THE UNIVERSITY OF MICHIGAN
CASH RECEIPT NUMBER
CASH RECEIPT TICKET
FULL NAME OF PREPARER
DATE
PHONE NO
1/9/2009
JOURNAL REFERENCE (10)
DESCRIBE NATURE OF RECEIPT (30)
BUSINESS UNIT
UMICH
FOR CASHIER'S OFFICE USE ONLY Account Fund DeptID Program Class Project/Grant
(6)
(5)
(6)
(5)
(5)
(15)
Additional Description: (Departmental Use Only)
Item #:
Item Date:
Item Description: $
Checks $
Cash
Form 6957 Rev 8/10/2005 http://www.umich.edu/~finops
$ TOTAL DEPOSIT $
Do not write or make marks of any kind in the space below
0.00 $ 0.00
0.00
#NAME?
CASH RECEIPT - INSTRUCTIONS THE UNIVERSITY OF MICHIGAN CASHIER'S OFFICE DEPOSITS
Complete guidelines for making a deposit can be found at the Cashier's Office website: http://www.umich.edu/~finops/CashiersOffice/ Once at the web site go to the section called Departmental Deposit The following instructions are for the preparation of a Cash Receipt Ticket only. A. Funds To Be Deposited To A University ChartField combination. All funds collected by any unit or department of the University are to be deposited to a University ChartField combination. Deposits to multiple ChartField combinations require a separate Cash Receipt Ticket for each ChartField combination. Delivery To The University Cashier All deposits must be delivered in an approved locked bank deposit bag to the University Cashier, Central and North Campus, and left for verification. Campus mail services may not be used for this purpose. Funds To Be Deposited Daily All receipts should be deposited with the Cashier as expeditiously as possible. Financial prudence will, for most units, dictate daily deposits. B. Preparation of The Cash Receipt Ticket 1 Form: (6957 Rev. 8/05) a) Submit one copy of the form for each ChartField combination either typed or computer generated --not hand written. b) To obtain a validated copy of the receipt, submit a duplicate with the original. The validated copy will be placed in the deposit bag and returned after processing. Note: Cash Receipt Ticket forms can be down loaded via the web by going to Financial Operations web site: http://www.umich.edu/~finops/ then clicking on the Forms button. Cash Receipt Ticket forms can also be obtained by contacting the Cashier's Office, 1015 LSA Building. (734) 764-8230 2 Cash Receipt Number Leave blank. The number will be entered by Financial Operations.
THE FOLLOWING INSTRUCTIONS REFER TO THE CASH RECEIPT FORM. (Nos. 3-12)
YOU MAY NOW USE THE TAB KEY TO NAVIGATE THROUGH THE FORM!!! 3 Full Name Of The Preparer Enter full name (not just initials). This assists the Cashier's Office to contact the preparer if necessary. Date Do not enter. There is a formula for this field that will automatically enter the current date. Phone No Enter the number at which the preparer can be reached. Journal Reference - optional (10 characters) Formally known as Department Reference Number. This field is to be used by the department preparing the ticket as the means of identifying the particular cash receipt when it appears on the Statement of Activity. The department may use its own coding system. Any combination of letters or numbers can be used with a limit of ten characters. The reference number will appear in the reference column of the Statement of Activity.
Page 2 of 2
4
5
6
CASH RECEIPT - INSTRUCTIONS THE UNIVERSITY OF MICHIGAN CASHIER'S OFFICE DEPOSITS
7
Describe Nature Of Receipt - optional (30 characters) Enter an adequate description of the transaction up to 30 characters. This description will appear on the Statement of Activity. ChartField Combination Enter the appropriate ChartField combination that the deposit will be credited to. Account: Fund: DeptID: Program: Class: Project/Grant: Required - 6 digit numerical character field. (Required) Required - 5 digit numerical character field. (Required) Required - 6 digit numerical character field. (Required) 5 digit alpha numeric character field. 5 digit alpha numeric character field. 0-15 alpha numeric character field.
8
9
Additional Description, Checks and Cash The information in this section will not appear on the Statement of Activity. This section is for departmental use e.g., for a more lengthy description such as item number, date, and description. Check Amount If depositing a single check, enter the dollar amount of the check. If depositing multiple checks, checks can be listed singularly in the 'Additional Description' section or combined into one total and entered into one line with the amount under the Checks column heading. Note: If the funds are to be split between ChartField combinations, enter the total amount of checks to be deposited to this specific ChartField combination.
10
11
Cash Amount Enter the total amount of cash to be deposited. Note: If the funds are to be split between ChartField combinations, enter the total amount of cash to be deposited to this specific ChartField combination.
12
Total Deposit Do not enter. There is a formula for this field that will automatically calculate the Total Deposit. Note: If the Funds are split between ChartField combinations, the "TOTAL DEPOSIT" for all Cash Receipt Tickets must equal the total amount of the funds deposited.
13
Cashier's Office Use Only Leave blank. Please do not write in this space. The Cashier's Office uses this space to validate the receipt.
C. Validated Copy Of The Cash Receipt Ticket A validated copy of the Cash Receipt Ticket may be obtained by including an extra copy of the form with the deposit. It will be returned with the deposit bag.
Page 3 of 2