The Podmore Building_ St Andrews Field_ St Andrews Road

							             The Podmore Building, St Andrews Field, St Andrews Road
                        Paddock Wood, Kent, TN12 6HT
                           Telephone: 01892 837373
  NOTICE OF A MEETING OF PADDOCK WOOD TOWN COUNCIL TO BE HELD ON
    Monday 27th April 2009, at the Day Centre, Commercial Road, at 7.45 p.m.

APOLOGIES

TUNBRIDGE WELLS BOROUGH COUNCIL
To receive a presentation from the Borough Council’s Engineering Officer and
Communications Manager on the proposed new Borough Signs.

QUESTIONS FOR THE BOROUGH AND COUNTY COUNCILLORS

QUESTIONS FROM MEMBERS OF THE PUBLIC

C143         DECLARATIONS OF INTEREST

C144         MINUTES OF THE PREVIOUS MEETING
             To APPROVE the minutes of the meeting held on 16th March 2009.

C145         MATTERS ARISING FROM THE PREVIOUS MEETING
             A letter had been sent to Southern Water regarding the odour from the water
             treatment plant. Southern Water had called the Clerk to advise that de-
             odorising work had taken place over the last few weeks and asked to be
             notified if any more complaints were received.

C146         ANNUAL TOWN MEETING
             The Annual Town Meeting will take place on Wednesday 22nd April 2009.
             The Chairman will advise members of any issues which are raised at the
             meeting.

C147         TOWN TWINNING
             A meeting was held on the 30th April 2009 for local groups to establish
             whether or not there was any interest in establishing a Town Twinning
             Association. Eighteen representatives attended, and the Chairman of
             Wadhurst Twinning Association gave a brief presentation. It was agreed that
             the representatives would speak to their organisations and let the Council
             know the level of interest.

             The Council has also been sent a letter from the Town Council in Bereko,
             Tanzania, with whom both the local schools and Church have a link. (Copies
             attached) Following a discussion with the Chair of the Tanzania link it is
             suggested that letter of friendship should be sent to the Bereko Council in the
             first instance.

C148         KICK START BID
             The Council is asked for its views on the proposed bid to improve the bus
             routes 6 and 7. (See attached letter)
C149         FINANCE
(a)          To APPROVE the attached receipts and payments list.
(b)          The Council’s audit date is 1st June 2009. The internal auditor will carry out
             his audit week commencing 11th May 2009. The Accounts must be ready for
             public inspection from the 30th April until the 29th May 2009. The Accounts
             and Annual Statement will be available for approval and signing at the May
             meeting.
(c)          Paddock Wood and District Lions have made a request for financial
             assistance from the Town Council towards the costs of running the carnival.
             Although Kent Police are not charging for their services the cost to
             contractors for the erection of the diversion signs is £318 must be paid by the
             Lions. The Council is asked to assist with this cost.

C150         KENT HIGHWAYS
             To receive a report from the Chairman who attended the recent Joint
             Transport Meeting in Tunbridge Wells.

C151         FUTURE MEETINGS
             To APPROVE the calendar of meetings for 2009 –2010.

C152         FOR INFORMATION
(a)          Details of the Borough Council’s new household waste, recycling and street
             cleansing provider are attached.
(b)          The Annual Report from Paddock Wood Library is attached.

C153         DATE OF NEXT MEETING
             The Annual Meeting of the Town Council will be held on Monday 18 th May
             2009, at 7.45 in The Day Centre.

Due to the confidential nature of the business to be transacted the press and public will be
excluded under section 1 (2) of the Public Bodies (admission to meetings) act 1960 for the
following items.


C154         STAFFING ISSUES
             To consider the attached report.



                                                                           NICHOLA REAY
                                                                        Clerk to the Council

                                                                       21st April 2009