Docstoc

scansoft paperport deluxe

Document Sample
scansoft paperport deluxe Powered By Docstoc
					Marshall School of Business                         University of Southern California

                      Information Resources




               ScanSoft's
               PaperPort
               Deluxe 7.0
                 For other manuals or information on computer
                 workshops conducted by the Marshall School of
                 Business, go to the training website at:

                 http://www.marshall.usc.edu/computing/training




                 Marshall School of Business
               University of Southern California

Scanning.doc                    February 16, 2001                             Page 1
Marshall School of Business                                                        University of Southern California

                                                      Table of Contents

ABOUT PAPERPORT........................................................................................................................ 3
THE PAPERPORT ENVIRONMENT ............................................................................................... 4
  Changing Desktop Views ................................................................................................................ 4
  Adding More Folder Locations To Folder View............................................................................. 4
  Create a New Folder in the Current View ....................................................................................... 4
  Removing a View ............................................................................................................................ 4
  Copying a File ................................................................................................................................. 5
  Deleting a File ................................................................................................................................. 5
  Renaming an Image ......................................................................................................................... 5
  Stacking Images............................................................................................................................... 5
  Unstack Images................................................................................................................................ 5
SCANNING A DOCUMENT INTO PAPERPORT........................................................................... 6
  Scan A Document ............................................................................................................................ 6
CAPTURING A WEB PAGE AND SENDING TO PAPERPORT................................................... 7
  Using BookMark Express to Capture a Web Page.......................................................................... 7
  Editing the Page............................................................................................................................... 7
  Shutting Off BookMark Express ..................................................................................................... 7
USING "SCANDIRECT" TO SCAN INTO ANOTHER PROGRAM .............................................. 8
OPENING AN IMAGE FOR EDITING............................................................................................. 9
  Opening An Image in Page View .................................................................................................... 9
  Returning to the Desktop................................................................................................................. 9
ALTERING IMAGES ......................................................................................................................... 9
  Saving Changes ............................................................................................................................... 9
  Undoing Changes ............................................................................................................................ 9
  Changing the Image Zoom Level .................................................................................................... 9
  "Erasing" Part of an Image ............................................................................................................ 10
  Straightening An Image................................................................................................................. 10
  Rotate A Page ................................................................................................................................ 10
  Cropping An Image ....................................................................................................................... 11
ANNOTATING AN IMAGE............................................................................................................ 11
  Adding Text to an Image ............................................................................................................... 11
  Adding A Note............................................................................................................................... 11
  Highlighting the Image .................................................................................................................. 12
  Adding a Freehand Line ................................................................................................................ 12
  Adding Straight Lines or Arrows .................................................................................................. 12
MODIFING ANNOTATIONS.......................................................................................................... 12
  Editing Text ................................................................................................................................... 12
  Reformatting Text.......................................................................................................................... 12
  Moving An Annotation.................................................................................................................. 12
  Reshaping an Arrowhead, Note, or Highlight ............................................................................... 13
  Deleting An Annotation................................................................................................................. 13
  Hiding/Showing Annotations ........................................................................................................ 13
COPYING PART OF AN IMAGE ................................................................................................... 13
  Copy Part of a Page to the Same Page: ......................................................................................... 13
  Copy Part of a Page to a New Page as a New Image .................................................................... 13

Scanning.doc                                         February 16, 2001                                                     Page 2
Marshall School of Business                                                          University of Southern California
IMPROVING IMAGE QUALITY.................................................................................................... 14
  Remove Red Eye ........................................................................................................................... 14
  AutoFix Picture.............................................................................................................................. 14
  Sharpen/Blur An Image ................................................................................................................. 14
  Adjusting Brightness/Contrast, Color, and Tint ............................................................................ 15
WORKING WITH FORMS AND LINES ........................................................................................ 16
  Remove Stray Dots ........................................................................................................................ 16
  Enhance Lines................................................................................................................................ 16
SAVING PAPERPORT IMAGES AS OTHER FILE TYPES ......................................................... 17
  Exporting PaperPort Images as Other File Types ......................................................................... 17
  Click & Drag To Export PaperPort Images................................................................................... 17
CONVERT A PAPERPORT IMAGE TO EDITABLE TEXT (OCR)............................................. 18
CONVERT A SCANNED FORM TO AN EDITABLE FORM ...................................................... 18
  Adding More Fields....................................................................................................................... 18
  Removing Fields............................................................................................................................ 18
  Saving the Form............................................................................................................................. 18
PRINTING......................................................................................................................................... 19
  Printing Setup ................................................................................................................................ 19
  Printing .......................................................................................................................................... 19




                                                   ABOUT PAPERPORT
ScanSoft's PaperPort Deluxe 7.0 is a software that allows you to manage and modify scanned image
files. It can be used to scan images, convert image text to actual editable text (OCR), create forms,
modify and annotate images, improve image quality, manage files, and capture web pages.

When you install PaperPort Deluxe, two other programs are also installed: "ScanDirect" which
allows you to scan an image directly into a program other than PaperPort and "BookMark Express"
which is a bookmark management tool that works in conjunction with the "Favorites" folder of your
web browser.




Scanning.doc                                          February 16, 2001                                                       Page 3
Marshall School of Business                               University of Southern California


                        THE PAPERPORT ENVIRONMENT
The Folder List and the Desktop have an integral relationship with one another. All files in the
currently selected folder are displayed on the desktop.




Changing Desktop Views
1.     To display/hide the folder list, from the menu click: VIEW – FOLDER LIST
2.     From the folder list, click the folder whose contents you wish to view.


Adding More Folder Locations To Folder View
To create a path to other folders such as items on your network drive or any other directory:
1.     From the menu, click: "FILE – ADD TO FOLDER VIEW"
2.     Select the folder you wish to view (all subdirectories of the folder will also be available).
3.     Click "OK".


Create a New Folder in the Current View
To create an empty folder in the current folder view:
1.     Click the folder that is to be the parent for the new folder.
2.     From the menu, click: "FILE – NEW –FOLDER".
3.     Name the folder.
4.     Select a color.
5.     Click "OK".


Removing a View
To remove a folder view from the folder list:
1.    Right mouse click the folder to be removed.
2.    Select "Remove from Folder View".


Scanning.doc                         February 16, 2001                                Page 4
Marshall School of Business                              University of Southern California
Copying a File
These steps allow you to copy a file and place it in the same location or a new location.

1.     Click on the "Desktop" icon if you are not in "Desktop View".
2.     Click the folder containing the image to be copied.
3.     Single click the image to be copied.
4.     Click the "Copy" icon.
5.     Click the folder to copy the image to.
6.     Click the "Paste" icon.




Deleting a File
When you delete a file from your Desktop, you are deleting the file from your computer as well.
1.    Click on the "Desktop" icon if you are not in "Desktop View".
2.    Click the folder containing the image to be deleted.
3.    Single click the image to be deleted.
4.    Press the DELETE key on your keyboard and click "YES" to confirm.


Renaming an Image
To rename an image file:
1.     Click on the "Desktop" icon if you are not in "Desktop View".
2.     Click the folder containing the image to be renamed.
3.     Double click the title that appears above the image.
4.     Type an new name then press ENTER.


Stacking Images
Stacking allows you to group PaperPort desktop images together for the
purpose of organization.

1.     On the Desktop, drag the image to the image that it will be stacked
       with.

Use the Right/Left arrows to move through the stack.


Unstack Images
To unstack stacked images:

1.     Right mouse click the stack.
2.     From the pop-up menu, click "STACK".
3.     Select either "Unstack" to unstack the entire stack or "Unstack Current Page" to remove
       the visible page from the stack.


Scanning.doc                        February 16, 2001                                Page 5
Marshall School of Business                                University of Southern California


               SCANNING A DOCUMENT INTO PAPERPORT
Selecting the scanning mode best suited for the type of image you are scanning is one of the most
important steps in achieving quality results. Note that whether you are scanning images or text, it is
always scanned as an image. PaperPort can convert images to text later. All PaperPort files are
saved with a "MAX" extension. They can be converted to other file types later.

The options available to you when scanning an image are determined by the quality of the scanner
and the software that it comes with. The PaperPort software has little to do with the initial scan
settings, it merely allows you to manipulate the image after it has been scanned.


Scan A Document
1.     Place the document in the scanner and turn the scanner on.
2.     Start "PaperPort".
3.     Use "Folder View" to select the folder where the image will be placed.
4.     From the menu, click "FILE – ACQUIRE".

At this point, the software that was installed to operate the scanner will start.

The image to the right is from an HP DeskScan II. To change the scan quality,
you would click the down arrow next to "type". While your screen may have a
slightly different window, the options are generally the same. The table below
covers what settings should be used for the type of image you are scanning.


Scanner Setting                    Source Document Type
Black & White Drawing              For scanning black & white documents containing text, lines,
                                   and solid shapes. Do not use if you have shades of gray or
                                   images. This works well for Optical Character Recognition.
Color Drawing                      Use for scanning color drawings that use solid colors only.
Black & White Halftone             Use for scanning black & white photographs that do not need
                                   editing and will be printed on a desktop printer that does not
                                   print grayscale or do half toning.
Color Halftone                     Use for scanning color photographs that do not need editing and
                                   will be printed on a desktop printer that does not print color
                                   scale or do half toning.
Black & White Photo                Use for scanning black and white camera snapshots. (Not for
                                   use with photos in printed materials such as magazines.)
Color Photo                        Use for scanning color camera snapshots. (Not for use with
                                   photos in printed materials such as magazines.)
Millions of Colors                 Use for very high quality photos. Note that the more colors
                                   used, the larger the resulting file will be.


Note that the higher the scan quality, the larger the image file will be. As a general rule, you should
select the quality just good enough to produce the results you are after.
Scanning.doc                         February 16, 2001                                Page 6
Marshall School of Business                               University of Southern California


     CAPTURING A WEB PAGE AND SENDING TO PAPERPORT
PaperPort Deluxe comes with a program called "BookMark Express". This is a bookmark
management program and it also allows you to capture web pages. If you install it, when you click
your "Favorites" button in your web browser, you will be taken to "BookMark Express" rater then
the view you may be used to.

Note that if you don't with to install "BookMark Express", you can still capture the visible part of a
web page simply by pressing the "PRINTSCREEN" key on the keyboard then clicking the
"PASTE" button in "PaperPort".



Using BookMark Express to Capture a Web Page
1.     In PaperPort, select the folder where you wish the web image to be placed.
2.     Open your web browser to the page you wish to capture.
3.     From the menu, click: "FAVORITES – WEB CAPTURE"
4.     Select either "Capture Entire Page" or "Capture Visible Portion".
       ("Capture Entire Page" brakes the page into stacks.)
5.     The page is sent to PaperPort.


Editing the Page
If you double click the image, it will start your web browser and reconnect to the site the page was
captured from. To edit the page:

1.     Single click the page on the "Desktop".
2.     Click the "Page" view icon.

If the page exists as a "stack", use the "Next Page" and "Previous Page"
button to move through the stack.



Shutting Off BookMark Express
If you don't like using BookMark Express as your Favorites folder, you can shut it off.

1.     Start your web browser.
2.     Click on the "Favorites" button.
       (BookMark Express starts).
3.     In BookMark Express, click the "Preferences" button.
4.     Uncheck "Favorites" then click "OK".




Scanning.doc                        February 16, 2001                                Page 7
Marshall School of Business                                 University of Southern California


     USING "SCANDIRECT" TO SCAN INTO ANOTHER PROGRAM
When you install PaperPort, a program called "ScanDirect" is also installed on your computer.
ScanDirect allows you to scan a document directly into a program other than PaperPort. For
example, you can have a document sent directly into MS Photo Editor, MS Paint, or Adobe
Photoshop assuming you have these programs on your computer. To use ScanDirect, either double
click the "ScanDirect" icon on your desktop or follow the steps below.

1.     From the Taskbar, click: START – PROGRAMS – PAPERPORT – SCANDIRECT
2.     On the ScanDirect toolbar, click the program you wish to send a scanned document to.
3.     Click the "Scan" button.

At this point, the scanning drivers that came with your scanner will start. Make the desired settings
using that software then click "Final" or whatever the command is in that software to perform the
scan. Program to receive the scanned image will start and the image will be placed in that program.




             1.     Use the black left/right                2.   Click the icon of the
                    arrows to view hidden                        program that will
                    buttons.                                     receive the image.




               3.    Click the "Scan"
                     button.




Scanning.doc                            February 16, 2001                                Page 8
Marshall School of Business                              University of Southern California

                       OPENING AN IMAGE FOR EDITING
Opening An Image in Page View
To work on an image, you must first open it up in page view. Once opened, you can close it again
by clicking on the "Desktop" icon.
1.      From Folder View, select the folder containing the image you wish to view.
2.      Double click the image you wish to work on or click the "Page View" button.


Returning to the Desktop
To close an opened document and return to the desktop, click the "Desktop" button:


                                   ALTERING IMAGES
Saving Changes
What is important to realize about PaperPort is that when you open an image on the desktop, make
changes, then click the "Desktop" icon to close the image, all changes are saved automatically.


Undoing Changes
You can undo changes you have made to an image up until the point that you close the image by
returning to the desktop. Once you have closed an image, you can no longer undo changes to it.
There are two levels of undo:

       EDIT – UNDO Description
       This will undo the last action performed. Clicking it twice undoes your undo.
       EDIT – UNDO ALL
       Undoes all actions since you opened the image.



Changing the Image Zoom Level
The "Command bar" at the top of the screen allow you to change the zoom level of the image.
Setting the zoom level is important especially used with the eraser tool. If you are zoomed in, the
eraser erases a smaller area then when you are not zoomed in.

   •   Click the "Zoom In" button multiple times to zoom in.
   •   Click the "Zoom Out" button multiple times to zoom out.
   •   Click "Actual Size" to return the image's actual size.




Scanning.doc                        February 16, 2001                               Page 9
Marshall School of Business                              University of Southern California



"Erasing" Part of an Image
When you "erase" part of an image, you are not really erasing, you are covering up the pervious
image with another color. To make it appear as though you are erasing an image, you must first set
the color of the eraser to a color close the color behind the part of the image you are attempting to
"erase".

Setting the eraser color:
1.      Right mouse click the eraser button on "Tool Pallet" toolbar:
2.      Select a color that is close to the background color and click "OK"

Setting the eraser size:
3       Right mouse click the eraser button on "Tool Pallet" toolbar:
4       Set the eraser size and click "OK"

Erasing
5.     Click and drag over the area to be "erased".

Tip: To perform micro erasing, zoom in on the image first.


Straightening An Image
If the document source was placed in the scanner crooked, it will display as a crooked image on the
screen. You can use the "Straighten the Page" tool on the "Tool Pallet" to straighten an image.

1.     Double click the image to open it in "Page View."
2.     Click on the "Straighten the Page" tool on the left side of the screen:
       (If you get a message box explaining how to use the tool, click "Close".)
3.     Click and drag a line across a part of the image that is to be made horizontal.
       For example, if you click and drag across the base line of some text, the page will be
       straightened so that the text (and the rest of the image) is horizontal.


Rotate A Page
Rotating a page us useful if your image was upside down in the scanner and you wish to right it or
you simply would like to rotate the page on your screen. This can be done from either the Desktop
or from within an open document. Note the page is rotated in 90-degree increments.

1.     Click (or double click) the page to be rotated.
2.     Keep clicking the "Rotate" button until the desired orientation is achieved.




Scanning.doc                        February 16, 2001                              Page 10
Marshall School of Business                               University of Southern California

Cropping An Image
Cropping allows you to redefine the edges of the image, omitting anything outside of the cropped
area. For example, you wish to remove the bottom part of the image. Cropping is different from
erasing. With erasing, you are simply applying color to the original image. With cropping, you are
slicing off an edge of the image, creating a smaller image.

1.     Double click the image to open it in "Page View."
2.     Click on the "Select Rectangular Area" tool:
3.     Click and drag a rectangle around the area of the image you wish to keep.
4.     Click the "Crop Page" located on the "Image Toolbar"

Any part of the image that was outside of the rectangle is gone.



                                ANNOTATING AN IMAGE
The annotation tools can be used to add text, notes, lines, arrows, and highlighting to an image.
Unlike other changes to the image, annotations can be easily removed after the file is saved. If the
file is exported as another file type, the annotations will become a permanent part of the new file.
Users have the option of printing annotations with the image or leaving them out.


Adding Text to an Image
The "Add Text" tool allows text to be added to any part of the image. Inserted text can be moved,
edited, reformatted, and removed after saving the file unless the image is exported. Note that the
text can be a single line only. To add text to an image:

1.     Double click the image to edit it in "Page" view.
2.     Right click the "Add Text" button and select "Font".
3.     Make the desired font settings then click "OK".
4.     Click on the screen where the text is to begin and type.
5.     To turn off the "Add Text" tool, click the "Edit Annotations" tool.


Adding A Note
A note is like the yellow sticky notes users place on their computer screen, refrigerator, etc. Notes
are a lot like text annotations except that note text does word wrap. Notes can also be moved,
removed, reformatted, edited just as text can be.

1.     Double click the image to edit it in "Page" view.
2.     Click the "Add Note" button.
3.     Click & drag to specify the note area on the image.
4.     Begin typing the note.

To change the color of the note or the text formatting, right click the note.

Scanning.doc                         February 16, 2001                              Page 11
Marshall School of Business                               University of Southern California



Highlighting the Image
This allows you to create a semitransparent rectangle on the image.
1.      Double click the image to edit it in "Page" view.
2.      Right mouse click the "Add Highlighting" button and select "Color".
3.      Select a color then click "OK".
4.      Click and drag on the image to paint the color to the screen.


Adding a Freehand Line
This tool allows you to draw freehand lines on your image.
1.     Double click the image to edit it in "Page" view.
2.     Right click the freehand tool to set the line color or thickness.
3.     Click and drag on the image to draw.


Adding Straight Lines or Arrows
This tool allows you to draw straight lines that can have arrowheads on them if desired.
1.     Double click the image to edit it in "Page" view.
2.     Right click the "Add Line or Arrow" button to set line color, thickness, and arrowhead.
3.     Click and drag across the image to draw a line.



                              MODIFING ANNOTATIONS
Editing Text
To edit the text.
1.      Click the "Edit Annotations" tool.
2.      Double click the text and edit it.


Reformatting Text
Note that you must change the entire text annotation. You can not change individual letters in the
same annotation.

1.     Click the "Edit Annotations" tool.
2.     Click the text to be reformatted.
3.     From the menu, click "ANNOTATIONS – FONT"
4.     Make the desired formatting changes then click "OK".


Moving An Annotation
To move an annotation:
1.    Click the "Edit Annotations" tool.
2.    Click and drag the annotation to be moved.

Scanning.doc                         February 16, 2001                             Page 12
Marshall School of Business                              University of Southern California
Reshaping an Arrowhead, Note, or Highlight
1.     Click the "Edit Annotations" tool.
2.     Click the annotation to be reshaped.
3.     Click and drag it by the black square in one of its corners.


Deleting An Annotation
1.     Right click the annotation to be deleted and select "Delete".


Hiding/Showing Annotations
To hide or redisplay annotations:
1.     From the menu, click "ANNOTATIONS – SHOW ANNOTATIONS".




                          COPYING PART OF AN IMAGE
The are various reasons to copy part of an image including:
   •   Creating a new image from part of an existing image.
   •   To repeat part of an image such as a symbol multiple times in the same image.
   •   To cover up an element by copying part of the background area of another part of the image
       and placing it on top of the element to be covered up. This is useful when the image
       background is not a solid color.


Copy Part of a Page to the Same Page:
1.     Double click the image on the desktop to open it in "Page View".
2.     Click on the "Select Rectangular Area" tool:
3.     Click and drag a rectangle around the area to be copied.
4.     Click the "Copy" button.



5.     Click the "Paste" button

A rectangular area containing the copied image will appear in the upper left corner of the screen.

6.     Click and drag the rectangle to place it as desired on the page.
7.     Click on the page away from the rectangular area to lock in the copy.



Copy Part of a Page to a New Page as a New Image
1.     Complete steps 1-4 above.
2.     Click on the "Desktop View" button:
3.     Click "Paste".

Scanning.doc                        February 16, 2001                              Page 13
Marshall School of Business                              University of Southern California



                           IMPROVING IMAGE QUALITY
Remove Red Eye
This feature allows you to remove the redness that flash photography can place in people's eyes.
1.     Double click the picture to open it in "Page" view.
2.     Click on the "Select Rectangular Area" tool:
3.     Click and drag around the affected are of the image.
4.     Click the "Remove Red Eye" button.



AutoFix Picture
AutoFix can be used to automatically "fix" a color or grayscale image. AutoFix Picture works best
with 24-bit (16.7 million colors) true-color images. If you use it with GIF files, which is an 8-bit
(256 color) image, AutoFix Picture can make the image worse.

1.     Double click the picture to open it in "Page" view.
2.     Click the "AutoFix Picture" button.

If you do not like the results, click "EDIT – UNDO" from the menu immediately.



Sharpen/Blur An Image
Sharpening an image can make edges more defined but add a somewhat grainy effect to the image
while blurring an image can remove graininess (and crow's feet) but make edges less defined.

1.     Double click the picture to open it in "Page" view.
2.     Click the "Sharpen Picture" button.
3.     Move the slider bar between "Blur" and "Sharpen" until the desired
       effect is achieved.
4.     Click "OK".




Scanning.doc                        February 16, 2001                             Page 14
Marshall School of Business                              University of Southern California

Adjusting Brightness/Contrast, Color, and Tint
These settings are all created from the same interface although there are two ways of accessing the
screens. One is a wizard that walks you through the three different screens, the other is a menu that
allows you to change all three items. We will not use the wizard.

1.     Double click the picture to open it in "Page" view.
2.     Click the "Adjust Picture" button.




        Current Picture: This is what the                              Clicking the alternative images
        picture looks like with the changes.                           surrounding the current picture
                                                                       changes the current picture to
        Original Picture: This shows how the                           match that image.
        image looked originally.


3.     Select the type of adjustment by clicking the ratio button: Brightness & Contrast
4.     If necessary, move the "Amount of Change" indicator to change the alternate images.
5.     Click the alternate image you find most desirable.
6.     Click the type of adjustment you would like to make by clicking the radio button: Color
7.     If necessary, move the "Amount of Change" indicator to change the alternate images.
8.     Click the next type of adjustment you would like to make by clicking the radio button: Tint.
9.     Click "OK" to keep the changes or one of the UNDO options.




Scanning.doc                        February 16, 2001                              Page 15
Marshall School of Business                              University of Southern California


                     WORKING WITH FORMS AND LINES
If you scanned a source such as a spreadsheet or form as a "line drawing", two other image
improvement options become available: Remove Stray Dots and Enhance Lines. Note that forms
that contain shading are more difficult to clean up then simple line and text forms.


Remove Stray Dots
This feature will remove smaller stray dots from the page. It cannot remove dots over a certain size.
Removing stray dots becomes a necessity if the page is to be converted into a text document using
optical character recognition.

1.     Double click the picture to open it in "Page" view.
2.     Click the "Remove Stray Dots" button.

Note that you can click the "Remove Stray Dots" button multiple times to remove more dots;
however, eventually, the program will reach a point that any dots left are too large to remove.



Enhance Lines
Lines on a scanned form or spreadsheet that appear grainy or broken can be made to appear darker
and straighter.

1.     Double click the image to open it in "Page" view.
2.     Click the "Enhance Lines" button.

Note that you can click the "Enhance Lines" button multiple times to further enhance lines.
However, this can also cause text or smudges to be mistaken as lines and "enhanced" as well.




Scanning.doc                        February 16, 2001                              Page 16
Marshall School of Business                               University of Southern California

       SAVING PAPERPORT IMAGES AS OTHER FILE TYPES
PaperPort saves scanned images in its own proprietary format with an MAX extension. Generally,
this type of file can only be read by PaperPort; therefore, if you wish to use one of your PaperPort
images in another program, you must convert it to that format. For example, for use on a web page,
it must be saved as either a GIF or JPG file. There are several methods of converting a PaperPort
image to another format.


Exporting PaperPort Images as Other File Types
This may be the most familiar method, it allows you to save your image as another file type.

1.     In Desktop view, single click the image to be converted.
2.     From the menu, click: FILE – EXPORT



3.     Specify the location to save
       the file in.

4.     Enter a file name.

5.     Click the down arrow next to
       "Save as type" and select the
       type of file you would like the
       image converted to.

6.     Click on "Save".




Click & Drag To Export PaperPort Images
To use this method, simply drag an image off the desktop to one of the programs listed on "Link
Bar" at the bottom of the screen. The program you drug to will open and import the image.

1.     In Desktop view, drag the image to be converted to one of the programs listed at the bottom
       of the screen. The program will open
2.     Use the program that opened menu to save the file.




                              Click the blue left right arrows to
                              view program icons not visible.


Scanning.doc                          February 16, 2001                            Page 17
Marshall School of Business                               University of Southern California

     CONVERT A PAPERPORT IMAGE TO EDITABLE TEXT (OCR)
Images scanned as line art that are free of stray dots and pictures are the best candidate for this. For
example, spreadsheets, forms, or text pages out of magazines generally work well.

1.     In Desktop view, drag the image to be converted to one of the program links at the bottom of
       the screen such as Word or Excel to convert it into text.
2.     Save the file using the program that opened.

Note that you should check the new document for spelling errors created by the conversion process.


       CONVERT A SCANNED FORM TO AN EDITABLE FORM
PaperPort allows you to scan a form and then fill in the form using a PaperPort feature called
"ScanSoft Form Typer". Note that the form can only be filled in from within Form Typer, it can not
be filled in electronically from another program such as Word.

1.     In Desktop view, drag the image to be converted to The "SanSoft Form Typer" button.
       The form will open inside of Form Typer.

Form Typer will place blue underlines
where if believes you will be entering
text. These are fields that you can type
in.

Use the TAB key to move between
fields.


Adding More Fields
If Form Typer did not recognize an area of the form as a place you would like to type, you can
manually place a field there.

1.     From the menu, click: FIELDS – PLACE MANUALLY
2.     Click on the screen where you would like to place a field until all desired fields are placed.
3.     To stop placing fields, from the menu click: FIELDS – PLACE MANUALLY


Removing Fields
1      Click the blue line of the field to be removed.
2.     Press the DELETE key on your keyboard.


Saving the Form
You should keep a copy of the form without any text in the form fields as a template to be used
multiple times.
1.     From the menu, click: FILE - SAVE


Scanning.doc                         February 16, 2001                               Page 18
Marshall School of Business                            University of Southern California

                                         PRINTING
You can print from "Page" view or "Desktop" view. The instructions below are for printing in
"Desktop" view.


Printing Setup
1.     Single click the image to be printed.
2.     From the menu, click "FILE – PRINT SETUP".

3.     Make the desired
       settings then click
       "OK".

To not print annotations:
Check the box "Disable
Annotation Printing".

To manually specify the paper
orientation:
Uncheck "Automatic Page
Orientation" then click the
"Print Setup" button.

To specify the paper source and
size, click the "Print Setup"
button.



Printing
1.     Single click the image to be printed.
2.     From the menu, click "FILE – PRINT".
3.     Click the "Properties" button to change any print options.
4.     Click "OK" to print.




Scanning.doc                       February 16, 2001                            Page 19

				
DOCUMENT INFO
Shared By:
Stats:
views:144
posted:1/9/2009
language:English
pages:19