some have
        additional features, e.g. Watchman Cameras, Road Humps, Cushions etc.

4.      Enforcement

4.1 	    The police are the enforcement authority and this will not be affected by the
         decriminalisation of parking.

4.2 	    Engineering Services have stated that the police are, however, unable to devote
         sufficient resources to enforce the zones.

4.3 	    The consequence of this is that motorists are relied upon to practise self
         regulation.

5       Monitoring

5.1 	 The table below provides examples of Monitoring carried out by Engineering
      Services on Traffic Calming measures around Broadoak Primary School. The
      monitoring was carried out for a period of one week.

                                      Average Speeds – Miles per Hour
                                         Prior to            After
                                    implementation of implementation of
                                      20 mph zones      20 mph zones
Smallshaw Lane – Eastbound                35.6               34.6
Smallshaw Lane - Westbound                 37                34.8
Coronation Road, Northbound               27.6                29
Coronation Road, Southbound               28.7               28.5

5.2 	 There is a slight reduction in average speed shown for Smallshaw Lane which
      reflects the results obtained by National Research, according to the Engineering
      Development Manager. The National Research shows a tendency for a small
      reduction of 1 to 2 miles per hour following the installation of Traffic Calming
      Measures. The slight increase shown for Coronation Road however is an anomaly.

5.2 	 The network of roads around schools makes extensive monitoring of individual
      schemes impractical.

5.3     A
        	 ccident hotspots across the borough have been plotted and if the traffic
        roundabouts in Ashton were removed from the analysis there is not a concentration
        in any particular area, i.e. the hotspots are random.

5.4     The Neighbourhood Road Safety Initiative of which Tameside is one of 15 local
        	
        authority partners, was launched by the Department of Transport and has published
        research which has indicated that children from disadvantaged backgrounds are
        more than five times more likely to be killed or seriously injured on the roads than
        children from the least deprived areas.




                                         26

5.5 	 Information obtained locally from our areas of highest deprivation indicates that this
      is not the case in Tameside.

5.6 	 Information relating to the number of accidents including the number of children
      killed or seriously injured on the roads of Tameside is shown on the graph below:


                              Number of People Killed or Seriously Injured

                        140
                                    122
                        120                                       94
                                             94        91
                        100                                            77
               Number




                         80   89        90                                  70   Actual - All
                                                             89
                                                  81
                         60        44                                            Actual - Child
                         40                  25        30         25
                                                                            17
                         20   21        29                   22        27
                                                  18
                          0
                            96

                            97

                            98

                            99

                            00

                            01

                            02

                            03

                            04

                            05
                         19

                         19

                         19

                         19

                         20

                         20

                         20

                         20

                         20

                         20
                                                  Year



        The target for 2010 is to reduce to 63 the number of people Killed or Seriously
        Injured and within that figure reduce the number of children killed or seriously
        injured to 16 by 2010.

5.7 	 If Traffic Calming measures are found to be creating hazards, they are monitored
      and if the measures are found to be causing vibrations greater than those agreed by
      the Department of Transport, the measures will be removed.


6       The Future


6.1 	   Traffic Calming measures being considered for use in the future include the SPECS
        System. This is a system using two cameras, one which measures the speed of a
        vehicle entering a zone and a second camera which measures the vehicles speed
        when it exits the prescribed zone. The average speed of the vehicle is then
        calculated and prosecutions may follow if the speed limit has been exceeded.

6.2 	   Tameside is well on it’s way to achieving the national target of reducing the number
        of people killed or seriously injured on the roads by 40% (63) and children killed or
        seriously injured on the roads by 50% (16) by the end of 2010.




                                                       27

28

                                 POST SCRUTINY - EXECUTIVE RESPONSE
IN RESPECT OF   : REVIEW OF ROAD SAFETY MEASURES AROUND SCHOOLS
DATE            : JUNE 2007
CABINET DEPUTY : Councillor Alan Whitehead

                                 ACCEPTED /         EXECUTIVE RESPONSE                  OFFICER      ACTION BY
     RECOMMENDATIONS              REJECTED                                            RESPONSIBLE      (Date)
1. That the implementation of                 I will arrange for this to be
variable speed zones/signs        Accepted    investigated. It may be appropriate
outside schools be assessed                   to consider in particular on
and implemented if road safety                classified routes that a 20mph           Bob James    December 2008
and traffic flow would be                     maximum speed limit be enforced
improved.                                     on a road fronting or on a major
                                              pedestrian access route to a
                                              school during a period when
                                              illuminated signs on either
                                              approach display this limit .

                                              A legal traffic order to this effect
                                              would need to be introduced and
                                              camera technology measuring the
                                              average speed of vehicles within
                                              the zone may be the most
                                              appropriate means to enforce such
                                              a restriction.

                                              I would therefore propose that the
                                              Council via the Engineering
                                              department and the Borough
                                              Solicitor enter into discussions with
                                              the Department for Transport/
                                              Police and appropriate equipment
                                                                                                                    EXAMPLE 4





                                              suppliers to determine a way of




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                                             moving this forward possibly as an
                                             experiment. The cost of the signs
                                             and camera systems would of
                                             course also be a factor in
                                             assessing such a proposal.

                                             The presumption would be that
                                             when the 20mph limit was not
                                             displayed that the maximum
                                             permitted speed in an area in
                                             question would be 30mph.

2. That the implementation of     Accepted      1. ‘School keep clear’
variable time limited waiting                      markings are in force 52
restrictions outside schools be                    weeks a year and the dates     Bob James   December 2008
assessed and implemented if                        of school holidays vary from
road safety and traffic flow                       year to year also the
would be improved.                                 duration of holidays can
                                                   vary between primary
                                                   schools and secondary
                                                   schools (there are sites
                                                   where a primary is situated
                                                   adjacent to a secondary
                                                   school and are covered by
                                                   one set of ‘school keep
                                                   clear’ markings).

                                                2. It is possible that the
                                                   present three term school
                                                   year is replaced by a six
                                                   term school year.

                                                3. Schools are now
                                                   encouraged to run breakfast




30
           clubs, after school clubs,
           after school activities,
           summer clubs, and summer
           school and to encourage
           parents to use school
           facilities in the evenings. It
           may be that the usual 8am
           – 5pm time limit on ‘school
           keep clear’ marking orders
           need be reconsidered and
           extended to suit extended
           school opening times.

     There are two locations where a
     ‘morning period’ and ‘afternoon
     period’ applies, one is where the
     school is at the bottom of a
     residential cul de sac and without a
     break residents would be unable to
     receive deliveries etc. The other is
     at a pedestrian access to a school
     away from the main school access.

     St. John’s C of E, Dukinfield - No
     Stopping Monday to Friday 8 am to
     10am and 2.30 pm to 5pm

     Cannon Burrows C of E, Ashton –
     No Stopping Monday to Friday
     8.00am to 9.30am and 2.30 pm to
     4.30pm




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3 That all suggestions made by                  All suggestions and requests from
individual schools to encourage      Accepted   individual schools to encourage          Bob James   December 2008
pupils to walk, cycle or use                    Sustainable/more       environmental
public transport as their means                 modes of travel are investigated by
of transport to and from school                 the school travel plan advisor. In
be investigated and considered.                 many         cases      these     are
                                                incorporated into individual School
                                                Travel Plans, which via a strategic
                                                initiative, are currently in place for
                                                97% of schools and should cover
                                                all schools by the end of March
                                                2008.

                                                These     are    however     living
                                                documents and approaches by
                                                schools to further enhance or
                                                develop these plans are welcome.

4. That consideration be given to    Accepted   I have taken legal advice in
identifying those who are                       respect of this matter which             Bob James   December 2008
successfully   prosecuted     for               suggests the following issues
contravening      the      Traffic              should be borne in mind:-
Regulation     Orders     around
schools.
                                                Parking in contravention of a
                                                Traffic Regulation Order

                                                Under the Decriminalised Parking
                                                legislation the Council have the
                                                powers to issue Penalty Charge
                                                Notices for failure to comply with
                                                waiting restrictions around schools.




32
     This may then be paid by any
     individual/company, not
     necessarily the driver. Failure to
     pay results in a notice being sent
     to the registered keeper of the
     vehicle. (Following this information
     being provided by the DVLA). The
     identity of the driver is not covered
     within this process and debts are
     recovered through civil law.

     The potential to wrongly identify
     the driver is therefore
     considerable. We could only do
     this following a prosecution – ie
     matter issue and listed in court-
     then becomes matter of public
     record – hence issue of summons
     for non-payment of fixed penalty
     notice. To do otherwise could lead
     to claims for damages – breach of
     Human Rights/Data Protection.



     Failure to comply with speed limit


     Whilst the Council is able to
     promote and introduce 20mph
     speed limits via a regulatory
     process the powers of
     enforcement rest with the police.




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     Whilst the police are able (in this
     being dealt with through a criminal
     law process) to require the name
     of the driver to be provided they
     may not be prepared to release
     this information for the purpose of
     the Local Authority naming and
     shaming the driver.

     We could only do this following a
     prosecution – ie matter issue and
     listed in court- then becomes
     matter of public record




34