CASH RECEIPT REVERSALS
There has been a bit of confusion about being able to reverse a previously reversed cash receipt. Hopefully this will give you a better understanding of how this works.
First, lets deal with the language that we are going to use: o Original Receipt: First receipt entered o Reversed Receipt: The Cash Receipt number that you enter on CRRE is the reversed Receipt o Reversal Receipt: The new cash receipt created by the CRRE process When you process a cash receipt reversal (CRRE) field 2 on CRRE plays a very important role.
+------------------------------------------------------------------------------+ | 04/12/03 14:33 CASH RECEIPT REVERSAL CRRE | | Cashier: Lucie Dorval Session.: 3520 | | Receipt: 000129986 Location: | | Payer..: 0009735 Lucie Dorval Date....: 04/12/03 | |==============================================================================| | 1 Batch...............: | | 2 Correct/Reverse/NSF.: C Correct Cash Receipt | | 3 Reversal Reason.....: AMT Amount Error |
You have 3 choices to enter in field 2: C – Correct: This choice will reverse the cash receipt in question by creating a new reversal cash receipt (when you finish out of CRRE) and these two will be linked together. The C option will then take you directly back into CREN to give you the option to re-enter the CR properly as you are saying that it needs correction – this will create a new original receipt and will be linked to the reversal receipt. The original cash receipt will then have a “Yes” flag as being reversed as seen below also showing you the reversal reason next to it:
+------------------------------------------------------------------------------+ | 04/12/03 16:42 CASH RECEIPT INQUIRY CRIN | | Cashier: Lucie Dorval Session.: 3520 | | Date...: 04/12/03 Receipt No: 000129986 Batch...: | |==============================================================================| | Payer ID/Name: 0009735 Lucie Dorval Payment Transfer: | | 1 AR Account Holder AR Type Term Tfr Amount | | 1: Lucie Dorval 01 St 2004F No 20.00 | | 2 Non AR Receipt Code Location Amount | | 1: | | 3 Deposit Account Holder Dep Type Term Tfr Amount | | 1: | | Total Payments: 20.00 | |------------------------------------------------------------------------------+ | Distribution: GEN General Bank Account | | 4 * Pay Method Control Number Exp Dt Confirmation Number Amount | | 1: CK Check 20.00 | | Cash.......................................................: 0.00 | | Change Returned..: 0.00 Total Received: 20.00 | |------------------------------------------------------------------------------+ | 5 Receipt Print Dates: 1: 7 * Comments: | | 6 * Reversed/Reason: Yes AMT Amount Error 8 * Reversal: No |
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The reversal cash receipt will have a flag in field 8 as follows:
+------------------------------------------------------------------------------+ | 04/12/03 16:48 CASH RECEIPT INQUIRY CRIN | | Cashier: Lucie Dorval Session.: 3520 | | Date...: 04/12/03 Receipt No: 000129987 Batch...: | |==============================================================================| | Payer ID/Name: 0009735 Lucie Dorval Payment Transfer: | | 1 AR Account Holder AR Type Term Tfr Amount | | 1: ucie Dorval 01 St 2004F No 20.00- | | 2 Non AR Receipt Code Location Amount | | 1: | | 3 Deposit Account Holder Dep Type Term Tfr Amount | | 1: | | Total Payments: 20.00- | |------------------------------------------------------------------------------+ | Distribution: GEN General Bank Account | | 4 * Pay Method Control Number Exp Dt Confirmation Number Amount | | 1: CK Check 20.00- | | Cash.......................................................: 0.00 | | Change Returned..: Total Received: 20.00- | |------------------------------------------------------------------------------+ | 5 Receipt Print Dates: 1: 04/12/03 7 * Comments: | | 6 * Reversed/Reason: No 8 * Reversal: Yes |
The corrected cash receipt will show N on both field 6 and 8. Only cash receipts that have NOT been either previously reversed or are reversals will be available for another reversal.
+------------------------------------------------------------------------------+ | 04/12/03 16:53 CASH RECEIPT INQUIRY CRIN | | Cashier: Lucie Dorval Session.: 3520 | | Date...: 04/12/03 Receipt No: 000129988 Batch...: | |==============================================================================| | Payer ID/Name: 0009735 Lucie Dorval Payment Transfer: | | 1 AR Account Holder AR Type Term Tfr Amount | | 1: ucie Dorval 01 St 2004F No 25.00 | | 2 Non AR Receipt Code Location Amount | | 1: | | 3 Deposit Account Holder Dep Type Term Tfr Amount | | 1: | | Total Payments: 25.00 | |------------------------------------------------------------------------------+ | Distribution: GEN General Bank Account | | 4 * Pay Method Control Number Exp Dt Confirmation Number Amount | | 1: CK Check 25.00 | | Cash.......................................................: 0.00 | | Change Returned..: 0.00 Total Received: 25.00 | |------------------------------------------------------------------------------+ | 5 Receipt Print Dates: 1: 7 * Comments: | | 6 * Reversed/Reason: No 8 * Reversal: No |
R – Reverse will simply reverse the original receipt. This means that it is final. You had an original receipt and this one will create a receipt that will reverse the original. You don’t create a new receipt that will be linked to those and you cannot reverse the reversal. Your only choice is to enter a new receipt using CREN. N – NSF will reverse the original receipt and allow you to create an NSF charge if you enter something in field 4 . This will create a reversal cash receipt + an AR invoice for the new charge. Again, you cannot reverse the reversal receipt.
+------------------------------------------------------------------------------+ | 04/12/03 16:59 CASH RECEIPT REVERSAL CRRE | | Cashier: Lucie Dorval Session.: 3520 | | Receipt: 000129990 Location: | | Payer..: 0009735 Lucie Dorval Date....: 04/12/03 | |==============================================================================| | 1 Batch...............: | | 2 Correct/Reverse/NSF.: N NSF | | 3 Reversal Reason.....: NSF Non-sufficient funds | +------------------------------------------------------------------------------+ | 4 NSF Charge ID/Name AR Type NSF Chrg Payment Amt | | Pay Method Control Number Transit Number | | 1: Lucie Dorval 01 25.00 25.00 | | CK Check |
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Let’s put all of this in a table for future reference:
Effects of CRRE when processed
Option Correction Action: Original Receipt becomes Reversed Receipt Creates new receipt called the Reversal Receipt Creates new receipt called the new Original Receipt (when finishing out of CREN) Original Receipt becomes Reversed Receipt Creates new receipt called the Reversal Receipt Original Receipt becomes Reversed Receipt Creates new receipt called the Reversal Receipt Creates a new AR invoice if you enter something in field 4 CR available for another CRRE? NO NO YES NO NO NO NO Not applicable
Reverse NSF
This means that only Original receipts are available for reversing again – as shown in the table above, this means that only when you use “Correction” can you have an instance of a reversal of a reversed cash receipt as the original receipt created from the CRRE correction process links that receipt to the reversal receipt.
This is really a GOOD thing as otherwise we could end up with an accounting/balancing nightmare if the same receipt was allowed to be reversed twice. Hope this makes it clearer for everyone!
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