MINUTES OF A MEETING OF THE SADDLE HILL
COMMUNITY BOARD, HELD IN THE FAIRFIELD
HALL, FAIRPLAY STREET, FAIRFIELD, ON
THURSDAY 30 JULY 2009, COMMENCING AT
PRESENT: Keith McFadyen (Chairman), Scott Weatherall (Deputy
Chairman), Ernie Ball, Pamela Jemmett, John Moyle
and Jonathan Usher
IN ATTENDANCE: Kate Styles (General Manager Strategy and
Development), Laura McElhone (Asset Planning
Manager 3 Waters) and Lynne Robins (Governance
a) Pamela Kenyon – Coach Road and Morris Road
Mrs Kenyon spoke to the Board outlining her concerns with stormwater drainage in
Coach Road, Fairfield commenting that it was installed on one side of the road only.
She advised that she had received a letter from the Council which notified that the
installation of further stormwater drainage would not proceed until the subdivision
was fully built on. Mrs Kenyon commented that there was one empty section which
may not be built on for some considerable time, if ever, and she sought the Board's
help with this problem. Mrs Kenyon advised that the houses on the side of Coach
Road without kerb and channelling experienced severe problems during rain.
The Board noted that the Councillors had been for a site visit and the results would be
presented to the September meeting of the Infrastructure Services Committee. It
was noted that there was a query as to whether this was the obligation of the Council
or property owners.
Mrs Kenyon then raised the issue of the speed limit on Morris Road, Fairfield which
had been raised during the Annual Plan process. She was advised that a speed limit
review would be undertaken in October and that Morris Road was included in this
An apology was received from Cr Colin Weatherall.
It was moved (Ball/Usher):
"That the apology be accepted."
Saddle Hill Community Board minutes – 30 July 2009 1
2 CONFIRMATION OF AGENDA
It was moved (S Weatherall/Jemmett):
"That the agenda be confirmed without addition or alteration."
3 CONFIRMATION OF MINUTES
It was moved (S Weatherall/Jemmett):
"That the minutes of the meeting of the Saddle Hill Community Board
held on 25 June 2009 be confirmed as a true and correct record."
4 THREE WATERS STRATEGY
A report from the Asset Planning Manager 3 Waters (Laura McElhone) advised that the
Water and Waste Services Business Unit was undertaking pre-consultation to help
shape the development of the Three Waters Strategy. The report outlined the
approach to consultation being taken and provided an opportunity for Community
Board members to contribute ideas, issues and suggestions for consideration during
the strategy development process.
Ms McElhone spoke to the report and provided background information, commenting
on the issues stakeholder groups had identified, ranking and timeframes of the pre-
consultation process. She advised that the main theme had been that people wanted
to see the Council take a stronger advocacy role around water usage.
Ms McElhone then responded to questions from the Board on water metering and
supplier issues and the amount of water serviced, which was currently 13 days. It
was noted that the amount of water used was directly related to the amount of waste
created. In response to a question from the Board, Ms McElhone advised that she
would distribute copies of the notes from the stakeholder group meetings which had
Following discussion it was moved (McFadyen/S Weatherall):
"That the Board receives the Three Waters Strategy report."
Following discussion it was moved (SWeatherall/Jemmett):
"That the Board provide individual feedback to Ms McElhone on ideas,
issues and suggestions for consideration during the 3 Waters Strategy
5 APPLICATIONS FOR FUNDING
An additional funding application was received from St Peter Chanel School which
sought $7,951 to assist with installation of a "Gurkha Extreme" fitness circuit at the
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There was discussion about the fitness circuit, the cost involved and its availability for
use by the local community. The Board noted the fundraising achieved by the school
Following discussion it was moved (Jemmett/Usher):
"That St Peter Chanel School be granted $1,000.00 funding to assist
with the installation of a Gurkha Extreme fitness circuit at the school."
A discussion was held on the funding of the Lions Club of Green Island, to assist with
the purchase of safety vests for school-aged and pre-school-aged children in the
greater Green Island zone with the Board querying if the conditions of the funding had
6 KEEP DUNEDIN BEAUTIFUL
An update from the June meeting was discussed. Mr Weatherall noted discussion on
the Strategic Plan for Murals, and that a mural could be organised for the Runciman
There was discussion about Clean Up NZ week, noting last year's successful
community event at Brighton Doman. Following discussion it was agreed to hold the
community Clean Up day on Saturday, 5 September 2009 at the Kaikorai Estuary. A
discussion was held on health and safety and it was agreed that all helpers would
work in groups of two or more.
It was agreed that the Reserve Policy and Planning Officer (Dolina Lee) would be
contacted to obtain clarification on the custodial issues of the area. Mr Weatherall
would contact the Gun Club regarding use of the facilities and barbecue and the Taieri
Herald to publicise the clean up day and Mr McFadyen would seek sponsorship for the
Following discussion it was moved (S Weatherall/Ball):
"1 That the report be noted.
2 That the Board provide $150 from the discretionary fund
towards supplies for the barbecue if sponsorship is not gained."
7 GOVERNANCE SUPPORT OFFICER'S REPORT
A report from the Governance Support Officer (Jane Hinkley) updated the Board on
issues undertaken on its behalf since the last meeting and other matters of ongoing
interest, including community grants, representation review, St Peter Chanel School
funding application and project fund.
• Community Grants – The next round of the Community, Events and Arts
grants would close on the last Friday in September. Mr Usher would contact
the Team Leader Community Development (Rebecca Parata) to enquire if the
Runciman Street Pedestrian Tunnel mural project would be covered by the
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• Representation Review – The Representation Review was due to close on 4
August 2009. Board members were urged to encourage residents and respond
themselves to the review.
• Playground Consultation – The Board noted that the Fairfield Playground
was of a very high standard. It was agreed to contact CARS to obtain an
update on the lighting and water fountain requested for the asphalt area.
Following discussion it was moved (S Weatherall/Usher):
"That the report be noted."
8 CHAIRMAN'S REPORT
A verbal report was given by the Chairman, updating the Board on the following
• Brighton First Response – The status of the Brighton First Response had
changed and they were now attached to the Brighton Fire Brigade, which would
enable a more unified approach for the community.
• Coastal dunes.
Following discussion it was moved (McFadyen/Moyle):
"That the report be noted."
9 COUNCIL ACTIVITIES
The Ward Councillor was absent from the meeting but provided an email update which
had been circulated to Board members.
10 NOTIFICATION OF AGENDA ITEMS FOR CONSIDERATION BY THE CHAIR
The following items were identified:
• Coach Road kerb and channelling – The Board would like a report on the status of
Coach Road to be presented to the next meeting with staff attending in support of
• Civil Defence – The Board would like an update on the second Civil Defence date
for Green Island.
• Lions Club – Funding for the school vests. Was the condition that the Board be
acknowledged on the vests outlined in the confirmation of funding letter and if so,
were these met.
• Community Plan – To be placed on each agenda.
• Roading Resealing Priorities update.
• Morris Road/Chain Hills Road Rubbish Collection – Suggestions for rectifying the
issue of people placing rubbish at the end of the road.
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• Pam Mason – A letter of congratulations would be sent to Mrs Mason following her
election to the Mosgiel Taieri Community Board.
The meeting concluded at 4.48 pm.
C H A I R P ER SO N
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