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MINUTES OF A MEETING OF THE SADD

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					                                          MINUTES OF A MEETING OF THE SADDLE HILL
                                          COMMUNITY BOARD, HELD IN THE FAIRFIELD
                                          HALL,   FAIRPLAY STREET, FAIRFIELD, ON
                                          THURSDAY 30 JULY 2009, COMMENCING AT
                                          3.30 PM


PRESENT:                                  Keith McFadyen (Chairman), Scott Weatherall (Deputy
                                          Chairman), Ernie Ball, Pamela Jemmett, John Moyle
                                          and Jonathan Usher

IN ATTENDANCE:                            Kate   Styles    (General Manager Strategy and
                                          Development), Laura McElhone (Asset Planning
                                          Manager 3 Waters) and Lynne Robins (Governance
                                          Support Officer)


PUBLIC FORUM

a)      Pamela Kenyon – Coach Road and Morris Road

        Mrs Kenyon spoke to the Board outlining her concerns with stormwater drainage in
        Coach Road, Fairfield commenting that it was installed on one side of the road only.
        She advised that she had received a letter from the Council which notified that the
        installation of further stormwater drainage would not proceed until the subdivision
        was fully built on. Mrs Kenyon commented that there was one empty section which
        may not be built on for some considerable time, if ever, and she sought the Board's
        help with this problem. Mrs Kenyon advised that the houses on the side of Coach
        Road without kerb and channelling experienced severe problems during rain.

        The Board noted that the Councillors had been for a site visit and the results would be
        presented to the September meeting of the Infrastructure Services Committee. It
        was noted that there was a query as to whether this was the obligation of the Council
        or property owners.

        Mrs Kenyon then raised the issue of the speed limit on Morris Road, Fairfield which
        had been raised during the Annual Plan process. She was advised that a speed limit
        review would be undertaken in October and that Morris Road was included in this
        review.


PART A:

1       APOLOGIES

        An apology was received from Cr Colin Weatherall.

        It was moved (Ball/Usher):

                "That the apology be accepted."

                         Motion carried




Saddle Hill Community Board minutes – 30 July 2009                                           1
2       CONFIRMATION OF AGENDA

        It was moved (S Weatherall/Jemmett):

                "That the agenda be confirmed without addition or alteration."

                         Motion carried


3       CONFIRMATION OF MINUTES

        It was moved (S Weatherall/Jemmett):

                "That the minutes of the meeting of the Saddle Hill Community Board
                held on 25 June 2009 be confirmed as a true and correct record."

                         Motion carried


4       THREE WATERS STRATEGY

        A report from the Asset Planning Manager 3 Waters (Laura McElhone) advised that the
        Water and Waste Services Business Unit was undertaking pre-consultation to help
        shape the development of the Three Waters Strategy. The report outlined the
        approach to consultation being taken and provided an opportunity for Community
        Board members to contribute ideas, issues and suggestions for consideration during
        the strategy development process.

        Ms McElhone spoke to the report and provided background information, commenting
        on the issues stakeholder groups had identified, ranking and timeframes of the pre-
        consultation process. She advised that the main theme had been that people wanted
        to see the Council take a stronger advocacy role around water usage.

        Ms McElhone then responded to questions from the Board on water metering and
        supplier issues and the amount of water serviced, which was currently 13 days. It
        was noted that the amount of water used was directly related to the amount of waste
        created. In response to a question from the Board, Ms McElhone advised that she
        would distribute copies of the notes from the stakeholder group meetings which had
        been held.

        Following discussion it was moved (McFadyen/S Weatherall):

                "That the Board receives the Three Waters Strategy report."

                         Motion carried

        Following discussion it was moved (SWeatherall/Jemmett):

                "That the Board provide individual feedback to Ms McElhone on ideas,
                issues and suggestions for consideration during the 3 Waters Strategy
                development process."

                         Motion carried


5       APPLICATIONS FOR FUNDING

        An additional funding application was received from St Peter Chanel School which
        sought $7,951 to assist with installation of a "Gurkha Extreme" fitness circuit at the
        school.



Saddle Hill Community Board minutes – 30 July 2009                                          2
        There was discussion about the fitness circuit, the cost involved and its availability for
        use by the local community. The Board noted the fundraising achieved by the school
        to date.

        Following discussion it was moved (Jemmett/Usher):

                "That St Peter Chanel School be granted $1,000.00 funding to assist
                with the installation of a Gurkha Extreme fitness circuit at the school."

                         Motion carried

        A discussion was held on the funding of the Lions Club of Green Island, to assist with
        the purchase of safety vests for school-aged and pre-school-aged children in the
        greater Green Island zone with the Board querying if the conditions of the funding had
        been met.


6       KEEP DUNEDIN BEAUTIFUL

        An update from the June meeting was discussed. Mr Weatherall noted discussion on
        the Strategic Plan for Murals, and that a mural could be organised for the Runciman
        Street tunnel.

        There was discussion about Clean Up NZ week, noting last year's successful
        community event at Brighton Doman. Following discussion it was agreed to hold the
        community Clean Up day on Saturday, 5 September 2009 at the Kaikorai Estuary. A
        discussion was held on health and safety and it was agreed that all helpers would
        work in groups of two or more.

        It was agreed that the Reserve Policy and Planning Officer (Dolina Lee) would be
        contacted to obtain clarification on the custodial issues of the area. Mr Weatherall
        would contact the Gun Club regarding use of the facilities and barbecue and the Taieri
        Herald to publicise the clean up day and Mr McFadyen would seek sponsorship for the
        barbecue.

        Following discussion it was moved (S Weatherall/Ball):

                "1       That the report be noted.

                  2      That the Board provide $150 from the discretionary fund
                         towards supplies for the barbecue if sponsorship is not gained."

                         Motion carried


7       GOVERNANCE SUPPORT OFFICER'S REPORT

        A report from the Governance Support Officer (Jane Hinkley) updated the Board on
        issues undertaken on its behalf since the last meeting and other matters of ongoing
        interest, including community grants, representation review, St Peter Chanel School
        funding application and project fund.

        •      Community Grants – The next round of the Community, Events and Arts
               grants would close on the last Friday in September. Mr Usher would contact
               the Team Leader Community Development (Rebecca Parata) to enquire if the
               Runciman Street Pedestrian Tunnel mural project would be covered by the
               fund.




Saddle Hill Community Board minutes – 30 July 2009                                              3
        •      Representation Review – The Representation Review was due to close on 4
               August 2009. Board members were urged to encourage residents and respond
               themselves to the review.

        •      Playground Consultation – The Board noted that the Fairfield Playground
               was of a very high standard. It was agreed to contact CARS to obtain an
               update on the lighting and water fountain requested for the asphalt area.

        Following discussion it was moved (S Weatherall/Usher):

                "That the report be noted."

                         Motion carried


8       CHAIRMAN'S REPORT

        A verbal report was given by the Chairman, updating the Board on the following
        issues:

        •      Brighton First Response – The status of the Brighton First Response had
               changed and they were now attached to the Brighton Fire Brigade, which would
               enable a more unified approach for the community.

        •      Coastal dunes.

        Following discussion it was moved (McFadyen/Moyle):

                "That the report be noted."

                         Motion carried


9       COUNCIL ACTIVITIES

        The Ward Councillor was absent from the meeting but provided an email update which
        had been circulated to Board members.


10      NOTIFICATION OF AGENDA ITEMS FOR CONSIDERATION BY THE CHAIR

        The following items were identified:

        •   Coach Road kerb and channelling – The Board would like a report on the status of
            Coach Road to be presented to the next meeting with staff attending in support of
            this.

        •   Civil Defence – The Board would like an update on the second Civil Defence date
            for Green Island.

        •   Lions Club – Funding for the school vests. Was the condition that the Board be
            acknowledged on the vests outlined in the confirmation of funding letter and if so,
            were these met.

        •   Community Plan – To be placed on each agenda.

        •   Roading Resealing Priorities update.

        •   Morris Road/Chain Hills Road Rubbish Collection – Suggestions for rectifying the
            issue of people placing rubbish at the end of the road.



Saddle Hill Community Board minutes – 30 July 2009                                           4
          •    Pam Mason – A letter of congratulations would be sent to Mrs Mason following her
               election to the Mosgiel Taieri Community Board.



The meeting concluded at 4.48 pm.




......................................
C H A I R P ER SO N




Saddle Hill Community Board minutes – 30 July 2009                                           5

				
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