Provision of Financial Audit Services to the Auditor-General

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					  Provision of Financial Audit Services to
   the Auditor-General - Public Tender
Questions in relation to Invitation to Tender
Questions close (5pm, Wednesday, 6 May 2009) – Updated 7 / 5 / 2009

Question 1                                                  Response 1

Addendum to RFT

The tender for Northern Melbourne Institute of
TAFE – Group 16 is now commencing for the
financial year ending 31 December 2009,
instead of 31 December 2010.

Also, there is now a tender required for a
dormant controlled entity, NMIT International
Ltd commencing for the year ending 30 June
2009, which has not been listed.



Question 2                                                  Response 2

Is it preferable to nominate one Audit Partner              More than one partner from a firm may submit a
to all audits within a specific group, or is it             separate tender for an individual audit or group of
                                                            audits. All tenders are evaluated based on the
equally appropriate to nominate two partners to
                                                            competitive advantages, skills and experience described
the various entities within a group?                        in the tender documents.


Question 3                                                  Response 3

My daughter is a strategic project officer in an            Where the family member is not involved directly with
operational area of an agency. Does VAGO                    audit activity or decision making and the firm will not be
consider this disqualifies me and/or the firm in            auditing any work conducted by the family member the
relation being appointed to conduct this audit?             risk is reduced, however, VAGO does conduct
                                                            performance audits on operational areas of agencies
                                                            from time to time and VAGO would prefer another
                                                            partner of the firm to tender in relation to being
                                                            appointed to conduct this audit. The audit service
                                                            provider must not only be independent, but also be seen
                                                            to be independent and avoid any potential or perceived
                                                            impairment to objectivity. All tenders are evaluated



                 Victorian Auditor-General’s Office Level 24, 35 Collins Street, Melbourne Victoria 3000
   Telephone (03) 8601 7000 Facsimile (03) 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au
                                             ________________________

                                                  Auditing in the Public Interest
  Provision of Financial Audit Services to
   the Auditor-General - Public Tender
                                                      based on the competitive advantages, skills and
                                                      experience described in the tender documents.


Question 4                                            Response 4
We are seeking Annual Reports for some of             Annual Reports can be obtained from the entities’
the entities tendered.                                websites.
                                                      If you have tried and they are not there, please let us
                                                      know and we will have them placed on the website.

Question 5                                            Response 5
For those with 31 December 2008 year ends, if         Annual Reports for 2007 can be obtained from the
their annual reports are not available, could         entities’ websites.
you please provide financial statements for
these entities.


Question 6                                            Response 6
Can you please advise as to whether it is a           As stated in attachment D – “Form of Tender Response”
requirement to complete the tenders on a              The response is to be structured as follows either as a
group basis or individual tenders for individual      single response covering the group being tendered for,
entities are also accepted?                           or as separate tender for each authority. The former
                                                      approach is designed to cater for the situation where
                                                      information common to all authorities may be provided
                                                      once only.


Question 7                                            Response 7
The following annual reports/financial                The following entities have updated their website for
statements have now been placed on the client         financial reports for the public to access:
website.                                              • Wimmera RLC
                                                      • Tweddle Child and Family Health Services
                                                      • Grampians Wimmera Mallee Water Company
                                                      • International Fibre Centre Ltd
                                                      • South West Institute of TAFE
                                                      • Sunraysia Institute of TAFE and TAFE Kids Inc.
                                                      • Northern Melbourne Institute of TAFE
                                                      • Box Hill Institute of TAFE and Box Hill Enterprises
                                                      • Kangan Batman Institute of TAFE and John Batman
                                                          Consultancy and training
                                                      • DECA Ltd
                                                      • East Gippsland Institute of TAFE
                                                      • Bendigo Regional Institute of TAFE
                                                      • Goulburn Ovens Institute of TAFE
                                                      • Wodonga Institute of TAFE




                 Victorian Auditor-General’s Office Level 24, 35 Collins Street, Melbourne Victoria 3000
   Telephone (03) 8601 7000 Facsimile (03) 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au
                                             ________________________

                                            Auditing in the Public Interest
  Provision of Financial Audit Services to
   the Auditor-General - Public Tender
                                                      •    Wangaratta Rural City Council
                                                      •    West Gippsland RLC
                                                      •    Eastern Regional LC
                                                      •    Whitehorse – Manningham RLC
                                                      •    Horsham Rural City Council
                                                      •    Macedon Ranges Shire Council
                                                      •    Queen Elizabeth Centre.

The following annual reports/financial                The following are the entities with their respective
statements are attached below.                        document links to view their annual reports:

                                                      Indigo Shire Council –
                                                      Annual report 2007/08
                                                      Part 1
                                                      Part 2

                                                      High Country RLC –
                                                      Annual report 2007/08

                                                      Yarriambiack Shire Council –
                                                      Annual report 07/08

                                                      Grampians Wimmera Mallee WC –
                                                      Annual report 07/08

                                                      Wimmera Development Association -
                                                      Annual report 07/08

                                                      VERNet Pty Ltd -
                                                      Annual report 2008

                                                      Calvary Health Care Bethlehem –
                                                      Annual report 2008

                                                      Box Hill Enterprises Ltd –
                                                      Annual report 2008

                                                      La Trobe University –
                                                      Annual report 2008
                                                      Part 1
                                                      Part 2
                                                      • La Trobe International Pty Ltd -
                                                          Annual report 2008
                                                      • La Trobe University Housing Ltd -
                                                          Annual report 2007
                                                      • La Trobe Innovation Pty Ltd –
                                                          Annual report 2008



                 Victorian Auditor-General’s Office Level 24, 35 Collins Street, Melbourne Victoria 3000
   Telephone (03) 8601 7000 Facsimile (03) 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au
                                             ________________________

                                            Auditing in the Public Interest
  Provision of Financial Audit Services to
   the Auditor-General - Public Tender
                                                      •    Medical Centre developments Pty Ltd -
                                                           Annual report 2008

                                                      Victoria University –
                                                      • Victoria University Enterprises Pty Ltd–
                                                          Annual report 2008
                                                      • Victoria University Foundation Ltd -
                                                          Annual report 2008
                                                      • Victoria University International Pty Ltd -
                                                          Annual report 2008
                                                      • Victoria University of Technology (Singapore) Pte
                                                          Ltd
                                                          Annual report 2008
                                                      • Victoria University Foundation –
                                                          Annual report 2008

                                                      North Central Goldfields RLC -
                                                      Annual report 2008




Question 9                                            Response 9 (Responses to questions received
                                                      Wednesday 6 May 2009)
Are our envelopes containing individual tender        You may include tender responses for a group in the
responses to be addressed as follows?                 one envelope. The front page for each entity would then
Provision of Financial Audit Services –               include the information you have stated, including the
TR12                                                  group number preferably, as applicable.
Tender Response for (Authority)
Victorian Auditor-General’s Office
(Name of firm)
(Address)

Question 10                                           Response 10
Does each tender response require its own             No, we prefer an envelope for each group with each
individual envelope which would include the           authority named on the front cover of the response as
relevant audit fee?                                   above. The fee must be in a separate envelope suitably
                                                      identified.




                 Victorian Auditor-General’s Office Level 24, 35 Collins Street, Melbourne Victoria 3000
   Telephone (03) 8601 7000 Facsimile (03) 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au
                                             ________________________

                                            Auditing in the Public Interest
  Provision of Financial Audit Services to
   the Auditor-General - Public Tender
Question 11                                           Response 11
Do we need one envelope for the Registration          At least three envelopes are required, where you are an
of Interest Response and one envelope for all         existing partner/audit service provider. One for the
the tender responses plus audit fee? Or are           Registration of Interest response with the cover sheet
there 3 sets of envelopes required?                   only. A second envelope for tender responses. A third
                                                      envelope for the audit fees.

Question 12                                           Response 12
With regards to item 5 (Audit Fee) of the Form        The sealed envelope containing the audit fee can either
of Tender Response (Attachment D) of the              be kept totally separate of the tender response, or can
specifications, please advise if the sealed           be enclosed in a separate sealed envelope placed
envelope containing the audit fee is to be kept       within the tender response envelope for that particular
totally separate of the tender response, or can       entity/group.
be enclosed in a separate sealed envelope
placed within the tender response envelope
for that particular entity/group.




                 Victorian Auditor-General’s Office Level 24, 35 Collins Street, Melbourne Victoria 3000
   Telephone (03) 8601 7000 Facsimile (03) 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au
                                             ________________________

                                            Auditing in the Public Interest

				
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