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POSITION DESCRIPTION

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					POSITION DESCRIPTION

Position Title: Financial Administrator

Position Status: Contracted – Minimum 8 hours per week with options for increased hours on a
negotiated basis

Award: Contracted role

Grade: $25 to $30 per hour commensurate on experience

Position Location: The position is located at the Mid North Coast Regional Council’s office 23
Wallace Street, Macksville


POSITION OBJECTIVES:
   To work co-operatively with the MNCRCSD Manager to ensure the efficient and effective
     financial and business operations of MNCRCSD

      To ensure efficient co-ordination of financial, legal, HR and business transactions and
       requirements of the organisation, and develop and analyse systems to ensure the efficient
       and accurate operation of these functions.

      To participate as a key member of the MNCRCSD team, play a critical role in the ongoing
       activity of the organisation including assisting the Manager with the development of policy
       and procedures relating to best practice financial operations, and contribute to
       organisational planning activities

POSITION REQUIREMENTS

   Skills
    Proficient financial administration skills
    High level of proficiency in a range of software packages including MYOB
    Demonstrated understanding of best practice financial administration and ability to work
      co-operatively with the MNCRCSD Manager to develop, implement, and review practice
      improvement tools
    Excellent IT Skills and electronic communication systems
    Time management skills
    Well developed verbal and written communication skills
    Ability to assist the MNCRCSD to draft fiscal policy
    Initiative and capacity to solve problems

   Knowledge
    Developed knowledge of general office processes
    Current knowledge of the industrial relations environment
    Well developed knowledge of accrual and cash accounting requirements
    Working knowledge or understanding of the nature of non-profit organisations
     Working knowledge of the operations of incorporated bodies
     Best practice financial administration processes

  Experience:
   At least three (3) years experience in financial administration, accountancy
   Experience in payroll, debtors and creditors management, and use of MYOB system
   Experience in working in a team based culture and contributing positively to team based
     decision making
   Previous experience in accounting and budget preparation including forecasting and reviews
   Experience in interpreting state and commonwealth legislation pertinent to the position

  Qualifications and/or Training:
   Relevant qualifications in the financial administration field is essential


KEY DUTIES AND RESPONSIBILITIES

  Assist the MNCRCSD Manager to review existing financial systems, and develop and
  implement effective and efficient financial administration and management systems. Tasks
  will include:
   Reviewing current financial administration practices and systems and making
      recommendations regarding
              Streamlining output from MYOB for board of management reports
              More effective and efficient internet, telephone, and motor vehicle systems
              MYOB chart of accounts for new programs
              PBI status
   Assisting with the development and implementation of weekly and monthly financial
      accountability checklists and internal controls
   Implementing financial systems reviews
   Actively participating in strategic planning activities and financial planning
   Developing, implementing and maintaining financial support systems and processes
   Recommending and implementing changes as approved by the Board of Management to
      ensure maximum affordable capacity is established and maintained
   Contribute proactively to the achievement of organisational goals and objectives
   Any other duties delegated by the MNCRCSD Manager appropriate to the responsibilities
      of the position
   Preparing global and project budgets in conjunction with project managers, the MNCRCSD
      Manager and Finance/Audit Committee
   Liaise with funding bodies as directed by the MNCRCSD Manager to co-ordinate funding
      agreements


  Support, assist and advise MNCRCSD’s staff to carry out their duties in relation to financial
  management of their service/project areas by:
   Attending staff meetings as required
   Providing information and support to peers in financial issues that may impact within
     service/project areas


  Afford financial administration leadership by:
   Attending Finance/Audit Committee meetings as required
      Providing advice to the Board’s Financial/Audit Committee as requested

   Oversee and maintain the financial functions of the organisation and undertake accounting
   procedures by:
    Maintaining the efficient payroll and HR management systems for the organisation
      including:
              Undertaking payroll procedures
              Ensuring the organisation meets employment regulations
              Calculating staff entitlements and award payments
              Maintaining employment procedures and forms and ensuring employment files are
              kept up to date
    Reconciling all accounts, interpreting financial results and prepare reports on a monthly and
      quarterly basis
    Preparing annual accounts, funding body acquittals and annual reports
    Supervise investments and cash flows
    Maintaining and updating charter of accounts
    Maintaining an up-to-date asset register for the organisation
    Maintaining adequate and appropriate insurance cover for the organisation
    Ensuring completion of statutory returns
    Receipting and banking of all monies as required, payment of accounts, preparation and
      filing of cheque requisitions
    Compiling yearly payment summaries, annual statement for Dept of Fair Trading
    Maintaining petty cash payment system
    Calculating FBT, maintaining private usage records, paying taxation requirements and
      reconciling GST accounts
    Preparing the MNCRCSD annual financial audit

ORGANISATIONAL RELATIONSHIPS


Responsible to:      MNCRCSD Manager

       Internal:     Board
                     Finance/Audit Committee
                     MNCRCSD Manager
                     Project/Program Managers
                     Other staff

       External:     Debtors & Creditors
                     Government Departments and Agencies
                     Auditors
SELECTION CRITERIA

     Excellent financial administration skills, including budget preparation, accounting,
      bookkeeping, accrual, pay roll, purchasing, debtors and creditors management

     Demonstrated understanding of best practice financial administration and ability to work
      co-operatively with the MNCRCSD Manager to develop, implement, and review practice
      improvement tools

     Proficiency in a number of relevant software packages including MYOB, and electronic
      communication systems

     Demonstrated working knowledge of Australian Taxation Office and other regulatory body
      requirements pertaining to the operations of a not for profit business.

     Well developed verbal and written communication skills

     Working knowledge or understanding of the nature of non-profit business and organisations
      including the operations of incorporated bodies in NSW.

     Three (3) years experience in financial administration with a similar level of responsibility.

     Sound knowledge of OH&S, Ethical Practice, and EEO

     Relevant qualifications in the financial administration, accountancy field