Docstoc

IMPORTANT

Document Sample
IMPORTANT Powered By Docstoc
					 Lockett & Sullivan’s

Exhibitor Manual




          1
                    Table of Contents


 Manual Highlights                      2

 General Information                    3

 Show Rules                             4

 Website Information                    4

 Shipping Instructions                  4

 Host Hotel                             5

 Set up, Show Hours, Take down          5

 Fire Marshall Requirements             6

 Exhibitor Booths, Electrical, Badges   6

 Business License Requirements          6

 Health Department Permits              6

 Local Sales Tax                        7

 Show Vehicles                          7

 Security                               8

 Passes/Coupons                         8




                                 2
                                IMPORTANT!!!
                      Please read this manual carefully!
Highlight of Manual:
     EXHIBITOR REGISTRATION: We ask each individual in charge of displays to
      register FIRST and to place exhibits at the direction of our staff. Exhibitor Badges will
      be issued at this time. PLEASE SUBMIT NAME BADGE REQUEST FORMS AT
      LEAST ONE MONTH BEFORE SHOW TO FAX #: 775-849-8007. To avoid delays
      when the show opens, please be sure to obtain your badges before 10:00AM
  
     PARKING: Exhibitors may park in the Convention Center lots with the purchase of a
      parking pass from the attendant. We will advise you to offsite parking for trailers due to
      parking shortages.

     SET-UP TIMES: Exhibitors will be allowed in to set up on Wednesday and Thursday,
      all day, and Friday morning. See page 4.

     Our Website address is:
                                    WWW.BIGSHOWS.COM

      Information regarding all of our current and upcoming shows can be found on our
      website and you can download floor plans and applications for exhibit space. See page 4.

     DECORATOR:
                          GES Exposition Services
                          7050 Lindell Road
                          Las Vegas, NV 89118-4702
                          Phone: 775-323-7700
                          Fax: 775-323-8912
                          Website: www.ges.com
                          Email: servicecenter@gesexpo.com

     NO DUCT TAPE ALLOWED on Convention Center floor. NO EXCEPTIONS!

     CONTRACT & BUSINESS LICENSE NUMBERS must be on file before you will be
      allowed to set up.

     BANNER HANGING: If you wish to hang a banner from the Convention Center ceiling
      or require the Decorator’s services in hanging your banner, you must complete the
      Decorator’s Hanging Sign/Truss Labor Order Form. This does not apply to signs hung
      within your booth. NO BANNERS WILL BE HUNG AFTER 11:00 AM DAY OF
      SHOW.

     ATLANTIS CASINO RESORT SPA will be our official host hotel. See page 5 for
      reservation information.




                                               3
GENERAL INFORMATION

Location                  Reno-Sparks Convention Center
                          4890 South Virginia Street
                          Reno, NV. 89502

Show Dates                See website or back of application.

Set-Up                    See website or back of application.

Take Down                 See website or back of application.

Admission Price           $8.00 per adult, $4.00 per child, ages 6 and
                          under are free. Seniors 62+ $6.00

Organizer                 Lockett & Sullivan, Inc.
                          PO Box 71569
                          Reno, NV. 89570-1569
                          Tel: 775-852-7469 Fax: 775-329-6149
                          Website address: www.bigshows.com
                          Email: information@bigshows.com

Express Mail Address      6696 Evans Creek Drive
                          Reno, NV. 89509

Decorator & Electrician   GES Exposition Services
                          7050 Lindell Road
                          Las Vegas, NV. 89114-4702
                          Tel: 775-323-7700 Fax: 775-323-8912
                          Website address: www.gesexpo.com

Phones                    PCSWorld
                          4812 Longley Lane
                          Reno, NV. 89502
                          Tel: 775-828-9062 Fax: 775-828-9602

Directions                From California: I80 east to 395 South. Exit
                          South Virginia Street and turn right.
                          From South: 395 North to Moana Lane exit.
                          Turn left onto Moana Lane, then left on
                          South Virginia Street.




                          4
SHOW RULES
 If you distribute any type of food sample you must register with the Washoe County
  Health Department and obtain a permit. See Health Department Permit Section.
 All booths will be provided draping and a small name sign. Booths must be carpeted
  or floor covered completely and carpet must be taped to the floor with clear tape
  only (no duct tape). Please bring your own tape.
 In consideration of your neighbors, microphone volume will be monitored and noise
  discipline will be maintained.
 All Garden Landscape displays must have plastic placed down before setting up any
  display, concrete blocks or bricks.
 Spa companies and all displays requiring water must have everything filled by
  11:00AM Friday, April 8, 2005; NO EXCEPTIONS. If you need to refill your
  display, it must be done after the show closes each evening.
 No consumption of alcoholic beverages during set-up, take down or published show
  hours.
 No smoking in the Convention Center.
 No food from outside may be brought into the Convention Center during show hours.

WEBSITE WWW.BIGSHOWS.COM
Lockett & Sullivan, Inc.’s website provides a single point for obtaining all needed
information and forms. Our website will provide a convenient reference for the Show’s
attendee long after the Show’s completion.
Exhibitor Information: Online Services
      Show update information
      Applications
      Floor plans

SHIPPING INSTRUCTIONS
 Pre-Shipment can be arranged with the Decorator-GES Exposition Services, see order
  forms sent with the manual.
 Direct shipments to the Show will be accepted at the Convention Center no earlier
  than 8:00AM Wednesday, April 6, 2005 providing the following shipping address is
  strictly adhered to:
  Exhibitor’s Company Name
  Specific show name you will be attending (i.e., NN Fall Home/Lifestyle Show)
  Booth Number
  c/o GES Exposition Services
  Reno-Sparks Convention Center
  4590 South Virginia Street.
  Reno, NV. 89502




                                           5
HOST HOTEL
 Atlantis Casino Resort Spa
   4700 South Virginia Street Reno, NV. 89502
      Reservations: 775-825-4700/800-723-6500
      Located across the street from the Convention Center
 Lockett & Sullivan, Inc. Group Rate-$45-$99/night single or double occupancy,
  plus tax and local fees. Be sure to mention Lockett & Sullivan, Inc. Group Rate.
 Reservations must be made by April 1, 2005 to be assured of the Group Rate.
 Parking is free for guests.

SET-UP
Day 1. See website or back of application.
- Vehicles allowed in the building. Roll-up door #3 will be open for set-up.
Day 2. See website or back of application.
- Written approval needed for vehicles to be allowed in the building.
Day 3. See website or back of application.
- No vehicles or construction will be allowed in the building, foot and hand truck access
   only. Full show security in force. Passes required for exhibitor entrance.
- Exhibitor vehicles use roll up door #3, which is located on the north side of the North
   Hall. Exhibitors with proper credentials use pedestrian door just west of roll up door
   #3. Exhibitors that do not have credentials must check in at the show registration at
   the North Hall main entrance on the North side of the building.

SHOW HOURS
See website or back of application.

Exhibitors may enter one hour before show each day thru the North entrance next to
exhibitor registration. The public will enter on the west side thru the North Hall Box
Office.

TAKE DOWN
See website or back of application.

Any items left in the building after 5:00PM will be left at the exhibitor’s risk and may
incur labor and storage fees.




                                             6
FIRE MARSHALL REQUIREMENTS
The building will be closed the day of show from 11:00AM-1:00PM for inspection.
 Canopies, tents, awnings, anything over 4’x4’ or 16 sq ft. must have smoke detectors.
 Special Use Permits must be issued prior to cooking demonstrations. All
   demonstrations must have a fire extinguisher. NO EXCEPTIONS.
 No open flames allowed. All cooking must be done on electric grills.
 No exhibit may extend into the isle, block or impede access to any fire hydrant or
   exit.
 Any questions may be directed to:

                        City of Reno Fire Prevention Bureau
   200 East Evans Avenue                                    1001 East 9th Street
   Reno, NV. 89501                                          Reno, NV. 89520
   775-334-2323                                             775-328-3743

BOOTHS
 Exhibits may not exceed 8’ in height at back and 3’ on the sides.
 The Good Neighbor Policy is in effect in regard to all exhibit components including
  height and content.
 The booth shall be occupied by the exhibitor named on the Contract only. Any
  assigning or subleasing booth space to another party is not allowed.
 Do not block, solicit or sell in the isles. All materials, merchandise and personnel
  must be within your booth.

ELECTRICAL
 Electrical is available in 500 watt increments at $75.00 per 500 watts
 Electrical fees are not included in booth fees.
 Service must be pre-ordered and prepaid to Lockett & Sullivan, Inc. prior to the show
  set-up or a late fee of $150.00 per 500 watts will be in affect.

EXHIBITOR ATTENDANCE
 At NO TIME DURING SHOW HOURS should you leave your booth unattended.
  Exhibitor’s booths must be manned during the entire period of the show.

EXHIBITOR BADGES
For personalized exhibitor badges:
 Submit Name Badge Request form no later than two weeks before show. You may
   fax names to 775-849-8007.
 All badges will be available at registration. If you miss the deadline for a personalized
   badge, blank badges will be available at registration.




                                            7
NEVADA STATE BUSINESS LICENSE REQUIREMENTS
 As of July 22, 2003, all persons conducting business in Nevada are required to obtain
  a Nevada State Business License and pay the $100.00 annual license fee.
 The only exemption to the license requirement is reserved for non-profit
  organizations granted federal tax exemption status and subdivisions of federal, state
  or local governments.
 If we do not have your business license number on file, please call or fax: 775-849-
  8000, Fax: 775-849-8007.
 You may contact the Nevada Department of Taxation at:
  Reno District Office
  4600 Kietzke Lane, Suite L-235
  Reno, NV. 89502
  775-688-1295
  Website: www.tax.state.nv.us

HEALTH DEPARTMENT PERMIT
 If you offer food samples to the public, you are required to obtain a District Health
  Permit from the Washoe County District Health Department.
 A temporary food low risk /samples/beverages 1-7 consecutive day event permit is
  $47.00 per booth
 Notify your Show Manager immediately if you will be serving food products.
 You will not be allowed to set-up if permit fees have not been paid.
 You may contact the Washoe County District Health Department at:
  1001 East Ninth Street
  PO Box 11130
  Reno, NV. 89520
  Tel: 775-328-2434
  Fax: 775-328-2279

LOCAL SALES TAX
 Sales tax for the Reno, Nevada area is 7.375%

SHOW VEHICLES
All vehicles that will be on display must adhere to the following:
 Keys must be left at Registration
 There can only be a ¼ tank of gas in the vehicle and the gas cap must be secured. If
    the gas cap does not lock, tape must be placed to secure.
 Battery must be disconnected.
 Protection must be placed under the vehicle to catch any leaks or spills.




                                            8
SECURITY
 A 24-hour security service will be provided.
 Lockett & Sullivan, Inc. accepts no responsibility for lost, stolen or damaged items.
 No items will be allowed to leave the building until after the close of the show unless
  accompanied by a dated receipt.
 Exhibitors are required to show passes to enter building. Passes may be obtained at
  the exhibitor registration booth only.

PASSES/COUPONS
 10-$3 off Discount Coupons and 6-VIP Passes good for free admission will be sent to
  you two weeks prior to Show. Please distribute to your customers, prospects or
  employees.
 DO NOT distribute at the show.
 If you require additional discount coupons, please contact our office.

QUESTIONS
 During set-up, take down, or during the show concerning your electricity or booth
  furnishings, please contact GES Exposition Services at their booth.
 Concerning other show matters prior to the show refer to our website at:
  WWW.BIGSHOWS.COM or call us at 775-852-7469.


WE LOOK FORWARD TO ANOTHER SUCCESSFUL NOTHERN NEVADA
SPRING HOME & GARDEN SHOW, WORKING WITH YOU AND EXPECT THAT
ALL OF OUR EXHIBITORS WILL CONDUCT THEMSELVES IN A
PROFESSIONAL, POSITIVE AND COOPERATIVE MANNER.


    NOW IS THE TIME TO BOOK YOUR NEXT SHOWS

UPCOMING SHOW DATES:

      25th Annual Fall Home & Lifestyle Show
       October 14-16, 2005

      34th Annual Boat Sport & RV Show
       January 26-29, 2006

      31st Annual Spring Home & Garden Show
       March 24-26, 2006

           CALL YOUR SHOW MANAGER TODAY!!!
        (775) 852-SHOW (7469) or visit www.bigshows.com

                                            9

				
DOCUMENT INFO