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Instructions - Obligation Slip_ Budget Utilization Slip and

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Instructions - Obligation Slip_ Budget Utilization Slip and Powered By Docstoc
					                                      OBLIGATION SLIP (OS)
                                               INSTRUCTIONS

A. The form shall be accomplished as follows:           8. Requested by – Certification by the requesting
   1. No./Date – number assigned to the OS by the          officer on the necessity and legality of charges
      Budget Section or its equivalent and the date of     to     appropriation/allotment       under      his
      preparation. The numbering shall be as follows:      supervision (Box A) – signature, printed name
                                                           and position of the requesting officer and the date
      XX – 00 – 00 – 0000                                  when the request was made
                                                        9. Funds Available – Certification by the Head of
                          Serial number (one series for    the Budget Unit or its equivalent on the
                            each year)                     availability of appropriation/allotment and
                          Month                            funds obligated for the purpose as indicated
                           Year                            (Box B) – signature, printed name and position of
                           Allotment Class                 the Budget Officer or its equivalent
   2. Payee/Office/Address – name of the B. It shall be prepared in two copies distributed as
      payee/office/address                                follows:
   3. Responsibility Center – code of the cost              Original – to be attached to the DV
      center where the expenses shall be charged            Duplicate Copy – Budget Unit/Chairman,
   4. Particulars -- brief description of the                  Committee on Appropriation
      obligation made
   5. F/P.P.A.      -      code      for     function/ C. Any correction/adjustment by the Accounting
      program/project/activity as shown in the            Unit in the amount of charges which will require
      ABM/SARO/allotment advice/appropriation             the corresponding adjustment in the appropriate
   6. Account Code - expense/asset/liability account      RAO shall be coordinated with the Budget
      code to where the obligation shall be charged       Unit/Chairman, Committee on Appropriation.
   7.Amount – amount of obligation/ adjustment




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                            BUDGET UTILIZATION SLIP (BUS)
                                                 INSTRUCTIONS

A. The form shall be accomplished as follows:          7. Requested by – Certification by the requesting
   1. No./Date – number assigned to the BUS by            officer on the necessity, legality of charges
     the Budget Section/Unit and the date of              under his supervision (Box A) – signature,
     preparation. The numbering shall be as               printed name and position of the requesting
     follows:                                             officer and the date when the request was made
                                                       8. Funds Available – Certification by the Head of
     XX 00 00 0000                                        the Budget Unit on the availability of budget
                                                          and funds obligated/earmarked for the
                         Serial number (one series for    purpose indicated (Box B) – signature, printed
                           each year)                     name and position of the Budget Officer/Head of
                          Month
                          Year                            the Budget Unit and date of certification
                         Budget Classification
   2. Payee/Office/Address – name of the B. It shall be prepared in two copies distributed as
      payee/office/address                              follows:
   3. Responsibility Center – code assigned to the        Original – to be attached to the DV
      cost center                                         Duplicate Copy – Budget Unit
   4. Particulars -- brief description of the
      utilization made                               C. Any correction/adjustment by the Accounting
   5. Account Code - expense/asset/liability            Unit in the amount of charges which will require
      account code to where the utilization shall be    the corresponding adjustment of budget
      charged                                           utilization shall be coordinated with the Budget
   6.Amount – amount of utilization/adjustment          Unit.




                                                     BACK
                                DISBURSEMENT VOUCHER (DV)
                                               INSTRUCTIONS

A. This form shall be accomplished as follows:          10. Certified (Box A) – certification of the Head of
   1. No./Date – number assigned to the DV by the           Accounting Unit or his duly authorized
      Accounting Unit and the date of DV                    representative by putting a check mark in the
      preparation. It shall be numbered as follows:         appropriate box below:
       00 00 0000                                            Supporting documents complete and proper
                                                             Cash available
                        Serial number                        Subject to ADA (where applicable)
                          (one series each  year )      11. Approved for Payment (Box B) – approval by
                        Month                               the Head of the Agency or Authorized Official on
                         Year                               the payment covered by the DV
   2. Mode of Payment – put a check "" mark in 12. Received Payment (Box C) – acknowledgement
      the appropriate box opposite the mode of              by the claimant or his duly authorized
      payment                                               representative for the receipt of the check/cash
   3. OS/BUS No./Date – Number and date of the              and the date of receipt. The claimant/payee shall
      obligation/budget utilization slip supporting the     indicate the no. and date of check/ADA, bank's
      DV                                                    name and branch and number and date of
   4. Payee/Office – name and office of the payee           OR/other relevant         document   issued to
   5. TIN/Employee No. – Tax Identification                 acknowledge the receipt of payment
      Number (TIN) of the claimant/Identification 13. JEV No. and Date (Box D) - assigned JEV No.
      Number assigned by the agency to the                  and date prepared by the Accounting Unit to take
      officer/employee                                      up the disbursements in the books
   6. Address – address of the claimant                 14. This form shall be prepared in three copies to be
   7. Responsibility Center (Title/ Code) – the title       distributed as follows:
      and code assigned to the cost center where the          Original –Accounting Unit
      disbursement shall be charged                           Duplicate Copy – Cash Unit
   8. Particulars – brief description of the                  Triplicate Copy – Payee's File
      disbursement
   9. Amount – amount of claim



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posted:4/14/2010
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