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Description
SACRAMENTO, Calif. (AP) -- Sarah Palin will get first-class airfare for two and three rooms at a luxury hotel when she gives a speech in June for a university foundation.
Document Sample
Washigton$peakers
n Bureau
March 2010
DATE: 16,
ADDENDUM
CONTRACT
SECURITY:
to
Due theSpeake/sprofessional and profile,
endeavors high ofthe order for
arrangements highest arenecessarythe
maintenance Speake/s
ofthe and of Customer toprovide
security thesecuritytheaudience. agrees security as
anangements
deemed by and
necessaryWSB theSpeaker.
AIRTRAVEL:
AIR:
COMMERCIAL
USEvents: shall
Customer beresponsibleforround{rip, class
first for between
airtravel two
commercial Alaska
Anchorage,
and city full,
event and unrestricted coach
round{rip for
airfare twobetween cityand lower USStates. the
event the 48 At
discretion,departure/return vary the class
Speake/s the may for first
city airfare.
Customer beresponsible
International
Events: shall forroundtrip, class
first commercial fortwo
airfare Anchorage,
between
and city round-trip
Alaska event and business airfare twobetween cityand lower USStates. the
class for event the 48 At
Speake/s may for first
city
discretion,departure/return vary the class
the lf
airfare.business airfare not
class is available,
will for class
customer beresoonsiblefirst airfare.
For purposes.
securitv or airline mav be
donatedsponsor tickets not used under circumstancesexceptionsbe
- no will
anv/all
permitted. Washinqton
The will
Soeakers
Bureau book travel
all forSpeaker party.
arranqements and
DONATED
PRIVATE
PLANE
WSBcannot
accept donated
a plane):
chartered
Theprivate BE (as
MUST a Lear or larger defined interior
aircraft 60 by cabin
space) West
for CoastEvents; a Hawker or
or, 800
(as by cabin for
larger defined interior space) East CoastEvents both subjecttheSpeake/s
and are to The
approval. Speaker
reserves right change flight
the to the plans any
at time.lftheSpeakerchanges mind opts flyviacommercial
her and to flights
forUSEvents, Customer beprepared
the must tocover cost first
the of class for and unrestricted,
round airfare two full,
trip
roundtrip airfortwo. travel
coach For the Customer bepreparedcover cost first
outside US, must to the of class, airfare
roundtrip
fortwoand class, airfare
business round{rip fortwo.lf business airfare notavailable,
class is will
customer beresponsible for
class
first airfare.
Toensure safety thepassenge(s), private
the of the - whether
aircraft owned thehost
by donated thehost
organization, to
(bya
organization sponsoring who and
organization owns operates own jet) by -
their corporate orcharteredWSB must have
twojetengines, flown twofullyqualified andbefullyinsured. aircraft
be with pilots The MUST MEET exceed FAA
or U.S. safety,
operating maintenance
and and The
standards regulations, aircraft and anangements
itself all to
inregard theSpeake/s
will
be to
transportation subject advance by
approvaltheSpeaker WSB
and
For donated
all orprivate
organization
corporate, planes,Customer toprovide
agrees a certificate insurance
liability
ofaircraft
showing limits
minimum of$25 per
million occurrence, passenger and following belisted additional
including liability, the must as
insured's:WashingtonSpeakersBureau Omnicom
and Group, The must provide
Inc. certificate also a waiver subrogation
of
in of
wordingfavor alltheaforementioned additional
insured's respectdamagetheaircraft The
with to to must
hull. certificate
state thecharter
also that policy
company's isprimary non-contributory other
and byany maintained additional
insurance bythe
insured's.
The Customer toprovide following
agrees the security atleast (14)
information fourteen business inadvancetheevent
days of
date: number, ofequipment, information, ofthepilot co-pilot, security
tail type FBO names and social dates
numbers, ofbirthand
pilot's number.
cell will provide name theowne(s) thedonated aswell a 24-hour
Customer also the of of plane as phone
contact
number. donated
For planes, Customer
the isencouraged with donor towhat will paying ofpocket
totalk the as they be out for
operating plane, WSB beable charterprivate forless,
the as may to a plane
must the with no than (45)
Customer confirm airplane WSB later forty-five business before event
days the date.lf theCustomer
not
has secureda plane this WSB charterplane bill Customer
by time, will a and the accordingly.
agrees Speaker, traveling and plane will theonly
Customer that their party the crew be onboard private
passengers the jet.
TMNSPORTATION:
GROUND
1 ti6 3 iiln r e ,' :]tl e,i 'i ,A |ni i anl i i a.\i l rcri ri ai ]j 314r'l i hont703.0,d4-
4
Page of 9 Initial
Client
Wa ngtonSp*a Bureau
shi kers
March 2010
DATE: 16,
OUT TOWN
OF ENGAGEMENTS: Customer
agrees provide Speaker traveling withground
to the and party transportation
in
bothoriginating and
city event Transportation bySUV(s) a professionally ani insured service.
city. will
be from licenied car lf
are
SUV(s) notavailable, town may substituted. wrll
black cars be WSB arrange oftheSpeaker's transportation.
all ground only
representatives SpeakerWSB tomeet Speakerthearriving/departing InioOilon, those
ofthe or are the at airport. for events
do
that nottake place thehotel
at where Speaker traveling areslaying, cars drivers need wa1 the
the and party the and will to at
venue thedurationtheprogram.
for of
LOCAL For
EVENTS: events occurring driving
within distancetheSpeake/s
of office/residence, agrees WSB
Customer that will
arrange local
all transportation same
withthe restrictions
asnotedabove. cars/driversneed wait
The will to aithevenue the
for
durationtheevent.
of
HOTEL ACCOMMODATIONS AND COMPUTER EQUIPMENT/ACCESS:
Allhotels beapprovedWSB.
must by Customer toprovide Speaker party accommodations
agrees the and with ofa
pre-registered
one-bedroom and single
suite two rooms a deluxe asapprovedWSB.
in hotel bi Customer berequested
may to
providespeaker's prior anival,laptop
in room, to a computer printe(fully
and stocked paper) to provid'e
wiih and access high-
to
speed internet WiFi.
and will
WSB confirm the with customer toeventthecomputer
prior if equipment services be
and will
needed your
for event'Inadditionroom tax
to and charges, Customer topay allmeals incidentals
agrees for and (incidentals
include not
but limited phone, and
to fax computer equipmenUservices
atihe trotel. hotel
Rtt charges theSpeaker
for and
party,
traveling during stay event are bemaster-billed Customer
their in city, to tothe orWSB. Foicharges direcly WSB,
billed to
theCustomer beinvoiced theevent. security
will after For purposes,allhotel accommodationsb-e
are to registered an
under
(to
alias beprovided WSB toevent
by prior date). Customer towork WSB precheck-inSieaker traveling
agrees with to the and
pafi and provide keys theWSB
room to representativetheSpeaker traveling upon
orto and party anival thehotel.
ai As
necessary asdirected WSa,
and b_v access theSpeake/s
to room/suite berequiredidvance theSpeake/s
may in of arrival.
Rooms memberstheSpeake/s
for of party be
traveling must located to,orinthe
next vicinity theSpeakei's
of, room/suite.
Customer beasked anange rooms theSpeake/s
may to hotel for advance but not-be
team will responsible costs
forany
incurred theadvance
by team.lf anovernight isnotrequired, reserve holding and ortwo
stay please one suiie one single
rooms thesame
with restrictionsnoted
as above.
SATELLITE EVENTS:
Customer toprovide2-way
agrees a satellite
broadcast. Q&A, questions tobecollected theaudience
For the are from in
advance,pre-screeneda designated
and (by
representativeCustomer approvedSpeaker WSB) ask
and by via shall questions
directlythespeaker avoid
of to delay with roving
time a microphone audience.
inthe
AUDIENGE
Q&A:
A moderator designated
ora representative
(designated
bycustomer approvedwSB) ask
and by shall questions
direcily the
of
Speaker.
ADVERTISING, RELEASES
PRESS & PROMOTIONAL MATERIALS:
press
Alladvertisement, releases any
and publicity shall submitted
copy be towsBforapprovalwsBand
by speaker. copy
All
submitted beinEnglish
must whether print,
for broadcast, orother
online mediums,
When submitting forapproval, include
copy please medium audience daily
and (i.e. newspaper, site general
web with viewing,
etc).Please atleast (5)business forturn
allow five days around onailsubjeci
time matter review writtin
for and approval.A
final/actual once
copy, approved, advertisements,releases,
ofall press publici$ printed
and materialstheengagement
for
(whether print,
for broadcast other
orany medium) beprovidedWSB. Speake/s should liJted print
must to ihe name be in as
directed WSB.
by
PRESS MEDIA
& GOVERAGE:
Allrequests general ormedia
for press coverage engagement additional
ofthe orany appearances Speaker tobe
ofthe are
submitted firm
atthe invitation forreview approval.media
stage and lf coverage
isapproved,
customer providelist
shall a of
mediaoutlets
expectedattend
to Speake/spresentation inadvanceevent
10days of date. press
All releases, mention
which
theSpeaker, besubmitted
must for
toWSB approval. Advertising, Releases
See Press & Promotional
Materials of
sectionthis
addendumapproval
for process press
for releases.
AUTOGRAPHS:
Unless
agreed atthefirm
to invitation Customer not
stage, shall permit assist therequest autographs theSpeaker
or in for w6ile
ison-site.
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Page of9
5 Initial
Glient
ngton$peakers
Washi Bureau
March 2010
DATE: 16,
PHOTO
OPPORTUNITIES:
Allphoto will
be
opportunities considered case-by-case and
ona be atfirm
basis must requested invitation forSpeake/s
stage
approval.Inorder ensure allguests able have photo with
to that are to their taken speaker following thenumber clicks
are of as
appropriateforlength photo 45min/75
of op: clicks g0min/125 lf approved,
clicks; min/l00
60 and clicks. agrees
Customer to
provideprofessional
a photographe(s) photo
forall opportunities. are personal only may bereprinted,
Photos for use and not
reproduced forany
orused businesspolitical
personal, or purposeany
or other purpose
without approval
the and
ofWSB the
Speaker. Personalcameras, phone
cell cameras any
and other device be
recording must turned during functions
off all atwhich
theSpeakerinattendance.allphoto
is For opportunities,
a receivingJine asopposeda snake-line, efficient
style, ismost
to and
ensures everyone have opportunity their
that will an tohave photo The atthe of addendum the
taken. diagrams end this show
formats befollowed. room area thephotos besetapart thepresentation and
to The or for must from room should sufficient
have
light.
NOTE: Direct,
on-camera bulbs not
flash are permitted. and
Rope stanchionsalso toexpedite photo and
will help the op
are highlyrecommended.
RECEPTIONS:
atreceptions beagreed atthe invitation A list
Attendance must to firm stage. (name, and ofthose
title affiliation) the
attending
must in
reception besuppliedWSB advance. those
to For receptions a large
with (100+), and
number attendees rope
of
stanchions highly
are recommended with control ensure allattendees beable greet
toassist attendee and that will to Speaker
the reception
during allotted time.
/ REGORDING:
BROADCAST
Allbroadcast recording
and will
requests beconsidereda case-by-case and
on be at
basis must requestedthefirm invitation
for
stage Speake/s approval,lf recordingisapproved,
Customer supply a copy therecordingDVD
must WSB of on withinseven
(7)days event Customer take photographs flash
of date. may still (without bulbs) theSpeaker thefirst
of for minutesthe
three of
Speake/s presentation
forCustomer's records not public
own (and for aslong
dissemination) asWSB determines thetaking
that
ofsuch photographs a distraction Speakertheaudience.
isnot tothe or Customer notmake other ofsuch
shall any uses
photographs, specifically
unless authorizedbyWSB.
Customer
isrequiredaudio
to all
record ofSpeaker's (Presentation, etc.) mail copv audio
remarks Q&A, and a of within
recordinq
onebusinessdayofeventdateto: 4l4EastNelsonAvenue-
LindsavHayes- Alexandria,VA22301.
A/VREQUIREMENTS:
Presentation:Customer toprovide wooden
a tall, lectern lipand
with fixedmicrophoneinadditiona hand-held
to microphone.
light, from
Anoverhead either theceiling above lectern a spotlight,
the or notes
directedtheSpeake/s onthelectern
at is
required with back-up
along a lighting for
system thelectern. Lightingshould ata comfortable,
be but production-
appropriate,
for
level theSpeakerbeable see fullaudience thelectern/stage interference.
to to the from without directly the
A spotlight on
Speaker be
should avoided, Unopened still (2
bottled water bottles) bendable are beplaced ornear wooden
and straws to in the
lectern. representative ortheSpeaker's will
A ofWSB party open water anappropriate prior theSpeake/s
the at time to
participation program. Plexiglas lecterns
inthe No orthin please. Speakerseated
lf is on-stagea table
at customer toensure
the is lf ispart
that table skirted.a book-signing oftheevent, Speake/s forsigning must skirted.
the table books be
A representative ora membertheSpeake/s
ofWSB of party request
traveling may AV prior
a complete walk{hru totheevent.
The walk{hru include
will lectern
lectern, allvenue (lectern, and
microphone(s), lighting powered back-up
stage audience) on,
systemsplace operable.
lighting in and
ORGANIZATIONAL/PRINCIPAL PARTICIPANT INFORMATION:
(30)
Customerprovide, less thirty business prior theevent name, and informationany/all
to no than days to date: title bio on
principal
participants
atevent. participantsthose Customer single fortheSpeakermake
Principal are the may out to special note
whether are
they directly with event
affiliated thesponsoring organization attendee.
oran Please include name, and
the title
contact foryour
information organization's highesfranking
official(s),
allbiographical
information that
onthose Speaker bewill
with
seated ata meal function theperson
and speaker presentation.
introducing for
provide following
Please the thirty business prior theevent:
information (30) days to
. profile
Audience
o and of
Purpose theme meeting
. (as
ofevents exact timetablepossible)
Sequence a as
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6
Page of9 lnitial
Glient
Washigton$pwn Bu
n kevs reau
16,
March 2010
DATE:
. General materials yourorganization
informational on
. Annual (if
Report it cannot found
be online)
. Photo participants'
Opportunity/Reception (if
names titles applicable)
and
. Headtableguests'names,titles, and (if
addresses biographiesapplicable)
. Speakers
Other involved theprogram
in (names, andbiographies berequired)
titles may
. Name thecontact
of person staff security
for and
o Eventprogram
Pleasereturn information theaddress
this to /lsted:
NikaSpencer, SeniorEventCoordinator
WashingtonSpeakers Bureau'1663 StreetAlexandria,
Prince VA22314
Telephone:
Office 703.684.0555 9149;
ext. Fax:
Office 703.838.9396
E-mail:NikaS@WashingtonSpeakers.com
PRIVATE BUSINESS:
TheSpeaker reserves right participateprivate
the to in including notlimited book political
business but to or events their
during
visit.Foranyotherevent is
which subject media
to coverage, Customer beadvised such
the will of event.Forinternational
events, Speaker reserves right visit
the also the to privately thehost
with government's of State,
Head of
Head Government,
officials, U.S.Embassy others necessary. Speaker
Ministerial-level the and as The reserves right accept invitation
the to the of
host governmentovernight anofficial
to at residence.
LIABILITY:
Neither Speaker WSB, shall liable whole in part anyliability
the nor Inc. be in or for by in
incuned Customer carrying the
out
provisions thisagreement otherwise. disclaimer liability forth #17of theAdditional
of or The of set (in Terms Conditions
and of
shall as by
theContract) alsooperate a disclaimer theSpeaker.
CONFIDENTIALITY:
It is acknowledged thespecific
that and of
terms conditions thisAgreement, includingwithoutlimitation, amount
the of
paid and
compensation to theSpeaker to WSB, anyspecial and requirements Speaker, andshall
of the are remain proprietary
andconfidential.is further
lt acknowledged certain
that other proprietary
information provided WSBand/or Speaker the
by the to
Customer alsobeconfidential. Parties notpublicly
may The shall any
disclose confidential and
information theyacknowledge
thatanybreach, negligent intentional,thisconfidentiality
or of provision bedeemed material
shall a of
breach thisAgreement for
wttich breaching maybeheldliable.
the Party TheParties further that
acknowledge disclosure anyconfidential
of information
would cause harm
irreparable to WSBandto theSpeaker; Customer therefore
the shall its
exercise best efforts avoid
to any
of
disclosure anyconfidential information. theevent theCustomer anyof itsrepresentatives
In that or is required anylawor
by
regulation, by a valid
or order demand a judicial governmental to disclose confidential
or from or body any information,the
Customer provide
shall prompt written
notice WSBof anysuch
to law,regulation, or demand shall
order and reasonably
with
cooperate WSBso that, prior anydisclosure, mayseek
to WSB appropriateprotectiveorder(s) and/or make redactionsto
theAgreement protect proprietary confidential
to its and information.
SET.UP AND
PHOTO.OPPORTUNITY INSTRUCTIONS DIAGRAM
1f63rrince
iiln:ci.A l:ialciie,
7
Page of 9 ClientInitial
Wa ngtonSgreakers
shi Bureau
16,2010
D A TEMarch
:
Speakerand one guest Speaker and more than one guest
Sl:n:l;liilr!t di ro $$)r
r*w
v
Hi"
t
@@
ru E
,i";;
I
W
H
HELPFUL HINTS:
Theabove diagrams themost
are setupandallows everyone have or herphoto
effective for to his taken minimum
with
and
disruption maximum efficiency.
Guestsshould
come fromtheSpeaker's and at LEFT. waiting should kept
line
RIGHT depart theSpeaker's The be close the
to
Speake/s just
RIGHT, outof camera should present Speaker anygifts other
sight.Guests not the with or materials/objects,
nor
guests
should request Speaker autograph
the to anything.
lf possible,table
a should setupbehind photographerguests leave
be the so may nametags, handbags other
drinks, and items.
Guest should walk Speake/s andwillbe able pickupitems theydepart theSpeake/s
towards right to as at left.
lf guest to photos, is best do so after guest their
names to becollected identify
are it to the has photo For groups,
taken. large it
assiqned thistask.
worksbestwithtwostaffmembers to
signature indicates you
Your below and the requirements forth this
that acknowledgeaccept event asset in addendum.
Signature
8
Page of 9 lnitial
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