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Twinning IN Salford Annual report 2003-4 Salford City Council 2 Salford City Council 3 Contents Section Page Foreword 3 1. Structure 4 2. Finance 5 3. Developments 6 4. Directorates’ contribution 8 5. Future Workplan 9 Appendix 1: Contacts for town twinning in Salford 11 Salford City Council 4 Salford City Council 5 Foreword By Councillor Derek Antrobus, Lead Member for Town Twinning. Since taking over as Lead Member for Town Twinning at the start of the 2003- 4 financial year, I have sought to re-model the way the service is provided. The aim was to minimise the impact of the decision taken to remove the post of Town Twinning Officer, particularly its impact on our relations with our twin towns and on the opportunities available to people. I had been the Chairman of the Town Twinning and International Relations Sub-Committee of the old Finance Committee when Andrew Beattie was appointed to that post and I would like to publicly thank him for the work he did to support our relationship with our twin towns. The voluntary twinning associations are now at the forefront of the way we maintain relations with our twin towns and I would like to thank the many volunteers for the time and energy they put into this. I have also been pleased to renew acquaintance with my counterparts in our twin towns to whom I have given assurances about Salford City Council’s commitment to maintaining our links. With reduced resources, we will not be able to meet all aspirations. But a pleasing aspect of the past year is the extent to which new links have been forged – both with our twin towns and within the town twinning community in Salford. It is with confidence about the future development of town twinning that I present this Annual Report to the Council. Salford City Council 6 1. Structure Salford is twinned with four towns in Europe. They are Lünen in Germany, which first twinned with the former Borough of Swinton and Pendlebury in 1966, and the French towns of Clermont-Ferrand (Salford, 1966), Narbonne (Eccles, 1957) and St Ouen (Worsley, 1961). Salford City Council has appointed Councillor Derek Antrobus as Lead Member for Twinning. His role is ● To maintain links with the political administrations in Salford’s twin towns ● To promote and facilitate links between the City Council’s directorates and the twin towns ● To support and coordinate the activities of the voluntary groups which organise exchanges and other twinning events. His responsibility is a corporate function – that is, the links are supported by the City Council in general, not a particular Directorate. A small budget of £500 is, however, held by the Members’ Support Unit to assist the Lead Member in his duties. This decision was taken because the Member Support Unit is also responsible for supporting the Mayoralty. The Mayoralty is the primary focus for communications from the twin towns and plays the major role in receiving visitors from our twin towns. The Lead Member also holds a grants budget of £12,000 which is used to support the activities of four organisations which organise exchanges with each of the city’s twin towns. The four organisations are the Swinton and Pendlebury/Salford-Lünen Twinning Committee, Salford-St Ouen Twinning Association, Salford/Clermont-Ferrand Twinning Association, and the Salford- Narbonne Twinning Association. A list of the officers of these associations and other bodies involved in town twinning is attached at Appendix 1. Each organisation is required to account for its expenditure by submitting to the Lead Member an audited statement of its accounts for the preceding financial year. Each organisation is required to submit a quarterly report to the Town Twinning Forum to report to the Lead Member their activities and plans. It is pleasing to note that, for the first time in its history, the Town Twinning Forum has met on a quarterly basis as scheduled. Salford City Council 7 2. Finance Salford City Council has made available a budget of £12,500 to fund town twinning activities. Last year, grants of £2,500 were made available to each of the four twinning organisations. The Salford-St Ouen Twinning Association and the Swinton and Pendlebury (Salford)-Lünen Twinning Committee have provided statements of accounts which show, to the satisfaction of the Lead Member, that they have spent the grant on the purposes for which it was awarded. It is intended that grants of £3,000 be made available to each of these organisations for 2004-5. The Salford-Narbonne Association has not functioned effectively during the year after the departure of the secretary. The grant for 2003-4 and 2002-03 is, on the basis of evidence available, unspent. It is therefore intended to withhold the grant for the 2004-5. The Salford/Clermont-Ferrand Association has not spent its full allocation for the year and discussions will take place with officers of the Association to determine the appropriate level of grant. Any withheld grant will be retained by the Lead Member to fund activities involving these twin towns or supporting the activities of other organisations. The Lead Member will also work with those two Associations to ensure that they continue to provide opportunities for the community in Salford to establish links with their respective twins. The Lead Member holds a small budget of £500. This has been used to fund a variety of minor administrative costs. Salford City Council 8 3. Developments The restructuring of the town twinning service has seen a number of significant developments. (i) Communication A major concern of the Lead Member was that, in the absence of a town twinning officer, effective communication was required between all those engaged in town twinning. To this end, the lead Member re-established the Town Twinning Forum which has met regularly on a quarterly basis. The meetings consider reports from each of the organisations and is open to anyone interested in town twinning. The Lead Member is grateful to the Mayoralty for hosting informal receptions at the rising of the meetings of the Forum. This allows members to network outside of the formal meeting. The meetings are chaired and serviced by the Lead Member. The Lead Member has also undertaken to produce a quarterly newsletter to report on activities and as a medium for circulating the Forum’s minutes. The newsletter is distributed electronically to those interested, contacts in twin towns and in Salford’s schools. It is also published on the internet where the town twinning pages have been enhanced. To ensure more effective communication, the Lead Member is building up a database of contacts, liaising with Community Telematics (a training section within the Corporate Services Directorate) to establish websites for each twinning organisation, and developing a press and publicity strategy. It is also intended to produce an information leaflet at the start of the new municipal year in June and develop a PowerPoint presentation which can be screened in the foyer of the Civic Centre. (ii) Promoting Partnership The year 2003-4 has been used to consolidate relationships with existing town twinning organisations although, as section 2 of this report suggests, there is still some work to be done in that direction. To make town twinning work, however, it is important that as many organisations as possible are recruited to become stakeholders in town twinning. It is pleasing to note the significant involvement of the PCT and the Trades Council in the St Ouen link. The Lead Member is also grateful to the Economic Division of the Chief Executive’s Department for their work in identifying potential business partners who might host trainee placements from our twin towns. A strong partnership exists with the University of Salford. Mr Steven Fletcher, in particular, has devoted much energy to sustaining links – both as a member of staff of the University and his chairmanship of the Salford-St Ouen Committee. Further potential links with the University are being explored. Salford City Council 9 (iii) Identifying resources The loss of the major part of the town twinning budget and the full-time member of staff means that we have to seek to resource town twinning in new ways. The voluntary associations have been involved in fund-raising and the Twinning Newsletter should help to promote those events. A major challenge will be for Directorates to embed the City Council’s town twinning agenda into their day-to-day activities. Councillor Barry Warner, Lead Member for Arts and Leisure, has been so enthusiastic about reciprocating a visit by Salford librarians to St Ouen and has agreed to host two librarians from St Ouen. This is a welcome development. There is also a need to encourage participation by other stakeholders and it is pleasing to note that the Walkden Rotary Club plans to include a twinning element in their Citizenship Project. The Salford-Lünen Travelling Scholarship Trust has, at the instigation of the Lead Member, held a meeting for the first time in more than a decade and will be able to offer grants to young people to participate in study visits between Salford and Lünen. (iv) Re-establishing confidence The uncertainty occasioned by the budgetary decisions of last year was accompanied by a belief that the City Council was ending its twinning relationships. In order to clarify the position the Lead Member held an early meeting with representatives of the Twinning Associations before re- establishing the regular meetings of the Forum to maintain that information flow. The Lead Member wrote to the Mayors and twinning officials of the twin towns to assure them of our intention to continue the relationships. Specially designed greetings cards were sent at Christmas to re-establish past conventions. The Lead Member has responded to concern about out-dated materials by supplying twin towns with CDs of recent images of Salford provided by the Development Services Directorate. Copies of the Twinning Newsletter and Salford Life are sent to twin towns. The Lead Member will write to each of the Twin Towns outlining the scale of projects for the forthcoming year. The Mayor has played a major role in receiving visitors from twin towns to emphasise the civic importance of such links. Salford City Council 10 4. Directorates’ contributions The Chief Executive’s Economic Development Unit has been helpful in seeking placements with local firms for students from town towns. The Directorate of Corporate Services through the Member Support Unit, the Mayoralty, and the Treasury has provided enormous assistance in ensuring the twinning function has been maintained. The Directorate of Development Services has provided the CD of photographic images of the city supplied to our twin towns. In particular, Nick Harrison of the Landscape Design Team is thanked. The Directorate of Education and Leisure has provided useful contacts with schools. They also report the following activities: Canon Williamson CE High School - Ten Year 10 pupils undertake work experience annually in Lünen and a group of Lünen student visit here in return. Salford Youth Service - In September 2003 a group of young women from Irlam and Cadishead visited Clermont Ferrand.The main purpose was to look at the transport systems and the safety of young women at night.This was part funded by the Youth Service and part by a grant to the young women from Irlam and Cadishead Community Committee.The group visited a local youth centre, met the company which runs the local transport system, attended a seminar on local transport and visited the local area. The trip lasted 7 days. Oakwood High school - St Ouen 2003. Oakwood High Youth Club was invited to send two of its members to take part in the Handisport Tournament on 20th September 2003. Disabled individuals from St. Ouen, Italy, Bulgaria and Salford took part in a table tennis tournament, archery, various adapted bikes and cycles plus other new and adapted sports. The tournament was a huge success and everyone had an enjoyable time. The Modern Foreign Languages teacher at Oakwood is the secretary of the Salford - St Ouen Town Twinning Association and he has strong links with St Ouen both formally and on an informal basis. There is a link between Oakwood and the IME special school in St Ouen. He took part in the recent town twinning festival held in St Ouen and ran a stall on behalf of the Town Twinning Association. Salford City Council 11 5. Future Workplan (Indicative – not yet agreed) Month Activity Co-ordinators Town Twinning Forum Lead Member Award grants Lead Member Complete contacts database Lead Member April Lünen Trust Lead Member May Salford hosts Lycée Blanqui Steve Fletcher students form St Ouen St Ouen hosting trade union St Ouen Association delegation Citizenship Day Walkden Rotary Club Swimming Gala in Lünen Swinton ASC June Clermont-Fd student Lead Member/Clermont placement Association Town Twinning Forum Lead Member Promotional leaflet Lead Member Lünen Trust Lead Member July Lünen Young People’s Lünen Twinning Committee Exchange August Host Narbonne delegation Lead Member/Narbonne Association/Mayoralty Fête de St Ouen St Ouen Association Salford-Lünen Churches Link Salford Diocese September St Ouen Librarians Arts and Leisure Reciprocal visit to Salford Disabled sports event St Ouen Lünen Festival Economic Development Salford City Council 12 Town Twinning Forum Lead Member Families from Lünen in Lünen Churches Partnership Salford October St Ouen Chess Tournament St Ouen Association Annual Twinning Reception Mayoralty Chess Tournament – Salford to host? November Seasonal Greetings to Lead Member Mayors December Town Twinning Forum Lead Member Lünen Trust Lead Member January February International Women’s Week Val Burgoyne March Salford City Council 13 Appendix 1: Contacts for town twinning in Salford Position Name Address E-mail Telephone Salford City Council, Councillor Derek Members’ Room, 0161-793 Lead Member firstname.lastname@example.org Antrobus Civic Centre, 3059 Swinton M27 5AD. Salford City Council, Members’ 0161-793 Cathy Pickup Civic Centre, email@example.com Support Unit 3064 Swinton M27 5AD. 10 St Mary’s Road Chair, St Ouen Prestwich, firstname.lastname@example.org 0161-798 Association Steven Fletcher Manchester M25 9250 1AP 9 Deyne Avenue, Secretary, St Emma Brown Prestwich, Emsabroad@hotmail.com 0161-773 Ouen Manchester, 1395 Association M25 1EJ Treasurer, St 27 Brookhurst Lane, 0161-790 Ouen Valerie Burgoyne Little Hulton, 0484 Association Worsley M38 9TF Chair, Lünen Association Ray Selby Secretary, 3 Deansway, 0161-281 Lünen Jean Sofield email@example.com Swinton, M27 0WH 3650 Association Treasurer, Lünen Bob Welsby Association Chair, Lünen The Vicarage 0161-736 Churches’ 43 Derby Road firstname.lastname@example.org Rev Keith Archer 5819 Partnership Salford M6 5YD Treasurer, 47 Agecroft Road Lünen Avis Gordon West, 0161-798 Churches’ Prestwich, 8018 Partnership M25 9HF Salford City Council, Chair, Narbonne Councillor David Members’ Room, Councillor.lancaster@Salford.gov.uk 0161-793 Association Lancaster Civic Centre, 3059 Swinton M27 5AD. Secretary, Narbonne Association Treasurer, Narbonne Association Salford City Council, Chair, Clermont- Councillor John Members’ Room, Councillor.warmisham@Salford.gov.u 0161-793 Fd Association Warmisham Civic Centre, k 3059 Swinton M27 5AD. Salford City Council 14 Secretary, Clermont-Fd Association Treasurer, Clermont-Fd Association Salford City Council
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