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HALTON DISTRICT SCHOOL BOARD

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					HALTON DISTRICT SCHOOL BOARD                                                      DRAFT until approved by Board (May 6)
Wednesday, April 15, 2009
7 p.m. – Public Session                                MINUTES
1.0 -- Opening
1.1      Welcome, Call to Order and Roll Call
1.2      National Anthem
1.2      Approval of the Agenda
1.3      Declarations of Possible Conflict of Interest
2.0 – Communication to the Board
2.1      Presentations
2.2      Delegations
                  2.2.1 Novalea Jarvis and Darlene Darragh, Palermo Boundaries
                  2.2.2 Laura Klemenchuk, Palermo Boundaries
                  2.2.3 Adrienne Sinden and Amanda Ritchie, Palermo Boundaries
                  2.2.4 Bruce Carlin, Naming Milton Schools
                  2.2.5 Jim Tsai, Palermo Boundaries
                  2.2.6 Raj Mohaniall, Palermo Boundaries
2.3      Acknowledgement of Delegations by Chair
3.0 – Ratification / Action
3.1      Minutes of the Regular and Special Meetings
        3.1.1      Meeting of the Halton District School Board, April 1, 2009
3.2     Ratification of Business Transacted in Private Session
3.3     Order Paper
3.4     Action Items
           3.4.1 Portable Protocols (M. Zonneveld) – Report 09069
           3.4.2 Naming Milton Schools (S. Parfeniuk) – Report 09055
           3.4.3 Palermo Boundaries (S. Parfeniuk) – Report 09071
           3.4.4 School Year Calendar (R. Peden) – Report 09075
4.0 – Communication to the Board
4.1     Student Trustee Reports
4.2     Information Items (including Notices of Motion and future actions)
           4.2.1      Staff Wellness Update (D. Beckett-Morton) -- Report 09073
           4.2.2      Portable Inspections (G. Cullen) – Report 09078
           4.2.3      Budget Update (S. Parfeniuk)
        For action: April 22, 2009
           4.2.4      EDC By-law (S. Parfeniuk) – distributed
4.3     Committee Reports
4.4     Director’s Report
           4.4.1      Board Correspondence
           4.4.2      Monitoring Reports
           4.4.3      Other
                      4.4.3.1 Facilities Update (G. Cullen)
                      4.4.3.2 Future Agenda Items
                           April/May 2009
                               Safe and Active Routes to Schools             FSL Advisory Committee Terms and Membership
                               Long-Term Accommodation Plan (LTAP)           Ward 3 Oakville Accommodation
                               McKenzie-Smith Bennett Public School
4.5     Communications from the Chair
4.6     Trustee Questions and Comments
5.0 – Public Input
5.1     Public Question Period – 8:45 p.m.
6.0 – Adjournment
6.1     Motion to Adjourn



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Halton District School Board
Wednesday, April 15, 2009

Present:      K. Bateman-Olmstead, D. Danielli, M.E. Dilly, P. Ellis, J. Hames, J. Hlusko, G. Ockenden
              P. Russell, G. Tuck Kutarna, D. Vrooman, N. Dogra, L. McVey
Regrets:      B. Jones

 Agenda Item 1
 1.1   Welcome, Call to Order and Roll Call
       D. Danielli took on the role of Chair for this meeting, calling it to order at 6:04 p.m. noting
       regrets from B. Jones, and noting the ex-officio role of Vice Chair being assumed by J. Hames.
                 M09-0098        J. Hlusko / P. Ellis
                     Be it resolved that the Halton District School Board move into Private Session.
                                                                                                Carried.
           The Board rose from Private Session at 7:04 p.m. Public Session was called to order at 7:18 p.m.
 1.2       National Anthem
           The Director introduced a CD featuring students from Aldershot High School, performing
           O Canada.
 1.3       Approval of the Agenda
                  M09-0099        M.E. Dilly / J. Hames
                      Be it resolved that the Halton District School Board approve the Public Session
                      agenda for April 15, 2009 as distributed.
                                                                                               Carried.
 1.4       Declarations of Possible Conflict of Interest
           There were no declarations.
 Agenda Item 2
 2.1   Presentations
       There were no presentations
 2.2       Delegations
           The following five delegates spoke to issues relating to Palermo Boundaries; Novalea Jarvis and
           Darlene Darragh, Laura Klemenchuk, Adrienne Sinden and Amanda Ritchie, Jim Tsai, and Raj
           Mohaniall.
           Bruce Carlin spoke to the issue of naming the new Milton public schools,.
 2.3       Acknowledgement of Delegations by the Chair
           The Chair acknowledged the delegates.
 Agenda Item 3
 3.1   Approval of the Minutes
              M09-0100        D. Vrooman / M.E. Dilly
                      Be it resolved that the Halton District School Board amend the minutes to
                      remove J. Hlusko’s name from those in attendance, add M.E. Dilly’s arrival
                      time of 6:12 p.m., and note the date of the minutes approved at that meeting as
                      April 1 (rather than March 25, 2009), and that the minutes be approved as
                      revised.
                                                                                              Carried.

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Halton District School Board, April 15, 2009                                                     page 2

3.2.   Ratification of Business Transacted in Private Session
               M09-0101        J. Hames / K. Bateman-Olmstead
                       Be it resolved that the Halton District School Board approve the resolutions
                       from Committee of the Whole, Private Session, April 15, 2009, respecting
                       Property Matters.
                                                                                                Carried.
               M09-0102        J. Hames / P. Russell
                       Be it resolved that the Halton District School Board approve the resolutions
                       from Committee of the Whole, Private Session, April 15, 2009, respecting
                       Personnel Matters.
                                                                                                Carried.
               M09-0103        J. Hames / P. Ellis
                       Be it resolved that the Halton District School Board ratify the Memorandum of
                       Settlement which was reached with the Elementary Occasional Teachers ETFO
                       (Halton) on April 14, 2009, subject to ratification by the union.
                                                                                             Carried.
3.3.   Order Paper
       The Chair called attention to the Order Paper. K. Bateman-Olmstead asked for information
       relating to the motion regarding bell times, confirming it will be removed from the Order
       Paper. K. Bateman-Olmstead asked if trustees would be willing to set a date for the
       Communication Committee (as stated in M08-0162).
3.4.    Action Items
    3.4.1.     Portable Protocols
               M. Zonneveld spoke to Report 09069 and responded to trustee questions. Discussion
               ensued regarding the relevance of the motions being rescinded, and the criteria
               outlined in the administrative procedure.
               M09-0104      M.E. Dilly / K. Bateman-Olmstead
                     Be it resolved that the Halton District School Board rescind motions M98-018,
                     M98-0185, M98-0186 in order to allow staff to develop an Administrative
                     Procedure to guide in the placement, configuration and utilization of portables.
               M09-0105      K. Bateman-Olmstead / P. Russell
                     Be it resolved that the Halton District School Board defer this matter to the May 6
                     Halton District School Board meeting.
               Discussion ensued regarding the motion to defer. Further discussion focused on seeking
               clarity regarding responsibility for Board policy vs. admin procedures.

             M09-0106        G. Tuck Kutarna / D. Vrooman
                     Be it resolved that the Halton District School Board call the question.
                                                                                            Carried.
             M09-0105        K. Bateman-Olmstead / P. Russell
                     Be it resolved that the Halton District School Board defer this matter to the May 6
                     Halton District School Board meeting.
                                                                                            Carried.
Agenda Item 5
      Several public questions were asked about boundaries and program offerings in Oakville schools,
      including the new Palermo school, and Ward 4.

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Halton District School Board, April 15, 2009                                                       page 3

   3.4.2.      Naming Milton Schools
               M. Denton provided a overview of the names brought forward from the Naming Schools
               committee. It was agreed to allow trustees to nominate school names, and when seconded,
               be considered in a vote. Nominations were brought forward for Milton #5.
               D. Danielli nominated the name Escarpment View Public School. P. Ellis seconded
               the nomination.
               J. Hlusko nominated the name Irma Coulson Public School. D. Vrooman seconded
               the nomination.
               K. Bateman-Olmstead nominated the name John Deacon Public School. D. Danielli
               seconded this nomination.
               P. Russell nominated the name Milton Trail Public School on behalf of N. Dogra.
               M.E. Dilly seconded the nomination.
               J. Hames explained a majority vote was required to approve a name for the new school.
               The name receiving the least votes would drop off the list for consideration. Student
               trustees would be asked for their votes, but they would not be tallied into the calculation.
               A show of hands netted five (5) votes for Escarpment View Public School; four (4) votes
               for Irma Coulson Public School; and one (1) vote for John Deacon Public School.
               Student trustee support was shown for the name Milton Trail Public School. To that end,
               Milton Trail Public School was dropped from the list, and a second vote taken which
               netted the same tallied results for Escarpment View, Irma Coulson and John Deacon
               Public Schools.
               With John Deacon Public School dropped from the ballot, a third vote was held resulting
               in a tie vote with five (5) votes for each remaining nominee. At that point, J. Hlusko
               asked that the nomination of Irma Coulson Public School be withdrawn, stating she did
               not want to have a draw determine the name of the new school, and there would be other
               opportunities to recognize Ms. Coulson’s contributions. As seconder, D. Vrooman
               supported the withdrawal.
               M09-0107       D. Danielli / M.E. Dilly
                      Be it resolved that the Halton District School Board name the new elementary
                      school (Milton #5) located at 351 Scott Blvd. in Milton, Escarpment View Public
                      School.
                                                                                             Carried.
               Trustees were then asked for nominations for the Milton #6 elementary school.

               K. Bateman-Olmstead nominated the name P.L. Robertson Public School.
               G. Ockenden seconded the nomination.
               P. Russell nominated the name Mary Ann Shadd-Cary Public School. P. Ellis
               seconded the nomination.
               M.E. Dilly nominated the name Rattlesnake Point Public School. D. Vrooman
               seconded the nomination.
               A show of hands netted six (6) votes for P.L. Robertson Public School; and four (4)
               votes for Mary Ann Shadd-Cary Public School; no votes were received for Rattlesnake
               Point Public School.


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Halton District School Board, April 15, 2009                                                     page 4

               M09-0108      D. Danielli / G. Tuck Kutarna
                     Be it resolved that the Halton District School Board name the new elementary
                     school (Milton #6) located at 840 Scott Blvd. in Milton, PL Robertson Public
                     School.
                                                                                         Carried.
               M.E. Dilly left the meeting at 9:23 p.m.
   3.4.3.      Palermo Boundaries
               S. Parfeniuk spoke to Report 09071 and was assisted by Tricia Dyson speaking to the
               program issues. Planning Manager Dom Renzella also helped respond to trustee
               questions. Discussion ensued.
               M09-0108      K. Bateman-Olmstead / D. Vrooman
                     Be it resolved that the Halton District School Board adjust the boundaries for the
                     Oakville Ward 4 elementary school as outlined in Option 2, Report 09071.
                      Be it resolved that effective for the 2009/2010 school year, Abbey Lane and
                      Pilgrim Wood Public Schools be deemed open for Optional Attendance; and that
                      Heritage Glen Public School be deemed open for Optional Attendance effective
                      the 2010/2011 school year.
                      Be it resolved that a budget of $90,000 be set aside for the purchase of library and
                      curricular materials for the French Immersion Program at Palermo Public School
                      Be it resolved that staff bring a report to the Board in September 2009 on the
                      purchase of library and curricular materials for the French Immersion Program at
                      Palermo Public School.
                      Be it resolved that the Board rescind part of Motion M09-0081 which states:
                              That the Halton District School Board authorize staff to utilize space
                              south of Upper Middle Road for students of subdivisions not yet
                              constructed in order to address overcrowding and under enrolment in
                              Oakville Ward 4.
               M09-0109      P. Ellis / D. Vrooman
                     Be it resolved that the Halton District School Board extend the meeting beyond
                     10 p.m.
                                                                                              Carried.
               M09-0110      P. Russell / K. Bateman-Olmstead
                     Be it resolved that the final component of the recommendation outlined above
                     (M09-0108) be separated, allowing it to be dealt with separately.
                                                                                             Carried.
               N. Dogra and L. McVey left the meeting at 10:10 p.m.
               M09-0111      P. Russell / P. Ellis
                     Be it resolved that the final component of the aforementioned recommendation
                     (M09-0108) be deferred to a Board meeting no later than the first week of July 2009.
                                                                                             Carried.
               Discussion ensued regarding the original motion, as amended.
               S. Parfeniuk, D. Renzella and T. Dyson responded to trustee questions.

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Halton District School Board, April 15, 2009                                                     page 5

               P. Ellis asked the motion reflect Lorne Skuce Public School instead of Palermo Public
               School, and clarify the date for the library and curricular materials as September 2009.
               The mover and seconder accepted the change as a friendly amendment.
               M09-0108      K. Bateman-Olmstead / D. Vrooman
                     Be it resolved that the Halton District School Board adjust the boundaries for the
                     Oakville Ward 4 elementary school as outlined in Option 2, Report 09071.
                      Be it resolved that effective for the 2009/2010 school year, Abbey Lane and
                      Pilgrim Wood Public Schools be deemed open for Optional Attendance; and that
                      Heritage Glen Public School be deemed open for Optional Attendance effective
                      the 2010/2011 school year.
                      Be it resolved that a budget of $90,000 be set aside for the purchase of library and
                      curricular materials for the French Immersion Program at Lorne Skuce Public
                      School, effective September 2009.
                      Be it resolved that staff bring a report to the Board in September 2009 on the
                      purchase of library and curricular materials for the French Immersion Program at
                      Lorne Skuce Public School.
               M09-0108(a) G. Tuck Kutarna / K. Bateman-Olmstead
                     Be it resolved that the aforementioned motion be amended to add an additional
                     component which reads:
                      That the Board amend something previously adopted, specifically the portion of
                      Motion 09-0081 which states: “Be it resolved that those students with older
                      siblings who continue at École Forest Trail Public School be grandfathered until
                      such time that the older siblings graduate”, and that it now state “Be it resolved
                      that those students with older siblings who continue at École Forest Trail Public
                      School be grandfathered and their entitlement to transportation be continued for
                      a five-year period, effective September 2009-2014.
                                                                                                 Carried.
               M09-0108(a2) K. Bateman-Olmstead / J. Hlusko
                     Be it resolved that the aforementioned motion be amended to add an additional
                     component which reads:
                     Be it resolved that the Halton District School Board provide the option of
                     Optional Attendance to École Forest Trail Public School for students who
                     reside within the area south of Hwy. 5, east of Postmaster and north of West
                     Oak Trail.
                                                                                              Defeated.
               M09-0108(a3) K. Bateman-Olmstead / J. Hlusko
                     Be it resolved that the aforementioned motion be amended to add an additional
                     component which reads:
                     Be it resolved that the Halton District School Board provide the option of
                     Optional Attendance to École Forest Trail Public School for students who
                     reside within an area defined by a 1.6 km radius.
                                                                                                Carried
               J. Hlusko left the meeting at 10:55 p.m.


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Halton District School Board, April 15, 2009                                                     page 6

               M09-0108      K. Bateman-Olmstead / D. Vrooman
                     Be it resolved that the Halton District School Board adjust the boundaries for the
                     Oakville Ward 4 elementary school as outlined in Option 2, Report 09071; and
                      Be it resolved that effective for the 2009/2010 school year, Abbey Lane and
                      Pilgrim Wood Public Schools be deemed open for Optional Attendance; and that
                      Heritage Glen Public School be deemed open for Optional Attendance effective
                      the 2010/2011 school year; and
                      Be it resolved that a budget of $90,000 be set aside for the purchase of library and
                      curricular materials for the French Immersion Program at Lorne Skuce Public
                      School, effective September 2009; and
                      Be it resolved that staff bring a report to the Board in September 2009 on the
                      purchase of library and curricular materials for the French Immersion Program at
                      Lorne Skuce Public School; and
                      Be it resolved that Halton District School Board amend something previously
                      adopted, specifically the portion of Motion 09-0081 which states: “Be it resolved
                      that those students with older siblings who continue at École Forest Trail Public
                      School be grandfathered until such time that the older siblings graduate”, and
                      that it now state “Be it resolved that those students with older siblings who
                      continue at École Forest Trail Public School be grandfathered and their
                      entitlement to transportation be continued for a five-year period, effective
                      September 2009-2014.”; and
                     Be it resolved that the Halton District School Board provide the option of
                     Optional Attendance to École Forest Trail Public School for students who
                     reside within an area defined by a 1.6 km radius. (NOTE: amendment follows)
                                                                                               Carried.
               M09-0112      G. Tuck Kutarna / P. Russell
                     Be it resolved that the Halton District School Board adjourn at 11 p.m.
                                                                                              Defeated.
                      On a point of personal privilege and comfort, G. Tuck Kutarna commented on the
                      need for a re-evaluation of decorum in the Board room, particularly when
                      delegations are being heard, or staff are presenting, citing the disruption and
                      disrespect of side conversations.
               G. Tuck Kutarna left the meeting at 11 p.m.
               S. Parfeniuk indicated trustees needed to revisit motion M09-0108 to address the term
               “radius” which should have reflected “walk-to distance”. In the interest of time,
               trustees agreed to deal with the next item, and come back to this matter afterward.
   3.4.4.      School Year Calendar
               P. Russell identified an issue related to the School Year Calendar which she believed
               needed to be addressed in Private Session.
               M09-0113      P. Russell / J. Hames
                     Be it resolved that the Board move into Private Session at 11:01 p.m.
                                                                                              Carried.
               The Chair called attention to Report 09075, highlighting a proposal for a revised
               school year calendar for 2009-10. R. Peden responded to trustee questions.

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Halton District School Board, April 15, 2009                                                            page 7

                J. Hames asked for a review of the calculation of instructional days on the Ministry-
                provided calendar pages, before the document is submitted to the Ministry.
             M09-0114      P. Ellis / D. Vrooman
                   Be it resolved that the Halton District School Board approve the revised summary
                   of Statutory and Board Designated Holidays and Professional Activity Days for
                   2009-2010 as outlined in Report 09075.
                                                                                               Carried.
   3.4.3     Palermo Boundaries (cont’d)
             M09-0115      D. Vrooman / K. Bateman-Olmstead
                   Be it resolved that the Board reconsider Motion M09-0108, approved earlier in
                   the meeting.
                                                                                               Carried.
             M09-0116      D. Vrooman / K. Bateman-Olmstead
                   Be it resolved that the Motion M09-0108 be revised to change the wording in the
                   last component of the recommendation as follows:
                           Be it resolved that the Halton District School Board provide the option
                           of Optional Attendance to École Forest Trail Public School for students
                           who reside within an area defined by a 1.6 km walk-to distance
                                                                                               Carried.
Agenda Item 6
             M09-0117      P. Russell / J. Hames
                   Be it resolved that the Halton District School Board adjourn at 11:26 p.m.
                                                                                              Carried.




.......................……………….....     Recorder                    ……......……….............................Chair

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