Leaders’ Committee Report from the Transport & Item no: Environment Committee – 11 December 2008 Report by: Alan Edwards Job title: Governance Manager Date: 10 February 2009 Contact Officer: Alan Edwards Telephone: 020 7934 9911 Email: Alan.firstname.lastname@example.org Summary: Summary of the minutes of the London Councils’ Transport & Environment Committee held on 11 December 2008 Recommendations: For information. Attendance: Cllr Sidney Kallar (LB Barking & Dagenham - Deputy), Cllr Andrew Harper (LB Barnet), Cllr Peter Craske (LB Bexley), Cllr Irwin Van Colle (LB Brent), Cllr Colin Smith (LB Bromley), Cllr Chris Knight (LB Camden), Cllr Jason Perry (LB Croydon), Cllr Rajwant Sidhu (LB Greenwich), Cllr Alan Laing (LB Hackney), Cllr Harry Phibbs (LB Hammersmith & Fulham - Deputy), Cllr Brian Haley (LB Haringey), Cllr Jeremy Zeid (LB Harrow - Deputy), Cllr Barry Tebbutt (LB Havering), Cllr Barbara Reid (LB Hounslow), Cllr Greg Foxsmith (LB Islington), Cllr Daniel Moylan (RB Kensington & Chelsea - Chairman), Cllr Bob Steed (RB Kingston), Cllr Sally Prentice (LB Lambeth), Cllr Heidi Alexander (LB Lewisham), Cllr David Simpson CBE (LB Merton), Cllr Pat Murphy (LB Newham), Cllr Mark Aaron (LB Redbridge); Cllr Martin Elengorn (LB Richmond), Cllr Colin Hall (LB Sutton), Cllr Malcolm Grimston (LB Wandsworth - Deputy), Archie Galloway (City of London) and Malcolm Murray-Clark (Transport for London). 1. Apologies for Absence: Cllr Mick McCarthy (LB Barking & Dagenham), Cllr Nicholas Botterill (LB Hammersmith & Fulham), Cllr Susan Hall (LB Harrow), Cllr Keith Burrows (LB Hillingdon), Cllr Jane Cooper (LB Wandsworth), Cllr Bob Belam (LB Waltham Forest) and Cllr Danny Chalkley (City of Westminster. 2. Presentation on Mayor’s Environmental Priorities by Isabel Dedring – Mayoral Environmental Policy Director Isabel Dedring discussed briefly the following issues that the GLA were working on: (1) local environment, (2) a 60% target reduction in CO² emissions and (3) capital economics value in waste streams. The Mayor was also engaging with boroughs on the “Quality of Life” strategy and climate change. Members asked a number of questions regarding issues around electric vehicles, biodiversity, gasification and recycling. 3. Presentation on the Olympic Route Network (ORN) by Hugh Sumner – Director of Transport (Olympic Delivery Authority) Hugh Sumner discussed four challenges for the ODA, namely: (a) getting people to events on time, (b) keeping London moving during the Olympics, (c) the after games legacy, and (d) assuring value for money. The following parts of the ORN had already been listed and mapped: (i) the core network, (ii) security routes, and (iii) feeds to training venues. Members raised concerns over issues like climate change and the Olympics and the enforcement of the ORN. 4. Minutes of the TEC (Main) Meeting held on 23 October 2008 The minutes of the TEC (Main) meeting held on 23 October 2008 were agreed as an accurate record. 5. Minutes of the TEC Executive Sub Committee held on 19 November 2008 Subject to a couple of minor amendments, the minutes of the TEC Executive Sub Committee held on 19 November 2008 were noted by the Committee. 6. New Nomination to the Heathrow Airport Consultative Committee (HACC) The Committee received a report that asked members if they would consider changing the current TEC representative, Cllr Barbara Reid (LB Hounslow), on the HACC, owing to over representation from Hounslow on this Committee. The Committee agreed that Cllr Barbara Reid would remain the TEC representative on the HACC. 7. TEC Revenue Budget Proposals 2009/10 The Committee received a report that informed members of the proposed income and expenditure budgets for TEC in the 2009/10 financial year. The proposed level of borough subscriptions and the changes for services to be levied to meet this expenditure were also detailed. A show of hands took place in favour of putting the £20 million in reserves – the Labour Group voted to keep the money in reserves. The Committee approved: (i) the Parking Core Administration Charge of £2,000 per borough and for TfL, which includes £1,515 per borough to fund the BETTER Partnership, a £485 increase on the current year (2008/09 - £1,515; paragraph 57); (ii) the Parking Enforcement Service Charge equating to £0.391 per PCN (2008/09 - £0.355; paragraphs 58-59); (iii) the Concessionary Fares Administration Charge of £14,144 per borough (2008/09 - £7,121; paragraphs 60-62); (iv) the Taxicard Administration Charge of £5.42 per permit (2008/09 - £5.08; paragraphs 63-65). Boroughs are also recommended to increase their Taxicard budgets for 2009/10 by 5% to maximise the level of funding from TfL for the year; (v) the Lorry Ban Administration Charge of £476,000 in total, to be apportionment by population figures, with TfL paying the average borough charge of £15,867 (2008/09 - £539,000; paragraphs 66-67); (vi) Congestion Charging Appeals – to be recovered on a full cost recovery basis, as for 2008/09, subject to the agreement of the GLA (paragraphs 69-70); (vii) the Parking and Traffic Appeals Charge of £40.73 per appeal (2008/09 - £40.60 per appeal; paragraphs 69-71); (viii) the TRACE (Electronic) Charge of £13.41 per transaction for borough/TfL and £15.73 per transaction for non-borough/TfL users (2008/09 - £13.02/£15.27; paragraphs 72-73); (vi) the TRACE (Fax) Charge of £12.69 per transaction (2008/09 - £12.32; paragraphs 72-73); and (x) the DVLC, PEC1, PED2 and PIE3 Charges of £0.20 per transaction (2008/09 - £0.19; paragraphs 72-73); The Committee also approved: (a) the provisional gross revenue expenditure of £317.436 million for 2009/10, detailed in paragraphs 22-55 of this report and shown in Appendix A, (b) on the basis of the agreement of the above charges, the gross revenue income charges of £307.410 million, net of reserves, for 2009/10 set out in paragraphs 61-81 of this report and shown in Appendix B and to note the indicative charges to individual boroughs set out in Appendix C, (c) The use of £147,000 from the specific reserve, which will offset borough contributions in respect of the 2009/10 concessionary fares scheme with a potential use of a further £7 million reserves arising from the projected underspend in respect of the budget for other bus operators in 2008/09 and finally (d) the resulting indicative budget surplus of £166,000 for the year to be retained to cover potential additional costs arising from the move of the appeals hearing centre to Angel Square and to cover any costs arising form the pay and grading review. The Committee agreed not to transfer the sum of £20 million, that arose from the forecast and accumulated surplus in respect of the 2008/09 Freedom Pass transactions, to a specific reserve to offset the cost of concessionary fares to boroughs in 2010/11. 1 The system that allows boroughs to register any unpaid parking tickets with the Traffic Enforcement Centre and apply for bailiff’s warrants. 2 The system that allows boroughs to log details of persistent evaders of parking fines, wherever they reside. 3 The system that notifies boroughs of any payments received by TEC in respect of parking fines. The Committee also recommended that boroughs increased their Taxicard trips budget for 2009/10 by 5% to reflect the likely increase in taxi fares from 1 April 2009. 7a. Revenue Budget Proposals 2009/10 – Addendum The Committee considered the addendum to agenda item 8 and decided not to establish a provision of up to £20 million to reduce the costs of the concessionary fares to boroughs in 2010/11. 8. LIPs Process Review The Committee received a report that informed members that, from 2010/11, the bulk of LIP funding was likely to be allocated by formula, as opposed to the current complex bidding process. The Committee: (i) noted the contents of the report, (ii) agreed that the 3 formulae was more preferable than one and to go forward with this option as a discussion position with TfL, and (iii) agreed the metrics used in these formulae, on the basis that more statistical work was needed to ascertain if it was necessary to weight these. 9. Preparing London Councils’ Response to “Way to Go – Planning for a Better London” The Committee considered a report that updated members on the progress towards developing a London Councils’ response to the Mayor’s “Way to Go – Planning for a Better London” consultation The Committee: (i) Noted the content of “Way to Go” and the progress that had been made towards developing a London Councils’ response, (ii) commented on, and agreed the proposed approach to finalising the response (paragraph 7) and the timetable for this (aragraph 9), (iii) noted that Councillor Hall would like the response to cover a wider range of issues, (iv) agreed that the response should mention concern over cancelled schemes and the need to encourage modal shift, as highlighted by Councillor Laing, (v) agreed that the response should briefly repeat the points made by Leaders to Kulveer Ranger on 11 November 2008, on the lack of consultation on the Business Plan, and (vi) noted that TfL were keen to work with the sub-group chaired by Councillor Andrew Harper. 10. MoU with Transport for London The Committee received a report that informed them of an MoU that had now been drafted by a working group set up to look into improving relations with TfL. The Committee: (i) noted the content of “Way to Go” and the progress that had been made towards developing a London Councils’ response, (ii) commented on, and agreed the proposed approach to finalising the response (paragraph 7) and the timetable for this (paragraph 9), (iii) noted that Councillor Hall would like the response to cover a wider range of issues, (iv) agreed that the response should mention concern over cancelled schemes and the need to encourage modal shift, as highlighted by Councillor Laing, (v) agreed that the response should briefly repeat the points made by Leaders to Kulveer Ranger on 11 November 2008, on the lack of consultation on the Business Plan, and (vi) nmoted that TfL were keen to work with the sub-group chaired by Councillor Andrew Harper. 11. Options for the Taxicard Budget 2009/10 and for the Future of Door to Door Services in London The Committee considered a report that suggested alternative means of managing the Taxicard budget in light of the projected overspend in 2009/10, resulting form TfL’s decision to freeze its Taxicard budget for that year. The report also suggested to members a proposal to TfL regarding the future of door to door services in London. The Committee: (a) agreed to write to TfL to remind them of the legal position regarding Taxicard, (b) agreed to continue with the current method of allocating TfL funding, as set out in the report, (c) agreed to introduce a £1.00 increase per trip to £2.50 in the minimum member charge if TfL’s freeze was implemented and boroughs’ budgets were not increased, and (d) considered the alternative future development of door to door services in London and discussed what options London Councils wanted to look at with TfL. 11a. Taxicard Addendum Report The Committee also received an addendum to the Taxicard report. The Committee: (i) agreed that no action be taken at present to reduce the standards of service for Taxicard, (ii) agreed that boroughs increased their Taxicard budgets in line with taxi fare inflation, (iii) agreed that officers closely monitored the actual expenditure on Taxicard on a month by month basis and report back to each Committee and Sub Committee with particular alert if expenditure looked as though it would exceed budget, (iv) agreed to bring a further report to Committee in March 2009 on the prospects for a settlement in 2010/11. 12. Traffic Signals Budget 2009/10 The Committee received a report that provided members with information on the cost to boroughs of maintaining traffic signals in London 2009/10. The Committee: (a) agreed the cost to boroughs of maintaining traffic signals in London in 2009/10 of £10,385,168 – an increase of 4.9% on the 2008/09 payment of £9,900,138, and (b) agreed that the cost be apportioned between boroughs, as set out in the spreadsheet attached to the report. 13. London Borough of Redbridge CCTV Enforcement Approval The Committee received a report that sought member approval for LB Redbridge to commence enforcement of parking contraventions under the Traffic Management Act 2004, bus lane contraventions under LLA Act 1996 and the moving traffic contraventions under the LLA Act and TfL Act 2003. The Committee agreed that permission be given to LB Redbridge to enforce parking, bus lane and moving traffic contraventions using CCTV. 14. National Concessionary Bus Scheme (Non-TfL Services) The Committee considered a report that provided members with an update regarding the reimbursement of bus operators carrying concessionary passengers on non-TfL bus services, and a proposal for the 2009/10 scheme. The Committee: (i) agreed to the publication of the London Concessionary Bus Scheme for 2009-2010 on 1 January 2009, in accordance with Department for Transport legislation, (ii) noted that officers had consulted with bus operating companies regarding any amendments to the 2008-2009 Scheme that they felt would be beneficial to make when drawing up the new Scheme, (iii) noted that at a consultation meeting on 4 November 2008, bus operating companies indicated that it would be satisfactory to them if London Councils were to publish the 2009-2010 Scheme in the same form as the 2008-2009 Scheme, (iv) agreed to London Councils publishing the same Scheme for 2009-2010, with the addition of the Department for Transport guidelines on remuneration, (v) noted that, if approved, the Scheme would be submitted to all operators, inviting their comments and suggestions. These would be analysed by London Councils and, if deemed appropriate, the Scheme could be amended accordingly, (vi) agreed that once finalised, the Scheme would be published on 1 January 2009, (vii) noted that London Councils would then meet with operators on an individual basis to finalise reimbursement arrangements for 2009-2010, (viii) agreed to the Scheme being implemented on 1 April 2009, and (vi) noted that the Department for Transport was currently running a consultation with various interested parties, including London Councils, on eligible service criteria. Members approved London Councils’ response which was attached to the report. 15. Concessionary Fares Settlement The Committee received a report that informed members of the outcome of negotiations with train operator – Transport for London (TfL), the Association of Train Operator Companies (ATOC) and the independent bus operators regarding compensation for carting concessionary passengers in 2009/10. The report also sought member approval to the proposed settlement. The Committee: (a) agreed the net TfL settlement of £221m for 2009/10, resulting from a 5 year (3 years plus a 2 year extension) agreement, with TfL and approved by TEC on 8 December 2006, (b) agreed the two amounts for TfL included within the gross sum for the additional journeys by English pass holders on the London bus network as a result of the Concessionary Bus Travel Act 2007 (£5.7m) and the transfer of the London Overground network (£1.6m), (c) noted that discussions continued with ATOC but that a sum of £12million had been allowed in the overall settlement, (d) agreed a figure for non-TfL bus services of £4m, (e) agreed that £20million would not be held in London Councils' reserves to mitigate potentially high increases to the settlement for 2010/11 and would be returned to the boroughs, (f) agreed the level of borough payments for 2009/10 of £173.622m as the sum of £20m would not be held in reserves against the 20010/11 settlement, and (g) agreed the payment profile and dates on which boroughs’ contributions were paid as 11 June 2009, 10 September 2009, 10 December 2009 and 4 March 2010. 16. BAA Stage Two Consultation on Improving Public Transport Access to Heathrow Airport The Committee received a report that set out the proposed London Councils’ response to the BAA stage two consultation to Improving Public Transport Access to Heathrow Airport. The Committee: (i) agreed the proposed London Councils’ response to the BAA stage two consultation on Improving Public Transport Access to Heathrow Airport (Appendix 1), and (ii) agreed to add in “and local air quality” to the section on “Changes to the Rail Existing Network”. 17. Chelsea – Hackney Line Review The Committee received a report that updated members on the recent developments that related to the Chelsea-Hackney line and summarised the issues that would be considered by TfL as part of the strategic review. The Committee: (a) Noted the recent developments relating to the Chelsea-Hackney line that were summarised in the report, (b) noted the issues that TfL proposed to consider as part of the strategic review of the line and discussed any additional issues that should be considered, and (c) noted that TfL proposed to undertake borough engagement to discuss the work undertaken so far and the next steps to inform the strategic review of the Chelsea-Hackney line. 18. London Waste & Recycling Board Update The Committee received a report that updated members on the activities of the London Waste & Recycling Board (LWaRB) and the identification of its priorities since the inaugural meeting of the Board on 11 September 2008. The Committee: (i) Noted the provisions for the establishment of the Board, (ii) noted the objectives and functions of the Board, (iii) noted the adoption of the Board’s 2008/09 Priorities Plan, (iv) noted the process for the timescales for the adoption of the Board’s 2009/10 Priorities Plan, and (v) agreed that officers would circulate to members the presentation that was given to the second meeting of the LWaRB 19. TEC Agreement - Variation The Committee received a report that informed members that the Agreement governing the functions delegated by the London local authorities (and TfL) to TEC were being amended. This required all boroughs, and TfL, to agree the Variation. The Committee: (a) Noted the progress in varying the TEC Agreement, and (b) noted that four boroughs had yet to agree to the TEC Variation. LB Barnet and Southwark were taking steps to do so and it was agreed to put pressure on the other two to finalise (LB Merton and Redbridge) 20. Re-Appointment of Existing Parking & Traffic Adjudicators The Committee received a report by the Chief Adjudicator on the re-appointment of the three existing Parking and Traffic Adjudicators. The Committee: (a) agreed to re-appoint Mrs Monica Hillen, Mrs Neena Rach and Mr Andrew Keenan, the existing Parking and Traffic Adjudicators, for the required period of time, and (b) agreed to circulate the current criteria for appointing adjudicators (any suggested changes to the criteria would be revisited at a later date). 21. Angel Square Hearing Centre – Progress Report The Committee received a report that sought formal approval to let the following contracts in respect of the Angel Square site, which will be housing the new Appeals hearing centre from February 2009: (a) A contract for £159,777.98 to be awarded to CPM Interiors Ltd to carry out the building work, (b) a contract for £371,119.21 to be awarded to AC Direct Ltd to carry out the mechanical and engineering works, plus £16,040.80 and £2,876.00 for cabling and networking costs, and (c) a contract for 384,872.25 to be awarded to Agile Space to carry out the works to the flooring, windows and provision of standard office furniture. The Committee: (i) approved the letting of the three contracts to CPM Interiors Ltd, AC Direct Ltd and to Agile Space, as detailed in the report, (ii) approved that officers continued with on-going negotiations with approved suppliers for the provision of custom made furniture, to not exceed £78,000, (iii) agreed to the officers’ response to the security concerns raised by the Chief Parking and Traffic Adjudicator, and (iv) noted the current estimated cost of the project, together with the financial implications. 22. Additional Parking Charges The Committee received a paper that advised members that the London Borough of Waltham Forest wanted to increase the level of penalty charge notice on its main roads. The Committee: (i) noted that the Secretary of State had produced new guidance for enforcement of parking contraventions under the Traffic Management Act 2004, (ii) noted that no change needed to be made to the Committee's policy on setting the levels of additional parking charges, (iii) noted that a full review of additional parking charges would be undertaken by London Councils in 2010, (iv) noted that only one proposal for changes to additional parking charges has been received from the London boroughs, (v) agreed to defer the proposed scheme to change the banding of the main roads in the London Borough of Waltham Forest, and (vi) agreed to defer the London Borough of Waltham Forest's proposal in principle and to delegate to the Director the decision on detailed implementation following discussions with LB Waltham Forest. 23. Mobile Phone Parking in London The Committee considered a report that set out the current position on the provision of a central hub for mobile phone parking in London. The report also provided an update on meetings held with local authorities and with the Information Commissioner’s Office and set out the options for continuing with the hub process. The Committee noted the contents of the report, the options in paragraph 23 of the report and that further reports would be brought to TEC in February and March 2009. 24. Matters Arising It was agreed that Ron Beckett would urgently produce advice for members to consider, on what was needed to issue the new national passes, in order for “own issue” boroughs to ascertain whether they would be able to meet these requirements.