A Guide for Work Placement Organisers by guy21

VIEWS: 41 PAGES: 23

									READING COLLEGE AND SCHOOL
      OF ARTS & DESIGN




        WORK PLACEMENTS




A Guide for Work Placement Organisers




                                 Revised July 2003
                   WORK PLACEMENTS
                 A Guide for Work Placement Organisers


                               CONTENTS




Section Number

1 Work Placement Policy Statement

2 An organiser’s guide

3 Detailed guidance notes


Annexes

WP 1 Risk Assessment form

WP 2 Personal Risk Assessment

WP 3 Insurance Information and Requirements

WP 4 Health and Safety Induction – Managers Checklist

WP 5 Notification of placements to the Work Placement Adviser

WP 6 Work Placement Undertakings – declaration form

WP 7 Feedback Form
1.      WORK PLACEMENT POLICY STATEMENT

1.1     WORK PLACEMENT

Work placement refers to training experience that is additional to the normal course
provision that takes place on College premises. This additional training usually
occurs off-site under the supervision of the placement provider, which may be a
company, school, nursery, household etc

1.2     AIMS OF WORK PLACEMENT


     To aim to provide an entitlement to a minimum of 10 days work placement for
      all students enrolled in a full-time vocational course (e.g. NVQ, GNVQ, ND,
      HND, MAPS, LLDD).

     To assist in the development of the students’ educational programme.
        2
        .
     To give students an insight into the type of work or activity in which they are
        3
      interested.
        .

     To allow students to put into practice, skills they have learnt at College.
        4
        .
     To improve employability by gaining insights into the skills and attitudes
        5
      required by employers.
        .

     To develop maturity by improving motivation, self-confidence and experience.
        6
        .
     To improve key skills, in particular, working with others, problem solving,
        7
      communication and improving own learning and performance.
        .

     To develop closer co-operation between local employers and the College.
       8
       .
     To develop an awareness of the importance of Health and Safety.
       9
       .
     To provide students with opportunities to be assessed.
       1
       0
       .

1.3     HEALTH AND SAFETY REQUIREMENTS OF WORK PLACEMENTS


     To ensure, as far as is reasonably practicable, that students are not exposed to
         1
      risks to their health and safety, organisers must complete a risk assessment on
         .
      the working environment, personal risk assessments on ‘vulnerable’ students
      where appropriate, ensure that the employer is compliant with Health and
      Safety legislation, confirm that adequate insurance cover is in place, provide
      students with a health and safety briefing, monitor placements during work
      placement and de-brief employers and students at the end of the placement.

     To assist in this process, and to ensure compliance with the College’s
        2
      procedures set out in this guide, the College Work Placement Adviser will
        .
      review all placements and visit where appropriate.
2.       AN ORGANISERS‟ GUIDE
2.1      College Obligations

Work Placement Providers have the primary duty to ensure the health, safety and
welfare of placement participants during their placements. However, Reading College
also has a duty of care, and must ensure that placements are both suitable and, as
far as is reasonably practicable, are safe. The procedures set out in this guide have
been devised in an attempt to achieve this goal and are mandatory for all work
placements.

2.2      Training

No member of staff should undertake any work placement responsibilities unless
they have received appropriate training from the College in the implementation of this
policy

2.3      Roles and Responsibilities

Work Placement Organiser. This is the College member of staff responsible for
arranging and organising a work placement for students.

Work Placement Adviser – The member of staff in Estates and Facilities who:

     Reviews the notification of planned work placements before they take place;
     Visits the Work Placement Provider premises as necessary, in order to establish
      the effectiveness of any Health and Safety Management System in place;
     Reviews the Risk Assessment for the placement provided by the Work
      Placement Organiser/ Work Placement Provider;
     Ensures that the premises contain the appropriate welfare facilities in the case of
      disabled people in accordance with current legislation;
     Organises procedures to collect relevant data and fulfil the college’s Health and
      Safety obligations;
     Communicates in written form the result of the Health and Safety Assessment;

Work Placement Provider – the employer, organisation, or individual providing the
work placement opportunity


2.4      Responsibilities of the Work Placement Organiser

The steps below set out the processes involved in planning and implementing a work
placement. Further details and information regarding each step are provided in
Section 3 of this guide.

STEP 1 – The Work Placement Organiser should read and understand this guide.

STEP 2 - College Work Placement Organiser will discuss with an employer, and
agree in principle, a work placement opportunity (see section 3 for areas to be
considered in this discussion).

STEP 3 - Work Placement Organiser arranges for a general Risk Assessment to be
carried out for each Work Placement location, assessing the activities and the
environment.

STEP 4 – For every student who undertakes work placement, review the Student
Welfare Form (held on the student file) and consider any health issues indicated on
the form in relation to the proposed work placement.

If no disclosure is made on the Student Welfare Form, Workplace Organisers should
verbally confirm with the students that there are no difficulties or disabilities likely to
affect the placement. If there are, a Personal Risk Assessment must be made and
appropriate arrangements or adaptations put in place.

If in any doubt contact the College Disability Access Manager (5436).

STEP 5 - Students with disabilities – a Personal Risk Assessment and A Personal
Emergency Exit Plan (PEEP) must be carried out for every student with disabilities
who undertakes work placement.

STEP 6 – The Work Placement Provider must be notified of any students for whom a
personal risk assessment has been completed

STEP 7 –Work Placement Provider must complete the insurance declaration to
confirm Employers Liability Insurance is in place for the duration of the placement.

STEP 8 – Work Placement Organiser to give College guide "Work Placements –
Information for Parents" which includes a consent form that must be signed by a
parent or guardian if the student is under 18 years of age.

STEP 9 - Ensure Employer/Student/College Signs College Document "Work
Placement Undertakings” (WP 6).

STEP 10 - Contact College Work Placement Adviser giving relevant details of the
Work Placement and students.


***********************************The above tasks should be completed a least 2
weeks before the work placements commence**************************************


STEP 11 – The Work Placement Adviser will prioritise and visit Work Placement
Providers according to category of risk i.e. High /Medium/Low and will advise the
Work Placement Organiser of the results of the visit.

STEP 12 – Work Placement Organiser briefs students. The guide “Work
Placements – Information for Students” should be given to the student.
Workplace organisers must, on briefing the student the prior to the placement, give
the DfEE booklet ‘Be Safe!’ This booklet contains user friendly, factual/pictorial
information related to health and safety.

STEP 13 – Work Placement is undertaken and the Work Placement Organiser
monitors the placement.

STEP 14 – Work Placement Organiser to debrief student and Work Placement
Provider on completion of placement.
3.     Guidance for Assessment of Placements on Health, Safety
       and Welfare

3.1    Preliminary Enquiries (Step 2)

Arrange placements as early as possible.

Any employer new to the placement procedure will need to discuss with the
placement organiser the objectives of the placement and the implications of
accepting students in the work placement. The employer should then be issued with
the document “Work Placements - Information for Placement Providers ”.

These discussions should ideally take place at the work placement and provide an
opportunity for the organiser to check the employer’s management systems for
ensuring occupational health, safety and welfare.

Any employer who does not have, or is not willing to produce, a written health and
safety policy and arrangements for carrying out the policy, should not be included in
the placement scheme.

The employer's policy and arrangements should be based on an assessment of the
risks to the health, safety and welfare of employees arising from their work. Where
there are five or more employees the employers should keep a record of the
significant findings of the risk assessment, and of any groups of employees identified
as being especially at risk.

Larger employers would be expected to have in place comprehensive Health and
Safety procedures and an induction programme for new employees and work
placement students. However, smaller employers (typically under 5 employees), may
not be so advanced. To assist these employers the College has produced an
induction checklist for use with students at the beginning of the placement (WP 4).

Placement organisers must enquire about any health-based limitations on the type of
person that maybe appropriate for the placement. The College has a duty to access
the capabilities of students in health, safety and welfare terms. For example,
operations involving possible exposure to sensitising agents would not be
appropriate for students with asthma.

Special Educational Needs and Disability Act 2001

Disclosure and Disability
Under the Disability Discrimination Act 1995 (DDA) Part 4 we must ensure that we
give students every opportunity to disclose any learning difficulties and disabilities in
order the appropriate support can be provided. If no disclosure is made on the
Student Welfare Form, workplace organisers should verbally confirm with the
students that there are no difficulties or disabilities likely to affect the placement. If
there are, a Personal Risk Assessment must be made and appropriate arrangements
or adaptations put in place. If in any doubt contact the College Disability Access
Manager on 9675436.

Partially sighted students or those with significant hearing loss may need particularly
careful supervision.
Where special arrangements are needed for students with learning difficulties and/or
disabilities, placement organisers must ensure that employers are given full
information, and any necessary advice, well in advance of the placement.


3.2    General Risk Assessments (Step 3)

Work Placement Organisers are responsible for working with the placement provider.
A risk assessment must be generated for all placements in relation to the
student's health, safety and welfare.

A risk assessment means a careful consideration of the risks involved and an
analysis of action that can reasonably be taken to minimise those risks.

The College has a Risk Assessment Procedure and Guidance Policy that
should be consulted before carrying out a Risk Assessment.

The following are the key points from this document for consideration when carrying
out a risk assessment.

The assessor should understand the terms "hazard" and "risk" before carrying out a
risk assessment.

A Hazard is something that can cause harm. Some hazards such as slips and trips,
electricity, fire and manual handling will apply in most situations. Other hazards will
be specific to the type of Work Placement or activity being performed e.g. welding,
chemicals, work methods, or noise.

A Risk is the probability of that harm actually occurring. The probability will be
influenced by the way the work is carried out. The risk will be evaluated by reference
to control measures established and the general condition and environment of the
Work Placement.

The College Risk Assessment Procedure provides a scoring scheme related to
consequence and probability to assist the assessor in determining the risk level.

The College form „Risk Assessment for Students on Work Placement‟, WP1,
should be used to document the risk assessment undertaken. Further information
regarding risk assessments is provided with this form.

If any further clarification is required please contact Denis Fisher Health & Safety
Manager at the Estates & Facilities Office Ext. 5041


3.3    Personal Risk Assessments (Steps 4, 5 and 6)

In addition to the general risk assessment of the Work Placement, a personal risk
assessment will need to be carried out for the following groups of students:

      LLDD students
      Students with health issues identified on the Student Welfare Form
      Students under 18 years of age

The „Personal Risk Assessment‟ form WP2 should be used for this purpose.
It should be realised at this stage that the Management of Health and Safety at Work
Regulations 1999 Reg. 10 distinguishes between a young person and a child. The
regulations define a child (below minimum school leaving age) i.e. as someone below
16 years. It goes on to say that there is an extra requirement on the employer to
provide the parents or guardians of children at work (including those on work
experience) with information on the key findings of the risk assessment and the
control measures taken before the child starts work. This information can be
provided in any appropriate form, as long as this is a reliable method (a copy of the
student’s Personal Risk Assessment under this policy would suffice). It is essential
that Personal Tutors monitor students who are under 18 years old on a weekly basis,
and that any concerns are highlighted and actioned immediately.

The Work Placement Provider must be notified of all students for whom a Personal
Risk Assessment has been completed. Placement Providers need to be supplied
with information as to any health and behavioural problems and any disabilities that
may affect the student’s performance. Particular care and attention must be made
when briefing providers that are providing placements for students with special
educational needs.


3.4    Insurance confirmation (Step 7)

The College form ‘Insurance Confirmation’, WP3, explains the insurance
arrangements regarding work placements.

The Work Placement Provider must complete this form and confirm that appropriate
employer’s liability insurance is in place. Remember to include your name and the
faculty name on the form.

Where appropriate, Work Placement Organisers in the same faculty should work
together, so that an employer does not receive multiple requests to complete the
insurance form.

If a Work Placement Provider is unable to provide the required insurance cover, the
placement cannot go ahead.

Some Work Placement Providers are not employers (for example Nursery Nurses
may undertake a placement in a domestic situation). In such cases, appropriate
insurance cover must be held by the provider to cover the risks of personal injury to
the student. If such insurance cover is not available, the placement cannot proceed.
Details will vary depending on circumstances and Work Placement Organisers
should contact Denis Fisher, Health & Safety Manager, at the Estates & Facilities
Office Ext. 5041, for further information and guidance.


3.5    Consent for students under 18 years of age (Step 8)

For all students under 18 years of age when undertaking a work placement, the
student’s parents/guardians must be provided with a copy of the college document
‘Work Placements – Information for Parents/Guardians‟.

The consent form must be completed and returned to the Work Placement Organiser
before the placement commences. Remember to put your details at the bottom of the
consent form for return. The returned form should be kept, e.g. in the student’s file.
3.6    Work Placement Undertakings (Step 9)

In order to provide clarity regarding the roles of the parties involved in a work
placement, an undertakings form has been devised to record, for each student
undertaking work placement, the undertakings of the Student, Provider and College.

It is recommended that this form is completed and signed for each student
undertaking a work placement. The form reference is WP6.



Notification of a proposed placement to the Work Placement Adviser (Steps 10
and 11)

All work placements must be notified to the Work Placement Adviser using College
form „Notification to Work Placement Adviser‟ WP5.

In assessing whether a proposed placement is High, Medium or Low risk the
following criteria should be used:

H                High risk e.g. construction (including woodworking, plumbing,
                 bricklaying etc.).

M                Medium Risk e.g. industrial processes, work with animals, garages,
                 gas, electricity, water supply, hospitals, nursing homes where
                 medical care is given, kitchens, laboratories, shop work where
                 hazardous equipment or substances involved (e.g. butchers, food
                 slicing machinery, shoe repairs, electrical repairs, dry cleaners),
                 warehouse/wholesale distributors.

L                Low Risk e.g. design & stylist studios, fashion shows, hairdressers,
                 hotels (excluding kitchens), offices, banks, estate agents, private
                 homes, residential homes for the elderly, schools, nurseries,
                 playgrounds, shops (except as detailed in M)

Student codes, indicating student age, should be used as follows:

A                students under 16 years
B                students 16 - 18 years
C                students over 18 years

The Work Placement Adviser will review all proposed placements and will make a
further visit to all high risk placements as well as others which, in the Adviser’s
opinion, contain risks or hazards that require further consideration.

The Work Placement Adviser will notify the Work Placement Organiser if any follow-
up actions are required or whether the proposed placement can proceed.


3.8    Briefing students and Providers (Step 12)

A copy of the leaflet “Work Placements - Information for Students” should be
supplied to each student.
Work Placement Organisers should provide a health and safety briefing for all
students going on placements and this should be recorded. The briefing should
include:

      the employer’s responsibilities under the Health and Safety at Work Act 1974
      the student’s responsibilities under the Health and Safety at Work Act 1974
      an introduction to the hazards that could be encountered in the placement,
       including the importance of informing the supervisor when any instruction or
       procedure is not fully understood

The Placement Provider should receive a CV of the student.

An effective learning plan should be negotiated with the provider before the
placement commences and assurances obtained that appropriate supervision of the
student will be provided.


3.9    Monitoring the placement and de-brief (Steps 13 and 14)

Ideally, the Work Placement Organiser, or another member of staff, should visit
students during their work placements.

If this is not practicable, regular communication should be maintained by telephone,
fax or e-mail, between the student and the College Faculty/Department, either
through the Work Placement Organiser or a designated individual, such as a
Personal Tutor. There should also be an established means of communication in
case of emergency.

Checking of health and safety issues should form part of the monitoring process. If
any serious health and safety concerns arise, they should be promptly reported to
Denis Fisher, Health and Safety Manager.

Accident information should be sent promptly to Estates and Facilities together with a
copy of the College Accident Report Form and, where possible, a copy of the
accident report completed by the placement provider.

On completion of the placement, feedback should be received from both the student
and the Work Placement Provider. The form ‘Work Placement Feedback’, WP7,
should be used for this purpose.


3.10   Additional Procedures for Students in Care or Child Care

In line with the Early Years Awarding Body, CACHE regulations (as from Sept 2002)
"There is no legal requirement for placement students to have-police checks as they
will never be left in sole charge of a child or children. All candidates should complete
a Self-Disclosure form as standard practice at College".

Care and Childcare students are required to fill in two confidential forms which give
crucial information regarding whether or not they are suitable to undertake vocational
training with children, young people, the elderly, and vulnerable members of society.
These forms are:
   Health Questionnaire
   Enhanced Disclosure Form for students to declare any current, or spent criminal
    convictions.

To further safeguard the interests of the students and others they will be working with
in a caring capacity, the College is beginning the process of police checking students
who are over the age of 19.

Students are required to complete the forms return them to be reviewed by a
specified person, along with any additional information.

The College will bear the cost of police checks.

3.11   Students on placement at Reading College and School of Arts & Design

As well as sending students out on work placements, Reading College also receives
requests each year for work placements from local schools, colleges and other
academic institutions.

Once a Faculty/Department has agreed to take a student on work placement, Human
Resources must be contacted. The student should then be sent a letter from Human
Resources confirming the dates that the student will be required to work, the name of
the Faculty/Department they will be placed in and the length of the working day.

The letter should also give the name of the member of staff in the
Faculty/Department who will be responsible for the student and for the organisation
of the placement. Joining instructions for the first day should also be included
                                         RISK ASSESSMENT FOR STUDENTS ON WORK PLACEMENT                                      WP1
         Name of Company/Organisation:…A.N. Other…………Date of Assessment-01/01/03-----------Name of Placement----J Smith-------

         Address:-Lavender Road, Reading BERKS-------------------------------Name of Assessor:---M.Jones-------------------

         Telephone Number:-----------o118 9999888-----------------------------------                  Signature:----------------------------------

WORK ACTIVITIES                   ASSOCIATED HAZARDS                CONTROL MEASURES             PROHIBITED TASKS/EQUIP.                  ADDITIONAL CONTROLS

Filing                            Trapped Fingers                   Supervision


Photocopying                      Heat                              Supervision and                 Changing Toner
                                  Electricity                       Training                        Freeing Trapped Paper
                                  COSHH for Toner                                                   Not to interfere with any
                                                                                                     electrical appliances

Data Entry                           Work related upper limb          Supervision
                                      disorders                        Regular Breaks
                                     Eyesight problems                Properly set-up
                                                                        workstation


Answering Phone                   Obnoxious callers                    Supervision
                                                                       Hand over to full-time
                                                                        member of staff




  THIS ASSESSMENT IS BASED ON THE INFORMATION AVAILABLE WITHIN THE ORGANISATION ON THE DATE SHOWN ABOVE. THE RISK
  ASSESSMENT INFORMATION WILL ADDRESS THE RISKS TO STUDENTS FOR THE DURATION OF THE WORK PLACEMENT. THE CONTENT OF THE
  RISK ASSESSMENT WILL REMAIN UNDER REVIEW AND WILL BE AMENDED IF AND WHEN THER IS ANY SIGNIFICANT CHANGES TAKES PLACE
                                                                                                                                                                                 WP1
                                            RISK ASSESSMENT FOR STUDENTS ON WORK PLACEMENT
      Name of Company/Organisation:…………………………………… Date of Assessment------------------Name of Placement----------------------------------

      Address:-----------------------------------------------------------------------------Name of Assessor:---------------------------------------------------------------------------------

      Telephone Number:--------------------------------------------------------------Signature:---------------------------------------------------------------------------------------------

WORK EXPERIENCE                    ASSOCIATED HAZARDS                     CONTROL MEASURES                   PROHIBITED TASKS/EQUIP.                     ADDITIONAL CONTROLS




THIS ASSESSMENT IS BASED ON THE INFORMATION AVAILABLE WITHIN THE ORGANISATION ON THE DATE SHOWN ABOVE. THE RISK
ASSESSMENT INFORMATION WILL ADDRESS THE RISKS TO STUDENTS FOR THE DURATION OF THE WORK PLACEMENT. THE CONTENT OF
THE RISK ASSESSMENT WILL REMAIN UNDER REVIEW AND WILL BE AMENDED IF AND WHEN THERE IS ANY SIGNIFICANT CHANGES TAKES
PLACE.
                                                                                                                                        WP 1
                   RISK ASSESSMENT FOR STUDENTS ON WORK PLACEMENT – GUIDANCE NOTES
A Risk Assessment is nothing more than a careful study of what, in the workplace could go wrong, and could cause harm. The aim is to make
sure no one gets hurt or becomes ill.

Young people, (under the age of 18), within the workplace and students (under minimum school leaving age) on work placement are
particularly at risk within the work environment. Due to their immaturity and lack of experience of the workplace, they have the perception that
no harm will come to them during their time at work. They may also consider taking on tasks beyond their physical capacity.
These, together with many other factors, place students at particular risk whilst on work placement. It is for this reason that the employer has
been asked to address the significant risk/s to students during their time in the workplace.

1.     The Work Placement Task
       List the significant tasks to be completed by the student during his/her time on work placement within the employer's organisation
2.     Associated Hazards
       Hazard is something, which can cause harm. I.e. chemicals, materials, equipment, work methods etc.
       Risk is the probability of that harm actually occurring

       Record the significant hazards associated with the tasks, which the student will complete. Concentrate on the significant hazards, which
       could result in serious harm

3.     The Management of Health & Safety at Work Regulations 1999 Regulation 19 states: Every employer shall ensure that young
       persons employed by him are protected at work from any risks to their health and safety which are a consequence of their lack of
       experience, or absence of awareness of existing or potential risks or the fact that young persons have not yet fully matured.
       Subject to a Risk Assessment Regulation 3, no employer shall employ a young person for work--which is
       a) beyond his physical or psychological capacity; b) involving harmful exposure to agents which are toxic or carcinogenic, cause
       heritable genetic damage or harm to the unborn child or which in any other way chronically affect human health; c) involving harmful
       exposure to radiation; d) involving the risk of accidents which it may be reasonably assumed cannot be recognised or avoided by young
       persons owing to their insufficient attention to safety or lack of experience or training; or e) in which there is a risk to health from;
       i) extreme cold or heat; ii) noise; or iii) vibration
4.   Control Measures
     The employer may have already controls in place to address the hazards/risks associated with the work placements tasks. If this is so,
     the employer needs to indicate the precautions he/she has in place to control the risk.
     A comprehensive list of age related restrictions is contained within HSE guidance HSG 165 Young People at Work- A guide for
     employers.

5.   Additional Controls
     If the risk is not adequately controlled, or the students perception of risk has not been taken into account, then additional control
     measures maybe considered. The employer will need to give priority to the risks, which could result in serious harm and in determining
     whether work will involve harm or risks will be the result of the Risk Assessments.

     A comprehensive list of age related restrictions is contained within the HSE Guidance HSG 165 ISBN 0717618897 Young people at
     work-A Guide for Employers


THIS ASSESSMENT IS BASED ON THE INFORMATION AVAILABLE WITHIN THE ORGANISATION ON THE DATE SHOWN ABOVE. THE
RISK ASSESSMENT INFORMATION WILL ADDRESS THE RISKS TO STUDENTS FOR THE DURATION OF THE WORK PLACEMENT.
THE CONTENT OF THE RISK ASSESSMENT WILL REMAIN UNDER REVIEW AND WILL BE AMENDED IF AND WHEN THERE IS ANY
SIGNIFICANT TAKES PLACE.
                                                                                                                           WP 2
                                                 PERSONAL RISK ASSESSMENT



                Student Name       A. N. Other ……                Curriculum area Business Support ………….

                Date: 01 / 01 /2003 ……….                          Review Date: 15      /   01 /2003 …………………

                Name of Assessor D.Smith                          Position Held. Work Placement Organiser …..

                Location of Assessment J. Long Ltd…………………………

Medical         Hazards           Risks          Likelihood of risks                   Actions to Minimise Risk
Condition                                            occurring?
                                                   Low/Medium/
                                                        High

Taking of       Allergy to      Allergic                Low            Inform medical personnel in an emergency
Pencillin                       Reaction
                                                                       Student aware of his/her disability and therefore
Cerebal        Steps and                                Low            limitations
Palsy            stairs      Risk of falling--
                             Physical Injury




            THIS FORM SHOULD BE USED FOR NEW & EXPECTANT MOTHERS & OTHER MEDICATION
                                                                                                 WP 3
NOTICE TO WORK PLACEMENT PROVIDERS

INSURANCE INFORMATION AND REQUIREMENTS
1          Students on work placement schemes are not regarded as employees
           for the purpose of National Insurance (Industrial Injuries) regulations.

2          The College carries Public Liability Insurance and will indemnify Work
           Placement Providers against all claims, costs or expenses incurred through
           the acts or omissions of the College, its servants, agents or students arising
           from the provisions of work experience for the said students PROVIDED that
           the College shall not be liable for any such claims or expenses which arise as
           a result of any negligence or wrongful act of the PLACEMENT PROVIDER,
           his servants or agents or by the failure of the Placement Provider to provide
           proper supervision or a safe system of working. The limit is to £20M.

3          Placement Providers providing work experience placements are requested to
           ensure that their Employers’ Liability Insurance covers students on such
           placements and to complete and return the confirmation slip below before the
           placement commences.

David Moir
Director of Finance & Corporate Services

-----------------------------------------------------------------------------------------------------

INSURANCE CONFIRMATION – Please complete in full

Name of Placement Provider: .....................................................................................

I confirm that the above Placement Provider has insurance which will cover its liability
for Death, Bodily Injury, Illness or Disease sustained by students on work placement
arising out of or happening in the course of their duties with ourselves.

Policy with:                                                     Policy No:
.........................................................        .......................................

Expiry date:
........................................................

Signature:                                                       Name:
...........................................................      .............................................

Position:                                                        Date:
..............................................................   ...............................................


Please return to: Name: .............................................................
                  Faculty: ..........................................................
                  Reading College and School of Arts & Design
                  Crescent Road, Reading RG1 5RQ
                                                                              WP 4
       READING COLLEGE AND SCHOOL OF ART & DESIGN
                            Health and Safety Induction

                             MANAGER‟S CHECKLIST

STUDENT'S NAME …………………………………………………………………………

EMPLOYERS NAME …...……………………………………………………………………

START DATE:…………….…………………………………………………………………..

FINISH DATE …………………………………………………………………………………

MANAGERS NAME ………………………………………………………………………….

As a manager, you are responsible for the young people who work for you. Always
remember that they are more vulnerable than experienced members of staff. In
particular, early on, you need to discuss the following items with them:

1.0 SPECIFIC RESTRICTIONS
                                                                                  Done
  1.1 Prohibition of specified processes etc.
  1.2 Activities only to be undertaken with supervision
  1.3 Restricted areas

2.0 CONTACT ARRANGEMENTS

  2.1 Routine contacts
  2.2 In case of problems
  2.3 Name and role of mentor
  2.4 Name of safety representative

3.0 PERSONAL PROTECTIVE EQUIPMENT

  3.1 Personal protective equipment importance of use
                                      -


  3.2 Types available

4.0 EMERGENCY EVACUATION PROCEDURE

  4.1 Location of fire exits
  4.2 Location of fire extinguishers and break glass points
  4.3 Name and location of fire warden
  4.4 Action on discovering a fire
  4.5 Inform employee of testing regime
  4.6 Action on hearing fire alarm
  4.7 Location of dept. assembly point
  4.8 Emphasise that it is an offence to block fire doors
5.0 FIRST AID ACCIDENT REPORTING

   5.1 How to contact a first aider
   5.2 How to call an ambulance
   5.3 How to report an accident


6. 0 JOB SAFETY

6.1 Hazards and precautions (Where applicable)

                               Hazards Present   Safety Overview   Specific
                                                     Given         Training
                                                                   Required
Chemical Substances
Electrical
Manual Handling
Machinery and Equipment
Display Screen Equipment
Housekeeping
Other (please specify)

6.2 Hazard reporting

7. 0 VDU USERS

7.1 Risks and precautions outlined

Signed ………………………………………………Manager

Dated……………………………………
                                                                                                                                WP 5
                                          READING COLLEGE AND SCHOOL OF ART & DESIGN

                                           Work Placements – Notification to Work Placement Adviser
No   Student Name      Work            Course     Placement Company & Contact Details   No of     Start   End Date   Student code    Placement
                       Placement       Ref                                              days      Date               A,B or C (see   Code H,M or
                       Organiser                                                                                     note below)     L (see below)
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20


     Key:   A – Students under 16 years of age                     Key:         H – High Risk
            B – Students 16-18 years of age                                     M – Medium Risk
            C – Students over 18 years of age                                   L – Low Risk

            See guidance notes – 3.7 for the criteria to use in assessing risk codes
                                                                                      WP 6
                        WORK PLACEMENTMENT UNDERTAKINGS

One form to be completed for each student undertaking work placement

EMPLOYER'S/PLACEMENT PROVIDERS SECTION

   I will undertake to provide induction training including Health and Safety and emergency
    arrangements

   I will notify the College in the event of any absence, early termination of placement, injury
    or any other difficulties regarding the student.

   I am aware of the requirement on employers to complete a suitable and sufficient
    risk assessment prior to the placement and to provide information to a parent for a child
    of compulsory school age in accordance with the Management of Health and Safety at
    Work Regulations 1999 as appropriate.

   I acknowledge the Risk Assessment need to be maintained and will notify the College of
    any significant change to the Work Placement, work process or activity, or the
    introduction of any new process, activity or operation and change in pastoral care.


    Signed……………………………………..                        ………………………Date

    Name (print)……………………………….

    Position………………………………………………………


STUDENT'S SECTION

   I agree to hold in confidence any information about the employer's business which I may
    obtain during this work experience placement and not to disclose such information to any
    other person without the Employer's permission

   I agree to observe all safety, security and other regulations laid down by the employer
    and made known to me verbally, in writing, or by displayed instructions.

   I agree to inform the Employer as soon as possible of any absence from the Work
    Experience Placement

    Signed………………………………………..                       ………………………Date

    Name (print)………………………………..


COLLEGE'S SECTION

   I agree to the student undertaking Work Placement as agreed and confirm that the
    Employer has been notified of any medical or special educational need or other
    circumstances relating to the student which are relevant to this placement.

   I agree to brief the student before the Work Placement commences including Health and
    Safety matters.

    Signed……………………………………….                        …………………..            Date

    Name (print)………………………………….
                                                                      WP 7
            WORK PLACEMENT FEEDBACK


 To be filled in as soon as is practicable after completion of work placement.


Student name ………………………………………………………..


Work placement organiser…………………………………………………..


Date/s of placement …………………………………………..

Work Placement provider ………………………………………………………..


Accidents/Incidents:…………………………………………………………………..

…………………………………………………………………………………………

…………………………………………………………………………………………


Comments .……………………………………………………………………………

…………………………………………………………………………………………

…………………………………………………………………………………………

…………………………………………………………………………………………

………………………………………………………………………………………..

…………………………………………………………………………………………

…………………………………………………………………………………………

…………………………………………………………………………………………

Signature                                Date

								
To top