; Entity
Documents
Resources
Learning Center
Upload
Plans & pricing Sign in
Sign Out
Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

Entity

VIEWS: 36 PAGES: 92

  • pg 1
									                             APPENDIX A - ICFS METADATA




Data Requirements Document                       Page A-1
                                                                                                                                                                                               APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                      re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                 easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
             Entity Name                  Attribute name                                    Definition                                                Range of Values




                                                                       Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                              ion
                                                                ym




                                                                                                                                                                                of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                           at
                                                                  n




                                                                                                                                                                                               is
                                                                                                                       Form
                                                              Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                      Data




                                                                                                                                                                                           Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                                 Upd
                                                                              Identifies the business area (HUD,
                                                                              OFHEO, Ginnie Mae, or FHA) that is
                                                                              associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
1099 PAYMENT ACCUMULATION SUMMARY   Business Unit Indicator   None AN         origination.                             to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 1 Amount                    in the first calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 1 Date                      was reported to the IRS in the first
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 2 Amount                    in the second calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 2 Date                      was reported to the IRS in the 2nd
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 3 Amount                    in the third calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 3 Date                      was reported to the IRS in the 3rd
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 4 Amount                    in the fourth calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 4 Date                      was reported to the IRS in the fourth
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 5 Amount                    in the fifth calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 5 Date                      was reported to the IRS in the fifth
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 6 Amount                    in the sixth calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 6 Date                      was reported to the IRS in the 6th
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The 1099 amount reported to the IRS
                                    Calendar Year 7 Amount                    in the seventh calendar year for this
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None PD         vendor/customer/grantee.                 Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the date the 1099 amount
                                    Calendar Year 7 Date                      was reported to the IRS in the seventh
1099 PAYMENT ACCUMULATION SUMMARY   Reported To IRS           None AN         calendar year.                           MM-DD-YYYY              MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The dollar amount that represents the
                                    Current Year Amount                       current year amount that will be
1099 PAYMENT ACCUMULATION SUMMARY   Unreported To IRS         None PD         reported to the IRS.                     Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Identifies the name of the
                                    Vendor Code – Main                        vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
1099 PAYMENT ACCUMULATION SUMMARY   Designation               None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters         None            0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-2
                                                                                                                                                                                                         APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                   n cy
                                                                                                                                                                                                re




                                                                                                                                                                                                                                 s

                                                                                                                                                                                                                                s
                                                                                                                                                                                                                          code




                                                                                                                                                                                                                                                                   e
                                                                                                                                                                                                                          ristic
                                                                                                                                                                                           easu




                                                                                                                                                                                                                                                               requ
                                                                                                                                                                                                                                        ns
                                                                                                                                                                                                                abbr mes,
             Entity Name                  Attribute name                                       Definition                                                       Range of Values




                                                                          Type




                                                                                                                                                                                                                                      ulatio
                                                                                                                                                                                                        ion
                                                                   ym




                                                                                                                                                                                         of m




                                                                                                                                                                                                                     acte
                                                                                                                                                                                                                     evs,




                                                                                                                                                                                                                                                              at e f
                                                                                                                                                                                                                                                    rity
                                                                                                                                                                                                                     na
                                                                                                                                at
                                                                     n




                                                                                                                                                                                                         is
                                                                                                                            Form
                                                                 Syno




                                                                                                                                                                                                                                               Secu
                                                                                                                                                                                                                Char
                                                                         Data




                                                                                                                                                                                                     Prec




                                                                                                                                                                                                                                     Calc
                                                                                                                                                                                                                Item
                                                                                                                                                                                        Unit




                                                                                                                                                                                                                                                           Upd
                                                                                 Identifies the address code, location or
                                    Vendor Code – Sub                            site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
1099 PAYMENT ACCUMULATION SUMMARY   Designation                  None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters                None                  0 None      None None None A/N
                                                                                 Identifies the business area (HUD,
                                                                                 OFHEO, Ginnie Mae, or FHA) that is
                                                                                 associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
1099 PAYMENT ACCUMULATION DETAIL    Business Unit Indicator      None AN         origination.                               to exceed 25 characters exceed 25 characters                None                  0 None      None None None A/N
                                                                                 This is the 4-character year               4-digit numeric entry
1099 PAYMENT ACCUMULATION DETAIL    Calendar Year                None NM         corresponding to the system date.          9999                    4-digit numeric entry 9999          None                  0 None      None None None A/N
                                                                                 Captures the current system date
                                                                                 associated with the processing of this
1099 PAYMENT ACCUMULATION DETAIL    Date Process                 None AN         transaction.                               MM-DD-YYYY                  MM-DD-YYYY                      None                  0 None      None None None A/N
                                                                                 The dollar amount associated with this
1099 PAYMENT ACCUMULATION DETAIL    Line Amount                  None PD         transaction line.                          Minimum length 20        0 - 999999999999999999       $                           2 None      None None None A/N
                                    Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
1099 PAYMENT ACCUMULATION DETAIL    Number                       None NM         transaction.                               999999.                  999999.                      None                        0 None      None None None A/N
                                    Transaction Identification                   Line number associated with the            Numeric entry between 1-
1099 PAYMENT ACCUMULATION DETAIL    Number Line Number           None NM         transaction.                               999.                     Numeric entry between 1-999. None                        0 None      None None None A/N
                                                                                 Identifies the name of the
                                    Vendor Code – Main                           vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
1099 PAYMENT ACCUMULATION DETAIL    Designation                  None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters                None                  0 None      None None None A/N

                                                                                 Identifies the address code, location or
                                    Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
1099 PAYMENT ACCUMULATION DETAIL    Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters                  None                  0 None      None None None A/N

                                                                                 The monthly closing program changes
                                                                                 this field to Y when the period is         "Y = accounting period is   "Y = accounting period is
                                                                                 closed. No documents can be posted         closed                      closed
                                    Closed Or Open Period                        to a closed period. If need be, this       N = accounting period is    N = accounting period is not
ACCOUNTING PERIOD                   Indicator                    None AN         indicator can be changed by the user.      not closed"                 closed"                         None                  0 None      None None None A/N
                                                                                 This is a two-digit ( 01 - 12 )
                                                                                 representing the applicable                Range of values are 01      Range of values are 01
ACCOUNTING PERIOD                   Fiscal Month                 None AN         accounting fiscal year month.              through 12.                 through 12.                     None                  0 None      None None None A/N

                                                                                 The name of the accounting period          Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTING PERIOD                   Fiscal Month Name            None AN         exactly as it is to appear on reports.     to exceed 12 characters exceed 12 characters                None                  0 None      None None None A/N
                                                                                 This is the last two digits of the
                                                                                 applicable accounting fiscal year as
                                                                                 indicated in the Fiscal Year Reference     2-digit numeric entry in
ACCOUNTING PERIOD                   Fiscal Year                  None NM         Table (FSYR).                              the 00 - 99 range           00-99                           None                  0 None      None None None A/N

                                                                                 The one-character ( 1 - 4 ) designation Single-digit numeric           Single-digit numeric entry in
ACCOUNTING PERIOD                   Fiscal Quarter               None AN         for the accounting fiscal year quarter. entry in the 1 - 4 range       the 1 - 4 range                 None                  0 None      None None None A/N
                                                                                                                         Y = year-end adjustment        Y = year-end adjustment
                                                                                 This is Y if the accounting period      period                         period
                                    Yearend Adjustment Period                    defined on this line is a year-end      N = other than year-end        N = other than year-end
ACCOUNTING PERIOD                   Indicator                 None AN            adjustment period. Otherwise, enter N. adjustment period               adjustment period               None                  0 None      None None None A/N
                                                                                 Identifies the business area (HUD,
                                                                                 OFHEO, Ginnie Mae, or FHA) that is
                                                                                 associated with the transaction         Alpha-numeric entry not        Alpha-numeric entry not to
ACCOUNTING PERIOD                   Business Unit Indicator      None AN         origination.                            to exceed 25 characters        exceed 25 characters            None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                                Page A-3
                                                                                                                                                                                                       APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                 n cy
                                                                                                                                                                                              re




                                                                                                                                                                                                                               s

                                                                                                                                                                                                                              s
                                                                                                                                                                                                                        code




                                                                                                                                                                                                                                                                 e
                                                                                                                                                                                                                        ristic
                                                                                                                                                                                         easu




                                                                                                                                                                                                                                                             requ
                                                                                                                                                                                                                                      ns
                                                                                                                                                                                                              abbr mes,
             Entity Name                 Attribute name                                       Definition                                                    Range of Values




                                                                         Type




                                                                                                                                                                                                                                    ulatio
                                                                                                                                                                                                      ion
                                                                  ym




                                                                                                                                                                                        of m




                                                                                                                                                                                                                   acte
                                                                                                                                                                                                                   evs,




                                                                                                                                                                                                                                                            at e f
                                                                                                                                                                                                                                                  rity
                                                                                                                                                                                                                   na
                                                                                                                               at
                                                                    n




                                                                                                                                                                                                       is
                                                                                                                           Form
                                                                Syno




                                                                                                                                                                                                                                             Secu
                                                                                                                                                                                                              Char
                                                                        Data




                                                                                                                                                                                                   Prec




                                                                                                                                                                                                                                   Calc
                                                                                                                                                                                                              Item
                                                                                                                                                                                    Unit




                                                                                                                                                                                                                                                         Upd
                                                                                The accounting period of the               Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   Accounting Period            None AN         document.                                  to exceed 4 characters exceed 4 characters               None                    0 None      None None None A/N
                                                                                Identifies the business area (HUD,
                                                                                OFHEO, Ginnie Mae, or FHA) that is
                                                                                associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   Business Unit Indicator      None AN         origination.                               to exceed 25 characters exceed 25 characters             None                    0 None      None None None A/N

                                                                                The kind of contract (i.e., Blanket        Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   Contract Type                None AN         Purchase Agreement)                        to exceed 30 characters exceed 30 characters             None                    0 None      None None None A/N
                                                                                Captures the current system date
                                                                                associated with the processing of this
ACCOUNTS RECEIVABLE BILL SUMMARY   Date Process                 None AN         transaction.                               MM-DD-YYYY                MM-DD-YYYY                     None                    0 None      None None None A/N

                                                                                An element of the accounting structure
                                                                                that captures the project number           Alphanumric entry that is Alphanumric entry that is at
ACCOUNTS RECEIVABLE BILL SUMMARY   HUD Project Number           None AN         associated with this transaction.          at least 13 characters    least 13 characters            None                    0 None      None None None A/N
                                                                                Captures the scheduled due date of
ACCOUNTS RECEIVABLE BILL SUMMARY   Invoice Due Date             None AN         the receivable.                            MM-DD-YYYY                MM-DD-YYYY                     None                    0 None      None None None A/N
                                                                                The total amount associated with this
ACCOUNTS RECEIVABLE BILL SUMMARY   Total Amount                 None PD         transaction.                               Minimum length 20        0 - 999999999999999999          $                       2 None      None None None A/N
                                   Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
ACCOUNTS RECEIVABLE BILL SUMMARY   Number                       None NM         transaction.                               999999.                  999999.                         None                    0 None      None None None A/N

                                   Transaction Identification                   Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   Type                         None AN         associated with the transaction.           to exceed 50 characters. exceed 50 characters.           None                    0 None      None None None A/N

                                                                                The user ID associated with the            Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   User Identification Number   None AN         posted transaction                         to exceed 8 characters exceed 8 characters               None                    0 None      None None None A/N
                                                                                Identifies the name of the
                                   Vendor Code – Main                           vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   Designation                  None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters             None                    0 None      None None None A/N

                                                                                Identifies the address code, location or
                                   Vendor Code – Sub                            site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL SUMMARY   Designation                  None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters             None                    0 None      None None None A/N
                                                                                System designation for appropriation
ACCOUNTS RECEIVABLE BILL DETAIL    Appropriation Identifier     None AN         level transaction.                         Minimum length 10         Minimum length 10              None                    0 None      None None None A/N
                                                                                The budget level description code
                                                                                which identifies the assignment holder     Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL    Budget Organization          None AN         or the operating plan holder.              to exceed 7 characters exceed 7 characters               None                    0 None      None None None A/N
                                                                                Identifies the business area (HUD,
                                                                                OFHEO, Ginnie Mae, or FHA) that is
                                                                                associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL    Business Unit Indicator      None AN         origination.                               to exceed 25 characters exceed 25 characters             None                    0 None      None None None A/N
                                                                                The budget level description code for
                                                                                the organization benefiting from this      Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL    Cost Organization            None AN         application of funds.                      to exceed 7 characters exceed 7 characters               None            0.00 None           None None None A/N
                                                                                Captures the grant number associated       Numeric entry that is at
ACCOUNTS RECEIVABLE BILL DETAIL    Grant Number                 None NM         with this transaction.                     least 10 characters.     0 to 999999999                  None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                              Page A-4
                                                                                                                                                                                                        APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                  n cy
                                                                                                                                                                                               re




                                                                                                                                                                                                                                s

                                                                                                                                                                                                                               s
                                                                                                                                                                                                                         code




                                                                                                                                                                                                                                                                  e
                                                                                                                                                                                                                         ristic
                                                                                                                                                                                          easu




                                                                                                                                                                                                                                                              requ
                                                                                                                                                                                                                                       ns
                                                                                                                                                                                                               abbr mes,
             Entity Name                Attribute name                                       Definition                                                    Range of Values




                                                                        Type




                                                                                                                                                                                                                                     ulatio
                                                                                                                                                                                                       ion
                                                                 ym




                                                                                                                                                                                         of m




                                                                                                                                                                                                                    acte
                                                                                                                                                                                                                    evs,




                                                                                                                                                                                                                                                             at e f
                                                                                                                                                                                                                                                   rity
                                                                                                                                                                                                                    na
                                                                                                                             at
                                                                   n




                                                                                                                                                                                                        is
                                                                                                                         Form
                                                               Syno




                                                                                                                                                                                                                                              Secu
                                                                                                                                                                                                               Char
                                                                       Data




                                                                                                                                                                                                    Prec




                                                                                                                                                                                                                                    Calc
                                                                                                                                                                                                               Item
                                                                                                                                                                                     Unit




                                                                                                                                                                                                                                                          Upd
                                                                               An element of the accounting structure
                                                                               that captures the project number          Alphanumric entry that is   Alphanumric entry that is at
ACCOUNTS RECEIVABLE BILL DETAIL   HUD Project Number           None AN         associated with this transaction.         at least 13 characters      least 13 characters             None                    0 None      None None None A/N
                                                                               The interest rate that will be used if    Numeric entry not to        Numeric entry not to exceed 6
ACCOUNTS RECEIVABLE BILL DETAIL   Interest Rate                None PD         interest is applied to the receivable.    exceed 6 digits             digits                          None                    3 None      None None None A/N

                                                                               The job number associated with this       Alpha-numeric code not      Alpha-numeric code not to
ACCOUNTS RECEIVABLE BILL DETAIL   Job Number                   None AN         project number.                           to exceed 8 characters.     exceed 8 characters.            None                    0 None      None None None A/N
                                                                               The dollar amount associated with this
ACCOUNTS RECEIVABLE BILL DETAIL   Line Amount                  None PD         transaction line.                         Minimum length 20           0 - 999999999999999999          $                       2 None      None None None A/N
                                                                               The budget level description code
                                                                               which identifies the program              Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Program                      None AN         associated with this budget line.         to exceed 20 characters exceed 20 characters                None                    0 None      None None None A/N
                                  Referenced Document                          A unique number that identifies the       Numeric entry between 1- Numeric entry between 1-
ACCOUNTS RECEIVABLE BILL DETAIL   Transaction Identifier       None NM         referenced transaction.                   999999.                  999999.                            None                    0 None      None None None A/N
                                  Referenced Document                          A unique number that identifies the       Numeric entry between 1-
ACCOUNTS RECEIVABLE BILL DETAIL   Transaction Line             None NM         referenced transaction line.              9999.                    Numeric entry between 1-9999.      None                    0 None      None None None A/N
                                  Transaction Identification                   A unique number that identifies the       Numeric entry between 1- Numeric entry between 1-
ACCOUNTS RECEIVABLE BILL DETAIL   Number                       None NM         transaction.                              999999.                  999999.                            None                    0 None      None None None A/N
                                  Transaction Identification                   Line number associated with the           Numeric entry between 1-
ACCOUNTS RECEIVABLE BILL DETAIL   Number Line Number           None NM         transaction.                              999.                     Numeric entry between 1-999.       None                    0 None      None None None A/N

                                  Transaction Identification                   Captures the transaction type             Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Type                         None AN         associated with the transaction.          to exceed 50 characters. exceed 50 characters.              None                    0 None      None None None A/N

                                                                               The user ID associated with the           Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   User Identification Number   None AN         posted transaction                        to exceed 8 characters exceed 8 characters                  None                    0 None      None None None A/N
                                                                               Identifies the name of the
                                  Vendor Code – Main                           vendor/grantee/customer with whom         Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Designation                  None NM         HUD conducts business.                    to exceed 50 characters exceed 50 characters                None                    0 None      None None None A/N

                                                                               Identifies the address code, location or
                                  Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters                 None                    0 None      None None None A/N

                                                                               The accounting period of the              Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Accounting Period            None AN         document.                                 to exceed 4 characters exceed 4 characters                  None                    0 None      None None None A/N


                                                                               An accounting element in the line of
                                                                               accounting that represents individuals,
                                                                               generally Assistant Secretaries or
                                                                               equivalent positions in the HUD
                                                                               organizational structure who submit
                                                                               apportionment requests to the CFO,
                                                                               as
                                                                               needed to carry-out admin and
                                                                               program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Allotment Holder             None AN         funds control activities                  to exceed 4 characters exceed 4 characters                  None                    0 None      None None None A/N
                                                                               This is the last two digits of the
                                  Beginning Budget Fiscal                      beginning year of the usage for this      Numeric entry in the 00 -
ACCOUNTS RECEIVABLE BILL DETAIL   Year                         None NM         funding.                                  99 range                  00-99                             None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                               Page A-5
                                                                                                                                                                                                    APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                              n cy
                                                                                                                                                                                           re




                                                                                                                                                                                                                            s

                                                                                                                                                                                                                           s
                                                                                                                                                                                                                     code




                                                                                                                                                                                                                                                              e
                                                                                                                                                                                                                     ristic
                                                                                                                                                                                      easu




                                                                                                                                                                                                                                                          requ
                                                                                                                                                                                                                                   ns
                                                                                                                                                                                                           abbr mes,
             Entity Name                Attribute name                                      Definition                                                      Range of Values




                                                                       Type




                                                                                                                                                                                                                                 ulatio
                                                                                                                                                                                                   ion
                                                                ym




                                                                                                                                                                                     of m




                                                                                                                                                                                                                acte
                                                                                                                                                                                                                evs,




                                                                                                                                                                                                                                                         at e f
                                                                                                                                                                                                                                               rity
                                                                                                                                                                                                                na
                                                                                                                             at
                                                                  n




                                                                                                                                                                                                    is
                                                                                                                         Form
                                                              Syno




                                                                                                                                                                                                                                          Secu
                                                                                                                                                                                                           Char
                                                                      Data




                                                                                                                                                                                                Prec




                                                                                                                                                                                                                                Calc
                                                                                                                                                                                                           Item
                                                                                                                                                                                 Unit




                                                                                                                                                                                                                                                      Upd
                                                                              Captures additional information about Alpha-numeric entry up          Alpha-numeric entry up to 250
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Description            None AN         the customer bill.                    to 250 characters.              characters.                   None                   0 None      None None None A/N
                                                                                                                         E - External Bill          E - External Bill
                                                                                                                         H - 1080 Bill              H - 1080 Bill
                                                                                                                         I - Internal Bill          I - Internal Bill
                                                                                                                         J - 1081 Bill              J - 1081 Bill
                                                                                                                         M - Manual Billing         M - Manual Billing
                                                                                                                         N - Not billed             N - Not billed
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Type                   None AN         The type of bill generated                 O - OPAC bill              O - OPAC bill                None                    0 None      None None None A/N
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Amount                 None PD         The amount of the bill                     Minimum length 20          0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              Captures the last date the bill was
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Change Date            None AN         adjusted.                                  MM-DD-YYYY                 MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              Captures the billing date of this
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Date                   None AN         transaction.                               MM-DD-YYYY                 MM-DD-YYYY                   None                    0 None      None None None A/N

                                                                              Captures the unique number
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Number                 None AN         associated with the billing transaction. Minimum 10 characters        Minimum 10 characters        None                    0 None      None None None A/N
                                                                              Provides the billing status of the
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Status                 None AN         customer bill transaction                Minimum 10 characters        Minimum 10 characters        None                    0 None      None None None A/N
                                                                                                                         E - External Bill          E - External Bill
                                                                                                                         H - 1080 Bill              H - 1080 Bill
                                                                                                                         I - Internal Bill          I - Internal Bill
                                                                                                                         J - 1081 Bill              J - 1081 Bill
                                                                                                                         M - Manual Billing         M - Manual Billing
                                                                                                                         N - Not billed             N - Not billed
ACCOUNTS RECEIVABLE BILL DETAIL   Bill Type                   None AN         The type of bill generated                 O - OPAC bill              O - OPAC bill                None                    0 None      None None None A/N

                                                                              The budget object code associated          Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Budget Object Code          None AN         with this budget line.                     to exceed 4 characters exceed 4 characters              None                    0 None      None None None A/N

                                                                              The kind of contract (i.e., Blanket        Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Contract Type               None AN         Purchase Agreement)                        to exceed 30 characters exceed 30 characters            None                    0 None      None None None A/N
                                                                              This is the last two digits of the
                                                                              applicable ending budget fiscal year.
                                                                              The ending year of usage for this          2-digit numeric entry in
ACCOUNTS RECEIVABLE BILL DETAIL   Ending Budget Fiscal Year   None NM         funding.                                   the 00 - 99 range.         00-99                        None                    0 None      None None None A/N
                                                                              The amount outstanding on the
                                                                              receivable when the last bill was sent
ACCOUNTS RECEIVABLE BILL DETAIL   Last Bill Amount            None PD         for this account.                          Minimum length 20          0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              The date the last bill was sent for this
ACCOUNTS RECEIVABLE BILL DETAIL   Last Bill Date              None AN         receivable.                                MM-DD-YYYY                 MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The date the overdue status code was
ACCOUNTS RECEIVABLE BILL DETAIL   Overdue Date                None AN         recorded.                                  MM-DD-YYYY                 MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              The action that has been taken on the      2-character alpha-         2-character alpha-numeric
ACCOUNTS RECEIVABLE BILL DETAIL   Overdue Status Code         None AN         overdue receivable.                        numeric entry              entry                        None                    0 None      None None None A/N
                                                                              The past due amount associated with
ACCOUNTS RECEIVABLE BILL DETAIL   Overdue Amount              None PD         the customer's billing record.             Minimum length 20          0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              The amount of penalties that were
ACCOUNTS RECEIVABLE BILL DETAIL   Penalty Amount              None PD         applied to this receivable.                Minimum length 20          0 - 999999999999999999       $                       2 None      None None None A/N
                                                                              The date that penalties were last
ACCOUNTS RECEIVABLE BILL DETAIL   Penalty Applied Date        None AN         applied to this receivable.                MM-DD-YYYY                 MM-DD-YYYY                   None                    0 None      None None None A/N
                                                                              Identifies the proration algorithm the
ACCOUNTS RECEIVABLE BILL DETAIL   Proration Identifier        None AN         system is processing.                      Minimum length 10          Minimum length 10            None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                           Page A-6
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
             Entity Name                Attribute name                                        Definition                                               Range of Values




                                                                        Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                ion
                                                                 ym




                                                                                                                                                                                  of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                            at
                                                                   n




                                                                                                                                                                                                 is
                                                                                                                        Form
                                                               Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                       Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                              Unit




                                                                                                                                                                                                                                                   Upd
                                                                               An accounting element that identifies
                                                                               program reporting categories that
                                                                               HUD reports obligations against in       Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Reporting Category           None AN         their SF 133 reports.                    to exceed 3 characters exceed 3 characters            None                    0 None      None None None A/N
                                                                               Captures the date the waiver expires
                                                                               for generating overdue customer
ACCOUNTS RECEIVABLE BILL DETAIL   Waiver Expired Date          None AN         billing notices.                         MM-DD-YYYY              MM-DD-YYYY                    None                    0 None      None None None A/N
                                                                               Captures the date the waiver for
                                                                               generating overdue customer billing
ACCOUNTS RECEIVABLE BILL DETAIL   Waiver Denial Date           None AN         notices was denied.                      MM-DD-YYYY              MM-DD-YYYY                    None                    0 None      None None None A/N
                                                                               Captures the unique number
                                                                               associated with the waived               Alpha-numeric entry not Alpha-numeric entry not to
ACCOUNTS RECEIVABLE BILL DETAIL   Waiver Identifier            None AN         transaction.                             to exceed 10 characters exceed 10 characters          None                    0 None      None None None A/N
                                                                               Stores the status code that
                                                                               corresponds to the waived action on
ACCOUNTS RECEIVABLE BILL DETAIL   Waiver Status Code           None AN         the customer bill                        Minimum 3 characters    Minimum 3 characters          None                    0 None      None None None A/N
                                                                               The amount of the receivable that was
ACCOUNTS RECEIVABLE BILL DETAIL   Write Off Amount             None PD         written-off.                             Numeric dollar amount   Numeric dollar amount         $                       2 None      None None None A/N
                                                                               Captures the date the receivable
ACCOUNTS RECEIVABLE BILL DETAIL   Write Off Date               None AN         record was written off.                  MM-DD-YYYY              MM-DD-YYYY                    None                    0 None      None None None A/N

                                                                               Captures an alternate email address
                                                                               for the vendor/customer/grantee          Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                           Alternate Email Address      None AN         contact person.                          to exceed 50 characters exceed 50 characters          None                    0 None      None None None A/N
                                                                               Captures an alternate fax number for
                                                                               the vendor/customer/grantee contact      Numeric entry not to    Numeric entry not to exceed 20
ADDRESS                           Alternate Fax Number         None AN         person.                                  exceed 20 digits        digits                         None                   0 None      None None None A/N

                                                                               Captures an alternate point of contact
                                                                               for the vendor/customer/grantee
ADDRESS                           Alternate Point of Contact   None AN         contact person.                          Alpha-numeric entry     Alpha-numeric entry           None                    0 None      None None None A/N
                                                                               Captures an alternate phone number
                                                                               and extension for the
                                  Alternate Telephone                          vendor/customer/grantee contact          Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                           Number And Extension         None AN         person.                                  to exceed 20 characters exceed 20 characters          None                    0 None      None None None A/N
                                                                               Identifies the business area (HUD,
                                                                               OFHEO, Ginnie Mae, or FHA) that is
                                                                               associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                           Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters          None                    0 None      None None None A/N
                                  CCR Registration Valid Until                 Captures the end date of an active
ADDRESS                           Date                         None AN         CCR registration.                        MM-DD-YYYY              MM-DD-YYYY                    None                    0 None      None None None A/N

                                                                                                                        Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                           Company Division URL         None AN         The URL for the company.                 to exceed 30 characters. exceed 30 characters.        None                    0 None      None None None A/N

                                                                               The name the business uses to            Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                           Doing Business As Name       None AN         identify itself.                         to exceed 10 characters exceed 10 characters          None                    0 None      None None None A/N

                                                                               The fourth line of the text on the       Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                           DUNS +4                      None AN         dunning notice.                          to exceed 30 characters exceed 30 characters          None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                        Page A-7
                                                                                                                                                                                       APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                 n cy
                                                                                                                                                                              re




                                                                                                                                                                                                               s

                                                                                                                                                                                                              s
                                                                                                                                                                                                        code




                                                                                                                                                                                                                                                 e
                                                                                                                                                                                                        ristic
                                                                                                                                                                         easu




                                                                                                                                                                                                                                             requ
                                                                                                                                                                                                                      ns
                                                                                                                                                                                              abbr mes,
             Entity Name           Attribute name                                     Definition                                                Range of Values




                                                                 Type




                                                                                                                                                                                                                    ulatio
                                                                                                                                                                                      ion
                                                          ym




                                                                                                                                                                       of m




                                                                                                                                                                                                   acte
                                                                                                                                                                                                   evs,




                                                                                                                                                                                                                                            at e f
                                                                                                                                                                                                                                  rity
                                                                                                                                                                                                   na
                                                                                                                     at
                                                            n




                                                                                                                                                                                       is
                                                                                                                 Form
                                                        Syno




                                                                                                                                                                                                                             Secu
                                                                                                                                                                                              Char
                                                                Data




                                                                                                                                                                                   Prec




                                                                                                                                                                                                                   Calc
                                                                                                                                                                                              Item
                                                                                                                                                                      Unit




                                                                                                                                                                                                                                         Upd
                                                                        The address of the bank for the EFT      Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      EFT Address                None AN         payment.                                 to exceed 30 characters exceed 30 characters         None                  0 None      None None None A/N

                                                                                                                 Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Legal Business Name        None AN         The offical name for the business.       to exceed 50 characters. exceed 50 characters.       None                  0 None      None None None A/N

                                                                        The city for the mailing address of the Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Mailing City               None AN         business.                               to exceed 50 characters. exceed 50 characters.        None                  0 None      None None None A/N

                                                                        The country for the mailing address of Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Mailing Country            None AN         the business.                          to exceed 50 characters. exceed 50 characters.         None                  0 None      None None None A/N

                                                                        The state code for the mailing address   Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Mailing State Code         None AN         of the business.                         to exceed 20 characters. exceed 20 characters.       None                  0 None      None None None A/N
                             Mailing Vendor Customer                    Captures the street address (PO Box,
ADDRESS                      Address Line1              None AN         Route, Suite, ATTN line, etc.)           Minimum length 20       Minimum length 20            None                  0 None      None None None A/N
                             Mailing Vendor Customer                    Captures the street address (PO Box,
ADDRESS                      Address Line2              None AN         Route, Suite, ATTN line, etc.)           Minimum length 20       Minimum length 20            None                  0 None      None None None A/N
                             Mailing Vendor Customer                    Captures the street address (PO Box,
ADDRESS                      Address Line3              None AN         Route, Suite, ATTN line, etc.)           Minimum length 20       Minimum length 20            None                  0 None      None None None A/N

                                                                        The zip code for the mailing address     Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Mailing Zip + 4            None AN         of the business.                         to exceed 10 characters. exceed 10 characters.       None                  0 None      None None None A/N

                                                                        The city for the address of the          Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Physical City              None AN         business.                                to exceed 50 characters. exceed 50 characters.       None                  0 None      None None None A/N

                                                                        The country for the address of the       Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Physical Country           None AN         business.                                to exceed 50 characters. exceed 50 characters.       None                  0 None      None None None A/N

                                                                        The state code for the address of the    Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Physical State Code        None AN         business.                                to exceed 20 characters. exceed 20 characters.       None                  0 None      None None None A/N
                             Physical Vendor Customer                   Captures the street address (PO Box,
ADDRESS                      Address Line1              None AN         Route, Suite, ATTN line, etc.)           Minimum length 20       Minimum length 20            None                  0 None      None None None A/N
                             Physical Vendor Customer                   Captures the street address (PO Box,
ADDRESS                      Address Line2              None AN         Route, Suite, ATTN line, etc.)           Minimum length 20       Minimum length 20            None                  0 None      None None None A/N
                             Physical Vendor Customer                   Captures the street address (PO Box,
ADDRESS                      Address Line3              None AN         Route, Suite, ATTN line, etc.)           Minimum length 20       Minimum length 20            None                  0 None      None None None A/N

                                                                        The zip code for the address of the      Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      Physical Zip + 4           None AN         business.                                to exceed 10 characters. exceed 10 characters.       None                  0 None      None None None A/N

                                                                        The email address of the point of        Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      POC Email Address          None AN         contact.                                 to exceed 30 characters. exceed 30 characters.       None                  0 None      None None None A/N

                                                                                                                Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      POC Fax Number             None AN         The fax number of the point of contact. to exceed 20 characters. exceed 20 characters.        None                  0 None      None None None A/N

                                                                                                                 Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                      POC Point of Contact       None AN         The name of the point of contact.        to exceed 50 characters. exceed 50 characters.       None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                              Page A-8
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                          n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                        s

                                                                                                                                                                                                                       s
                                                                                                                                                                                                                 code




                                                                                                                                                                                                                                                          e
                                                                                                                                                                                                                 ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                      requ
                                                                                                                                                                                                                               ns
                                                                                                                                                                                                       abbr mes,
              Entity Name             Attribute name                                     Definition                                                     Range of Values




                                                                    Type




                                                                                                                                                                                                                             ulatio
                                                                                                                                                                                               ion
                                                             ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                            acte
                                                                                                                                                                                                            evs,




                                                                                                                                                                                                                                                     at e f
                                                                                                                                                                                                                                           rity
                                                                                                                                                                                                            na
                                                                                                                          at
                                                               n




                                                                                                                                                                                                is
                                                                                                                      Form
                                                           Syno




                                                                                                                                                                                                                                      Secu
                                                                                                                                                                                                       Char
                                                                   Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                            Calc
                                                                                                                                                                                                       Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                  Upd
                                POC Telephone Number                       The email address of the point of          Alpha-numeric entry not Alpha-numeric entry not to
ADDRESS                         And Extension              None AN         contact.                                   to exceed 20 characters. exceed 20 characters.         None                    0 None      None None None A/N
                                                                           Identifies the name of the
                                Vendor Code – Main                         vendor/grantee/customer with whom          Alpha-numeric entry not   Alpha-numeric entry not to
ADDRESS                         Designation and Sub        None NM         HUD conducts business.                     to exceed 50 characters   exceed 50 characters         None                    0 None      None None None A/N
                                                                                                                      Must be an alpha-         Must be an alpha-numeric
                                Agency Location Code                       The agency location code for the           numeric entry not to      entry not to exceed 8
AGENCY LOCATION CODE            Number                     None NM         disbursing office.                         exceed 8 characters.      characters.                  None                    0 None      None None None A/N
                                                                           Descriptive text that provides
                                                                           additional information about the ALC
                                                                           assigned by the U.S. Treasury to each      Alpha-numeric entry not
                                                                           reporting unit requiring the preparation   to exceed 250
                                Agency Location                            of an FMS-224 (Statement of                characters of descriptive
AGENCY LOCATION CODE            Description                None AN         Transaction)                               text.                     Alpha-numeric entry          None                    0 None      None None None A/N
                                                                           Indicator flag that distinguishes
                                ALC Active or Inactive                     between a valid ALC and an obsolete        Single-character alpha-   Y = Yes
AGENCY LOCATION CODE            Indicatior                 None AN         ALC                                        numeric entry             N = No                       None                    0 None      None None None A/N
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
AGENCY LOCATION CODE            Business Unit Indicator    None AN         origination.                               to exceed 25 characters exceed 25 characters           None                    0 None      None None None A/N


                                                                           An accounting element in the line of
                                                                           accounting that represents individuals,
                                                                           generally Assistant Secretaries or
                                                                           equivalent positions in the HUD
                                                                           organizational structure who submit
                                                                           apportionment requests to the CFO,
                                                                           as
                                                                           needed to carry-out admin and
                                                                           program responsibilities and monitor       Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Allotment Holder           None AN         funds control activities                   to exceed 4 characters exceed 4 characters             None                    0 None      None None None A/N
                                                                           The total amount available for
                                Allotment Line Item                        obligations and expenditures against
ALLOTMENT LINE ITEM – LEVEL 4   Available Amount           None PD         the allotment line item.                   Minimum length 20         0 - 999999999999999999       $                       2 None      None None None A/N
                                                                           If full suballocation and allotment
                                                                           controls are used, this is the amount
                                                                           allotted against the suballocation for
                                Allotment Line Item                        the by quarter. Otherwise, this field is
ALLOTMENT LINE ITEM – LEVEL 4   Committed Amount           None PD         blank.                                     Minimum length 20         0 - 999999999999999999       $                       2 None      None None None A/N
                                                                           The net total of all payables, direct
                                                                           disbursements, and expenditure
                                Allotment Line Item                        collections against the allocation for
ALLOTMENT LINE ITEM – LEVEL 4   Expended Amount            None PD         all quarters.                              Minimum length 20         0 - 999999999999999999       $                       2 None      None None None A/N
                                Allotment Line Item                        The total amount obligated against the
ALLOTMENT LINE ITEM – LEVEL 4   Obligated Amount           None PD         allotment line item.                       Minimum length 20         0 - 999999999999999999       $                       2 None      None None None A/N
                                                                           System designation for appropriation
ALLOTMENT LINE ITEM – LEVEL 4   Appropriation Identifier   None AN         level transaction.                         Minimum length 10         Minimum length 10            None                    0 None      None None None A/N
                                                                           This is the last two digits of the
                                                                           applicable beginning budget fiscal
                                Beginning Budget Fiscal                    year. The beginning year of the usage      Numeric entry in the 00 -
ALLOTMENT LINE ITEM – LEVEL 4   Year                       None NM         for this funding.                          99 range                  00-99                        None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                       Page A-9
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                       n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                     s

                                                                                                                                                                                                                    s
                                                                                                                                                                                                              code




                                                                                                                                                                                                                                                       e
                                                                                                                                                                                                              ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                   requ
                                                                                                                                                                                                                            ns
                                                                                                                                                                                                    abbr mes,
              Entity Name             Attribute name                                      Definition                                                    Range of Values




                                                                     Type




                                                                                                                                                                                                                          ulatio
                                                                                                                                                                                            ion
                                                              ym




                                                                                                                                                                              of m




                                                                                                                                                                                                         acte
                                                                                                                                                                                                         evs,




                                                                                                                                                                                                                                                  at e f
                                                                                                                                                                                                                                        rity
                                                                                                                                                                                                         na
                                                                                                                         at
                                                                n




                                                                                                                                                                                             is
                                                                                                                     Form
                                                            Syno




                                                                                                                                                                                                                                   Secu
                                                                                                                                                                                                    Char
                                                                    Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                         Calc
                                                                                                                                                                                                    Item
                                                                                                                                                                          Unit




                                                                                                                                                                                                                                               Upd
                                                                            The budget object code associated        Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Budget Object Code          None AN         with this budget line.                   to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                            The budget level description code
                                                                            which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Budget Organization         None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters           None                    0 None      None None None A/N
                                                                            Identifies the business area (HUD,
                                                                            OFHEO, Ginnie Mae, or FHA) that is
                                                                            associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Business Unit Indicator     None AN         origination.                             to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N

                                                                            The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Description                 None AN         document line.                           to exceed 30 characters exceed 30 characters         None                    0 None      None None None A/N
                                                                            This is the last two digits of the
                                                                            applicable ending budget fiscal year.
                                                                            The ending year of usage for this        2-digit numeric entry in
ALLOTMENT LINE ITEM – LEVEL 4   Ending Budget Fiscal Year   None NM         funding.                                 the 00 - 99 range.         00-99                     None                    0 None      None None None A/N

                                                                            The current estimated reimbursement
                                Estimated Reimbursement                     amount, including all modifications
ALLOTMENT LINE ITEM – LEVEL 4   Amount                      None PD         made to this amount.                     Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                            The budget level description code
                                                                            which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Program                     None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters         None                    0 None      None None None A/N
                                                                            If full suballocation and allotment
                                                                            controls are used, this is the amount
                                Qtr1 Allotment Line Item                    allotted against the suballocation for
ALLOTMENT LINE ITEM – LEVEL 4   Amount                      None PD         the first quarter.                       Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                Qtr1 Pending Allotment Line                 The current amounts awaiting
ALLOTMENT LINE ITEM – LEVEL 4   Item Amount                 None PD         approval for each quarter.               Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N

                                                                            If full suballocation and allotment
                                                                            controls are used, this is the amount
                                Qtr2 Allotment Line Item                    allotted against the suballocation for
ALLOTMENT LINE ITEM – LEVEL 4   Amount                      None PD         the second quarter.                      Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                Qtr2 Pending Allotment Line                 The current amounts awaiting
ALLOTMENT LINE ITEM – LEVEL 4   Item Amount                 None PD         approval for each quarter.               Minimum length 20          0 - 999999999999999999    $               2.00 None           None None None A/N
                                                                            If full suballocation and allotment
                                                                            controls are used, this is the amount
                                Qtr3 Allotment Line Item                    allotted against the suballocation for
ALLOTMENT LINE ITEM – LEVEL 4   Amount                      None PD         the third quarter.                       Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                Qtr3 Pending Allotment Line                 The current amounts awaiting
ALLOTMENT LINE ITEM – LEVEL 4   Item Amount                 None PD         approval for each quarter.               Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                            If full suballocation and allotment
                                                                            controls are used, this is the amount
                                Qtr4 Allotment Line Item                    allotted against the suballocation for
ALLOTMENT LINE ITEM – LEVEL 4   Amount                      None PD         the fourth quarter.                      Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                Qtr4 Pending Allotment Line                 The current amounts awaiting
ALLOTMENT LINE ITEM – LEVEL 4   Item Amount                 None PD         approval for each quarter.               Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                            This is the last two digits of the
                                                                            applicable accounting fiscal year that
                                                                            correspond to the source year of the     2-digit numeric entry in
ALLOTMENT LINE ITEM – LEVEL 4   Source Year                 None NM         fund.                                    the 00 - 99 range          00-99                     None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                    Page A-10
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                          n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                        s

                                                                                                                                                                                                                       s
                                                                                                                                                                                                                 code




                                                                                                                                                                                                                                                          e
                                                                                                                                                                                                                 ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                      requ
                                                                                                                                                                                                                               ns
                                                                                                                                                                                                       abbr mes,
              Entity Name             Attribute name                                        Definition                                                     Range of Values




                                                                      Type




                                                                                                                                                                                                                             ulatio
                                                                                                                                                                                               ion
                                                               ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                            acte
                                                                                                                                                                                                            evs,




                                                                                                                                                                                                                                                     at e f
                                                                                                                                                                                                                                           rity
                                                                                                                                                                                                            na
                                                                                                                            at
                                                                 n




                                                                                                                                                                                                is
                                                                                                                        Form
                                                             Syno




                                                                                                                                                                                                                                      Secu
                                                                                                                                                                                                       Char
                                                                     Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                            Calc
                                                                                                                                                                                                       Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                  Upd
                                Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
ALLOTMENT LINE ITEM – LEVEL 4   Number                       None NM         transaction.                               999999.                  999999.                     None            0.00 None           None None None A/N

                                Transaction Identification                   Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   Type                         None AN         associated with the transaction.           to exceed 50 characters. exceed 50 characters.       None            0.00 None           None None None A/N

                                                                             The user ID associated with the            Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT LINE ITEM – LEVEL 4   User Identification Number   None AN         posted transaction                         to exceed 8 characters exceed 8 characters           None                    0 None      None None None A/N


                                                                             An accounting element in the line of
                                                                             accounting that represents individuals,
                                                                             generally Assistant Secretaries or
                                                                             equivalent positions in the HUD
                                                                             organizational structure who submit
                                                                             apportionment requests to the CFO,
                                                                             as
                                                                             needed to carry-out admin and
                                                                             program responsibilities and monitor       Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3       Allotment Holder             None AN         funds control activities                   to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                Allotment Total Available                    The total allotment approved amount
ALLOTMENT TOTAL – LEVEL 3       Amount                       None PD         for all four quarters.                     Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                Allotment Total Committed                    The total amount reserved against the
ALLOTMENT TOTAL – LEVEL 3       Amount                       None PD         allotment line item.                       Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                             The net total of all payables, direct
                                                                             disbursements, and expenditure
                                Allotment Total Expended                     collections against the allocation for
ALLOTMENT TOTAL – LEVEL 3       Amount                       None PD         all quarters.                              Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                Allotment Total Obligated                    The total amount obligated against the
ALLOTMENT TOTAL – LEVEL 3       Amount                       None PD         allotment.                                 Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                             System designation for appropriation
ALLOTMENT TOTAL – LEVEL 3       Appropriation Identifier     None AN         level transaction.                         Minimum length 10          Minimum length 10         None                    0 None      None None None A/N
                                                                             This is the last two digits of the
                                                                             applicable beginning budget fiscal
                                Beginning Budget Fiscal                      year. The beginning year of the usage      Numeric entry in the 00 -
ALLOTMENT TOTAL – LEVEL 3       Year                         None NM         for this funding.                          99 range                  00-99                      None                    0 None      None None None A/N

                                                                             The budget object code associated          Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3       Budget Object Code           None AN         with this budget line.                     to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                             This is the last two digits of the
                                                                             applicable ending budget fiscal year.
                                                                             The ending year of usage for this          2-digit numeric entry in
ALLOTMENT TOTAL – LEVEL 3       Ending Budget Fiscal Year    None NM         funding.                                   the 00 - 99 range.         00-99                     None                    0 None      None None None A/N

                                                                             The current estimated reimbursement
                                Estimated Reimbursement                      amount, including all modifications
ALLOTMENT TOTAL – LEVEL 3       Amount                       None PD         made to this amount.                       Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                             The current allocation approved
ALLOTMENT TOTAL – LEVEL 3       Qtr1 Allotment Total Amount None PD          amount for the first quarter.              Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N

                                Qtr1 Pending Allotment                       The pending allocation amounts
ALLOTMENT TOTAL – LEVEL 3       Total Amount                 None PD         awaiting approval for the first quarter.   Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                             The current allocation approved
ALLOTMENT TOTAL – LEVEL 3       Qtr2 Allotment Total Amount None PD          amount for the second quarter.             Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                       Page A-11
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                       n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                     s

                                                                                                                                                                                                                    s
                                                                                                                                                                                                              code




                                                                                                                                                                                                                                                       e
                                                                                                                                                                                                              ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                   requ
                                                                                                                                                                                                                            ns
                                                                                                                                                                                                    abbr mes,
             Entity Name           Attribute name                                       Definition                                                  Range of Values




                                                                   Type




                                                                                                                                                                                                                          ulatio
                                                                                                                                                                                            ion
                                                            ym




                                                                                                                                                                              of m




                                                                                                                                                                                                         acte
                                                                                                                                                                                                         evs,




                                                                                                                                                                                                                                                  at e f
                                                                                                                                                                                                                                        rity
                                                                                                                                                                                                         na
                                                                                                                         at
                                                              n




                                                                                                                                                                                             is
                                                                                                                     Form
                                                          Syno




                                                                                                                                                                                                                                   Secu
                                                                                                                                                                                                    Char
                                                                  Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                         Calc
                                                                                                                                                                                                    Item
                                                                                                                                                                          Unit




                                                                                                                                                                                                                                               Upd
                                                                          The pending allocation amounts
                             Qtr2 Pending Allotment                       awaiting approval for the second
ALLOTMENT TOTAL – LEVEL 3    Total Amount                 None PD         quarter.                                   Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                          The current allocation approved
ALLOTMENT TOTAL – LEVEL 3    Qtr3 Allotment Total Amount None PD          amount for the third quarter.              Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N

                             Qtr3 Pending Allotment                       The pending allocation amounts
ALLOTMENT TOTAL – LEVEL 3    Total Amount                 None PD         awaiting approval for the third quarter.   Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                          The current allocation approved
ALLOTMENT TOTAL – LEVEL 3    Qtr4 Allotment Total Amount None PD          amount for the fourth quarter.             Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                          The pending allocation amounts
                             Qtr4 Pending Allotment                       awaiting approval for the fourth
ALLOTMENT TOTAL – LEVEL 3    Total Amount                 None PD         quarter.                                   Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the assignment holder     Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3    Budget Organization          None AN         or the operating plan holder.              to exceed 7 characters exceed 7 characters           None                    0 None      None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3    Business Unit Indicator      None AN         origination.                               to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N

                                                                          The description entered on the             Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3    Description                  None AN         document line.                             to exceed 30 characters exceed 30 characters         None                    0 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the program               Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3    Program                      None AN         associated with this budget line.          to exceed 20 characters exceed 20 characters         None                    0 None      None None None A/N
                                                                          This is the last two digits of the
                                                                          applicable accounting fiscal year that
                                                                          correspond to the source year of the       2-digit numeric entry in
ALLOTMENT TOTAL – LEVEL 3    Source Year                  None NM         fund.                                      the 00 - 99 range        00-99                       None                    0 None      None None None A/N
                             Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
ALLOTMENT TOTAL – LEVEL 3    Number                       None NM         transaction.                               999999.                  999999.                     None                    0 None      None None None A/N

                             Transaction Identification                   Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3    Type                         None AN         associated with the transaction.           to exceed 50 characters. exceed 50 characters.       None                    0 None      None None None A/N

                                                                          The user ID associated with the            Alpha-numeric entry not Alpha-numeric entry not to
ALLOTMENT TOTAL – LEVEL 3    User Identification Number   None AN         posted transaction                         to exceed 8 characters exceed 8 characters           None                    0 None      None None None A/N
                                                                          The total amount available for
                             Apportionment Available                      obligations and expenditures against
APPORTIONMENT – LEVEL 2      Amount                       None PD         the apportionment.                         Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                             Apportionment Committed                      The total amount reserved against the
APPORTIONMENT – LEVEL 2      Amount                       None PD         apportionment.                             Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                          The net total of all payables, direct
                                                                          disbursements, and expenditure
                             Apportionment Expended                       collections against the apportionment
APPORTIONMENT – LEVEL 2      Amount                       None PD         for all quarters.                          Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                             Apportionment Obligated                      The total amount obligated against the
APPORTIONMENT – LEVEL 2      Amount                       None PD         apportionment.                             Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                          System designation for appropriation
APPORTIONMENT – LEVEL 2      Appropriation Identifier     None AN         level transaction.                         Minimum length 10       Minimum length 10            None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                    Page A-12
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
             Entity Name           Attribute name                                       Definition                                                    Range of Values




                                                                   Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                          ion
                                                            ym




                                                                                                                                                                            of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                       at
                                                              n




                                                                                                                                                                                           is
                                                                                                                   Form
                                                          Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                  Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                             Upd
                                                                          This is the last two digits of the
                                                                          applicable beginning budget fiscal
                             Beginning Budget Fiscal                      year. The beginning year of the usage    Numeric entry in the 00 -
APPORTIONMENT – LEVEL 2      Year                         None NM         for this funding.                        99 range                  00-99                      None                    0 None      None None None A/N
                                                                          This is the last two digits of the
                                                                          applicable ending budget fiscal year.
                                                                          The ending year of usage for this        2-digit numeric entry in
APPORTIONMENT – LEVEL 2      Ending Budget Fiscal Year    None NM         funding.                                 the 00 - 99 range.         00-99                     None                    0 None      None None None A/N

                                                                          The current estimated reimbursement
                             Estimated Reimbursement                      amount, including all modifications
APPORTIONMENT – LEVEL 2      Amount                       None PD         made to this amount.                     Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N

                                                                          The current approved apportionment
APPORTIONMENT – LEVEL 2      Qtr1 Apportionment Amount None PD            amounts for the first quarter.       Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr1 Pending                                 The current amounts waiting approval
APPORTIONMENT – LEVEL 2      Apportionment Amount      None PD            for the first quarter.               Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                          The current approved apportionment
APPORTIONMENT – LEVEL 2      Qtr2 Apportionment Amount None PD            amounts for the second quarter.      Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr2 Pending                                 The current amounts waiting approval
APPORTIONMENT – LEVEL 2      Apportionment Amount      None PD            for second quarter.                  Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                          The current approved apportionment
APPORTIONMENT – LEVEL 2      Qtr3 Apportionment Amount None PD            amounts for the third quarter.       Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr3 Pending                                 The current amounts waiting approval
APPORTIONMENT – LEVEL 2      Apportionment Amount      None PD            for the third quarter.               Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                          The current approved apportionment
APPORTIONMENT – LEVEL 2      Qtr4 Apportionment Amount None PD            amounts for the fourth quarter.          Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr4 Pending                                 The current amounts waiting approval
APPORTIONMENT – LEVEL 2      Apportionment Amount      None PD            for the fourth quarter.                  Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
APPORTIONMENT – LEVEL 2      Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N

                                                                          The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
APPORTIONMENT – LEVEL 2      Description                  None AN         document line.                           to exceed 30 characters exceed 30 characters         None                    0 None      None None None A/N
                                                                          This is the last two digits of the
                                                                          applicable accounting fiscal year that
                                                                          correspond to the source year of the     2-digit numeric entry in
APPORTIONMENT – LEVEL 2      Source Year                  None NM         fund.                                    the 00 - 99 range        00-99                       None                    0 None      None None None A/N
                             Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
APPORTIONMENT – LEVEL 2      Number                       None NM         transaction.                             999999.                  999999.                     None                    0 None      None None None A/N

                             Transaction Identification                   Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
APPORTIONMENT – LEVEL 2      Type                         None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.       None                    0 None      None None None A/N

                                                                          The user ID associated with the          Alpha-numeric entry not Alpha-numeric entry not to
APPORTIONMENT – LEVEL 2      User Identification Number   None AN         posted transaction                       to exceed 8 characters exceed 8 characters           None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-13
                                                                                                                                                                                          APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                    n cy
                                                                                                                                                                                 re




                                                                                                                                                                                                                  s

                                                                                                                                                                                                                 s
                                                                                                                                                                                                           code




                                                                                                                                                                                                                                                    e
                                                                                                                                                                                                           ristic
                                                                                                                                                                            easu




                                                                                                                                                                                                                                                requ
                                                                                                                                                                                                                         ns
                                                                                                                                                                                                 abbr mes,
             Entity Name           Attribute name                                     Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                       ulatio
                                                                                                                                                                                         ion
                                                           ym




                                                                                                                                                                           of m




                                                                                                                                                                                                      acte
                                                                                                                                                                                                      evs,




                                                                                                                                                                                                                                               at e f
                                                                                                                                                                                                                                     rity
                                                                                                                                                                                                      na
                                                                                                                      at
                                                             n




                                                                                                                                                                                          is
                                                                                                                  Form
                                                         Syno




                                                                                                                                                                                                                                Secu
                                                                                                                                                                                                 Char
                                                                 Data




                                                                                                                                                                                      Prec




                                                                                                                                                                                                                      Calc
                                                                                                                                                                                                 Item
                                                                                                                                                                       Unit




                                                                                                                                                                                                                                            Upd
                                                                         The total amount available for
                             Appropriation Available                     obligations and expenditures against
APPROPRIATION – LEVEL 1      Amount                      None PD         the appropriation.                       Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                             Appropriation Committed                     The total amount reserved against the
APPROPRIATION – LEVEL 1      Amount                      None PD         appropriation.                           Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                         The net total of all payables, direct
                                                                         disbursements, and expenditure
                             Appropriation Expended                      collections against the appropriation
APPROPRIATION – LEVEL 1      Amount                      None PD         for all quarters.                        Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                         System designation for appropriation
APPROPRIATION – LEVEL 1      Appropriation Identifier    None AN         level transaction.                       Minimum length 10          Minimum length 10         None                    0 None      None None None A/N
                             Appropriation Obligated                     The total amount obligated against the
APPROPRIATION – LEVEL 1      Amount                      None PD         appropriation.                           Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage    Numeric entry in the 00 -
APPROPRIATION – LEVEL 1      Year                        None NM         for this funding.                        99 range                  00-99                      None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this        2-digit numeric entry in
APPROPRIATION – LEVEL 1      Ending Budget Fiscal Year   None NM         funding.                                 the 00 - 99 range.         00-99                     None                    0 None      None None None A/N

                                                                         The current estimated reimbursement
                             Estimated Reimbursement                     amount, including all modifications
APPROPRIATION – LEVEL 1      Amount                      None PD         made to this amount.                     Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N

                                                                         The current approved apportionment
APPROPRIATION – LEVEL 1      Qtr1 Appropriation Amount None PD           amounts for the first quarter.       Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr1 Pending Appropriation                  The current amounts waiting approval
APPROPRIATION – LEVEL 1      Amount                     None PD          for the first quarter.               Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                         The current approved apportionment
APPROPRIATION – LEVEL 1      Qtr2 Appropriation Amount None PD           amounts for the second quarter.      Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr2 Pending Appropriation                  The current amounts waiting approval
APPROPRIATION – LEVEL 1      Amount                     None PD          for second quarter.                  Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                         The current approved apportionment
APPROPRIATION – LEVEL 1      Qtr3 Appropriation Amount None PD           amounts for the third quarter.       Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr3 Pending Appropriation                  The current amounts waiting approval
APPROPRIATION – LEVEL 1      Amount                     None PD          for the third quarter.               Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                         The current approved apportionment
APPROPRIATION – LEVEL 1      Qtr4 Appropriation Amount None PD           amounts for the fourth quarter.          Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                             Qtr4 Pending Appropriation                  The current amounts waiting approval
APPROPRIATION – LEVEL 1      Amount                     None PD          for the fourth quarter.                  Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                         Identifies the business area (HUD,
                                                                         OFHEO, Ginnie Mae, or FHA) that is
                                                                         associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
APPROPRIATION – LEVEL 1      Business Unit Indicator     None AN         origination.                             to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N

                                                                         The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
APPROPRIATION – LEVEL 1      Description                 None AN         document line.                           to exceed 30 characters exceed 30 characters         None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                 Page A-14
                                                                                                                                                                                                      APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                n cy
                                                                                                                                                                                             re




                                                                                                                                                                                                                              s

                                                                                                                                                                                                                             s
                                                                                                                                                                                                                       code




                                                                                                                                                                                                                                                                e
                                                                                                                                                                                                                       ristic
                                                                                                                                                                                        easu




                                                                                                                                                                                                                                                            requ
                                                                                                                                                                                                                                     ns
                                                                                                                                                                                                             abbr mes,
             Entity Name                 Attribute name                                       Definition                                                  Range of Values




                                                                         Type




                                                                                                                                                                                                                                   ulatio
                                                                                                                                                                                                     ion
                                                                  ym




                                                                                                                                                                                       of m




                                                                                                                                                                                                                  acte
                                                                                                                                                                                                                  evs,




                                                                                                                                                                                                                                                           at e f
                                                                                                                                                                                                                                                 rity
                                                                                                                                                                                                                  na
                                                                                                                             at
                                                                    n




                                                                                                                                                                                                      is
                                                                                                                         Form
                                                                Syno




                                                                                                                                                                                                                                            Secu
                                                                                                                                                                                                             Char
                                                                        Data




                                                                                                                                                                                                  Prec




                                                                                                                                                                                                                                  Calc
                                                                                                                                                                                                             Item
                                                                                                                                                                                    Unit




                                                                                                                                                                                                                                                        Upd
                                                                                This is the last two digits of the
                                                                                applicable accounting fiscal year that
                                                                                correspond to the source year of the     2-digit numeric entry in
APPROPRIATION – LEVEL 1            Source Year                  None NM         fund.                                    the 00 - 99 range        00-99                            None                    0 None      None None None A/N
                                   Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
APPROPRIATION – LEVEL 1            Number                       None NM         transaction.                             999999.                  999999.                          None                    0 None      None None None A/N

                                   Transaction Identification                   Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
APPROPRIATION – LEVEL 1            Type                         None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.            None                    0 None      None None None A/N

                                                                                The user ID associated with the          Alpha-numeric entry not Alpha-numeric entry not to
APPROPRIATION – LEVEL 1            User Identification Number   None AN         posted transaction                       to exceed 8 characters exceed 8 characters                None                    0 None      None None None A/N
                                                                                                                         5-character alpha-         5-character alpha-numeric
                                                                                                                         numeric entry with         entry with values of either Y or
                                                                                The approvals field specifies (from left values of either Y or N:   N:
                                                                                to right) the authority of this USER ID Y = level has approval      Y = level has approval
                                                                                to approve documents at specific         authority                  authority
APPROVAL SECURITY DEFINITION (BY                                                levels. Each character may be Y or N N = level does not have        N = level does not have
DOCUMENT)                          Approval Level 1 Indicator   None AN         for associated level.                    approval authority         approval authority               None                  0 None      None None None A/N
                                                                                                                         5-character alpha-         5-character alpha-numeric
                                                                                                                         numeric entry with         entry with values of either Y or
                                                                                The approvals field specifies (from left values of either Y or N:   N:
                                                                                to right) the authority of this USER ID Y = level has approval      Y = level has approval
                                                                                to approve documents at specific         authority                  authority
APPROVAL SECURITY DEFINITION (BY                                                levels. Each character may be Y or N N = level does not have        N = level does not have
DOCUMENT)                          Approval Level 2 Indicator   None AN         for associated level.                    approval authority         approval authority               None                  0 None      None None None A/N
                                                                                                                         5-character alpha-         5-character alpha-numeric
                                                                                                                         numeric entry with         entry with values of either Y or
                                                                                The approvals field specifies (from left values of either Y or N:   N:
                                                                                to right) the authority of this USER ID Y = level has approval      Y = level has approval
                                                                                to approve documents at specific         authority                  authority
APPROVAL SECURITY DEFINITION (BY                                                levels. Each character may be Y or N N = level does not have        N = level does not have
DOCUMENT)                          Approval Level 3 Indicator   None AN         for associated level.                    approval authority         approval authority               None                  0 None      None None None A/N
                                                                                                                         5-character alpha-         5-character alpha-numeric
                                                                                                                         numeric entry with         entry with values of either Y or
                                                                                The approvals field specifies (from left values of either Y or N:   N:
                                                                                to right) the authority of this USER ID Y = level has approval      Y = level has approval
                                                                                to approve documents at specific         authority                  authority
APPROVAL SECURITY DEFINITION (BY                                                levels. Each character may be Y or N N = level does not have        N = level does not have
DOCUMENT)                          Approval Level 4 Indicator   None AN         for associated level.                    approval authority         approval authority               None                  0 None      None None None A/N

APPROVAL SECURITY DEFINITION (BY   Transaction Identification                   Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
DOCUMENT)                          Type                         None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.            None                    0 None      None None None A/N

APPROVAL SECURITY DEFINITION (BY                                                Captures the transaction type name       Alpha-numeric entry not Alpha-numeric entry not to
DOCUMENT)                          Transaction Type Name        None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.            None                    0 None      None None None A/N
                                                                                Captures the current system date
                                                                                associated with the processing of this
APPROVALS APPLIED AUDIT LOG        Date Process                 None AN         transaction.                             MM-DD-YYYY                 MM-DD-YYYY                     None                    0 None      None None None A/N
                                                                                The dollar amount associated with this
APPROVALS APPLIED AUDIT LOG        Line Amount                  None PD         transaction line.                        Minimum length 20          0 - 999999999999999999         $                       2 None      None None None A/N
                                                                                Captures the current system date and     MM-DD-YYYY and
APPROVALS APPLIED AUDIT LOG        System Date Time Stamp       None AN         time.                                    HH:MM:SS                   MM-DD-YYYY and HH:MM:SS None                           0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                             Page A-15
                                                                                                                                                                                                        APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                  n cy
                                                                                                                                                                                               re




                                                                                                                                                                                                                                s

                                                                                                                                                                                                                               s
                                                                                                                                                                                                                         code




                                                                                                                                                                                                                                                                  e
                                                                                                                                                                                                                         ristic
                                                                                                                                                                                          easu




                                                                                                                                                                                                                                                              requ
                                                                                                                                                                                                                                       ns
                                                                                                                                                                                                               abbr mes,
               Entity Name                     Attribute name                                       Definition                                                     Range of Values




                                                                               Type




                                                                                                                                                                                                                                     ulatio
                                                                                                                                                                                                       ion
                                                                        ym




                                                                                                                                                                                         of m




                                                                                                                                                                                                                    acte
                                                                                                                                                                                                                    evs,




                                                                                                                                                                                                                                                             at e f
                                                                                                                                                                                                                                                   rity
                                                                                                                                                                                                                    na
                                                                                                                                    at
                                                                          n




                                                                                                                                                                                                        is
                                                                                                                                Form
                                                                      Syno




                                                                                                                                                                                                                                              Secu
                                                                                                                                                                                                               Char
                                                                              Data




                                                                                                                                                                                                    Prec




                                                                                                                                                                                                                                    Calc
                                                                                                                                                                                                               Item
                                                                                                                                                                                     Unit




                                                                                                                                                                                                                                                          Upd
                                                                                      The total amount associated with this
APPROVALS APPLIED AUDIT LOG              Total Amount                 None PD         transaction.                              Minimum length 20        0 - 999999999999999999       $                      2 None      None None None A/N
                                         Transaction Identification                   A unique number that identifies the       Numeric entry between 1- Numeric entry between 1-
APPROVALS APPLIED AUDIT LOG              Number                       None NM         transaction.                              999999.                  999999.                      None                   0 None      None None None A/N
                                         Transaction Identification                   Line number associated with the           Numeric entry between 1-
APPROVALS APPLIED AUDIT LOG              Number Line Number           None NM         transaction.                              999.                     Numeric entry between 1-999. None                   0 None      None None None A/N

                                         Transaction Identification                   Captures the transaction type             Alpha-numeric entry not Alpha-numeric entry not to
APPROVALS APPLIED AUDIT LOG              Type                         None AN         associated with the transaction.          to exceed 50 characters. exceed 50 characters.       None                    0 None      None None None A/N

                                                                                      The user ID associated with the           Alpha-numeric entry not Alpha-numeric entry not to
APPROVALS APPLIED AUDIT LOG              User Identification Number   None AN         posted transaction                        to exceed 8 characters exceed 8 characters           None                    0 None      None None None A/N
                                                                                      Identifies the name of the
                                         Vendor Code – Main                           vendor/grantee/customer with whom         Alpha-numeric entry not Alpha-numeric entry not to
APPROVALS APPLIED AUDIT LOG              Designation                  None NM         HUD conducts business.                    to exceed 50 characters exceed 50 characters         None                    0 None      None None None A/N

                                                                                      Identifies the address code, location or
                                         Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
APPROVALS APPLIED AUDIT LOG              Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters          None                    0 None      None None None A/N


                                                                                      An accounting element in the line of
                                                                                      accounting that represents individuals,
                                                                                      generally Assistant Secretaries or
                                                                                      equivalent positions in the HUD
                                                                                      organizational structure who submit
                                                                                      apportionment requests to the CFO,
                                                                                      as
                                                                                      needed to carry-out admin and
                                                                                      program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Allotment Holder                 None AN         funds control activities                  to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                                      This is the last two digits of the
                                                                                      applicable beginning budget fiscal
                                     Beginning Budget Fiscal                          year. The beginning year of the usage     Numeric entry in the 00 -
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Year                             None NM         for this funding.                         99 range                  00-99                      None                    0 None      None None None A/N

                                                                                      The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Budget Object Code               None AN         with this budget line.                    to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                                      This is the last two digits of the
                                                                                      applicable ending budget fiscal year.
                                                                                      The ending year of usage for this         2-digit numeric entry in
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Ending Budget Fiscal Year        None NM         funding.                                  the 00 - 99 range.         00-99                     None                    0 None      None None None A/N

                                                                                      The current estimated reimbursement
                                     Estimated Reimbursement                          amount, including all modifications
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Amount                           None PD         made to this amount.                      Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                                      System designation for appropriation
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Appropriation Identifier         None AN         level transaction.                        Minimum length 10          Minimum length 10         None                    0 None      None None None A/N

                                                                                      The total amount available for
                                     Assignment To Organization                       obligations and expenditures against
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Total Available Amount     None PD               the assignment to organization.           Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                               Page A-16
                                                                                                                                                                                                   APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                             n cy
                                                                                                                                                                                          re




                                                                                                                                                                                                                           s

                                                                                                                                                                                                                          s
                                                                                                                                                                                                                    code




                                                                                                                                                                                                                                                             e
                                                                                                                                                                                                                    ristic
                                                                                                                                                                                     easu




                                                                                                                                                                                                                                                         requ
                                                                                                                                                                                                                                  ns
                                                                                                                                                                                                          abbr mes,
               Entity Name                     Attribute name                                   Definition                                                Range of Values




                                                                           Type




                                                                                                                                                                                                                                ulatio
                                                                                                                                                                                                  ion
                                                                    ym




                                                                                                                                                                                    of m




                                                                                                                                                                                                               acte
                                                                                                                                                                                                               evs,




                                                                                                                                                                                                                                                        at e f
                                                                                                                                                                                                                                              rity
                                                                                                                                                                                                               na
                                                                                                                               at
                                                                      n




                                                                                                                                                                                                   is
                                                                                                                           Form
                                                                  Syno




                                                                                                                                                                                                                                         Secu
                                                                                                                                                                                                          Char
                                                                          Data




                                                                                                                                                                                               Prec




                                                                                                                                                                                                                               Calc
                                                                                                                                                                                                          Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                     Upd
                                     Assignment To Organization                   The total amount reserved against the
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Total Committed Amount     None PD           assignment to organization.            Minimum length 20         0 - 999999999999999999       $                       2 None      None None None A/N
                                                                                  The net total of all payables, direct
                                                                                  disbursements, and expenditure
                                     Assignment To Organization                   collections against the allocation for
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Total Expended Amount      None PD           all quarters.                          Minimum length 20         0 - 999999999999999999       $                       2 None      None None None A/N

                                     Assignment To Organization                   The total amount obligated against the
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Total Obligated Amount     None PD           assignment to organization record.       Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                                  The budget level description code
                                                                                  which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Budget Organization          None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters           None                    0 None      None None None A/N
                                                                                  Identifies the business area (HUD,
                                                                                  OFHEO, Ginnie Mae, or FHA) that is
                                                                                  associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N

                                                                                  The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Description                  None AN         document line.                           to exceed 30 characters exceed 30 characters         None                    0 None      None None None A/N
                                                                                  The budget level description code
                                                                                  which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Program                      None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters         None                    0 None      None None None A/N

                                     Qtr1 Assignment To                           The current amounts awaiting
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Organization Total Amount    None PD         approval for each quarter.               Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                     Qtr1 Pending Assignment
                                     To Organization Total                        The current amounts waiting approval
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Amount                       None PD         for the first quarter.               Minimum length 20           0 - 999999999999999999       $                       2 None      None None None A/N
                                                                                  The current approved assignment to
                                     Qtr2 Assignment To                           organization amounts for the second
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Organization Total Amount    None PD         quarter.                             Minimum length 20           0 - 999999999999999999       $                       2 None      None None None A/N
                                     Qtr2 Pending Assignment
                                     To Organization Total                        The current amounts waiting approval
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Amount                       None PD         for second quarter.                  Minimum length 20           0 - 999999999999999999       $                       2 None      None None None A/N
                                                                                  The current approved assignment to
                                     Qtr3 Assignment To                           organization amounts for the third
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Organization Total Amount    None PD         quarter.                             Minimum length 20           0 - 999999999999999999       $                       2 None      None None None A/N
                                     Qtr3 Pending Assignment
                                     To Organization Total                        The current amounts waiting approval
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Amount                       None PD         for the third quarter.               Minimum length 20           0 - 999999999999999999       $                       2 None      None None None A/N
                                                                                  The current approved assignment to
                                     Qtr4 Assignment To                           organization amounts for the fourth
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Organization Total Amount    None PD         quarter.                             Minimum length 20           0 - 999999999999999999       $                       2 None      None None None A/N
                                     Qtr4 Pending Assignment
                                     To Organization Total                        The current amounts waiting approval
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Amount                       None PD         for the fourth quarter.                  Minimum length 20       0 - 999999999999999999       $                       2 None      None None None A/N
                                                                                  This is the last two digits of the
                                                                                  applicable accounting fiscal year that
                                                                                  correspond to the source year of the     2-digit numeric entry in
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Source Year                  None NM         fund.                                    the 00 - 99 range        00-99                       None                    0 None      None None None A/N
                                     Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Number                       None NM         transaction.                             999999.                  999999.                     None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                          Page A-17
                                                                                                                                                                                                            APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                      n cy
                                                                                                                                                                                                   re




                                                                                                                                                                                                                                    s

                                                                                                                                                                                                                                   s
                                                                                                                                                                                                                             code




                                                                                                                                                                                                                                                                      e
                                                                                                                                                                                                                             ristic
                                                                                                                                                                                              easu




                                                                                                                                                                                                                                                                  requ
                                                                                                                                                                                                                                           ns
                                                                                                                                                                                                                   abbr mes,
               Entity Name                     Attribute name                                       Definition                                                   Range of Values




                                                                               Type




                                                                                                                                                                                                                                         ulatio
                                                                                                                                                                                                           ion
                                                                        ym




                                                                                                                                                                                            of m




                                                                                                                                                                                                                        acte
                                                                                                                                                                                                                        evs,




                                                                                                                                                                                                                                                                 at e f
                                                                                                                                                                                                                                                       rity
                                                                                                                                                                                                                        na
                                                                                                                                   at
                                                                          n




                                                                                                                                                                                                            is
                                                                                                                               Form
                                                                      Syno




                                                                                                                                                                                                                                                  Secu
                                                                                                                                                                                                                   Char
                                                                              Data




                                                                                                                                                                                                        Prec




                                                                                                                                                                                                                                        Calc
                                                                                                                                                                                                                   Item
                                                                                                                                                                                           Unit




                                                                                                                                                                                                                                                              Upd
                                     Transaction Identification                       Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 Type                             None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.              None                  0 None      None None None A/N

                                                                                      The user ID associated with the          Alpha-numeric entry not Alpha-numeric entry not to
ASSIGNMENT TO ORGANIZATION – LEVEL 6 User Identification Number       None AN         posted transaction                       to exceed 8 characters exceed 8 characters                  None                  0 None      None None None A/N
AUTOMATIC DOCUMENT NUMBERING
COUNTER                              Date Last Number Used            None AN         Date last number was assigned            MM-DD-YYYY                  MM-DD-YYYY                      None                  0 None      None None None A/N
                                                                                      A counter that keeps track of the last
AUTOMATIC DOCUMENT NUMBERING             Last Transaction                             transaction ID that the system           Numeric entry between 1- Numeric entry between 1-
COUNTER                                  Identification Number Used None NM           assigned to a transaction.               999999.                  999999.                            None                  0 None      None None None A/N
                                                                                      The budget level description code
AUTOMATIC DOCUMENT NUMBERING                                                          which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
COUNTER                                  Organization                 None AN         or the operating plan holder.            to exceed 25 characters exceed 25 characters                None                  0 None      None None None A/N
                                                                                                                               HH - 2-digit numeric
                                                                                                                               entry within the 01 to 23
                                                                                                                               range
                                                                                                                               MM - 2-digit numeric        HH - 2-digit numeric entry
                                                                                                                               entry within the 0 to 59    within the 01 to 23 range
                                                                                                                               range                       MM - 2-digit numeric entry
                                                                                                                               SS - 2-digit numeric        within the 0 to 59 range
AUTOMATIC DOCUMENT NUMBERING                                                                                                   entry within the 0 to 59    SS - 2-digit numeric entry
COUNTER                                  Time Last Number Used        None AN         Time last number was assigned.           range                       within the 0 to 59 range        None                  0 None      None None None A/N
                                                                                      Identifies the business area (HUD,
                                                                                      OFHEO, Ginnie Mae, or FHA) that is
AUTOMATIC DOCUMENT NUMBERING                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
COUNTER                                  Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters                None                  0 None      None None None A/N

AUTOMATIC DOCUMENT NUMBERING             Transaction Identification                   Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
COUNTER                                  Type                         None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.              None                  0 None      None None None A/N
                                                                                      The ABA number for the
BANK ACCOUNT INFORMATION                 Bank ABA Number              None AN         Correspondence Bank.                     Alpha-numeric entry         Alpha-numeric entry             None                  0 None      None None None A/N
                                                                                      This field contains the ABA/RTN
                                                                                      number of the vendor bank with the       Numeric entry not to        Numeric entry not to exceed 17
BANK ACCOUNT INFORMATION                 Bank Account Number          None AN         appropriate check digit.                 exceed 17 digits            digits                         None                   0 None      None None None A/N
                                                                                      This indicates the type of account to    C - Checking                C - Checking
BANK ACCOUNT INFORMATION                 Bank Account Type            None AN         which payments will be credited.         S - Savings                 S - Savings                    None                   0 None      None None None A/N

                                                                                                                               Alpha-numeric entry not Alpha-numeric entry not to
BANK ACCOUNT INFORMATION                 Bank City                    None AN         The city of the identified bank.         to exceed 20 characters exceed 20 characters                None                  0 None      None None None A/N
                                                                                      Bank Name as it should appear on
BANK ACCOUNT INFORMATION                 Bank Name                    None AN         TFCS SF-1166s.                           Alpha-numeric entry         Alpha-numeric entry             None                  0 None      None None None A/N
                                                                                                                               2-character alpha-          2-character alpha-numeric
BANK ACCOUNT INFORMATION                 Bank State Code              None AN         The state code of the identified bank.   numeric entry               entry                           None                  0 None      None None None A/N
                                                                                                                               Numeric entry not to        Numeric entry not to exceed 9
BANK ACCOUNT INFORMATION                 Bank Zip Code                None AN         The zip code of the identified bank.     exceed 9 digits             digits                          None                  0 None      None None None A/N
                                                                                      Identifies the business area (HUD,
                                                                                      OFHEO, Ginnie Mae, or FHA) that is
                                                                                      associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
BANK ACCOUNT INFORMATION                 Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters                None                  0 None      None None None A/N
                                                                                      Identifies the name of the
                                         Vendor Code – Main                           vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
BANK ACCOUNT INFORMATION                 Designation                  None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters                None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                                   Page A-18
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
             Entity Name                 Attribute name                                      Definition                                                  Range of Values




                                                                       Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                ion
                                                                ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                             at
                                                                  n




                                                                                                                                                                                                 is
                                                                                                                         Form
                                                              Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                      Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                   Upd
                                                                              Identifies the address code, location or
                                   Vendor Code – Sub                          site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
BANK ACCOUNT INFORMATION           Designation                None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters             None                  0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND                                              The budget object code associated          Alpha-numeric entry not   Alpha-numeric entry not to
REFERENCE INFORMATION              Budget Object Code         None AN         with this budget line.                     to exceed 4 characters    exceed 4 characters           None                 0 None      None None None A/N
BUDGET OBJECT CODE HIERARCHY AND   Budget Object Code                         Captures additional information about      Alpha-numeric entry up    Alpha-numeric entry up to 250
REFERENCE INFORMATION              Description                None AN         the budget object code.                    to 250 characters.        characters.                   None                 0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Code Level 3                 Contains the level 3 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Rollup                     None AN         budget object hierarchy rollup.            to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    Contains the level 2 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Level 1                    None AN         budget object hierarchy.                   to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N
                                                                              Captures additional information about
BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    the budget object code that is the first   Alpha-numeric entry up    Alpha-numeric entry up to 250
REFERENCE INFORMATION              Level 1 Description        None AN         level in the hierarchy.                    to 250 characters.        characters.                   None                 0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    Contains the level 1 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Level 1 Rollup             None AN         budget object hierarchy rollup.            to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    Contains the level 2 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Level 2                    None AN         budget object hierarchy.                   to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N
                                                                              Captures additional information about
BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    the budget object code that is the 2nd     Alpha-numeric entry up    Alpha-numeric entry up to 250
REFERENCE INFORMATION              Level 2 Description        None AN         level in the hierarchy.                    to 250 characters.        characters.                   None                 0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    Contains the level 2 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Level 2 Rollup             None AN         budget object hierarchy rollup.            to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    Contains the level 3 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Level 3                    None AN         budget object hierarchy.                   to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N
                                                                              Captures additional information about
BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    the budget object code that is the 3rd     Alpha-numeric entry up    Alpha-numeric entry up to 250
REFERENCE INFORMATION              Level 3 Description        None AN         level in the hierarchy.                    to 250 characters.        characters.                   None                 0 None      None None None A/N

BUDGET OBJECT CODE HIERARCHY AND   Budget Object Hierarchy                    Contains the level 3 parent of the         Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Level 3 Rollup             None AN         budget object hierarchy rollup.            to exceed 10 characters exceed 10 characters           None                  0 None      None None None A/N
BUDGET OBJECT CODE HIERARCHY AND                                              This is the last two digits of the         2-digit numeric entry in
REFERENCE INFORMATION              Fiscal Year                None NM         applicable accounting fiscal year.         the 00 - 99 range        00-99                         None                  0 None      None None None A/N
                                                                                                                         Y = Subobject codes are
                                                                                                                         required on the           Y = Subobject codes are
                                                                                                                         accounting documents      required on the accounting
                                                                              Enter Y if subobject codes are             when this budget object   documents when this budget
BUDGET OBJECT CODE HIERARCHY AND   Subject To Budget Object                   required on accounting documents           code is used              object code is used
REFERENCE INFORMATION              Code Posting               None AN         when this budget object code is used       N = Not required          N = Not required             None                  0 None      None None None A/N
                                                                              Identifies the business area (HUD,
                                                                              OFHEO, Ginnie Mae, or FHA) that is
BUDGET OBJECT CODE HIERARCHY AND                                              associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
REFERENCE INFORMATION              Business Unit Indicator    None AN         origination.                               to exceed 25 characters exceed 25 characters           None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                        Page A-19
                                                                                                                                                                                               APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                      re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                 easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
             Entity Name           Attribute name                                       Definition                                                 Range of Values




                                                                   Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                              ion
                                                            ym




                                                                                                                                                                                of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                       at
                                                              n




                                                                                                                                                                                               is
                                                                                                                   Form
                                                          Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                  Data




                                                                                                                                                                                           Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                                 Upd
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS SUMMARY        Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters             None                    0 None      None None None A/N
                                                                          Captures the current system date
                                                                          associated with the processing of this
CASH RECEIPTS SUMMARY        Date Process                 None AN         transaction.                             MM-DD-YYYY                MM-DD-YYYY                     None            0.00 None           None None None A/N
                                                                          The total amount associated with this
CASH RECEIPTS SUMMARY        Total Amount                 None PD         transaction.                             Minimum length 20        0 - 999999999999999999          $                       2 None      None None None A/N
                             Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
CASH RECEIPTS SUMMARY        Number                       None NM         transaction.                             999999.                  999999.                         None                    0 None      None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS SUMMARY        Designation                  None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters             None                    0 None      None None None A/N

                                                                          Identifies the address code, location or
                             Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS SUMMARY        Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters             None                    0 None      None None None A/N

                                                                          The accounting period of the             Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS SUMMARY        Accounting Period            None AN         document.                                to exceed 4 characters exceed 4 characters               None                    0 None      None None None A/N
                             Payment Identification                       A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
CASH RECEIPTS SUMMARY        Number                       None NM         payment transaction.                     999999.                  999999.                         None                    0 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Budget Organization          None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters               None                    0 None      None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters             None                    0 None      None None None A/N
                                                                          Captures the current system date
                                                                          associated with the processing of this
CASH RECEIPTS DETAIL         Date Process                 None AN         transaction.                             MM-DD-YYYY                MM-DD-YYYY                     None                    0 None      None None None A/N

                                                                          An element of the accounting structure
                                                                          that captures the project number       Alphanumric entry that is Alphanumric entry that is at
CASH RECEIPTS DETAIL         HUD Project Number           None AN         associated with this transaction.      at least 13 characters    least 13 characters              None                    0 None      None None None A/N

                                                                          The job number associated with this      Alpha-numeric code not    Alpha-numeric code not to
CASH RECEIPTS DETAIL         Job Number                   None AN         project number.                          to exceed 8 characters.   exceed 8 characters.           None                    0 None      None None None A/N
                                                                          The dollar amount associated with this
CASH RECEIPTS DETAIL         Line Amount                  None PD         transaction line.                        Minimum length 20         0 - 999999999999999999         $                       2 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Program                      None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters             None                    0 None      None None None A/N
                             Referenced Document                          A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
CASH RECEIPTS DETAIL         Transaction Identifier       None NM         referenced transaction.                  999999.                  999999.                         None                    0 None      None None None A/N
                             Referenced Document                          A unique number that identifies the      Numeric entry between 1-
CASH RECEIPTS DETAIL         Transaction Line             None NM         referenced transaction line.             9999.                    Numeric entry between 1-9999.   None                    0 None      None None None A/N
                             Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
CASH RECEIPTS DETAIL         Number                       None NM         transaction.                             999999.                  999999.                         None                    0 None      None None None A/N
                             Transaction Identification                   Line number associated with the          Numeric entry between 1-
CASH RECEIPTS DETAIL         Number Line Number           None NM         transaction.                             999.                     Numeric entry between 1-999.    None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-20
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
             Entity Name           Attribute name                                      Definition                                                    Range of Values




                                                                  Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                          ion
                                                           ym




                                                                                                                                                                            of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                       at
                                                             n




                                                                                                                                                                                           is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                 Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                             Upd
                                                                         Identifies the name of the
                             Vendor Code – Main                          vendor/grantee/customer with whom         Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Designation                 None NM         HUD conducts business.                    to exceed 50 characters exceed 50 characters         None                    0 None      None None None A/N

                                                                         Identifies the address code, location or
                             Vendor Code – Sub                           site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Designation                 None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters          None                    0 None      None None None A/N


                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                         System designation for appropriation
CASH RECEIPTS DETAIL         Appropriation Identifier    None AN         level transaction.                        Minimum length 10        Minimum length 10           None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
CASH RECEIPTS DETAIL         Year                        None NM         for this funding.                         99 range                  00-99                      None                    0 None      None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
CASH RECEIPTS DETAIL         Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.       00-99                       None                    0 None      None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
CASH RECEIPTS DETAIL         Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range        00-99                       None                    0 None      None None None A/N
                             Payment Identification                      A unique number that identifies the       Numeric entry between 1- Numeric entry between 1-
CASH RECEIPTS DETAIL         Number                      None NM         payment transaction.                      999999.                  999999.                     None                    0 None      None None None A/N

                                                                         An accounting element that identifies
                                                                         program reporting categories that
                                                                         HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
CASH RECEIPTS DETAIL         Reporting Category          None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters           None                    0 None      None None None A/N

                                                                         The dollar amount of the allocation.
                                                                         This is updated for base records after
COST ALLOCATION              Allocated Amount            None PD         the allocation process is completed.      Minimum length 20        0 - 999999999999999999      $                       2 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-21
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                          ion
                                                           ym




                                                                                                                                                                            of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                       at
                                                             n




                                                                                                                                                                                           is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                 Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                             Upd
                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                         System designation for appropriation
COST ALLOCATION              Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10         None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
COST ALLOCATION              Year                        None NM         for this funding.                         99 range                  00-99                      None                    0 None      None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters           None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
COST ALLOCATION              Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                     None                    0 None      None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
COST ALLOCATION              Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                     None                    0 None      None None None A/N

                                                                         An accounting element that identifies
                                                                         program reporting categories that
                                                                         HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Reporting Category          None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters           None                    0 None      None None None A/N

                                                                         The dollar amount extracted for pool
COST ALLOCATION              Accumulated Amount          None PD         and variable percentage base records. Minimum length 20              0 - 999999999999999999    $                       2 None      None None None A/N

                                                                         In the current Cost Allocation process,   Single-character alpha-    Single-character alpha-
COST ALLOCATION              Active Flag                 None AN         the flag should always be set to Y.       numeric entry              numeric entry             None                    0 None      None None None A/N
                                                                         The total amount obligated against the
COST ALLOCATION              Amount To Be Distributed    None PD         allotment.                                Minimum length 20          0 - 999999999999999999    $                       2 None      None None None A/N
                                                                         The budget level description code
                                                                         which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Budget Organization         None AN         or the operating plan holder.             to exceed 7 characters exceed 7 characters           None                    0 None      None None None A/N
                                                                         Identifies the business area (HUD,
                                                                         OFHEO, Ginnie Mae, or FHA) that is
                                                                         associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Business Unit Indicator     None AN         origination.                              to exceed 25 characters exceed 25 characters         None                    0 None      None None None A/N
                                                                         Captures the initial cost code
COST ALLOCATION              Cost Code Base Identifier   None AN         associated with this transaction.         Minimum length 10          Minimum length 10         None                    0 None      None None None A/N
                                                                         Captures the date of the last
COST ALLOCATION              Date of Last Allocation     None AN         modification.                             MM-DD-YYYY                 MM-DD-YYYY                None                    0 None      None None None A/N
                             Forward Reference                           A unique number that identifies the
COST ALLOCATION              Identifier                  None AN         forward reference.                        Minimum length 10          Minimum length 10         None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-22
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                       n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                     s

                                                                                                                                                                                                                    s
                                                                                                                                                                                                              code




                                                                                                                                                                                                                                                       e
                                                                                                                                                                                                              ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                   requ
                                                                                                                                                                                                                            ns
                                                                                                                                                                                                    abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                          ulatio
                                                                                                                                                                                            ion
                                                           ym




                                                                                                                                                                              of m




                                                                                                                                                                                                         acte
                                                                                                                                                                                                         evs,




                                                                                                                                                                                                                                                  at e f
                                                                                                                                                                                                                                        rity
                                                                                                                                                                                                         na
                                                                                                                       at
                                                             n




                                                                                                                                                                                             is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                   Secu
                                                                                                                                                                                                    Char
                                                                 Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                         Calc
                                                                                                                                                                                                    Item
                                                                                                                                                                          Unit




                                                                                                                                                                                                                                               Upd
                                                                         An element of the accounting structure
                                                                         that captures the project number       Alphanumric entry that is Alphanumric entry that is at
COST ALLOCATION              HUD Project Number          None AN         associated with this transaction.      at least 13 characters    least 13 characters             None                    0 None      None None None A/N

                                                                         The job number associated with this       Alpha-numeric code not     Alpha-numeric code not to
COST ALLOCATION              Job Number                  None AN         project number.                           to exceed 8 characters.    exceed 8 characters.        None                    0 None      None None None A/N
                                                                         Identifies whether the group is a will
                                                                         receive cost allocations or is used to
                                                                         gather costs to then be allocated         Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Pool or Base Indicator      None AN         elsewhere.                                to exceed 1 character.  exceed 1 character.            None                    0 None      None None None A/N
                                                                         The budget level description code
                                                                         which identifies the program              Alpha-numeric entry not Alpha-numeric entry not to
COST ALLOCATION              Program                     None AN         associated with this budget line.         to exceed 20 characters exceed 20 characters           None                    0 None      None None None A/N
                                                                         The number of this customer
                                                                         agreement number. This number is
                                                                         used when generating a bill to the        Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Agreement Number            None AN         customer.                                 to exceed 15 characters exceed 15 characters           None                    0 None      None None None A/N


                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters             None                    0 None      None None None A/N
                                                                         System designation for appropriation
CUSTOMER AGREEMENT           Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10           None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
CUSTOMER AGREEMENT           Year                        None NM         for this funding.                         99 range                  00-99                        None                    0 None      None None None A/N
                                                                         The total billed amount will never be
                                                                         allowed to exceed the maximum
CUSTOMER AGREEMENT           Billed Amount               None PD         amount.                                   Minimum length 20          0 - 999999999999999999      $                       2 None      None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters             None                    0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
CUSTOMER AGREEMENT           Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                       None                    0 None      None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
CUSTOMER AGREEMENT           Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                       None                    0 None      None None None A/N
                                                                         The total amount of all accounting
                                                                         lines entered for this customer
CUSTOMER AGREEMENT           Max Amount                  None PD         agreement.                                Minimum length 20          0 - 999999999999999999      $                       2 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                    Page A-23
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
             Entity Name           Attribute name                                       Definition                                                   Range of Values




                                                                   Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                ion
                                                            ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                       at
                                                              n




                                                                                                                                                                                                 is
                                                                                                                   Form
                                                          Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                  Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                   Upd
                                                                          An accounting element that identifies
                                                                          program reporting categories that
                                                                          HUD reports obligations against in       Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Reporting Category           None AN         their SF 133 reports.                    to exceed 3 characters exceed 3 characters                   None                  0 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Budget Organization          None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters                   None                  0 None      None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters                 None                  0 None      None None None A/N

                                                                          The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Description                  None AN         document line.                           to exceed 30 characters exceed 30 characters                 None                  0 None      None None None A/N

                                                                          An element of the accounting structure
                                                                          that captures the project number       Alphanumric entry that is Alphanumric entry that is at
CUSTOMER AGREEMENT           HUD Project Number           None AN         associated with this transaction.      at least 13 characters    least 13 characters                  None                  0 None      None None None A/N

                                                                          The job number associated with this      Alpha-numeric code not     Alpha-numeric code not to
CUSTOMER AGREEMENT           Job Number                   None AN         project number.                          to exceed 8 characters.    exceed 8 characters.              None                  0 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
CUSTOMER AGREEMENT           Program                      None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters                 None                  0 None      None None None A/N

                                                                          Permits users to include information     Alpha-numeric text field
                             Text Line 001 (Up To 999                     about an invoice/payment to the          not to exceed 999 lines    Alpha-numeric text field not to
DEFAULT PAYMENT TEXT         Lines Of Text)               None AN         vendor/customer/grantee                  of text.                   exceed 999 lines of text.         None                  0 None      None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
DEFAULT PAYMENT TEXT         Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters          None                         0 None      None None None A/N
                             Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
DEFAULT PAYMENT TEXT         Number                       None NM         transaction.                             999999.                  999999.                      None                 0.00 None           None None None A/N
                             Transaction Identification                   Line number associated with the          Numeric entry between 1-
DEFAULT PAYMENT TEXT         Number Line Number           None NM         transaction.                             999.                     Numeric entry between 1-999. None                 0.00 None           None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT SCHEDULES       Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters                 None          0.00 None           None None None A/N
                                                                          This is the last two digits of the       2-digit numeric entry in
DISBURSEMENT SCHEDULES       Fiscal Year                  None NM         applicable accounting fiscal year.       the 00 - 99 range        00-99                               None          0.00 None           None None None A/N

                             Schedule Number To Be
                             Used (Will Be Many                           The schedule number of the schedule Alpha-numeric entry not         Alpha-numeric entry not to
DISBURSEMENT SCHEDULES       Multiples of This Up To 999) None AN         on which this EFT payment was made. to exceed 9 characters.         exceed 9 characters.              None                  0 None      None None None A/N
                                                                                                              Must be a Alpha-numeric
                                                                                                              entry not to exceed 2           Must be a Alpha-numeric entry
DISBURSEMENT SCHEDULES       Type of Disbursement         None AN         The disbursement type.              characters                      not to exceed 2 characters    None                      0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                        Page A-24
                                                                                                                                                                                      APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                n cy
                                                                                                                                                                             re




                                                                                                                                                                                                              s

                                                                                                                                                                                                             s
                                                                                                                                                                                                       code




                                                                                                                                                                                                                                                e
                                                                                                                                                                                                       ristic
                                                                                                                                                                        easu




                                                                                                                                                                                                                                            requ
                                                                                                                                                                                                                     ns
                                                                                                                                                                                             abbr mes,
             Entity Name           Attribute name                                    Definition                                               Range of Values




                                                                Type




                                                                                                                                                                                                                   ulatio
                                                                                                                                                                                     ion
                                                         ym




                                                                                                                                                                      of m




                                                                                                                                                                                                  acte
                                                                                                                                                                                                  evs,




                                                                                                                                                                                                                                           at e f
                                                                                                                                                                                                                                 rity
                                                                                                                                                                                                  na
                                                                                                                  at
                                                           n




                                                                                                                                                                                      is
                                                                                                              Form
                                                       Syno




                                                                                                                                                                                                                            Secu
                                                                                                                                                                                             Char
                                                               Data




                                                                                                                                                                                  Prec




                                                                                                                                                                                                                  Calc
                                                                                                                                                                                             Item
                                                                                                                                                                     Unit




                                                                                                                                                                                                                                        Upd
                                                                       Identifies the business area (HUD,
                                                                       OFHEO, Ginnie Mae, or FHA) that is
                                                                       associated with the transaction        Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT SUMMARY         Business Unit Indicator   None AN         origination.                           to exceed 25 characters exceed 25 characters           None                  0 None      None None None A/N

                                                                       The kind of contract (i.e., Blanket    Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT SUMMARY         Contract Type             None AN         Purchase Agreement)                    to exceed 30 characters exceed 30 characters           None                  0 None      None None None A/N
                                                                       Captures the actual disbursement or
                             Date Disbursement Made                    payment date of a
DISBURSEMENT SUMMARY         By Disbursing Agency      None AN         vendor/customer/grantee payment.       MM-DD-YYYY                MM-DD-YYYY                   None                  0 None      None None None A/N
                                                                       Captures the actual disbursement or
                             Date Disbursement Made                    payment date of a
DISBURSEMENT SUMMARY         By Disbursing Agency      None AN         vendor/customer/grantee payment.       MM-DD-YYYY                MM-DD-YYYY                   None                  0 None      None None None A/N

                                                                       Captures the date the payment
                             Date Disbursement Sent To                 schedule was sent to Treasury for a
DISBURSEMENT SUMMARY         Disbursing Agency         None AN         vendor/customer/grantee payment.       MM-DD-YYYY                MM-DD-YYYY                   None                  0 None      None None None A/N

                                                                       Captures the date the payment
                             Date Disbursement Sent To                 schedule was sent to Treasury for a
DISBURSEMENT SUMMARY         Disbursing Agency         None AN         vendor/customer/grantee payment.       MM-DD-YYYY                MM-DD-YYYY                   None                  0 None      None None None A/N

                             Disbursement Schedule                     The schedule category, type, and       Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT SUMMARY         Number                    None AN         agency number.                         to exceed 12 characters exceed 12 characters           None                  0 None      None None None A/N

                             Disbursement Tracking                     Number used to track disbursement      Alpha-numeric entry not   Alpha-numeric entry not to
DISBURSEMENT SUMMARY         Number                    None AN         activity.                              to exceed 12 characters   exceed 12 characters         None                  0 None      None None None A/N
                                                                                                              Must be an alpha-         Must be an alpha-numeric
                                                                       The office associated with the         numeric entry not to      entry not to exceed 30
DISBURSEMENT SUMMARY         Disbursing Entity         None AN         disbursement.                          exceed 30 characters.     characters.                  None                  0 None      None None None A/N
                                                                                                              Must be a Alpha-numeric
                                                                                                              entry not to exceed 30    Must be a Alpha-numeric entry
DISBURSEMENT SUMMARY         Method of Disbursement    None AN         The disbursement type.                 characters                not to exceed 30 characters   None                 0 None      None None None A/N
                                                                       The maximum number of
                             Number of Disbursements                   disbursements that can be on one
DISBURSEMENT SUMMARY         Per Schedule              None NM         schedule.                              5-digit numeric entry.   5-digit numeric entry.        None                  0 None      None None None A/N
                             Payment Transaction                       A unique number that identifies the    Numeric entry between 1- Numeric entry between 1-
DISBURSEMENT SUMMARY         Identification Number     None NM         payment transaction.                   999999.                  999999.                       None                  0 None      None None None A/N
                                                                                                              Must be a Alpha-numeric
                                                                                                              entry not to exceed 2    Must be a Alpha-numeric entry
DISBURSEMENT SUMMARY         Type of Disbursement      None AN         The disbursement type.                 characters               not to exceed 2 characters    None                  0 None      None None None A/N
                                                                       Identifies the name of the
                             Vendor Code – Main                        vendor/grantee/customer with whom      Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT SUMMARY         Designation               None NM         HUD conducts business.                 to exceed 50 characters exceed 50 characters           None                  0 None      None None None A/N

                                                                       Identifies the address code, location or
                             Vendor Code – Sub                         site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT SUMMARY         Designation               None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters         None                  0 None      None None None A/N

                                                                       The accounting period of the           Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Accounting Period         None AN         document.                              to exceed 4 characters exceed 4 characters             None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                             Page A-25
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                          ion
                                                           ym




                                                                                                                                                                           of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                       at
                                                             n




                                                                                                                                                                                           is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                 Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                          Unit




                                                                                                                                                                                                                                             Upd
                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters             None                  0 None      None None None A/N
                                                                         System designation for appropriation
DISBURSEMENT DETAIL          Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10           None                  0 None      None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
DISBURSEMENT DETAIL          Year                        None NM         for this funding.                         99 range                  00-99                        None          0.00 None           None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters             None          0.00 None           None None None A/N
                                                                         The budget level description code
                                                                         which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Budget Organization         None AN         or the operating plan holder.             to exceed 7 characters exceed 7 characters             None          0.00 None           None None None A/N
                                                                         Identifies the business area (HUD,
                                                                         OFHEO, Ginnie Mae, or FHA) that is
                                                                         associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Business Unit Indicator     None AN         origination.                              to exceed 25 characters exceed 25 characters           None          0.00 None           None None None A/N

                                                                         The kind of contract (i.e., Blanket       Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Contract Type               None AN         Purchase Agreement)                       to exceed 30 characters exceed 30 characters           None          0.00 None           None None None A/N
                                                                         Captures the current system date
                                                                         associated with the processing of this
DISBURSEMENT DETAIL          Date Processed              None AN         transaction.                              MM-DD-YYYY                 MM-DD-YYYY                  None          0.00 None           None None None A/N

                             Disbursement Schedule                       The schedule category, type, and          Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Number                      None AN         agency number.                            to exceed 12 characters exceed 12 characters           None          0.00 None           None None None A/N

                             Disbursement Schedule                       The schedule category, type, and          Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Number Sequence Number None AN              agency number.                            to exceed 12 characters exceed 12 characters           None          0.00 None           None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
DISBURSEMENT DETAIL          Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                       None                  0 None      None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
DISBURSEMENT DETAIL          Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                       None          0.00 None           None None None A/N

                                                                         An element of the accounting structure
                                                                         that captures the project number       Alphanumric entry that is Alphanumric entry that is at
DISBURSEMENT DETAIL          HUD Project Number          None AN         associated with this transaction.      at least 13 characters    least 13 characters             None                  0 None      None None None A/N

                                                                         The job number associated with this       Alpha-numeric code not     Alpha-numeric code not to
DISBURSEMENT DETAIL          Job Number                  None AN         project number.                           to exceed 8 characters.    exceed 8 characters.        None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-26
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                          n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                        s

                                                                                                                                                                                                                       s
                                                                                                                                                                                                                 code




                                                                                                                                                                                                                                                          e
                                                                                                                                                                                                                 ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                      requ
                                                                                                                                                                                                                               ns
                                                                                                                                                                                                       abbr mes,
             Entity Name           Attribute name                                        Definition                                                   Range of Values




                                                                   Type




                                                                                                                                                                                                                             ulatio
                                                                                                                                                                                               ion
                                                            ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                            acte
                                                                                                                                                                                                            evs,




                                                                                                                                                                                                                                                     at e f
                                                                                                                                                                                                                                           rity
                                                                                                                                                                                                            na
                                                                                                                           at
                                                              n




                                                                                                                                                                                                is
                                                                                                                       Form
                                                          Syno




                                                                                                                                                                                                                                      Secu
                                                                                                                                                                                                       Char
                                                                  Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                            Calc
                                                                                                                                                                                                       Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                  Upd
                                                                          The dollar amount associated with this
DISBURSEMENT DETAIL          Line Amount                  None PD         transaction line.                            Minimum length 20       0 - 999999999999999999        $                       2 None      None None None A/N
                                                                          The budget level description code
                                                                          which identifies the program                 Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Program                      None AN         associated with this budget line.            to exceed 20 characters exceed 20 characters           None                   0 None      None None None A/N
                             Referenced Document                          A unique number that identifies the          Numeric entry between 1- Numeric entry between 1-
DISBURSEMENT DETAIL          Transaction Identifier       None NM         referenced transaction.                      999999.                  999999.                       None                   0 None      None None None A/N
                             Referenced Document                          A unique number that identifies the          Numeric entry between 1-
DISBURSEMENT DETAIL          Transaction Line             None NM         referenced transaction line.                 9999.                    Numeric entry between 1-9999. None                   0 None      None None None A/N

                                                                          An accounting element that identifies
                                                                          program reporting categories that
                                                                          HUD reports obligations against in           Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Reporting Category           None AN         their SF 133 reports.                        to exceed 3 characters exceed 3 characters            None                    0 None      None None None A/N
                                                                          The total amount associated with this
DISBURSEMENT DETAIL          Total Amount                 None PD         transaction.                                 Minimum length 20        0 - 999999999999999999       $                       2 None      None None None A/N
                             Transaction Identification                   A unique number that identifies the          Numeric entry between 1- Numeric entry between 1-
DISBURSEMENT DETAIL          Number                       None NM         transaction.                                 999999.                  999999.                      None                    0 None      None None None A/N
                             Transaction Identification                   Line number associated with the              Numeric entry between 1-
DISBURSEMENT DETAIL          Number Line Number           None NM         transaction.                                 999.                     Numeric entry between 1-999. None                    0 None      None None None A/N

                             Transaction Identification                   Captures the transaction type                Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Type                         None AN         associated with the transaction.             to exceed 50 characters. exceed 50 characters.        None                    0 None      None None None A/N

                             Treasury Disbursement                        Number used to track disbursement            Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Tracking Number              None AN         activity.                                    to exceed 12 characters exceed 12 characters          None                    0 None      None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom            Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Designation                  None NM         HUD conducts business.                       to exceed 50 characters exceed 50 characters          None                    0 None      None None None A/N

                                                                          Identifies the address code, location or
                             Vendor Code – Sub                            site of the vendor/grantee/customer          Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT DETAIL          Designation                  None NM         with whom HUD conducts business.             to exceed 50 characters exceed 50 characters          None                    0 None      None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction              Alpha-numeric entry not Alpha-numeric entry not to
DISBURSEMENT RULES           Business Unit Indicator      None AN         origination.                                 to exceed 25 characters exceed 25 characters          None                    0 None      None None None A/N

                                                                          The current value of funds rate issued
                             Current Value of Funds                       by the Treasury is entered in this field.
DISBURSEMENT RULES           Rate                         None PD         The rate must be in 99.999 format.        Must be a 3-digit entry.   Must be a 3-digit entry.      None                    3 None      None None None A/N

                                                                          An F is entered if the agency location       F = agency location     F = agency location code
                                                                          code is stored in the Fund Table. A D        code stored in FUND     stored in FUND
                             Default ALC Location                         is entered if it is stored in the Treasury   D = agency location     D = agency location code
DISBURSEMENT RULES           Indicator                    None AN         Disbursing Office Table.                     code stored in DISB     stored in DISB                None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                       Page A-27
                                                                                                                                                                                         APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                   n cy
                                                                                                                                                                                re




                                                                                                                                                                                                                 s

                                                                                                                                                                                                                s
                                                                                                                                                                                                          code




                                                                                                                                                                                                                                                   e
                                                                                                                                                                                                          ristic
                                                                                                                                                                           easu




                                                                                                                                                                                                                                               requ
                                                                                                                                                                                                                        ns
                                                                                                                                                                                                abbr mes,
             Entity Name           Attribute name                                    Definition                                                  Range of Values




                                                                Type




                                                                                                                                                                                                                      ulatio
                                                                                                                                                                                        ion
                                                         ym




                                                                                                                                                                         of m




                                                                                                                                                                                                     acte
                                                                                                                                                                                                     evs,




                                                                                                                                                                                                                                              at e f
                                                                                                                                                                                                                                    rity
                                                                                                                                                                                                     na
                                                                                                                    at
                                                           n




                                                                                                                                                                                         is
                                                                                                                Form
                                                       Syno




                                                                                                                                                                                                                               Secu
                                                                                                                                                                                                Char
                                                               Data




                                                                                                                                                                                     Prec




                                                                                                                                                                                                                     Calc
                                                                                                                                                                                                Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                           Upd
                                                                                                             A = accounting office
                                                                                                             delay
                                                                                                             D = approval delay
                                                                                                             E = not economically
                                                                                                             justified                    A = accounting office delay
                                                                       The default discount lost reason code L = invoice received too     D = approval delay
                             Default Discount Lost                     to be used when a document is         late                         E = not economically justified
                             Reason Code For Prompt                    entered and a discount is determined S = delay in system           L = invoice received too late
DISBURSEMENT RULES           Pay                       None AN         to be lost.                           processing                   S = delay in system processing None                 0 None      None None None A/N
                             Default Discount Lost
                             Transaction Type For                      The general ledger posting model        2-character alpha-         2-character alpha-numeric
DISBURSEMENT RULES           General Ledger Posting    None AN         transaction type.                       numeric entry              entry                         None                  0 None      None None None A/N
                             Default Discount Taken
                             Transaction Type For                      The general ledger posting model        2-character alpha-         2-character alpha-numeric
DISBURSEMENT RULES           General Ledger Posting    None AN         transaction type.                       numeric entry              entry                         None                  0 None      None None None A/N
                             Default Group                             Captures the default group              2-character alpha-         2-character alpha-numeric
DISBURSEMENT RULES           Disbursement Indicator    None AN         disbursement rule.                      numeric entry              entry                         None          0.00 None           None None None A/N

                                                                                                               A = accounting office
                                                                                                               delay
                                                                                                               D = taking improper
                                                                                                               credit
                                                                                                               I = delayed receipt of     A = accounting office delay
                                                                                                               proper inv                 D = taking improper credit
                                                                                                               N = notify vendor          I = delayed receipt of proper
                                                                                                               improper invoice           inv
                                                                                                               P = delayed receipt of     N = notify vendor improper
                                                                       A one-character interest reason code. PO/contract                  invoice
                                                                       This code will be associated with all   R = receipt of receiving   P = delayed receipt of
                                                                       interest records that do not contain an reports                    PO/contract
                             Default Interest Reason                   interest code but interest was due      S = delay in system        R = receipt of receiving reports
DISBURSEMENT RULES           Code For Prompt Pay       None AN         when the payment was entered.           processing                 S = delay in system processing None         0.00 None           None None None A/N

                                                                       The prompt pay type to be used during
                                                                       payment scheduling if the payment is
                                                                       subject to prompt payment and no
                             Default Prompt Payment                    prompt pay type has been entered in Single-character alpha-        Single-character alpha-
DISBURSEMENT RULES           Type                      None AN         the payment document.                 numeric entry                numeric entry                 None          0.00 None           None None None A/N
                                                                       The number of days to subtract from
                                                                       the calculated payment date to
                                                                       determine the voucher selection date.
                                                                       This can be used to account for a lag
                                                                       between voucher selection and the
DISBURSEMENT RULES           Disbursing Lag Days       None NM         actual payment date.                  2-digit numeric entry.       2-digit numeric entry.        None          0.00 None           None None None A/N

                                                                       The minimum number of payments
                                                                       required before the voucher selection
                                                                       process will occur. If the number of
                                                                       payments selected for a Treasury tape
                             Minimum Number of                         or for check printing is less than this
                             Payments Per                              number, a fatal error will be produced
DISBURSEMENT RULES           Disbursement Cycle        None AN         by the Automated                        5-digit numeric entry.     5-digit numeric entry.        None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                Page A-28
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                        n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                      s

                                                                                                                                                                                                                     s
                                                                                                                                                                                                               code




                                                                                                                                                                                                                                                        e
                                                                                                                                                                                                               ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                    requ
                                                                                                                                                                                                                             ns
                                                                                                                                                                                                     abbr mes,
             Entity Name             Attribute name                                      Definition                                                   Range of Values




                                                                    Type




                                                                                                                                                                                                                           ulatio
                                                                                                                                                                                               ion
                                                             ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                          acte
                                                                                                                                                                                                          evs,




                                                                                                                                                                                                                                                   at e f
                                                                                                                                                                                                                                         rity
                                                                                                                                                                                                          na
                                                                                                                          at
                                                               n




                                                                                                                                                                                                is
                                                                                                                      Form
                                                           Syno




                                                                                                                                                                                                                                    Secu
                                                                                                                                                                                                     Char
                                                                   Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                          Calc
                                                                                                                                                                                                     Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                Upd
                                                                           A value establishing the minimum
                                                                           payment amount for TFCS
                                                                           transactions. Payment transactions
                                                                           that exceed this amount and do not
                                                                           have a Schedule category of S will
DISBURSEMENT RULES             Minimum TFCs Amount         None PD         require an override to process.            Minimum length 20         0 - 999999999999999999       $               2.00 None         None None None A/N
                                                                           The maximum dollar amount that can
                                                                           be processed through Automated
                                                                           Disbursements. Checks will not be
                                                                           grouped so that this amount is
                                                                           exceeded, and payments encountered
                                                                           that exceed this amount will not be
                               Payment Limit Amount Per                    processed by Automated
DISBURSEMENT RULES             Disbursement                None PD         Disbursements.                             Minimum length 20         0 - 999999999999999999       $               2.00 None         None None None A/N
                                                                           Indicates whether or not credits are
                               Take Credit If Not Grouping                 permissable if invoices are not            Alpha-numeric entry not
DISBURSEMENT RULES             Indicator                   None AN         grouped                                    to exceed 1 character   Y/N                            None            0.00 None         None None None A/N
                                                                           Indicates whether or not partial credits
                               Take Partial Credits Against                are permissable on invoices and            Alpha-numeric entry not
DISBURSEMENT RULES             Payments Indicator           None AN        invoice payments                           to exceed 1 character     Y/N                          None            0.00 None         None None None A/N
                                                                                                                      Must be an alpha-         Must be an alpha-numeric
                                                                           The bureau code applicable to the          numeric entry not to      entry not to exceed 8
DISBURSING ENTITY DEFINITION   Agency Bureau Code          None AN         disbursing office.                         exceed 8 characters.      characters.                  None            0.00 None         None None None A/N
                                                                           Code assigned by the U.S. Treasury
                                                                           to each reporting unit requiring the       Must be an alpha-         Must be an alpha-numeric
                                                                           preparation of an FMS-224 (Statement       numeric entry not to      entry not to exceed 8
DISBURSING ENTITY DEFINITION   Agency Location Code        None NM         of Transaction).                           exceed 8 characters.      characters.                  None            0.00 None               None None A/N
                                                                                                                                                                                                                Agency accounting stations use an 8-digit symbol (XXXXXXX
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction        Alpha-numeric entry not       Alpha-numeric entry not to
DISBURSING ENTITY DEFINITION   Business Unit Indicator     None AN         origination.                           to exceed 25 characters       exceed 25 characters         None            0.00 None         None None None A/N
                                                                                                                  Must be an alpha-             Must be an alpha-numeric
                                                                                                                  numeric entry not to          entry not to exceed 30
DISBURSING ENTITY DEFINITION   Disbursing Address Line 1   None AN         The address of the disbursing office. exceed 30 characters.          characters.                  None            0.00 None         None None None A/N
                                                                                                                  Must be an alpha-             Must be an alpha-numeric
                                                                                                                  numeric entry not to          entry not to exceed 30
DISBURSING ENTITY DEFINITION   Disbursing Address Line 2   None AN         The address of the disbursing office. exceed 30 characters.          characters.                  None            0.00 None         None None None A/N
                                                                                                                  Must be an alpha-             Must be an alpha-numeric
                                                                           The address (city, state code, and zip numeric entry not to          entry not to exceed 30
DISBURSING ENTITY DEFINITION   Disbursing Address Line 3   None AN         code) of the disbursing office.        exceed 30 characters.         characters.                  None            0.00 None         None None None A/N
                                                                                                                  Must be an alpha-             Must be an alpha-numeric
                                                                                                                  numeric entry not to          entry not to exceed 30
DISBURSING ENTITY DEFINITION   Disbursing Office Name      None AN         The name of the disbursing office.     exceed 30 characters.         characters.                  None            0.00 None         None None None A/N
                                                                                                                  Must be a Alpha-numeric
                               Disbursing Office                           The telephone number of the            entry not to exceed 10        Must be a Alpha-numeric entry
DISBURSING ENTITY DEFINITION   Telephone Number            None AN         disbursing office.                     characters                    not to exceed 10 characters   None           0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                     Page A-29
                                                                                                                                                                                                   APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                          re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                     easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
             Entity Name                  Attribute name                                        Definition                                                    Range of Values




                                                                           Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                  ion
                                                                    ym




                                                                                                                                                                                    of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                               at
                                                                      n




                                                                                                                                                                                                   is
                                                                                                                           Form
                                                                  Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                          Data




                                                                                                                                                                                               Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                   Upd
                                                                                  An accounting element in the line of
                                                                                  accounting that represents individuals,
                                                                                  generally Assistant Secretaries or
                                                                                  equivalent positions in the HUD
                                                                                  organizational structure who submit
                                                                                  apportionment requests to the CFO,
                                                                                  as
                                                                                  needed to carry-out admin and
                                                                                  program responsibilities and monitor Alpha-numeric entry not Alpha-numeric entry not to
DISTRIBUTION TO PROGRAM – LEVEL 5   Allotment Holder              None AN         funds control activities                to exceed 4 characters exceed 4 characters            None            0.00 None         None None None A/N

                                                                                  The total amount available for
                                    Allotment Line Distribution                   obligations and expenditures against
DISTRIBUTION TO PROGRAM – LEVEL 5   Available Amount              None PD         the allotment line distribution.         Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N

                                    Allotment Line Distribution                   The total amount reserved against the
DISTRIBUTION TO PROGRAM – LEVEL 5   Committed Amount              None PD         allotment line distribution.          Minimum length 20             0 - 999999999999999999    $               2.00 None         None None None A/N
                                                                                  The total amount of all payables and
                                    Allotment Line Distribution                   direct disbursements against the
DISTRIBUTION TO PROGRAM – LEVEL 5   Expended Amount               None PD         allotment line distribution.          Minimum length 20             0 - 999999999999999999    $               2.00 None         None None None A/N

                                    Allotment Line Distribution                   The total amount obligated against the
DISTRIBUTION TO PROGRAM – LEVEL 5   Obligated Amount              None PD         allotment line distribution.             Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                                                                  System designation for appropriation
DISTRIBUTION TO PROGRAM – LEVEL 5   Appropriation Identifier      None AN         level transaction.                       Minimum length 10          Minimum length 10         None            0.00 None         None None None A/N
                                                                                  This is the last two digits of the
                                                                                  applicable beginning budget fiscal
                                    Beginning Budget Fiscal                       year. The beginning year of the usage    Numeric entry in the 00 -
DISTRIBUTION TO PROGRAM – LEVEL 5   Year                          None NM         for this funding.                        99 range                  00-99                      None            0.00 None         None None None A/N

                                                                                  The budget object code associated        Alpha-numeric entry not Alpha-numeric entry not to
DISTRIBUTION TO PROGRAM – LEVEL 5   Budget Object Code            None AN         with this budget line.                   to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                                  This is the last two digits of the
                                                                                  applicable ending budget fiscal year.
                                                                                  The ending year of usage for this        2-digit numeric entry in
DISTRIBUTION TO PROGRAM – LEVEL 5   Ending Budget Fiscal Year     None NM         funding.                                 the 00 - 99 range.         00-99                     None            0.00 None         None None None A/N

                                                                                  The current estimated reimbursement
                                    Estimated Reimbursement                       amount, including all modifications
DISTRIBUTION TO PROGRAM – LEVEL 5   Amount                        None PD         made to this amount.                     Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                    Qtr1 Allotment Line Item                      The current approved amount for the
DISTRIBUTION TO PROGRAM – LEVEL 5   Amount                        None PD         first quarter.                           Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                    Qtr1 Pending Allotment Line                   The current amounts awaiting
DISTRIBUTION TO PROGRAM – LEVEL 5   Item Amount                   None PD         approval for the first quarter.          Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                    Qtr2 Allotment Line Item                      The current approved amount for the
DISTRIBUTION TO PROGRAM – LEVEL 5   Amount                        None PD         second quarter.                          Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                    Qtr2 Pending Allotment Line                   The current amounts awaiting
DISTRIBUTION TO PROGRAM – LEVEL 5   Item Amount                   None PD         approval for the second quarter.         Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                    Qtr3 Allotment Line Item                      The current approved amount for the
DISTRIBUTION TO PROGRAM – LEVEL 5   Amount                        None PD         third quarter.                           Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N
                                    Qtr3 Pending Allotment Line                   The current amounts awaiting
DISTRIBUTION TO PROGRAM – LEVEL 5   Item Amount                   None PD         approval for the third quarter.          Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                        Page A-30
                                                                                                                                                                                                     APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                             n cy
                                                                                                                                                                                            re




                                                                                                                                                                                                                           s

                                                                                                                                                                                                                          s
                                                                                                                                                                                                                    code




                                                                                                                                                                                                                                                             e
                                                                                                                                                                                                                    ristic
                                                                                                                                                                                       easu




                                                                                                                                                                                                                                                         requ
                                                                                                                                                                                                                                  ns
                                                                                                                                                                                                          abbr mes,
             Entity Name                  Attribute name                                       Definition                                                    Range of Values




                                                                          Type




                                                                                                                                                                                                                                ulatio
                                                                                                                                                                                                    ion
                                                                   ym




                                                                                                                                                                                      of m




                                                                                                                                                                                                               acte
                                                                                                                                                                                                               evs,




                                                                                                                                                                                                                                                        at e f
                                                                                                                                                                                                                                              rity
                                                                                                                                                                                                               na
                                                                                                                              at
                                                                     n




                                                                                                                                                                                                     is
                                                                                                                          Form
                                                                 Syno




                                                                                                                                                                                                                                         Secu
                                                                                                                                                                                                          Char
                                                                         Data




                                                                                                                                                                                                 Prec




                                                                                                                                                                                                                               Calc
                                                                                                                                                                                                          Item
                                                                                                                                                                                  Unit




                                                                                                                                                                                                                                                     Upd
                                    Qtr4 Allotment Line Item                     The current approved amount for the
DISTRIBUTION TO PROGRAM – LEVEL 5   Amount                      None PD          fourth quarter.                          Minimum length 20          0 - 999999999999999999       $               2.00 None         None None None A/N
                                    Qtr4 Pending Allotment Line                  The current amounts awaiting
DISTRIBUTION TO PROGRAM – LEVEL 5   Item Amount                 None PD          approval for the fourth quarter.         Minimum length 20          0 - 999999999999999999       $               2.00 None         None None None A/N
                                                                                 The budget level description code
                                                                                 which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
DISTRIBUTION TO PROGRAM – LEVEL 5   Budget Organization          None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters              None            0.00 None         None None None A/N
                                                                                 Identifies the business area (HUD,
                                                                                 OFHEO, Ginnie Mae, or FHA) that is
                                                                                 associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
DISTRIBUTION TO PROGRAM – LEVEL 5   Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters            None            0.00 None         None None None A/N

                                                                                 The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
DISTRIBUTION TO PROGRAM – LEVEL 5   Description                  None AN         document line.                           to exceed 30 characters exceed 30 characters            None            0.00 None         None None None A/N
                                                                                 The budget level description code
                                                                                 which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
DISTRIBUTION TO PROGRAM – LEVEL 5   Program                      None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters            None            0.00 None         None None None A/N
                                                                                 This is the last two digits of the
                                                                                 applicable accounting fiscal year that
                                                                                 correspond to the source year of the     2-digit numeric entry in
DISTRIBUTION TO PROGRAM – LEVEL 5   Source Year                  None NM         fund.                                    the 00 - 99 range          00-99                        None            0.00 None         None None None A/N
                                                                                 The minimum number of days after the
                                    Collection Due Date Lag                      collection due date when the account
DUNNING NOTICE                      Days Before Referral         None AN         can be referred.                         MM-DD-YYYY                 MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                                 The minimum number of days after the
                                    Minimum Dunning Count                        last dunning notice was sent when the
DUNNING NOTICE                      Before Referral              None NM         account can be referred.                 3-digit numeric entry.     3-digit numeric entry.       None            0.00 None         None None None A/N

                                                                                 The minimum dollar amount that can
DUNNING NOTICE                      Minimum Referral Amount      None PD         be referred to an outside agency.        Minimum length 20          0 - 999999999999999999       $               2.00 None         None None None A/N
                                                                                 Identifies the business area (HUD,
                                                                                 OFHEO, Ginnie Mae, or FHA) that is
                                                                                 associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
DUNNING NOTICE                      Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters            None            0.00 None         None None None A/N
                                                                                 The minimum number of days after the
                                    Dunning Lag Days Before                      last dunning notice was sent when the
DUNNING NOTICE                      Referral                     None NM         account can be referred.                 3-digit numeric entry.     3-digit numeric entry.       None            0.00 None         None None None A/N

                                                                                 The first line of the text on the dunning Alpha-numeric entry not Alpha-numeric entry not to
DUNNING NOTICE                      Dunning Text 1               None AN         notice.                                   to exceed 30 characters exceed 30 characters           None            0.00 None         None None None A/N

                                                                                 The second line of the text on the       Alpha-numeric entry not Alpha-numeric entry not to
DUNNING NOTICE                      Dunning Text 2               None AN         dunning notice.                          to exceed 30 characters exceed 30 characters            None            0.00 None         None None None A/N

                                                                                 The third line of the text on the        Alpha-numeric entry not Alpha-numeric entry not to
DUNNING NOTICE                      Dunning Text 3               None AN         dunning notice.                          to exceed 30 characters exceed 30 characters            None            0.00 None         None None None A/N
                                    Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
DUNNING NOTICE                      Number                       None NM         transaction.                             999999.                  999999.                        None            0.00 None         None None None A/N
                                    Transaction Identification                   Line number associated with the          Numeric entry between 1-
DUNNING NOTICE                      Number Line Number           None NM         transaction.                             999.                     Numeric entry between 1-999.   None            0.00 None         None None None A/N
                                                                                                                          5-character alpha-       5-character alpha-numeric
ERROR MESSAGE DEFINITION            Error Code                   None AN         The error message code.                  numeric entry.           entry.                         None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                          Page A-31
                                                                                                                                                                                                  APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                          n cy
                                                                                                                                                                                         re




                                                                                                                                                                                                                        s

                                                                                                                                                                                                                       s
                                                                                                                                                                                                                 code




                                                                                                                                                                                                                                                          e
                                                                                                                                                                                                                 ristic
                                                                                                                                                                                    easu




                                                                                                                                                                                                                                                      requ
                                                                                                                                                                                                                               ns
                                                                                                                                                                                                       abbr mes,
             Entity Name                 Attribute name                                       Definition                                                    Range of Values




                                                                        Type




                                                                                                                                                                                                                             ulatio
                                                                                                                                                                                                 ion
                                                                 ym




                                                                                                                                                                                   of m




                                                                                                                                                                                                            acte
                                                                                                                                                                                                            evs,




                                                                                                                                                                                                                                                     at e f
                                                                                                                                                                                                                                           rity
                                                                                                                                                                                                            na
                                                                                                                             at
                                                                   n




                                                                                                                                                                                                  is
                                                                                                                         Form
                                                               Syno




                                                                                                                                                                                                                                      Secu
                                                                                                                                                                                                       Char
                                                                       Data




                                                                                                                                                                                              Prec




                                                                                                                                                                                                                            Calc
                                                                                                                                                                                                       Item
                                                                                                                                                                               Unit




                                                                                                                                                                                                                                                  Upd
                                                                               Identifies the descriptive text that
                                                                               provides users with a warning or error Alpha-numeric text not to Alpha-numeric text not to
ERROR MESSAGE DEFINITION           Error Message Long          None AN         message                                exceed 250 characters exceed 250 characters              None            0.00 None         None None None A/N

                                                                               The error code that accompanies the       Alpha-numeric text not to Alpha-numeric text not to
ERROR MESSAGE DEFINITION           Error Message Short         None AN         descriptive text.                         exceed 25 characters      exceed 25 characters        None            0.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION                                               System designation for appropriation
SUMMARY                            Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10          None            0.00 None         None None None A/N
                                                                               This is the last two digits of a
                                                                               combination of the applicable
                                                                               beginning and ending budget fiscal
FEDERAL TAX PAYMENT ACCUMULATION   Beginning Budget Fiscal                     years. It is the year of usage for this   Numeric entry in the 00 -
SUMMARY                            Year                        None NM         funding.                                  99 range                  00-99                       None            0.00 None         None None None A/N
                                                                               Identifies the business area (HUD,
                                                                               OFHEO, Ginnie Mae, or FHA) that is
FEDERAL TAX PAYMENT ACCUMULATION                                               associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
SUMMARY                            Business Unit Indicator     None AN         origination.                              to exceed 25 characters exceed 25 characters          None            0.00 None         None None None A/N

                                                                               This is the cumulative tax withholdings
                                                                               which have not yet been paid. Each
                                                                               time the withholding batch program
FEDERAL TAX PAYMENT ACCUMULATION                                               generates a Payment Voucher, this
SUMMARY                            Current Unpaid Amount       None PD         field is set to zero.                     Minimum length 20          0 - 999999999999999999     $               2.00 None         None None None A/N
                                                                               This is the last two digits of the
                                                                               applicable ending budget fiscal year.
FEDERAL TAX PAYMENT ACCUMULATION                                               The ending year of usage for this         2-digit numeric entry in
SUMMARY                            Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                      None            0.00 None         None None None A/N
                                                                               This is the last two digits of the
                                                                               applicable ending budget fiscal year.
FEDERAL TAX PAYMENT ACCUMULATION                                               The ending year of usage for this         2-digit numeric entry in
SUMMARY                            Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                      None            0.00 None         None None None A/N

                                                                               This is the document number of the
                                                                               last Payment Voucher created by the
                                                                               withholding batch program. Whenever
                                                                               a new payment is geerated, its
FEDERAL TAX PAYMENT ACCUMULATION   Last Created Transaction                    document ID will be one greater than Alpha-numeric entry not Alpha-numeric entry not to
SUMMARY                            Number                      None AN         the number appearing here.           to exceed 11 characters. exceed 11 characters.             None            0.00 None         None None None A/N
                                                                               The payment trigger amount.
                                                                               Whenever cumulative tax withholdings
                                                                               exceed this mount, a Payment
                                                                               Voucher will be generated by the
FEDERAL TAX PAYMENT ACCUMULATION                                               withholding batch program to pay the
SUMMARY                            Payment Trigger Amount      None PD         taxes withheld.                      Minimum length 20               0 - 999999999999999999     $               2.00 None         None None None A/N
                                                                               The amount of the tax withheld
                                                                               actually paid to the Federal Reserve.
                                                                               This amount will be zero until the
                                                                               withholding batch program is run, after
FEDERAL TAX PAYMENT ACCUMULATION   Total Tax Paid To Federal                   which time it should equal the total tax
SUMMARY                            Reserve                     None PD         withheld.                                Numeric dollar amount       Numeric dollar amount      None            2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION                                               The total tax withheld from the Travel
SUMMARY                            Total Tax Withheld          None PD         Vouchers.                                Numeric dollar amount       Numeric dollar amount      None            2.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                       Page A-32
                                                                                                                                                                                                         APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                                 n cy
                                                                                                                                                                                                re




                                                                                                                                                                                                                               s

                                                                                                                                                                                                                              s
                                                                                                                                                                                                                        code




                                                                                                                                                                                                                                                                 e
                                                                                                                                                                                                                        ristic
                                                                                                                                                                                           easu




                                                                                                                                                                                                                                                             requ
                                                                                                                                                                                                                                      ns
                                                                                                                                                                                                              abbr mes,
             Entity Name                 Attribute name                                       Definition                                                   Range of Values




                                                                         Type




                                                                                                                                                                                                                                    ulatio
                                                                                                                                                                                                        ion
                                                                  ym




                                                                                                                                                                                          of m




                                                                                                                                                                                                                   acte
                                                                                                                                                                                                                   evs,




                                                                                                                                                                                                                                                            at e f
                                                                                                                                                                                                                                                  rity
                                                                                                                                                                                                                   na
                                                                                                                               at
                                                                    n




                                                                                                                                                                                                         is
                                                                                                                           Form
                                                                Syno




                                                                                                                                                                                                                                             Secu
                                                                                                                                                                                                              Char
                                                                        Data




                                                                                                                                                                                                     Prec




                                                                                                                                                                                                                                   Calc
                                                                                                                                                                                                              Item
                                                                                                                                                                                      Unit




                                                                                                                                                                                                                                                         Upd
                                   Vendor Code – Main                           Identifies the name of the
FEDERAL TAX PAYMENT ACCUMULATION   Designation (Federal                         vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
SUMMARY                            Reserve Vendor)              None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters               None            0.00 None         None None None A/N

                                   Vendor Code – Sub                            Identifies the address code, location or
FEDERAL TAX PAYMENT ACCUMULATION   Designation (Federal                         site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
SUMMARY                            Reserve Vendor)              None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters               None            0.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 1                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999            $               2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 2                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999            $               2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 3                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999            $               2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 4                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999            $               2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 5                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999            $               2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 6                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999            $               2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Amount Withheld Calendar                     The total amount obligated against the
DETAIL                             Year 7                       None PD         allotment.                                 Minimum length 20        0 - 999999999999999999       $                    2.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
DETAIL                             Number                       None NM         transaction.                               999999.                  999999.                      None                 0.00 None         None None None A/N
FEDERAL TAX PAYMENT ACCUMULATION   Transaction Identification                   Line number associated with the            Numeric entry between 1-
DETAIL                             Number Line Number           None NM         transaction.                               999.                     Numeric entry between 1-999. None                 0.00 None         None None None A/N
                                                                                Identifies the name of the
FEDERAL TAX PAYMENT ACCUMULATION   Vendor Code – Main                           vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
DETAIL                             Designation                  None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters               None            0.00 None         None None None A/N

                                                                                Identifies the address code, location or
FEDERAL TAX PAYMENT ACCUMULATION   Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not    Alpha-numeric entry not to
DETAIL                             Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters    exceed 50 characters              None            0.00 None         None None None A/N
                                                                                                                         Alpha-numeric text field
                                   Suggested Problem                            The recommended solution to the          not to exceed 75           Alpha-numeric text field not to
ERROR MESSAGE DEFINITION           Resolution                   None AN         problem.                                 characters.                exceed 75 characters.             None            0.00 None         None None None A/N
                                                                                Indicator that distinguishes between
                                                                                the fiscal year and the budget fiscal    1-character alpha-         1-character alpha-numeric
FISCAL YEAR/BUDGET FISCAL YEAR     Budget Fiscal Year Indicator None AN         year.                                    numeric entry              entry                             None            0.00 None         None None None A/N
                                                                                Indicator that distinguishes between
                                                                                the fiscal year and the budget fiscal    1-character alpha-         1-character alpha-numeric
FISCAL YEAR/BUDGET FISCAL YEAR     Close Year Indicator         None AN         year.                                    numeric entry              entry                             None            0.00 None         None None None A/N
                                                                                The last calendar date of the fiscal
FISCAL YEAR/BUDGET FISCAL YEAR     Fiscal Year End Date         None AN         year.                                    MM-DD-YYYY                 MM-DD-YYYY                        None            0.00 None         None None None A/N
                                                                                The literal representation of the        Numeric entry in the       Numeric entry in the 0000 -
FISCAL YEAR/BUDGET FISCAL YEAR     Fiscal Year Name             None AN         current processing year.                 0000 - 9999 range.         9999 range.                       None            0.00 None         None None None A/N

                                                                                                                      A number from 01 to 99
                                                                                A number from 01 to 99 indicating the indicating the number of
                                                                                number of accounting periods in the   accounting periods in
FISCAL YEAR/BUDGET FISCAL YEAR     Number of Periods            None NM         fiscal year.                          the fiscal year.         5-digit numeric entry.                 None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                              Page A-33
                                                                                                                                                                                              APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                      n cy
                                                                                                                                                                                     re




                                                                                                                                                                                                                    s

                                                                                                                                                                                                                   s
                                                                                                                                                                                                             code




                                                                                                                                                                                                                                                      e
                                                                                                                                                                                                             ristic
                                                                                                                                                                                easu




                                                                                                                                                                                                                                                  requ
                                                                                                                                                                                                                           ns
                                                                                                                                                                                                   abbr mes,
             Entity Name          Attribute name                                       Definition                                                    Range of Values




                                                                  Type




                                                                                                                                                                                                                         ulatio
                                                                                                                                                                                             ion
                                                           ym




                                                                                                                                                                               of m




                                                                                                                                                                                                        acte
                                                                                                                                                                                                        evs,




                                                                                                                                                                                                                                                 at e f
                                                                                                                                                                                                                                       rity
                                                                                                                                                                                                        na
                                                                                                                      at
                                                             n




                                                                                                                                                                                              is
                                                                                                                  Form
                                                         Syno




                                                                                                                                                                                                                                  Secu
                                                                                                                                                                                                   Char
                                                                 Data




                                                                                                                                                                                          Prec




                                                                                                                                                                                                                        Calc
                                                                                                                                                                                                   Item
                                                                                                                                                                           Unit




                                                                                                                                                                                                                                              Upd
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage    Numeric entry in the 00 -
FUND GROUP HIERARCHY         Year                        None NM         for this funding.                        99 range                  00-99                          None            0.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this        2-digit numeric entry in
FUND GROUP HIERARCHY         Ending Budget Fiscal Year   None NM         funding.                                 the 00 - 99 range.         00-99                         None            0.00 None         None None None A/N

                                                                         This is a two-character, alpha-numeric 2-character alpha-           2-character alpha-numeric
FUND GROUP HIERARCHY         Fund Category               None AN         code used to define the fund category. numeric entry                entry                         None            0.00 None         None None None A/N
                                                                                                                Alpha-numeric values
                                                                         The name of the fund used for          not to exceed 30             Alpha-numeric values not to
FUND GROUP HIERARCHY         Fund Category Name          None AN         reporting purposes.                    characters                   exceed 30 characters          None            0.00 None         None None None A/N

                                                                         This is a three-character code used to Alpha-numeric entry not Alpha-numeric entry not to
FUND GROUP HIERARCHY         Fund Class                  None AN         define the fund class.                 to exceed 3 characters. exceed 3 characters.               None            0.00 None         None None None A/N

                                                                         The fund class name to be used for       Alpha-numeric entry not Alpha-numeric entry not to
FUND GROUP HIERARCHY         Fund Class Name             None AN         reporting purposes.                      to exceed 30 characters exceed 30 characters             None            0.00 None         None None None A/N

                                                                         This is a code which defines the fund    Alpha-numeric entry not Alpha-numeric entry not to
FUND GROUP HIERARCHY         Fund Group                  None AN         group.                                   to exceed two characters exceed two characters           None            0.00 None         None None None A/N

                                                                         The fund group name used for             Alpha-numeric entry not Alpha-numeric entry not to
FUND GROUP HIERARCHY         Fund Group Name             None AN         reporting purposes.                      to exceed 30 characters exceed 30 characters             None            0.00 None         None None None A/N

                                                                         A four-character code used to identify   Alpha-numeric code not     Alpha-numeric code not to
FUND REFERENCE INFORMATION   Agency                      None AN         the applicable agency.                   to exceed 4-characters     exceed 4-characters           None            0.00 None         None None None A/N
                                                                         Code assigned by the U.S. Treasury
                                                                         to each reporting unit requiring the     Must be an alpha-          Must be an alpha-numeric
                                                                         preparation of an FMS-224 (Statement     numeric entry not to       entry not to exceed 8
FUND REFERENCE INFORMATION   Agency Location Code        None NM         of Transaction).                         exceed 8 characters.       characters.                   None            0.00 None               None None A/N
                                                                                                                                                                                                              Agency accounting stations use an 8-digit symbol (XXXXXXX
                                                                         The agency name associated with the
FUND REFERENCE INFORMATION   Agency Name                 None AN         agency code.                             Alpha-numeric entry        Alpha-numeric entry           None            0.00 None         None None None A/N

                                                                         System allows the ability to enter new
                                                                         expenditure against expired fund with
                                                                         Y entered. Systems generates an
                                                                         overrideable error when an attempt to
                             Allow Unobligated                           enter new expenditure against expired
FUND REFERENCE INFORMATION   Expended Against Expired    None PD         fund, with N enter (N is default value). Minimum length 20      0 - 999999999999999999            $               2.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage Numeric entry in the 00 -
FUND REFERENCE INFORMATION   Year                        None NM         for this funding.                        99 range               00-99                             None            0.00 None         None None None A/N
                                                                         The budget category (A or B) for this
                                                                         fund. Category A funds are
                                                                         apportioned by fiscal quarter.           A = Quarterly
                                                                         Category B funds are apportioned         apportionment              A = Quarterly apportionment
                                                                         according to some other time frame       B = for all other          B = for all other
FUND REFERENCE INFORMATION   Budget Category A or B      None AN         (e.g., annually).                        apportionment's            apportionment's               None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                   Page A-34
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                            ion
                                                           ym




                                                                                                                                                                             of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                       at
                                                             n




                                                                                                                                                                                             is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                 Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                             Upd
                                                                         The applicable code associated with       Alpha-numeric entry not Alpha-numeric entry not to
FUND REFERENCE INFORMATION   Bureau Code                 None AN         the agency.                               to exceed 8 characters exceed 8 characters               None          0.00 None         None None None A/N
                                                                         If a No Year Fund and the carryover
                                                                         amount from the previous year is to be
                                                                         part of this year's budget a Y is         Y = Yes                    Y = Yes
FUND REFERENCE INFORMATION   Carryover Indicator         None AN         entered.                                  N = No                     N = No                        None          0.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
FUND REFERENCE INFORMATION   Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                         None          0.00 None         None None None A/N
                             Fund Balance Control                        Indicates whether or not to use the
FUND REFERENCE INFORMATION   Option                      None AN         fund balance control.                     Alpha-numeric entry        Alpha-numeric entry           None          0.00 None         None None None A/N

                                                                         This is a two-character, alpha-numeric 2-character alpha-            2-character alpha-numeric
FUND REFERENCE INFORMATION   Fund Category               None AN         code used to define the fund category. numeric entry                 entry                         None          0.00 None         None None None A/N

                                                                         This is a three-character code used to Alpha-numeric entry not Alpha-numeric entry not to
FUND REFERENCE INFORMATION   Fund Class                  None AN         define the fund class.                 to exceed 3 characters. exceed 3 characters.                None          0.00 None         None None None A/N

                                                                         Represents the internal fund code
FUND REFERENCE INFORMATION   Fund Code                   None AN         associated with the treasury symbol       Minimum 10 characters      Minimum 10 characters         None          0.00 None         None None None A/N
                                                                         Captures additional information about     Alpha-numeric entry up     Alpha-numeric entry up to 250
FUND REFERENCE INFORMATION   Fund Description Long       None AN         the fund.                                 to 250 characters.         characters.                   None          0.00 None         None None None A/N
                                                                         The name that appears on reports          Alpha-numeric values
                                                                         when there is not enough room for the     not to exceed 12           Alpha-numeric values not to
FUND REFERENCE INFORMATION   Fund Description Short      None AN         full name.                                characters                 exceed 12 characters          None          0.00 None         None None None A/N

                                                                         This is a code which defines the fund     Alpha-numeric entry not    Alpha-numeric entry not to
FUND REFERENCE INFORMATION   Fund Group                  None AN         group.                                    to exceed two characters   exceed two characters         None          0.00 None         None None None A/N
                                                                                                                   Alpha-numeric values
                                                                         The name of the fund used for             not to exceed 30           Alpha-numeric values not to
FUND REFERENCE INFORMATION   Fund Name                   None AN         reporting purposes.                       characters                 exceed 30 characters          None          0.00 None         None None None A/N

                                                                         This is a one-character Alpha-numeric
                                                                         code used to identify this fund type.
                                                                         Fund Types are found in the Fund          Alpha-numeric value not Alpha-numeric value not to
FUND REFERENCE INFORMATION   Fund Type                   None AN         Type Reference Table (FTYP).              to exceed one character exceed one character             None          0.00 None         None None None A/N
                                                                         A Y is entered if this is a No Year
                                                                         Fund. Funds with beginning and
                                                                         ending budget fiscal years (multi-year)   Y = Yes                    Y = Yes
FUND REFERENCE INFORMATION   No Year Indicator           None AN         may not be No Year Funds.                 N = No                     N = No                        None          0.00 None         None None None A/N
                                                                         This is the last two digits of a
                                                                         combination of the applicable
                                                                         beginning and ending budget fiscal
                             Beginning Budget Fiscal                     years. It is the year of usage for this   Numeric entry in the 00 -
FUND REFERENCE INFORMATION   Year                        None NM         funding.                                  99 range                  00-99                          None          0.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
FUND REFERENCE INFORMATION   Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                         None          0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-35
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                        n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                      s

                                                                                                                                                                                                                     s
                                                                                                                                                                                                               code




                                                                                                                                                                                                                                                        e
                                                                                                                                                                                                               ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                    requ
                                                                                                                                                                                                                             ns
                                                                                                                                                                                                     abbr mes,
             Entity Name                Attribute name                                      Definition                                                     Range of Values




                                                                       Type




                                                                                                                                                                                                                           ulatio
                                                                                                                                                                                               ion
                                                                ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                          acte
                                                                                                                                                                                                          evs,




                                                                                                                                                                                                                                                   at e f
                                                                                                                                                                                                                                         rity
                                                                                                                                                                                                          na
                                                                                                                            at
                                                                  n




                                                                                                                                                                                                is
                                                                                                                        Form
                                                              Syno




                                                                                                                                                                                                                                    Secu
                                                                                                                                                                                                     Char
                                                                      Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                          Calc
                                                                                                                                                                                                     Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                Upd
                                                                              The Treasury Symbol is a
                                                                              concatenation of the following
                                                                              associated data elements: Other
                                                                              Agency, Agency, Year Indicator, Fund Alpha-numeric entry not Alpha-numeric entry not to
FUND REFERENCE INFORMATION        Treasury Symbol             None AN         Group, and Suffix.                   to exceed 15 characters exceed 15 characters              None            0.00 None         None None None A/N


                                                                              An accounting element in the line of
                                                                              accounting that represents individuals,
                                                                              generally Assistant Secretaries or
                                                                              equivalent positions in the HUD
                                                                              organizational structure who submit
                                                                              apportionment requests to the CFO,
                                                                              as
                                                                              needed to carry-out admin and
                                                                              program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                              System designation for appropriation
GENERAL LEDGER ACCOUNTS SUMMARY   Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10         None            0.00 None         None None None A/N
                                                                              This is the last two digits of the
                                                                              applicable beginning budget fiscal
                                  Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
GENERAL LEDGER ACCOUNTS SUMMARY   Year                        None NM         for this funding.                         99 range                  00-99                      None            0.00 None         None None None A/N

                                                                              The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                              This is the last two digits of the
                                                                              applicable ending budget fiscal year.
                                                                              The ending year of usage for this         2-digit numeric entry in
GENERAL LEDGER ACCOUNTS SUMMARY   Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                     None            0.00 None         None None None A/N
                                                                              This is a two-digit ( 01 - 12 )
                                                                              representing the applicable               Range of values are 01     Range of values are 01
GENERAL LEDGER ACCOUNTS SUMMARY   Fiscal Month                None AN         accounting fiscal year month.             through 12.                through 12.               None            0.00 None         None None None A/N
                                                                              This is the last two digits of the        2-digit numeric entry in
GENERAL LEDGER ACCOUNTS SUMMARY   Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                     None            0.00 None         None None None A/N

                                                                                                                        Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   General Ledger Account      None AN         The General Ledger account.               to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                              The code entered on the accepted
                                                                              FFS document that posted the
GENERAL LEDGER ACCOUNTS SUMMARY   General Ledger Amount       None PD         accounting entry.                         Minimum length 20          0 - 999999999999999999    $               2.00 None         None None None A/N

                                                                              An accounting element that identifies
                                                                              program reporting categories that
                                                                              HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   Reporting Category          None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters           None            0.00 None         None None None A/N
                                                                              The budget level description code
                                                                              which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   Budget Organization         None AN         or the operating plan holder.             to exceed 7 characters exceed 7 characters           None            0.00 None         None None None A/N
                                                                              Identifies the business area (HUD,
                                                                              OFHEO, Ginnie Mae, or FHA) that is
                                                                              associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   Business Unit               None AN         origination.                              to exceed 25 characters exceed 25 characters         None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                     Page A-36
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
             Entity Name                Attribute name                                         Definition                                               Range of Values




                                                                         Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                                ion
                                                                  ym




                                                                                                                                                                                  of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                             at
                                                                    n




                                                                                                                                                                                                 is
                                                                                                                         Form
                                                                Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                        Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                              Unit




                                                                                                                                                                                                                                                 Upd
                                                                                The budget level description code
                                                                                which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER ACCOUNTS SUMMARY   Program                       None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters         None            0.00 None         None None None A/N

                                                                                It is used to access the Accounting      Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS     Accounting Entry Identifier   None AN         Entries Table.                           to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N

                                  Automatic Journal Reversal                    Indicates if the journal is subject to   Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Indicator                  None AN            automatic reversal                       to exceed 1 character   Y/N                          None            0.00 None         None None None A/N

                                                                                The budget object code associated        Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS     Budget Object Code            None AN         with this budget line.                   to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                                This is the last two digits of the       2-digit numeric entry in
GENERAL LEDGER POSTING MODELS     Fiscal Year                   None NM         applicable accounting fiscal year.       the 00 - 99 range        00-99                       None            0.00 None         None None None A/N
                                                                                Identifies the business area (HUD,
                                                                                OFHEO, Ginnie Mae, or FHA) that is
                                                                                associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS     Business Unit Indicator       None AN         origination.                             to exceed 25 characters exceed 25 characters         None            0.00 None         None None None A/N

                                                                                The SGL credit account associated        Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS     Credit Account                None AN         with a journal transaction               to exceed 10 characters exceed 10 characters         None            0.00 None         None None None A/N

                                                                                The SGL debit account associated         Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS     Debit Account                 None AN         with a journal transaction               to exceed 10 characters exceed 10 characters         None            0.00 None         None None None A/N

                                                                                The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS     Description                   None AN         document line.                           to exceed 30 characters exceed 30 characters         None            0.00 None         None None None A/N
                                                                                Captures the current system date
                                                                                associated with the processing of this
GENERAL LEDGER POSTING MODELS     Date Processed                None AN         transaction.                             MM-DD-YYYY              MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                                Indicates if the transaction increase
GENERAL LEDGER POSTING MODELS     Increase Line D/C             None AN         line is a debit/credit                   Minimum length 1        D = Debit, C = Credit        None            0.00 None         None None None A/N
                                                                                Identifies the type of journal the
GENERAL LEDGER POSTING MODELS     Journal Type Identifier       None AN         system is processing.                    Minimum length 10       Minimum length 10            None            0.00 None         None None None A/N
                                                                                The dollar amount associated with this
GENERAL LEDGER POSTING MODELS     Line Amount                   None PD         transaction line.                        Minimum length 20       0 - 999999999999999999       $               2.00 None         None None None A/N

                                  Subject To Budget Object                      Indicates if the transaction uses BOC    Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Code Posting                  None AN         posting.                                 to exceed 1 characters Y / N                         None            0.00 None         None None None A/N

                                  Subject To Fund Category                      Indicates if the transaction uses fund   Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Posting                       None AN         category posting.                        to exceed 1 characters Y / N                         None            0.00 None         None None None A/N

                                  Subject To Project Code                       Indicates if the transaction uses        Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Posting                       None AN         project code posting.                    to exceed 1 characters Y / N                         None            0.00 None         None None None A/N

                                                                                Indicates if the transaction uses        Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Subject To Project Posting    None AN         project posting.                         to exceed 1 characters Y / N                         None            0.00 None         None None None A/N

                                  Subject To Prompt Pay                         Indicates if the transaction uses        Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Posting                       None AN         prompt pay posting.                      to exceed 1 characters Y / N                         None            0.00 None         None None None A/N

                                                                                Indicates if the transaction uses        Alpha-numeric entry not
GENERAL LEDGER POSTING MODELS     Subject To Vendor Posting     None AN         vendor posting.                          to exceed 1 characters Y / N                         None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-37
                                                                                                                                                                                                       APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                               n cy
                                                                                                                                                                                              re




                                                                                                                                                                                                                             s

                                                                                                                                                                                                                            s
                                                                                                                                                                                                                      code




                                                                                                                                                                                                                                                               e
                                                                                                                                                                                                                      ristic
                                                                                                                                                                                         easu




                                                                                                                                                                                                                                                           requ
                                                                                                                                                                                                                                    ns
                                                                                                                                                                                                            abbr mes,
               Entity Name            Attribute name                                        Definition                                                      Range of Values




                                                                       Type




                                                                                                                                                                                                                                  ulatio
                                                                                                                                                                                                      ion
                                                                ym




                                                                                                                                                                                        of m




                                                                                                                                                                                                                 acte
                                                                                                                                                                                                                 evs,




                                                                                                                                                                                                                                                          at e f
                                                                                                                                                                                                                                                rity
                                                                                                                                                                                                                 na
                                                                                                                             at
                                                                  n




                                                                                                                                                                                                       is
                                                                                                                         Form
                                                              Syno




                                                                                                                                                                                                                                           Secu
                                                                                                                                                                                                            Char
                                                                      Data




                                                                                                                                                                                                   Prec




                                                                                                                                                                                                                                 Calc
                                                                                                                                                                                                            Item
                                                                                                                                                                                    Unit




                                                                                                                                                                                                                                                       Upd
                                Transaction Identification                    A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
GENERAL LEDGER POSTING MODELS   Number                        None NM         transaction.                               999999.                  999999.                      None                 0.00 None         None None None A/N
                                Transaction Identification                    Line number associated with the            Numeric entry between 1-
GENERAL LEDGER POSTING MODELS   Number Line Number            None NM         transaction.                               999.                     Numeric entry between 1-999. None                 0.00 None         None None None A/N

                                                                              Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS   Transaction Type Identifier   None AN         associated with the transaction.           to exceed 50 characters. exceed 50 characters.             None            0.00 None         None None None A/N
                                                                              Identifies the name of the
                                Vendor Code – Main                            vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS   Designation                   None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters               None            0.00 None         None None None A/N

                                                                              Identifies the address code, location or
                                Vendor Code – Sub                             site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
GENERAL LEDGER POSTING MODELS   Designation                   None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters               None            0.00 None         None None None A/N
                                                                              Identifies the business area (HUD,
                                                                              OFHEO, Ginnie Mae, or FHA) that is
                                                                              associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
HUD PROJECT NUMBER              Business Unit Indicator       None AN         origination.                               to exceed 25 characters exceed 25 characters               None            0.00 None         None None None A/N

                                                                                                                         Alphanumric entry that is Alphanumric entry that is at
HUD PROJECT NUMBER              HUD Project Name              None AN         The name of the HUD project.               at least 10 characters    least 10 characters              None            0.00 None         None None None A/N

                                                                              An element of the accounting structure
                                                                              that captures the project number           Alphanumric entry that is   Alphanumric entry that is at
HUD PROJECT NUMBER              HUD Project Number            None AN         associated with this transaction.          at least 13 characters      least 13 characters            None            0.00 None         None None None A/N
                                                                              Indicates the Project Type for the HUD     Alphanumric entry that is   Alphanumric entry that is at
HUD PROJECT NUMBER              HUD Project Type              None AN         project.                                   at least 2 characters       least 2 characters             None            0.00 None         None None None A/N
                                                                              Indicates the Project Sub-type for the     Alphanumric entry that is   Alphanumric entry that is at
HUD PROJECT NUMBER              HUD Project Type Sub          None AN         HUD Project.                               at least 2 characters       least 2 characters             None            0.00 None         None None None A/N
                                                                              The net total of all payables, direct
                                                                              disbursements, and expenditure
                                Inception To Date                             collections against this project
HUD PROJECT NUMBER              Expended Amount               None PD         (inception-to-date).                       Minimum length 20           0 - 999999999999999999         $               2.00 None         None None None A/N

                                Inception To Date Obligated                   The total amount obligated against
HUD PROJECT NUMBER              Amount                      None PD           this project since to project's inception. Minimum length 20           0 - 999999999999999999         $               2.00 None         None None None A/N

                                Inception To Date Reserved                    The total amount reserved against this
HUD PROJECT NUMBER              Amount                     None PD            project since to project's inception.  Minimum length 20               0 - 999999999999999999         $               2.00 None         None None None A/N

                                                                              The YTD net total of all payables,
                                Year To Date Expended                         direct disbursements, and expenditure
HUD PROJECT NUMBER              Amount                        None PD         collections against the project.      Minimum length 20                0 - 999999999999999999         $               2.00 None         None None None A/N
                                Year To Date Obligated                        The total YTD amount obligated
HUD PROJECT NUMBER              Amount                        None PD         against this project.                 Minimum length 20                0 - 999999999999999999         $               2.00 None         None None None A/N
                                Year To Date Reserved                         The total YTD amount reserved
HUD PROJECT NUMBER              Amount                        None PD         against this project.                 Minimum length 20                0 - 999999999999999999         $               2.00 None         None None None A/N

                                                                              Account type for GL account                Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                    Account Type                  None NM         associated with the journal line           to exceed 2 characters exceed 2 characters                 None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                            Page A-38
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                       n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                     s

                                                                                                                                                                                                                    s
                                                                                                                                                                                                              code




                                                                                                                                                                                                                                                       e
                                                                                                                                                                                                              ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                   requ
                                                                                                                                                                                                                            ns
                                                                                                                                                                                                    abbr mes,
               Entity Name         Attribute name                                        Definition                                                  Range of Values




                                                                    Type




                                                                                                                                                                                                                          ulatio
                                                                                                                                                                                            ion
                                                             ym




                                                                                                                                                                             of m




                                                                                                                                                                                                         acte
                                                                                                                                                                                                         evs,




                                                                                                                                                                                                                                                  at e f
                                                                                                                                                                                                                                        rity
                                                                                                                                                                                                         na
                                                                                                                         at
                                                               n




                                                                                                                                                                                             is
                                                                                                                     Form
                                                           Syno




                                                                                                                                                                                                                                   Secu
                                                                                                                                                                                                    Char
                                                                   Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                         Calc
                                                                                                                                                                                                    Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                               Upd
                                                                           The 4 character ID that uniquely
                                                                           identify the accounting entry
                                                                           associated with the recorded              4-character alpha-        Alpha-numeric entry not to
JOURNAL ITEM                 Accounting Entry Identifier   None AN         transaction.                              numeric entry             exceed 4 characters          None          0.00 None           None None None A/N

                                                                           The accounting period of the              Alpha-numeric entry not   Alpha-numeric entry not to
JOURNAL ITEM                 Accounting Period             None AN         document.                                 to exceed 4 characters    exceed 4 characters          None                  0 None      None None None A/N
                                                                           Indicates that a portion of the           P- Advanced in Prior
                                                                           appropriation was advanced from a         Year F - Advanced from
                                                                           future year, or was made available in a   Future Year X - Not       Alpha-numeric entry not to
JOURNAL ITEM                 Advance Flag                  None AN         prior year.                               Applicable                exceed 1 characters          None                  0 None      None None None A/N


                                                                           An accounting element in the line of
                                                                           accounting that represents individuals,
                                                                           generally Assistant Secretaries or
                                                                           equivalent positions in the HUD
                                                                           organizational structure who submit
                                                                           apportionment requests to the CFO,
                                                                           as
                                                                           needed to carry-out admin and
                                                                           program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Allotment Holder              None AN         funds control activities                  to exceed 4 characters exceed 4 characters             None                  0 None      None None None A/N
                                                                           A distribution made by OMB of             A - Category A B -
                                                                           budgetary resources by calendar           Category B C - Not
                                                                           quarters (category A) or by other         subject to apportionment
                                                                           specified time periods, programs,
                                                                           activities, projects, or combinations
                                                                           thereof (category B). Indicates
                                                                           whether amounts are category A or B
                                                                           apportionment or not subject to                                     Alpha-numeric entry not to
JOURNAL ITEM                 Apportionment Category                        apportionment.                                                      exceed 1 characters
                                                           None AN                                                                                                          None                  0 None      None None None A/N
                                                                           System designation for appropriation
JOURNAL ITEM                 Appropriation Identifier      None AN         level transaction.                      Minimum length 10         Minimum length 10              None                  0 None      None None None A/N
                                                                                                                   P - Appropriation D -
                                                                           Used to distinguish among the types     Advance Appropriation B
                                                                           of budgetary resources, where it is not - Borrowing Authority C -
                                                                           possible to do so by the USSGL          Contract Authority R -
                                                                           account number. For example, the        Re-appropriation S -
                                                                           USSGL rescission accounts (USSGL Spending Authority From
                                                                           accounts 4392 and 4393) do not          Offsetting Collections
                                                                           distinguish between rescissions of                                Alpha-numeric entry not to
JOURNAL ITEM                 Authority Type                None AN         appropriations or contract authority.                             exceed 1 characters            None                  0 None      None None None A/N
                                                                                                                   A - Available in current
                                                                           Indicates whether a budgetary           period S - Available in
                                                                           resource is available for new           subsequent period
                                                                           obligations in the current period, or in
                                                                           a subsequent period within the current
                                                                           fiscal year or after being                                          Alpha-numeric entry not to
JOURNAL ITEM                 Availability Time             None AN         reapportioned in a future fiscal year.                              exceed 1 characters          None                  0 None      None None None A/N
                                                                           Indicates whether the Budget             D - Discretionary M -
                                                                           Enforcement Act (BEA) category is        Mandatory E -
                                                                           mandatory, discretionary, or             Emergency Discretionary    Alpha-numeric entry not to
JOURNAL ITEM                 BEA Category Indicator        None AN         emergency discretionary.                                            exceed 1 characters          None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                    Page A-39
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
               Entity Name         Attribute name                                      Definition                                                  Range of Values




                                                                  Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                          ion
                                                           ym




                                                                                                                                                                            of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                     at
                                                             n




                                                                                                                                                                                           is
                                                                                                                 Form
                                                         Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                 Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                             Upd
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage Numeric entry in the 00 -
JOURNAL ITEM                 Year                        None NM         for this funding.                     99 range                  00-99                          None            0.00 None           None None None A/N
                                                                                                               T - Treasury P - Public
                                                                         Indicates whether borrowing took      F - Federal Financing     Alpha-numeric entry not to
JOURNAL ITEM                 Borrowing Source            None AN         place from Treasury or public.        Bank                      exceed 1 characters            None                    0 None      None None None A/N

                                                                         The budget object code associated       Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Budget Object Code          None AN         with this budget line.                  to exceed 4 characters exceed 4 characters             None            0.00 None           None None None A/N

                                                                         Subfunctions used in the classification
                                                                         of data according to major purpose
                                                                         served (for example, income, security,
                                                                         or national defense). Classifications
                                                                         are required by Congressional Budget Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Budget Subfunction          None AN         Act of 1974.                            to exceed 1 characters exceed 1 characters             None                    0 None      None None None A/N
JOURNAL ITEM                 Current Date                None AN         Captures the current system date        MM-DD-YYYY             MM-DD-YYYY                      None                    0 None      None None None A/N
                                                                                                                 S - Custodial A -
                                                                         Indicates whether the balance being     Noncustodial
                                                                         reported is custodial in nature (S) or
                                                                         noncustodial in nature (A), and was
                                                                         reported by the agency in a Statement
                                                                         of Custodial Activity or separate                                 Alpha-numeric entry not to
JOURNAL ITEM                 Custodial Noncustodial      None AN         footnote of custodial activity.                                   exceed 1 characters          None                    0 None      None None None A/N
                                                                         The agreement number entered to for
                             Customer Agreement                          the voucher to determine the            Alpha-numeric entry not   Alpha-numeric entry not to
JOURNAL ITEM                 Number                      None AN         accounting event or reference.          to exceed 15 characters   exceed 15 characters         None            0.00 None           None None None A/N
                                                                                                                 D - Deficient
                                                                         Indicates that an appropriation is      X - Not Deficient
                                                                         deficient and requires an appropriation
                                                                         or offsetting collections to liquidate                            Alpha-numeric entry not to
JOURNAL ITEM                 Deficiency Flag             None AN         unpaid obligations.                                               exceed 1 characters          None                    0 None      None None None A/N
                                                                                                                 D - Definite
                                                                         Indicates whether the amount of the     I - Indefinite
                                                                         budget authority is definite (specified
                                                                         amount or amount not to exceed the
                                                                         specified amount) or indefinite                                   Alpha-numeric entry not to
JOURNAL ITEM                 Definite/Indefinite Flag    None AN         (determined by other factors).                                    exceed 1 characters          None                    0 None      None None None A/N

                                                                         The deposit number assigned to the      Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Deposit Number              None AN         deposit transaction.                    to exceed 12 charactes exceed 12 charactes             None            0.00 None           None None None A/N
                                                                         The dollar amount inferred from the
                                                                         document used to post the transaction
JOURNAL ITEM                 Dollar Amount               None PD         on the journal.                         Minimum length 20         0 - 999999999999999999       $               2.00 None           None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this     2-digit numeric entry in
JOURNAL ITEM                 Ending Budget Fiscal Year   None NM         funding.                              the 00 - 99 range.          00-99                        None            0.00 None           None None None A/N
                                                                                                               X - Exchange
                                                                         Indicates whether the revenue balance T - Nonexchange
                                                                         being reported is exchange revenue                                Alpha-numeric entry not to
JOURNAL ITEM                 Exchange Nonexchange        None AN         (X) or nonexchange revenue (T).                                   exceed 1 characters          None                    0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-40
                                                                                                                                                                                              APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                        n cy
                                                                                                                                                                                     re




                                                                                                                                                                                                                      s

                                                                                                                                                                                                                     s
                                                                                                                                                                                                               code




                                                                                                                                                                                                                                                        e
                                                                                                                                                                                                               ristic
                                                                                                                                                                                easu




                                                                                                                                                                                                                                                    requ
                                                                                                                                                                                                                             ns
                                                                                                                                                                                                     abbr mes,
               Entity Name         Attribute name                                      Definition                                                    Range of Values




                                                                 Type




                                                                                                                                                                                                                           ulatio
                                                                                                                                                                                             ion
                                                          ym




                                                                                                                                                                              of m




                                                                                                                                                                                                          acte
                                                                                                                                                                                                          evs,




                                                                                                                                                                                                                                                   at e f
                                                                                                                                                                                                                                         rity
                                                                                                                                                                                                          na
                                                                                                                      at
                                                            n




                                                                                                                                                                                              is
                                                                                                                  Form
                                                        Syno




                                                                                                                                                                                                                                    Secu
                                                                                                                                                                                                     Char
                                                                Data




                                                                                                                                                                                          Prec




                                                                                                                                                                                                                          Calc
                                                                                                                                                                                                     Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                Upd
                                                                        This is a two-digit ( 01 - 12 )
                                                                        representing the applicable               Range of values are 01     Range of values are 01
JOURNAL ITEM                 Fiscal Month               None AN         accounting fiscal year month.             through 12.                through 12.                     None          0.00 None           None None None A/N

                                                                        The one-character ( 1 - 4 ) designation   Single-digit numeric       Single-digit numeric entry in
JOURNAL ITEM                 Fiscal Quarter             None AN         for the accounting fiscal year quarter.   entry in the 1 - 4 range   the 1 - 4 range                 None          0.00 None           None None None A/N
                                                                        This is the last two digits of the        2-digit numeric entry in
JOURNAL ITEM                 Fiscal Year                None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                           None          0.00 None           None None None A/N
                                                                        Classification of data according to       DEF - National defense
                                                                        major purpose served (national            NND - Non-National
                                                                        defense or non-national defense) used     defense
                                                                        for G-R-H sequestration.
                                                                        Classifications are required by                                      Alpha-numeric entry not to
JOURNAL ITEM                 Function                   None AN         Congressional Budget Act of 1974.                                    exceed 1 characters             None                  0 None      None None None A/N

                                                                        This is a two-character, alpha-numeric 2-character alpha-            2-character alpha-numeric
JOURNAL ITEM                 Fund Category              None AN         code used to define the fund category. numeric entry                 entry                           None                  0 None      None None None A/N

                                                                        This is a code which defines the fund     Alpha-numeric entry not    Alpha-numeric entry not to
JOURNAL ITEM                 Fund Group                 None AN         group.                                    to exceed two characters   exceed two characters           None                  0 None      None None None A/N
                                                                                                                  Alpha-numeric values
                                                                        The name of the fund used for             not to exceed 30           Alpha-numeric values not to
JOURNAL ITEM                 Fund Name                  None AN         reporting purposes.                       characters                 exceed 30 characters            None                  0 None      None None None A/N

                                                                                                                  Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 General Ledger Account     None AN         The General Ledger account.               to exceed 4 characters exceed 4 characters                 None          0.00 None           None None None A/N
                                                                        Applies to direct disbursements only.
                                                                        If payment was made to another
                                                                        government agency, this is Treasurys
                                                                        identification number of the outside      Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Interagency Symbol         None AN         agency.                                   to exceed 15 characters exceed 15 characters               None          0.00 None           None None None A/N

                                                                        The job number associated with this       Alpha-numeric code not     Alpha-numeric code not to
JOURNAL ITEM                 Job Number                 None AN         project number.                           to exceed 8 characters.    exceed 8 characters.            None                  0 None      None None None A/N
                                                                        A character indicator. Y is entered if
                             Journal Voucher Reversal                   this is to be a self-reversing JV or SV   Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Indicator                  None AN         transaction.                              to exceed 4 characters exceed 4 characters                 None          0.00 None           None None None A/N
                                                                        Unique number assigned to a journal
JOURNAL ITEM                 Number                     None AN         item                                   Minimum 10 characters         Minimum 10 characters           None          0.00 None           None None None A/N
                                                                                                               R - Reimbursable D -
                                                                        Indicates whether amounts for goods, Direct
                                                                        services and joint project support are                               Alpha-numeric entry not to
JOURNAL ITEM                 Reimbursable Flag          None AN         financed by offsetting collections.                                  exceed 1 characters             None                  0 None      None None None A/N

                                                                        An accounting element that identifies
                                                                        program reporting categories that
                                                                        HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Reporting Category         None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters                 None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                     Page A-41
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
               Entity Name         Attribute name                                     Definition                                                   Range of Values




                                                                 Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                          ion
                                                          ym




                                                                                                                                                                           of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                      at
                                                            n




                                                                                                                                                                                           is
                                                                                                                  Form
                                                        Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                                Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                          Unit




                                                                                                                                                                                                                                             Upd
                                                                                                                   U - Unexpired E -
                                                                        Indicates the status of the TAFS:          Expired
                                                                        Unexpired means the TAFS may incur
                                                                        new obligations; Expired means that
                                                                        the TAFS may liquidate obligations or
                                                                        make adjustments, but may not incur
                                                                        new obligations. If canceled, the TAFS                               Alpha-numeric entry not to
JOURNAL ITEM                 TAFS Status                None AN         will have no more reportable activity.                               exceed 1 characters          None                  0 None      None None None A/N
                                                                                                                   Single-character alpha-   Single-character alpha-
JOURNAL ITEM                 TFCS Code                  None AN         The TFCS code number.                      numeric entry             numeric entry                None          0.00 None           None None None A/N
                                                                        Indicates type of entity involved in       F - Federal X -
                                                                        transactions with the reporting entity     NonFederal E -
                                                                        (that is, other Federal entities (F), Non- NonFederal Exception
                                                                        Federal entities such as
                                                                        Private/Local/State/Tribal/Foreign
                                                                        governments (X), or exceptions for                                   Alpha-numeric entry not to
JOURNAL ITEM                 Transaction Partner        None AN         other non-Federal partners (E)).                                     exceed 1 characters          None                  0 None      None None None A/N
                                                                        Indicates whether the transfer is to or   F - From       T - To
                                                                        from another Treasury agency or                                      Alpha-numeric entry not to
JOURNAL ITEM                 Transfer To/From           None AN         account.                                                             exceed 1 characters          None             0 None           None None None A/N
JOURNAL ITEM                 Vendor Invoice Date        None AN         The invoice date.                         MM-DD-YYYY                 MM-DD-YYYY                   None          0.00 None           None None None A/N
                                                                                                                  3-character alpha-         3-character alpha-numeric
JOURNAL ITEM                 Vendor Invoice Line        None AN         The invoice line number.                  numeric entry              entry                        None          0.00 None           None None None A/N

                                                                        The invoice number of the vendor's     Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Vendor Invoice Number      None AN         invoice.                               to exceed 20 characters exceed 20 characters               None          0.00 None           None None None A/N
                                                                                                               NEW- Outlays from new
                                                                        Identifies the fiscal year when a TAFS budget authority BAL-
                                                                        is provided with new no-year budget    Outlays from balances
                                                                        authority. Used only for no-year TAFS brought forward
                                                                        in order to distinguish outlays from
                                                                        new obligational authority vs. outlays                         Alpha-numeric entry not to
JOURNAL ITEM                 Year of Budget Authority   None AN         from carried forward balances.                                 exceed 1 characters                None                  0 None      None None None A/N
                                                                        The budget level description code
                                                                        which identifies the assignment holder Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Budget Organization        None AN         or the operating plan holder.          to exceed 7 characters exceed 7 characters                 None          0.00 None           None None None A/N
                                                                        Identifies the business area (HUD,
                                                                        OFHEO, Ginnie Mae, or FHA) that is
                                                                        associated with the transaction        Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Business Unit Indicator    None AN         origination.                           to exceed 25 characters exceed 25 characters               None          0.00 None           None None None A/N
                                                                        The budget level description code for
                                                                        the organization benefiting from this  Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Cost Organization          None AN         application of funds.                  to exceed 7 characters exceed 7 characters                 None                  0 None      None None None A/N

                             Date Time Transaction                      Captures the current system date/time
JOURNAL ITEM                 Processed                  None AN         stamp associated with the record      MM-DD-YYYY                     MM-DD-YYYY                   None          0.00 None           None None None A/N

                                                                        One character field indicating a debit    Alpha-numeric entry not
JOURNAL ITEM                 Debit/Credit Indicator     None AN         or credit entry.                          to exceed 1 character      D/C                          None                  0 None      None None None A/N
                                                                                                                  Must be an alpha-          Must be an alpha-numeric
                                                                        The applicable code defining the          numeric entry not to       entry not to exceed 4
JOURNAL ITEM                 Disbursing Office          None AN         disbursing office.                        exceed 4 characters.       characters.                  None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-42
                                                                                                                                                                                         APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                   n cy
                                                                                                                                                                                re




                                                                                                                                                                                                                 s

                                                                                                                                                                                                                s
                                                                                                                                                                                                          code




                                                                                                                                                                                                                                                   e
                                                                                                                                                                                                          ristic
                                                                                                                                                                           easu




                                                                                                                                                                                                                                               requ
                                                                                                                                                                                                                        ns
                                                                                                                                                                                                abbr mes,
               Entity Name         Attribute name                                   Definition                                                  Range of Values




                                                               Type




                                                                                                                                                                                                                      ulatio
                                                                                                                                                                                        ion
                                                        ym




                                                                                                                                                                         of m




                                                                                                                                                                                                     acte
                                                                                                                                                                                                     evs,




                                                                                                                                                                                                                                              at e f
                                                                                                                                                                                                                                    rity
                                                                                                                                                                                                     na
                                                                                                                   at
                                                          n




                                                                                                                                                                                         is
                                                                                                               Form
                                                      Syno




                                                                                                                                                                                                                               Secu
                                                                                                                                                                                                Char
                                                              Data




                                                                                                                                                                                     Prec




                                                                                                                                                                                                                     Calc
                                                                                                                                                                                                Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                           Upd
                                                                                                             Must be an alpha-           Must be an alpha-numeric
                             Disbursing Schedule                      The schedule information pertaining to numeric entry not to        entry not to exceed 30
JOURNAL ITEM                 Information              None AN         this disbursement.                     exceed 30 characters.       characters.                    None          0.00 None           None None None A/N

                                                                      Not viewed on screen, the type of      Single-character alpha-     Single-character alpha-
JOURNAL ITEM                 Discount Type            None AN         discount associated with this payment. numeric entry               numeric entry                  None          0.00 None           None None None A/N
                                                                                                             Alpha-numeric of one        Alpha-numeric of one
JOURNAL ITEM                 Document Action          None AN         The action for the document.           character.                  character.                     None          0.00 None           None None None A/N

                                                                      The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Document Description     None AN         receivable document line.                to exceed 30 characters exceed 30 characters             None          0.00 None           None None None A/N

                                                                      The budget level description code
                                                                      which identifies the assignment holder
                             Document User                            or the operating plan holder and is    Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Organization             None AN         assigned to the document user.         to exceed 7 characters exceed 7 characters                 None          0.00 None           None None None A/N

                                                                      An element of the accounting structure
                                                                      that captures the project number         Alphanumric entry that is Alphanumric entry that is at
JOURNAL ITEM                 HUD Project Number       None AN         associated with this transaction.        at least 13 characters    least 13 characters            None          0.00 None           None None None A/N
                                                                      Not displayed on this table. The
                                                                      applicable interest reason code as
                                                                      defined in the Interest Reason Code      Single-character alpha-   Single-character alpha-
JOURNAL ITEM                 Interest Reason Code     None AN         Table (IRCT).                            numeric entry             numeric entry                  None          0.00 None           None None None A/N

                                                                      The job number associated with this      Alpha-numeric code not    Alpha-numeric code not to
JOURNAL ITEM                 Job Number               None AN         project number.                          to exceed 8 characters.   exceed 8 characters.           None          0.00 None           None None None A/N
                                                                      The dollar amount associated with this
JOURNAL ITEM                 Line Amount              None PD         transaction line.                        Minimum length 20         0 - 999999999999999999        $              2.00 None           None None None A/N
                                                                      Captures additional information about    Alpha-numeric entry up    Alpha-numeric entry up to 250
JOURNAL ITEM                 Line Description         None AN         the project.                             to 250 characters.        characters.                   None           0.00 None           None None None A/N
                                                                                                               Y = user may override
                                                                                                               spending controls         Y = user may override
                                                                      Indicates whether or not the user can    N = user may not          spending controls
                                                                      override the default spending control    override spending         N = user may not override
JOURNAL ITEM                 Override Indicator       None AN         value when entering a transaction.       controls                  spending controls              None                  0 None      None None None A/N

                                                                      The number of a specific law enacted
                                                                      by the Congress and signed by the
                                                                      President. For example, the 554th Law
                                                                      of the 106th Congress would be Public
                                                                      Law 106-554. The specific Public Law
                                                                      number will determine where the
                                                                      USSGL account information is
                                                                      crosswalked. Use the most current        Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Public Law Number        None AN         Public Law number.                       to exceed 7 characters exceed 7 characters               None                  0 None      None None None A/N
                                                                      The budget level description code
                                                                      which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Program                  None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters           None            0.00 None           None None None A/N
                             Referenced Document                      A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
JOURNAL ITEM                 Transaction Identifier   None NM         referenced transaction.                  999999.                  999999.                       None            0.00 None           None None None A/N
                             Referenced Document                      A unique number that identifies the      Numeric entry between 1-
JOURNAL ITEM                 Transaction Line         None NM         referenced transaction line.             9999.                    Numeric entry between 1-9999. None            0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                Page A-43
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
               Entity Name         Attribute name                                        Definition                                                  Range of Values




                                                                    Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                ion
                                                             ym




                                                                                                                                                                                  of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                          at
                                                               n




                                                                                                                                                                                                 is
                                                                                                                      Form
                                                           Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                   Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                              Unit




                                                                                                                                                                                                                                                   Upd
                                                                           The Treasury Department Code of the
                                                                           other Federal entity involved in
                                                                           transactions with the reporting entity.
                                                                           Used in conjunction with Federal           Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Trading Partner               None AN         NonFederal attribute of “F.”               to exceed 1 characters exceed 1 characters              None                    0 None      None None None A/N
                                                                           Four character USSGL account               Numeric entry not to
JOURNAL ITEM                 USSGL Account Number          None NM         number.                                    exceed 4 characters      0000-9999                      None                    0 None      None None None A/N
                             Transaction Identification                    A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
JOURNAL ITEM                 Number                        None NM         transaction.                               999999.                  999999.                        None            0.00 None           None None None A/N
                             Transaction Identification                    Line number associated with the            Numeric entry between 1-
JOURNAL ITEM                 Number Line Number            None NM         transaction.                               999.                     Numeric entry between 1-999.   None            0.00 None           None None None A/N

                                                                           Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Transaction Type              None AN         associated with the transaction.           to exceed 2 characters. exceed 2 characters.            None            0.00 None           None None None A/N

                                                                           Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Transaction Type Identifier   None AN         associated with the transaction.           to exceed 50 characters. exceed 50 characters.          None            0.00 None           None None None A/N
                                                                           The Treasury Symbol is a
                                                                           concatenation of the following
                                                                           associated data elements: Other
                                                                           Agency, Agency, Year Indicator, Fund       Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Treasury Symbol               None AN         Group, and Suffix.                         to exceed 15 characters exceed 15 characters            None            0.00 None           None None None A/N

                                                                           The user ID associated with the            Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 User Identification           None AN         posted transaction                         to exceed 8 characters exceed 8 characters              None            0.00 None           None None None A/N
                                                                           Identifies the name of the
                             Vendor Code – Main                            vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Designation                   None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters            None            0.00 None           None None None A/N

                                                                           Identifies the address code, location or
                             Vendor Code – Sub                             site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Designation                   None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters            None            0.00 None           None None None A/N
                                                                           Identifies the name of the
                                                                           vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Vendor Name                   None AN         HUD conducts business.                     to exceed 50 characters exceed 50 characters            None            0.00 None           None None None A/N

                                                                           Indicates the type of vendor with which    Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL ITEM                 Vendor Type                   None AN         HUD conducts business                      to exceed 50 characters exceed 50 characters            None            0.00 None           None None None A/N
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Business Unit Indicator       None AN         origination.                               to exceed 25 characters exceed 25 characters            None            0.00 None           None None None A/N

                                                                           The kind of contract (i.e., Blanket        Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Contract Type                 None AN         Purchase Agreement)                        to exceed 30 characters exceed 30 characters            None            0.00 None           None None None A/N
                                                                           The total amount associated with this
JOURNAL VOUCHER SUMMARY      Total Amount                  None PD         transaction.                               Minimum length 20       0 - 999999999999999999          $               2.00 None           None None None A/N
                                                                           Captures the transaction date of this
JOURNAL VOUCHER SUMMARY      Transaction Date              None AN         record.                                    MM-DD-YYYY               MM-DD-YYYY                     None            0.00 None           None None None A/N
                             Transaction Identification                    A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
JOURNAL VOUCHER SUMMARY      Number                        None NM         transaction.                               999999.                  999999.                        None            0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                        Page A-44
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                          n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                        s

                                                                                                                                                                                                                       s
                                                                                                                                                                                                                 code




                                                                                                                                                                                                                                                          e
                                                                                                                                                                                                                 ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                      requ
                                                                                                                                                                                                                               ns
                                                                                                                                                                                                       abbr mes,
             Entity Name           Attribute name                                        Definition                                                    Range of Values




                                                                    Type




                                                                                                                                                                                                                             ulatio
                                                                                                                                                                                               ion
                                                             ym




                                                                                                                                                                                of m




                                                                                                                                                                                                            acte
                                                                                                                                                                                                            evs,




                                                                                                                                                                                                                                                     at e f
                                                                                                                                                                                                                                           rity
                                                                                                                                                                                                            na
                                                                                                                         at
                                                               n




                                                                                                                                                                                                is
                                                                                                                     Form
                                                           Syno




                                                                                                                                                                                                                                      Secu
                                                                                                                                                                                                       Char
                                                                   Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                            Calc
                                                                                                                                                                                                       Item
                                                                                                                                                                               Unit




                                                                                                                                                                                                                                                  Upd
                                                                           Captures the transaction type             Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Transaction Type Identifier   None AN         associated with the transaction.          to exceed 50 characters. exceed 50 characters.            None          0.00 None           None None None A/N
                                                                           Identifies the name of the
                             Vendor Code – Main                            vendor/grantee/customer with whom         Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Designation                   None NM         HUD conducts business.                    to exceed 50 characters exceed 50 characters              None          0.00 None           None None None A/N

                                                                           Identifies the address code, location or
                             Vendor Code – Sub                             site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Designation                   None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters               None          0.00 None           None None None A/N

                                                                           The accounting period of the              Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Accounting Period             None AN         document.                                 to exceed 4 characters exceed 4 characters                None                  0 None      None None None A/N
                                                                           The account type code, appropriate
                                                                           for the type of account being defined
                             General Ledger Account                        in this line. The code must be valid in   2 - character alpha-       2 - character alpha-numeric
JOURNAL VOUCHER SUMMARY      Type                          None AN         the Account Type Table.                   numeric code               code                           None          0.00 None           None None None A/N
                                                                           A character indicator. Y is entered if
                             Journal Voucher Reversal                      this is to be a self-reversing JV or SV   Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER SUMMARY      Indicator                     None AN         transaction.                              to exceed 4 characters exceed 4 characters                None          0.00 None           None None None A/N
                                                                           The budget level description code
                                                                           which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Budget Organization           None AN         or the operating plan holder.             to exceed 7 characters exceed 7 characters                None          0.00 None           None None None A/N
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Business Unit Indicator       None AN         origination.                              to exceed 25 characters exceed 25 characters              None          0.00 None           None None None A/N
                                                                           Captures the actual disbursement or
                             Date Disbursed By Treasury                    payment date of a
JOURNAL VOUCHER DETAIL       (Accomplished Date)        None AN            vendor/customer/grantee payment.          MM-DD-YYYY                 MM-DD-YYYY                     None          0.00 None           None None None A/N

                                                                           One character field indicating a debit    Alpha-numeric entry not
JOURNAL VOUCHER DETAIL       Debit/Credit Indicator        None AN         or credit entry.                          to exceed 1 character   D/C                               None          0.00 None           None None None A/N
                                                                           This is the 4-digit fiscal year
                             Disbursement Schedule                         associated with the disbursement          4-digit numeric entry in   4-digit numeric entry in the
JOURNAL VOUCHER DETAIL       Fiscal Year                   None NM         schedule.                                 the 9999                   9999                           None          0.00 None           None None None A/N

                             Disbursement Schedule                         The schedule category, type, and       Alpha-numeric entry not       Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Number                        None AN         agency number.                         to exceed 12 characters       exceed 12 characters           None          0.00 None           None None None A/N
                                                                                                                  Must be an alpha-             Must be an alpha-numeric
                                                                           The applicable code defining the       numeric entry not to          entry not to exceed 4
JOURNAL VOUCHER DETAIL       Disbursing Office             None AN         disbursing office.                     exceed 4 characters.          characters.                    None          0.00 None           None None None A/N
                                                                                                                  Must be an alpha-             Must be an alpha-numeric
                             Disbursing Schedule                           The schedule information pertaining to numeric entry not to          entry not to exceed 30
JOURNAL VOUCHER DETAIL       Information                   None AN         this disbursement.                     exceed 30 characters.         characters.                    None          0.00 None           None None None A/N

                                                                           The job number associated with this       Alpha-numeric code not     Alpha-numeric code not to
JOURNAL VOUCHER DETAIL       Job Number                    None AN         project number.                           to exceed 8 characters.    exceed 8 characters.           None          0.00 None           None None None A/N
                                                                           The date the transaction is posted to
JOURNAL VOUCHER DETAIL       Posting Date                  None AN         the general ledger.                       MM-DD-YYYY                 MM-DD-YYYY                     None          0.00 None           None None None A/N
                                                                           The budget level description code
                                                                           which identifies the program              Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Program                       None AN         associated with this budget line.         to exceed 20 characters exceed 20 characters              None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                       Page A-45
                                                                                                                                                                                               APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                      re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                 easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
             Entity Name           Attribute name                                        Definition                                                    Range of Values




                                                                    Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                              ion
                                                             ym




                                                                                                                                                                               of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                         at
                                                               n




                                                                                                                                                                                               is
                                                                                                                     Form
                                                           Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                   Data




                                                                                                                                                                                           Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                              Unit




                                                                                                                                                                                                                                                 Upd
                             Referenced Document                           A unique number that identifies the       Numeric entry between 1- Numeric entry between 1-
JOURNAL VOUCHER DETAIL       Transaction Identifier        None NM         referenced transaction.                   999999.                  999999.                         None          0.00 None           None None None A/N
                             Referenced Document                           A unique number that identifies the       Numeric entry between 1-
JOURNAL VOUCHER DETAIL       Transaction Line              None NM         referenced transaction line.              9999.                    Numeric entry between 1-9999.   None          0.00 None           None None None A/N
                             Transaction Identification                    A unique number that identifies the       Numeric entry between 1- Numeric entry between 1-
JOURNAL VOUCHER DETAIL       Number                        None NM         transaction.                              999999.                  999999.                         None          0.00 None           None None None A/N
                             Transaction Identification                    Line number associated with the           Numeric entry between 1-
JOURNAL VOUCHER DETAIL       Number Line Number            None NM         transaction.                              999.                     Numeric entry between 1-999.    None          0.00 None           None None None A/N

                                                                           Captures the transaction type             Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Transaction Type Identifier   None AN         associated with the transaction.          to exceed 50 characters. exceed 50 characters.           None          0.00 None           None None None A/N
                                                                           Identifies the name of the
                             Vendor Code – Main                            vendor/grantee/customer with whom         Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Designation                   None NM         HUD conducts business.                    to exceed 50 characters exceed 50 characters             None          0.00 None           None None None A/N

                                                                           Identifies the address code, location or
                             Vendor Code – Sub                             site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Designation                   None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters              None          0.00 None           None None None A/N

                                                                           The accounting period of the              Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Accounting Period             None AN         document.                                 to exceed 4 characters exceed 4 characters               None                  0 None      None None None A/N


                                                                           An accounting element in the line of
                                                                           accounting that represents individuals,
                                                                           generally Assistant Secretaries or
                                                                           equivalent positions in the HUD
                                                                           organizational structure who submit
                                                                           apportionment requests to the CFO,
                                                                           as
                                                                           needed to carry-out admin and
                                                                           program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Allotment Holder              None AN         funds control activities                  to exceed 4 characters exceed 4 characters               None          0.00 None           None None None A/N
                                                                           System designation for appropriation
JOURNAL VOUCHER DETAIL       Appropriation Identifier      None AN         level transaction.                        Minimum length 10        Minimum length 10               None          0.00 None           None None None A/N
                                                                           This is the last two digits of the
                                                                           applicable beginning budget fiscal
                             Beginning Budget Fiscal                       year. The beginning year of the usage     Numeric entry in the 00 -
JOURNAL VOUCHER DETAIL       Year                          None NM         for this funding.                         99 range                  00-99                          None          0.00 None           None None None A/N

                                                                           The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Budget Object Code            None AN         with this budget line.                    to exceed 4 characters exceed 4 characters               None          0.00 None           None None None A/N
                                                                           The last two characters of the
                                                                           applicable beginning fiscal year of the
                             Closed Beginning Budget                       canceled appropriation referenced by      2-character alpha-       2-character alpha-numeric
JOURNAL VOUCHER DETAIL       Fiscal Year                   None AN         this line.                                numeric entry            entry                           None          0.00 None           None None None A/N
                                                                           The last two characters of the
                                                                           applicable ending fiscal year of the
                             Closed Ending Budget                          canceled appropriation referenced by      2-character alpha-       2-character alpha-numeric
JOURNAL VOUCHER DETAIL       Fiscal Year                   None AN         this line.                                numeric entry            entry                           None          0.00 None           None None None A/N

                                                                           The fund of the canceled appropriation Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Closed Fund                   None AN         referenced by this line.               to exceed 6 characters exceed 6 characters                  None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-46
                                                                                                                                                                                               APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                      re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                 easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                              ion
                                                           ym




                                                                                                                                                                                of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                       at
                                                             n




                                                                                                                                                                                               is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                 Data




                                                                                                                                                                                           Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                                 Upd
                                                                         The kind of contract (i.e., Blanket       Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Contract Type               None AN         Purchase Agreement)                       to exceed 30 characters exceed 30 characters             None            0.00 None           None None None A/N
                                                                         The budget level description code for
                                                                         the organization benefiting from this     Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Cost Organization           None AN         application of funds.                     to exceed 7 characters exceed 7 characters               None            0.00 None           None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
JOURNAL VOUCHER DETAIL       Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                         None            0.00 None           None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
JOURNAL VOUCHER DETAIL       Ending Budget Fiscal Years None NM          funding.                                  the 00 - 99 range.         00-99                         None            0.00 None           None None None A/N

                                                                                                                   Expense                    Expense
                                                                                                                   Revenue                    Revenue
                             Expense/Revenue/GL/Budg                     The accounting distribution for this      General Ledger Transfer    General Ledger Transfer
JOURNAL VOUCHER DETAIL       et Indicator            None AN             line.                                     Budget Transfer            Budget Transfer               None            0.00 None           None None None A/N
                                                                         This is a two-digit ( 01 - 12 )
                                                                         representing the applicable               Range of values are 01     Range of values are 01
JOURNAL VOUCHER DETAIL       Fiscal Month                None AN         accounting fiscal year month.             through 12.                through 12.                   None            0.00 None           None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
JOURNAL VOUCHER DETAIL       Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                         None            0.00 None           None None None A/N

                                                                                                                   Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       General Ledger Account      None AN         The General Ledger account.               to exceed 4 characters exceed 4 characters               None            0.00 None           None None None A/N
                                                                         The account type code, appropriate
                                                                         for the type of account being defined
                             General Ledger Account                      in this line. The code must be valid in   2 - character alpha-       2 - character alpha-numeric
JOURNAL VOUCHER DETAIL       Type                        None AN         the Account Type Table.                   numeric code               code                          None            0.00 None           None None None A/N
                                                                         The number of units entered on this
JOURNAL VOUCHER DETAIL       Journal Voucher Amount      None PD         line.                                     Minimum length 20          0 - 999999999999999999        $               2.00 None           None None None A/N
                                                                         A character indicator. Y is entered if
                             Journal Voucher Reversal                    this is to be a self-reversing JV or SV   Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Indicator                   None AN         transaction.                              to exceed 4 characters exceed 4 characters               None            0.00 None           None None None A/N

                                                                         An accounting element that identifies
                                                                         program reporting categories that
                                                                         HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
JOURNAL VOUCHER DETAIL       Reporting Category          None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters               None            0.00 None           None None None A/N
                             Accepted As Received                        Indicates the quantity received and
OBLIGATION SUMMARY           Amount                      None NM         accepted                                  Minimum length 20          0 - 999999999999999999        $               2.00 None           None None None A/N

                                                                         The accounting period of the           Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Accounting Period           None AN         document.                              to exceed 4 characters exceed 4 characters                  None                    0 None      None None None A/N
                                                                         Enter the person other than the vendor
                                                                         who could also be paid under this
                             Alternate Payee – Sub                       obligation. It must be a valid vendor
OBLIGATION SUMMARY           Designation                 None AN         code.                                  Alpha-numeric entry     Alpha-numeric entry                 None            0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-47
                                                                                                                                                                                        APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                n cy
                                                                                                                                                                               re




                                                                                                                                                                                                              s

                                                                                                                                                                                                             s
                                                                                                                                                                                                       code




                                                                                                                                                                                                                                                e
                                                                                                                                                                                                       ristic
                                                                                                                                                                          easu




                                                                                                                                                                                                                                            requ
                                                                                                                                                                                                                     ns
                                                                                                                                                                                             abbr mes,
             Entity Name           Attribute name                                    Definition                                                Range of Values




                                                                Type




                                                                                                                                                                                                                   ulatio
                                                                                                                                                                                       ion
                                                         ym




                                                                                                                                                                         of m




                                                                                                                                                                                                  acte
                                                                                                                                                                                                  evs,




                                                                                                                                                                                                                                           at e f
                                                                                                                                                                                                                                 rity
                                                                                                                                                                                                  na
                                                                                                                    at
                                                           n




                                                                                                                                                                                        is
                                                                                                                Form
                                                       Syno




                                                                                                                                                                                                                            Secu
                                                                                                                                                                                             Char
                                                               Data




                                                                                                                                                                                    Prec




                                                                                                                                                                                                                  Calc
                                                                                                                                                                                             Item
                                                                                                                                                                     Unit




                                                                                                                                                                                                                                        Upd
                                                                       Enter the person other than the vendor
                                                                       who could also be paid under this
                             Alternate Payee –Main                     obligation. It must be a valid vendor
OBLIGATION SUMMARY           Designation               None AN         code.                                    Alpha-numeric entry     Alpha-numeric entry          None            0.00 None         None None None A/N
                                                                       Enter the person other than the vendor
                                                                       who could also be paid under this
                                                                       obligation. It must be a valid vendor
OBLIGATION SUMMARY           Alternate Payee Name      None AN         code.                                    Alpha-numeric entry     Alpha-numeric entry          None            0.00 None         None None None A/N
                                                                       Identifies the business area (HUD,
                                                                       OFHEO, Ginnie Mae, or FHA) that is
                                                                       associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Business Unit Indicator   None AN         origination.                             to exceed 25 characters exceed 25 characters         None            0.00 None         None None None A/N
                                                                       The dollar amount associated with the
                                                                       transaction adjustement that closed
OBLIGATION SUMMARY           Closed Amount             None PD         the record.                              Minimum length 20       0 - 999999999999999999       $               2.00 None         None None None A/N

                                                                       The contract number under which this Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Contract Number           None AN         obligation is being issued.          to exceed 15 characters exceed 15 characters             None            0.00 None         None None None A/N

                                                                       The kind of contract (i.e., Blanket      Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Contract Type             None AN         Purchase Agreement)                      to exceed 30 characters exceed 30 characters         None            0.00 None         None None None A/N
                                                                       Captures the current system date
                                                                       associated with the processing of this
OBLIGATION SUMMARY           Date Processed            None AN         transaction.                             MM-DD-YYYY              MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                       Captures the date the record was de-
                                                                       committed, de-obligated, cancelled, or
OBLIGATION SUMMARY           Date Record Closed        None AN         closed.                                  MM-DD-YYYY              MM-DD-YYYY                   None            0.00 None         None None None A/N

                                                                       The date by which the goods
                                                                       requisitioned must be delivered to the
OBLIGATION SUMMARY           Delivery Date             None AN         requesting department (MMDDYY).        MM-DD-YYYY                MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                       The discount terms associated with
OBLIGATION SUMMARY           Discount % Days           None AN         this order.                            2-digit numeric entry     2-digit numeric entry        None            0.00 None         None None None A/N

                                                                       Not viewed on screen, the type of      Single-character alpha-   Single-character alpha-
OBLIGATION SUMMARY           Discount Type             None AN         discount associated with this payment. numeric entry             numeric entry                None            0.00 None         None None None A/N

                                                                       This date is used to determine the
                                                                       accounting period for which this
                                                                       accounting event was posted. Used
                                                                       for orders entered for future periods.
OBLIGATION SUMMARY           Effective Date            None AN         Usually defaults to document date.       MM-DD-YYYY              MM-DD-YYYY                   None            0.00 None         None None None A/N
OBLIGATION SUMMARY           End Date Description      None AN         Comments about the end date.             MM-DD-YYYY              MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                       The ending date associated with the
OBLIGATION SUMMARY           Ending Date               None AN         transaction.                             MM-DD-YYYY              MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                       The total amount expended to date
                                                                       (I.e., the total of all payables
OBLIGATION SUMMARY           Expended Amount           None PD         referencing this order line).            Minimum length 20         0 - 999999999999999999     $               2.00 None         None None None A/N
                                                                       Identifies whether the payment is on     Alphanumric entry that is
OBLIGATION SUMMARY           Hold Indicator            None AN         hold.                                    1 character.              Y or N                     None            0.00 None         None None None A/N
                                                                       The dollar value that represents the
                                                                       holdback amount associated with this
OBLIGATION SUMMARY           Holdback Amount           None PD         transaction.                             Minimum length 20       0 - 999999999999999999       $               2.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                             Page A-48
                                                                                                                                                                                                   APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                          re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                     easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
             Entity Name           Attribute name                                        Definition                                                   Range of Values




                                                                    Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                  ion
                                                             ym




                                                                                                                                                                                    of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                          at
                                                               n




                                                                                                                                                                                                   is
                                                                                                                      Form
                                                           Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                   Data




                                                                                                                                                                                               Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                   Upd
OBLIGATION SUMMARY           Invoiced Amount               None PD         The amount of the invoice.                 Minimum length 20        0 - 999999999999999999           $               2.00 None         None None None A/N

                                                                           The number of days negotiated for
                                                                           payment of this order after an invoice
OBLIGATION SUMMARY           Negotiated Payment Days       None NM         against it has been received.              2-digit numeric entry    2-digit numeric entry            None            0.00 None         None None None A/N

                                                                           Captures the obligation number             Alpha-numeric entry that Alpha-numeric entry that is at
OBLIGATION SUMMARY           Obligation Number             None AN         associated with this transaction.          is at least 10 characters. least 10 characters.           None            0.00 None         None None None A/N

                                                                           The name of the person who ordered         Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Ordering Contact              None AN         the items.                                 to exceed 25 characters exceed 25 characters              None            0.00 None         None None None A/N
                                                                           The amount of the order still
OBLIGATION SUMMARY           Outstanding Amount            None PD         unliquidated ( i.e., not closed).          Minimum length 20        0 - 999999999999999999           $               2.00 None         None None None A/N

                                                                           The person to whom questions about         Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Responsible Person            None AN         the order should be addressed.             to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N
                                                                           The total amount associated with this
OBLIGATION SUMMARY           Total Amount                  None PD         transaction.                               Minimum length 20        0 - 999999999999999999           $               2.00 None         None None None A/N
                                                                           Captures the transaction date of this
OBLIGATION SUMMARY           Transaction Date              None AN         record.                                    MM-DD-YYYY               MM-DD-YYYY                       None            0.00 None         None None None A/N
                             Transaction Identification                    A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
OBLIGATION SUMMARY           Number                        None NM         transaction.                               999999.                  999999.                          None            0.00 None         None None None A/N

                                                                           Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Transaction Type              None AN         associated with the transaction.           to exceed 2 characters. exceed 2 characters.              None            0.00 None         None None None A/N

                                                                           Captures the transaction type              Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Transaction Type Identifier   None AN         associated with the transaction.           to exceed 50 characters. exceed 50 characters.            None            0.00 None         None None None A/N

                                                                           The user ID associated with the            Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           User Identification Number    None AN         posted transaction                         to exceed 8 characters exceed 8 characters                None            0.00 None         None None None A/N
                                                                           Identifies the name of the
                             Vendor Code – Main                            vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Designation                   None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N

                                                                           Identifies the address code, location or
                             Vendor Code – Sub                             site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION SUMMARY           Designation                   None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N
                                                                           The budget level description code
                                                                           which identifies the assignment holder     Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Budget Organization           None AN         or the operating plan holder.              to exceed 7 characters exceed 7 characters                None            0.00 None         None None None A/N
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Business Unit Indicator       None AN         origination.                               to exceed 25 characters exceed 25 characters              None            0.00 None         None None None A/N
                                                                           The dollar amount associated with the
                                                                           transaction adjustement that closed
OBLIGATION DETAIL            Closed Amount                 None PD         the record.                                Minimum length 20        0 - 999999999999999999           $               2.00 None         None None None A/N
                                                                           This amount field is updated by the
                                                                           Project Cost common routine
                                                                           whenever these amounts are posted
                                                                           to a subproject associated with this
OBLIGATION DETAIL            Commitment Amount             None PD         project.                                   Minimum length 20        0 - 999999999999999999           $               2.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                        Page A-49
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                        n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                      s

                                                                                                                                                                                                                     s
                                                                                                                                                                                                               code




                                                                                                                                                                                                                                                        e
                                                                                                                                                                                                               ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                    requ
                                                                                                                                                                                                                             ns
                                                                                                                                                                                                     abbr mes,
             Entity Name           Attribute name                                       Definition                                                 Range of Values




                                                                   Type




                                                                                                                                                                                                                           ulatio
                                                                                                                                                                                               ion
                                                            ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                          acte
                                                                                                                                                                                                          evs,




                                                                                                                                                                                                                                                   at e f
                                                                                                                                                                                                                                         rity
                                                                                                                                                                                                          na
                                                                                                                       at
                                                              n




                                                                                                                                                                                                is
                                                                                                                   Form
                                                          Syno




                                                                                                                                                                                                                                    Secu
                                                                                                                                                                                                     Char
                                                                  Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                          Calc
                                                                                                                                                                                                     Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                Upd
                                                                          The budget level description code for
                                                                          the organization benefiting from this    Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Cost Organization            None AN         application of funds.                    to exceed 7 characters exceed 7 characters                None            0.00 None         None None None A/N
                                                                          Captures the current system date
                                                                          associated with the processing of this
OBLIGATION DETAIL            Date Processed               None AN         transaction.                             MM-DD-YYYY               MM-DD-YYYY                       None            0.00 None         None None None A/N
                                                                          Captures the date the record was de-
                                                                          committed, de-obligated, cancelled, or
OBLIGATION DETAIL            Date Record Closed           None AN         closed.                                  MM-DD-YYYY               MM-DD-YYYY                       None            0.00 None         None None None A/N

                                                                          The description entered on the           Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Description                  None AN         document line.                           to exceed 30 characters exceed 30 characters              None            0.00 None         None None None A/N

                                                                          An element of the accounting structure
                                                                          that captures the project number       Alphanumric entry that is Alphanumric entry that is at
OBLIGATION DETAIL            HUD Project Number           None AN         associated with this transaction.      at least 13 characters    least 13 characters               None            0.00 None         None None None A/N

                                                                          The job number associated with this    Alpha-numeric code not     Alpha-numeric code not to
OBLIGATION DETAIL            Job Number                   None AN         project number.                        to exceed 8 characters.    exceed 8 characters.             None            0.00 None         None None None A/N
                                                                          The dollar amount associated with this
OBLIGATION DETAIL            Line Amount                  None PD         transaction line.                      Minimum length 20          0 - 999999999999999999           $               2.00 None         None None None A/N

                                                                          Captures the obligation number           Alpha-numeric entry that Alpha-numeric entry that is at
OBLIGATION DETAIL            Obligation Number            None AN         associated with this transaction.        is at least 10 characters. least 10 characters.           None            0.00 None         None None None A/N
                                                                          The budget level description code
                                                                          which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Program                      None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters           None               0.00 None         None None None A/N
                             Referenced Document                          A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
OBLIGATION DETAIL            Transaction Identifier       None NM         referenced transaction.                  999999.                  999999.                       None               0.00 None         None None None A/N
                             Referenced Document                          A unique number that identifies the      Numeric entry between 1-
OBLIGATION DETAIL            Transaction Line             None NM         referenced transaction line.             9999.                    Numeric entry between 1-9999. None               0.00 None         None None None A/N
                                                                          The dollar amount of the document
OBLIGATION DETAIL            Transaction Amount           None PD         submitted.                               Minimum length 20        0 - 999999999999999999           $               2.00 None         None None None A/N
                                                                          Captures the transaction date of this
OBLIGATION DETAIL            Transaction Date             None AN         record.                                  MM-DD-YYYY               MM-DD-YYYY                   None                0.00 None         None None None A/N
                             Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
OBLIGATION DETAIL            Number                       None NM         transaction.                             999999.                  999999.                      None                0.00 None         None None None A/N
                             Transaction Identification                   Line number associated with the          Numeric entry between 1-
OBLIGATION DETAIL            Number Line Number           None NM         transaction.                             999.                     Numeric entry between 1-999. None                0.00 None         None None None A/N

                             Transaction Identification                   Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Type                         None AN         associated with the transaction.         to exceed 50 characters. exceed 50 characters.            None            0.00 None         None None None A/N

                                                                          The user ID associated with the          Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            User Identification Number   None AN         posted transaction                       to exceed 8 characters exceed 8 characters                None            0.00 None         None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Designation                  None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N

                                                                          Identifies the address code, location or
                             Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                     Page A-50
                                                                                                                                                                                                APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                          n cy
                                                                                                                                                                                       re




                                                                                                                                                                                                                        s

                                                                                                                                                                                                                       s
                                                                                                                                                                                                                 code




                                                                                                                                                                                                                                                          e
                                                                                                                                                                                                                 ristic
                                                                                                                                                                                  easu




                                                                                                                                                                                                                                                      requ
                                                                                                                                                                                                                               ns
                                                                                                                                                                                                       abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                             ulatio
                                                                                                                                                                                               ion
                                                           ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                            acte
                                                                                                                                                                                                            evs,




                                                                                                                                                                                                                                                     at e f
                                                                                                                                                                                                                                           rity
                                                                                                                                                                                                            na
                                                                                                                       at
                                                             n




                                                                                                                                                                                                is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                                      Secu
                                                                                                                                                                                                       Char
                                                                 Data




                                                                                                                                                                                            Prec




                                                                                                                                                                                                                            Calc
                                                                                                                                                                                                       Item
                                                                                                                                                                             Unit




                                                                                                                                                                                                                                                  Upd
                                                                         The accounting period of the              Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Accounting Period           None AN         document.                                 to exceed 4 characters exceed 4 characters                None                    0 None      None None None A/N


                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters                None            0.00 None           None None None A/N
                                                                         System designation for appropriation
OBLIGATION DETAIL            Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10              None            0.00 None           None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
OBLIGATION DETAIL            Year                        None NM         for this funding.                         99 range                  00-99                           None            0.00 None           None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters                None            0.00 None           None None None A/N

                                                                         The kind of contract (i.e., Blanket       Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Contract Type               None AN         Purchase Agreement)                       to exceed 30 characters exceed 30 characters              None            0.00 None           None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
OBLIGATION DETAIL            Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                          None            0.00 None           None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
OBLIGATION DETAIL            Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                          None            0.00 None           None None None A/N

                                                                         This field is updated by the project
                                                                         cost common routine whenever these
                                                                         amounts are posted to a subproject
OBLIGATION DETAIL            Obligation Amount           None PD         associated with this project.             Minimum length 20          0 - 999999999999999999         $               2.00 None           None None None A/N

                                                                         Captures the obligation number            Alpha-numeric entry that Alpha-numeric entry that is at
OBLIGATION DETAIL            Obligation Number           None AN         associated with this transaction.         is at least 10 characters. least 10 characters.           None            0.00 None           None None None A/N

                                                                         An accounting element that identifies
                                                                         program reporting categories that
                                                                         HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
OBLIGATION DETAIL            Reporting Category          None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters                None            0.00 None           None None None A/N
                                                                         The dollar amount of the document
OBLIGATION DETAIL            Transaction Amount          None PD         submitted.                                Minimum length 20          0 - 999999999999999999         $               2.00 None           None None None A/N
                                                                         Indicates whether the obligation is
                                                                         fully liquidated (F) or partially         Alpha-numeric entry not
OBLIGATION DETAIL            Partial Final Flag          None AN         liquidated (P).                           to exceed 1 character   P or F                            None            0.00 None           None None None A/N
                                                                         The budget level description code
                             Budget Organization Level                   which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY       1                           None AN         or the operating plan holder.             to exceed 7 characters exceed 7 characters                None            0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                       Page A-51
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                       n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                     s

                                                                                                                                                                                                                    s
                                                                                                                                                                                                              code




                                                                                                                                                                                                                                                       e
                                                                                                                                                                                                              ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                   requ
                                                                                                                                                                                                                            ns
                                                                                                                                                                                                    abbr mes,
             Entity Name            Attribute name                                       Definition                                                Range of Values




                                                                    Type




                                                                                                                                                                                                                          ulatio
                                                                                                                                                                                            ion
                                                             ym




                                                                                                                                                                             of m




                                                                                                                                                                                                         acte
                                                                                                                                                                                                         evs,




                                                                                                                                                                                                                                                  at e f
                                                                                                                                                                                                                                        rity
                                                                                                                                                                                                         na
                                                                                                                        at
                                                               n




                                                                                                                                                                                             is
                                                                                                                    Form
                                                           Syno




                                                                                                                                                                                                                                   Secu
                                                                                                                                                                                                    Char
                                                                   Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                         Calc
                                                                                                                                                                                                    Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                               Upd
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        1 Long Description           None AN         or the operating plan holder.            to exceed 25 characters exceed 25 characters            None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        1 Short Description          None AN         or the operating plan holder.            to exceed 15 characters exceed 15 characters            None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        2                            None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters              None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        2 Long Description           None AN         or the operating plan holder.            to exceed 25 characters exceed 25 characters            None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        2 Short Description          None AN         or the operating plan holder.            to exceed 15 characters exceed 15 characters            None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        3                            None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters              None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        3 Long Description           None AN         or the operating plan holder.            to exceed 25 characters exceed 25 characters            None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget Organization Level                    which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        3 Short Description          None AN         or the operating plan holder.            to exceed 15 characters exceed 15 characters            None          0.00 None           None None None A/N
                                                                           The budget level description code
                              Budget/Cost Organization                     which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        Indicator                    None AN         or the operating plan holder.            to exceed 7 characters exceed 7 characters              None          0.00 None           None None None A/N
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters            None          0.00 None           None None None A/N

                              Organization Status                                                                   Alpha-numeric entry not Alpha-numeric entry not to
ORGANIZATION HIERARCHY        Indicator                    None AN         Indicates the organizational status.     to exceed 25 characters exceed 25 characters            None          0.00 None           None None None A/N
                                                                           Optional. Override level needed to       Single-digit numeric
OVERRIDES APPLIED AUDIT LOG   Error Message Overriden      None NM         everride this error.                     code.                   Single-digit numeric code.      None          0.00 None           None None None A/N
                                                                           Identifies the business area (HUD,
                                                                           OFHEO, Ginnie Mae, or FHA) that is
                                                                           associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
OVERRIDES APPLIED AUDIT LOG   Business Unit Indicator      None AN         origination.                             to exceed 25 characters exceed 25 characters            None          0.00 None           None None None A/N
                                                                           Captures the date the record was
OVERRIDES APPLIED AUDIT LOG   Date Override Applied        None AN         overridden with a change.                MM-DD-YYYY               MM-DD-YYYY                     None          0.00 None           None None None A/N
                                                                           Optional. Override level needed to       Single-digit numeric
OVERRIDES APPLIED AUDIT LOG   Override Level Applied       None NM         everride this error.                     code.                    Single-digit numeric code.     None          0.00 None           None None None A/N
                              Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
OVERRIDES APPLIED AUDIT LOG   Number                       None NM         transaction.                             999999.                  999999.                        None          0.00 None           None None None A/N
                              Transaction Identification                   Line number associated with the          Numeric entry between 1-
OVERRIDES APPLIED AUDIT LOG   Number Line Number           None NM         transaction.                             999.                     Numeric entry between 1-999.   None          0.00 None           None None None A/N

                                                                           The accounting period of the             Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION          Accounting Period            None AN         document.                                to exceed 4 characters exceed 4 characters              None                  0 None      None None None A/N




Data Requirements Document                                                                                                                                                                                                                                    Page A-52
                                                                                                                                                                                         APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                 n cy
                                                                                                                                                                                re




                                                                                                                                                                                                               s

                                                                                                                                                                                                              s
                                                                                                                                                                                                        code




                                                                                                                                                                                                                                                 e
                                                                                                                                                                                                        ristic
                                                                                                                                                                           easu




                                                                                                                                                                                                                                             requ
                                                                                                                                                                                                                      ns
                                                                                                                                                                                              abbr mes,
             Entity Name           Attribute name                                      Definition                                                     Range of Values




                                                                  Type




                                                                                                                                                                                                                    ulatio
                                                                                                                                                                                        ion
                                                           ym




                                                                                                                                                                         of m




                                                                                                                                                                                                   acte
                                                                                                                                                                                                   evs,




                                                                                                                                                                                                                                            at e f
                                                                                                                                                                                                                                  rity
                                                                                                                                                                                                   na
                                                                                                                       at
                                                             n




                                                                                                                                                                                         is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                             Secu
                                                                                                                                                                                              Char
                                                                 Data




                                                                                                                                                                                     Prec




                                                                                                                                                                                                                   Calc
                                                                                                                                                                                              Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                         Upd
                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Allotment Holder            None AN         funds control activities                  to exceed 4 characters exceed 4 characters           None          0.00 None         None None None A/N
                                                                         System designation for appropriation
PAYMENT CANCELLATION         Appropriation Identifier    None AN         level transaction.                        Minimum length 10          Minimum length 10         None          0.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
PAYMENT CANCELLATION         Year                        None NM         for this funding.                         99 range                  00-99                      None          0.00 None         None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Budget Object Code          None AN         with this budget line.                    to exceed 4 characters exceed 4 characters           None          0.00 None         None None None A/N

                                                                         The kind of contract (i.e., Blanket       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Contract Type               None AN         Purchase Agreement)                       to exceed 30 characters exceed 30 characters         None          0.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this         2-digit numeric entry in
PAYMENT CANCELLATION         Ending Budget Fiscal Year   None NM         funding.                                  the 00 - 99 range.         00-99                     None          0.00 None         None None None A/N
                                                                         This is the last two digits of the        2-digit numeric entry in
PAYMENT CANCELLATION         Fiscal Year                 None NM         applicable accounting fiscal year.        the 00 - 99 range          00-99                     None          0.00 None         None None None A/N

                                                                         An accounting element that identifies
                                                                         program reporting categories that
                                                                         HUD reports obligations against in        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Reporting Category          None AN         their SF 133 reports.                     to exceed 3 characters exceed 3 characters           None          0.00 None         None None None A/N
                                                                         The budget level description code
                                                                         which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Budget Organization         None AN         or the operating plan holder.             to exceed 7 characters exceed 7 characters           None          0.00 None         None None None A/N
                                                                         Identifies the business area (HUD,
                                                                         OFHEO, Ginnie Mae, or FHA) that is
                                                                         associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Business Unit Indicator     None AN         origination.                              to exceed 25 characters exceed 25 characters         None          0.00 None         None None None A/N
                                                                         Captures the current system date
                                                                         associated with the processing of this
PAYMENT CANCELLATION         Date Processed              None AN         transaction.                              MM-DD-YYYY                 MM-DD-YYYY                None          0.00 None         None None None A/N
                             Disbursement Cancellation                   Captures the date the payment was
PAYMENT CANCELLATION         Date                        None AN         cancelled.                                MM-DD-YYYY                 MM-DD-YYYY                None          0.00 None         None None None A/N
                                                                         Captures the reason code that best
                             Disbursement Cancellation                   describes why the payment was             Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Reason Code                 None AN         cancelled.                                to exceed 30 characters exceed 30 characters         None          0.00 None         None None None A/N

                             Disbursement Schedule                       The schedule category, type, and          Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Number                      None AN         agency number.                            to exceed 12 characters exceed 12 characters         None          0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                              Page A-53
                                                                                                                                                                                              APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                      n cy
                                                                                                                                                                                     re




                                                                                                                                                                                                                    s

                                                                                                                                                                                                                   s
                                                                                                                                                                                                             code




                                                                                                                                                                                                                                                      e
                                                                                                                                                                                                             ristic
                                                                                                                                                                                easu




                                                                                                                                                                                                                                                  requ
                                                                                                                                                                                                                           ns
                                                                                                                                                                                                   abbr mes,
             Entity Name           Attribute name                                       Definition                                                   Range of Values




                                                                   Type




                                                                                                                                                                                                                         ulatio
                                                                                                                                                                                             ion
                                                            ym




                                                                                                                                                                               of m




                                                                                                                                                                                                        acte
                                                                                                                                                                                                        evs,




                                                                                                                                                                                                                                                 at e f
                                                                                                                                                                                                                                       rity
                                                                                                                                                                                                        na
                                                                                                                         at
                                                              n




                                                                                                                                                                                              is
                                                                                                                     Form
                                                          Syno




                                                                                                                                                                                                                                  Secu
                                                                                                                                                                                                   Char
                                                                  Data




                                                                                                                                                                                          Prec




                                                                                                                                                                                                                        Calc
                                                                                                                                                                                                   Item
                                                                                                                                                                           Unit




                                                                                                                                                                                                                                              Upd
                             Disbursement Schedule                        The schedule category, type, and           Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Number Sequence Number None AN               agency number.                             to exceed 12 characters exceed 12 characters          None            0.00 None         None None None A/N

                                                                          An element of the accounting structure
                                                                          that captures the project number       Alphanumric entry that is Alphanumric entry that is at
PAYMENT CANCELLATION         HUD Project Number           None AN         associated with this transaction.      at least 13 characters    least 13 characters             None            0.00 None         None None None A/N

                                                                          The job number associated with this        Alpha-numeric code not    Alpha-numeric code not to
PAYMENT CANCELLATION         Job Number                   None AN         project number.                            to exceed 8 characters.   exceed 8 characters.        None            0.00 None         None None None A/N
                                                                          The dollar amount associated with this
PAYMENT CANCELLATION         Line Amount                  None PD         transaction line.                          Minimum length 20         0 - 999999999999999999      $               2.00 None         None None None A/N
                                                                          The budget level description code
                                                                          which identifies the program               Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Program                      None AN         associated with this budget line.          to exceed 20 characters exceed 20 characters           None           0.00 None         None None None A/N
                             Referenced Document                          A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
PAYMENT CANCELLATION         Transaction Identifier       None NM         referenced transaction.                    999999.                  999999.                       None           0.00 None         None None None A/N
                             Referenced Document                          A unique number that identifies the        Numeric entry between 1-
PAYMENT CANCELLATION         Transaction Line             None NM         referenced transaction line.               9999.                    Numeric entry between 1-9999. None           0.00 None         None None None A/N
                                                                          The total amount associated with this
PAYMENT CANCELLATION         Total Amount                 None PD         transaction.                               Minimum length 20        0 - 999999999999999999       $               2.00 None         None None None A/N
                             Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
PAYMENT CANCELLATION         Number                       None NM         transaction.                               999999.                  999999.                      None            0.00 None         None None None A/N
                             Transaction Identification                   Line number associated with the            Numeric entry between 1-
PAYMENT CANCELLATION         Number Line Number           None NM         transaction.                               999.                     Numeric entry between 1-999. None            0.00 None         None None None A/N

                             Treasury Disbursement                        Number used to track disbursement          Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Tracking Number              None AN         activity.                                  to exceed 12 characters exceed 12 characters          None            0.00 None         None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Designation                  None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters          None            0.00 None         None None None A/N

                                                                          Identifies the address code, location or
                             Vendor Code – Sub                            site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT CANCELLATION         Designation                  None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters          None            0.00 None         None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT HISTORY              Business Unit Indicator      None AN         origination.                               to exceed 25 characters exceed 25 characters          None            0.00 None         None None None A/N
                                                                          The check number of the canceled
                                                                          check or the payment sequence
                                                                          number of the canceled EFT payment
                             Check Number or Eft                          on the schedule on which it was            Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT HISTORY              Number                       None AN         issued.                                    to exceed 8 characters exceed 8 characters            None            0.00 None         None None None A/N

                                                                          The kind of contract (i.e., Blanket        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT HISTORY              Contract Type                None AN         Purchase Agreement)                        to exceed 30 characters exceed 30 characters          None            0.00 None         None None None A/N
                                                                          Captures the actual disbursement or
                             Date Disbursement Made                       payment date of a
PAYMENT HISTORY              By Disbursing Agency         None AN         vendor/customer/grantee payment.           MM-DD-YYYY                MM-DD-YYYY                  None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                   Page A-54
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                   n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                 s

                                                                                                                                                                                                                s
                                                                                                                                                                                                          code




                                                                                                                                                                                                                                                   e
                                                                                                                                                                                                          ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                               requ
                                                                                                                                                                                                                        ns
                                                                                                                                                                                                abbr mes,
             Entity Name           Attribute name                                         Definition                                             Range of Values




                                                                   Type




                                                                                                                                                                                                                      ulatio
                                                                                                                                                                                          ion
                                                            ym




                                                                                                                                                                            of m




                                                                                                                                                                                                     acte
                                                                                                                                                                                                     evs,




                                                                                                                                                                                                                                              at e f
                                                                                                                                                                                                                                    rity
                                                                                                                                                                                                     na
                                                                                                                     at
                                                              n




                                                                                                                                                                                           is
                                                                                                                 Form
                                                          Syno




                                                                                                                                                                                                                               Secu
                                                                                                                                                                                                Char
                                                                  Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                     Calc
                                                                                                                                                                                                Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                           Upd
                                                                          Captures the date the payment
                             Date Disbursement Sent To                    schedule was sent to Treasury for a
PAYMENT HISTORY              Disbursing Agency         None AN            vendor/customer/grantee payment.       MM-DD-YYYY                MM-DD-YYYY                   None            0.00 None         None None None A/N

                             Disbursement Cancellation                    Captures the status of the             Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT HISTORY              Status                       None AN         cancellation.                          to exceed 4 characters exceed 4 characters             None            0.00 None         None None None A/N

                             Disbursement Schedule                        The schedule category, type, and       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT HISTORY              Number                       None AN         agency number.                         to exceed 12 characters exceed 12 characters           None            0.00 None         None None None A/N

                             Disbursement Tracking                        Number used to track disbursement      Alpha-numeric entry not   Alpha-numeric entry not to
PAYMENT HISTORY              Number                       None AN         activity.                              to exceed 12 characters   exceed 12 characters         None            0.00 None         None None None A/N
                                                                                                                 Must be an alpha-         Must be an alpha-numeric
                                                                          The office associated with the         numeric entry not to      entry not to exceed 30
PAYMENT HISTORY              Disbursing Entity            None AN         disbursement.                          exceed 30 characters.     characters.                  None            0.00 None         None None None A/N
                                                                                                                 Must be an alpha-         Must be an alpha-numeric
                                                                          The applicable code defining the       numeric entry not to      entry not to exceed 4
PAYMENT HISTORY              Disbursing Office            None AN         disbursing office.                     exceed 4 characters.      characters.                  None            0.00 None         None None None A/N
                                                                                                                 Must be a Alpha-numeric
                                                                                                                 entry not to exceed 30    Must be a Alpha-numeric entry
PAYMENT HISTORY              Method of Disbursement       None AN         The disbursement type.                 characters                not to exceed 30 characters   None           0.00 None         None None None A/N
                                                                          The dollar amount that reports the
                                                                          vendor/customer/grantee's cumulative
PAYMENT HISTORY              Payment History Amount       None PD         payment amount.                        Minimum length 20        0 - 999999999999999999        $               2.00 None         None None None A/N
                             Payment Transaction                          A unique number that identifies the    Numeric entry between 1- Numeric entry between 1-
PAYMENT HISTORY              Identification Number        None NM         payment transaction.                   999999.                  999999.                       None            0.00 None         None None None A/N
                             Payment Transaction                          A unique number that identifies the
                             Identification Number Line                   line number of the payment             Numeric entry between 1- Numeric entry between 1-
PAYMENT HISTORY              Number                       None NM         transaction.                           999999.                  999999.                       None            0.00 None         None None None A/N
                                                                                                                 Must be a Alpha-numeric
                                                                                                                 entry not to exceed 2    Must be a Alpha-numeric entry
PAYMENT HISTORY              Type of Disbursement         None AN         The disbursement type.                 characters               not to exceed 2 characters    None            0.00 None         None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Business Unit Indicator      None AN         origination.                           to exceed 25 characters exceed 25 characters           None            0.00 None         None None None A/N
                                                                          The check number of the canceled
                                                                          check or the payment sequence
                                                                          number of the canceled EFT payment
                             Check Number or Eft                          on the schedule on which it was        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Number                       None AN         issued.                                to exceed 8 characters exceed 8 characters             None            0.00 None         None None None A/N
                             Checking or Savings
PAYMENT NOTIFICATION         Designator                   None AN         Indicates the                                                                                 None            0.00 None         None None None A/N

                                                                          The kind of contract (i.e., Blanket    Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Contract Type                None AN         Purchase Agreement)                    to exceed 30 characters exceed 30 characters           None            0.00 None         None None None A/N

                                                                          Captures the date the payment
                             Date Disbursement Sent To                    schedule was sent to Treasury for a
PAYMENT NOTIFICATION         Disbursing Agency         None AN            vendor/customer/grantee payment.      MM-DD-YYYY                 MM-DD-YYYY                   None            0.00 None         None None None A/N
                                                                          Captures the due date associated with
PAYMENT NOTIFICATION         Date Payment Due             None AN         the payment.                          MM-DD-YYYY                 MM-DD-YYYY                   None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                Page A-55
                                                                                                                                                                                             APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                     n cy
                                                                                                                                                                                    re




                                                                                                                                                                                                                   s

                                                                                                                                                                                                                  s
                                                                                                                                                                                                            code




                                                                                                                                                                                                                                                     e
                                                                                                                                                                                                            ristic
                                                                                                                                                                               easu




                                                                                                                                                                                                                                                 requ
                                                                                                                                                                                                                          ns
                                                                                                                                                                                                  abbr mes,
             Entity Name           Attribute name                                    Definition                                                  Range of Values




                                                                Type




                                                                                                                                                                                                                        ulatio
                                                                                                                                                                                            ion
                                                         ym




                                                                                                                                                                              of m




                                                                                                                                                                                                       acte
                                                                                                                                                                                                       evs,




                                                                                                                                                                                                                                                at e f
                                                                                                                                                                                                                                      rity
                                                                                                                                                                                                       na
                                                                                                                    at
                                                           n




                                                                                                                                                                                             is
                                                                                                                Form
                                                       Syno




                                                                                                                                                                                                                                 Secu
                                                                                                                                                                                                  Char
                                                               Data




                                                                                                                                                                                         Prec




                                                                                                                                                                                                                       Calc
                                                                                                                                                                                                  Item
                                                                                                                                                                          Unit




                                                                                                                                                                                                                                             Upd
                                                                       Captures the actual disbursement or
                                                                       payment date of a
PAYMENT NOTIFICATION         Date Payment Made         None AN         vendor/customer/grantee payment.         MM-DD-YYYY                MM-DD-YYYY                      None            0.00 None         None None None A/N

                                                                       Captures the deposit account number Numeric entry that is at
PAYMENT NOTIFICATION         Deposit Account Number    None NM         for the vendor/customer/grantee.    least 10 characters.           0 to 999999999                  None            0.00 None         None None None A/N

                             Disbursement Tracking                     Number used to track disbursement        Alpha-numeric entry not   Alpha-numeric entry not to
PAYMENT NOTIFICATION         Number                    None AN         activity.                                to exceed 12 characters   exceed 12 characters            None            0.00 None         None None None A/N
                                                                                                                Must be an alpha-         Must be an alpha-numeric
                                                                       The applicable code defining the         numeric entry not to      entry not to exceed 4
PAYMENT NOTIFICATION         Disbursing Office         None AN         disbursing office.                       exceed 4 characters.      characters.                     None            0.00 None         None None None A/N
                                                                       The discount amount taken for this
PAYMENT NOTIFICATION         Discount Amount Taken     None PD         commodity.                               Minimum length 20         0 - 999999999999999999          $               2.00 None         None None None A/N
                                                                       Bank Name as it should appear on
PAYMENT NOTIFICATION         Financial Org Name        None AN         TFCS SF-1166s.                           Alpha-numeric entry       Alpha-numeric entry             None            0.00 None         None None None A/N
                             Financial Org Routing                     The ABA number for the
PAYMENT NOTIFICATION         Number                    None AN         Correspondence Bank.                     Alpha-numeric entry       Alpha-numeric entry             None            0.00 None         None None None A/N
                                                                       The amount of interest paid to the
PAYMENT NOTIFICATION         Interest Paid To Vendor   None PD         vendor on this payment.                  Minimum length 20         0 - 999999999999999999          $               2.00 None         None None None A/N
                                                                       The amount of money deducted from
                             Money Owed HUD                            the payment because funds were due
PAYMENT NOTIFICATION         Deducted                  None NM         to HUD.                                  5-digit numeric entry.    5-digit numeric entry.          None            0.00 None         None None None A/N
                                                                       The net amount paid on an invoice
                                                                       less discounts, interest, or holdback
PAYMENT NOTIFICATION         Net Amount Paid           None PD         amounts.                                 Minimum length 20         0 - 999999999999999999          $               2.00 None         None None None A/N

                                                                       Captures the obligation number           Alpha-numeric entry that Alpha-numeric entry that is at
PAYMENT NOTIFICATION         Obligation Number         None AN         associated with this transaction.        is at least 10 characters. least 10 characters.           None            0.00 None         None None None A/N

                             Payment Notification                      The dollar amount associated with
PAYMENT NOTIFICATION         Amount                    None PD         notifying the vendor/customer/grantee.   Minimum length 20         0 - 999999999999999999          $               2.00 None         None None None A/N
                             Total Gross Amount For                    The total amount associated with this
PAYMENT NOTIFICATION         Vendor                    None PD         transaction.                             Minimum length 20         0 - 999999999999999999          $               2.00 None         None None None A/N
                                                                       Identifies the name of the
                             Vendor Code – Main                        vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Designation               None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N

                                                                       Identifies the address code, location or
                             Vendor Code – Sub                         site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Designation               None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N

                                                                       The fourth line of the text on the       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Vendor DUNS + 4           None AN         vendor address.                          to exceed 30 characters exceed 30 characters              None            0.00 None         None None None A/N
                                                                       Identifies the name of the
                                                                       vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT NOTIFICATION         Vendor Name               None AN         HUD conducts business.                   to exceed 50 characters exceed 50 characters              None            0.00 None         None None None A/N
                                                                       Identifies the business area (HUD,
                                                                       OFHEO, Ginnie Mae, or FHA) that is
                                                                       associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Business Unit Indicator   None AN         origination.                             to exceed 25 characters exceed 25 characters              None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                  Page A-56
                                                                                                                                                                                               APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                       n cy
                                                                                                                                                                                      re




                                                                                                                                                                                                                     s

                                                                                                                                                                                                                    s
                                                                                                                                                                                                              code




                                                                                                                                                                                                                                                       e
                                                                                                                                                                                                              ristic
                                                                                                                                                                                 easu




                                                                                                                                                                                                                                                   requ
                                                                                                                                                                                                                            ns
                                                                                                                                                                                                    abbr mes,
             Entity Name           Attribute name                                        Definition                                                   Range of Values




                                                                   Type




                                                                                                                                                                                                                          ulatio
                                                                                                                                                                                              ion
                                                            ym




                                                                                                                                                                                of m




                                                                                                                                                                                                         acte
                                                                                                                                                                                                         evs,




                                                                                                                                                                                                                                                  at e f
                                                                                                                                                                                                                                        rity
                                                                                                                                                                                                         na
                                                                                                                       at
                                                              n




                                                                                                                                                                                               is
                                                                                                                   Form
                                                          Syno




                                                                                                                                                                                                                                   Secu
                                                                                                                                                                                                    Char
                                                                  Data




                                                                                                                                                                                           Prec




                                                                                                                                                                                                                         Calc
                                                                                                                                                                                                    Item
                                                                                                                                                                            Unit




                                                                                                                                                                                                                                               Upd
                                                                          The kind of contract (i.e., Blanket      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Contract Type             None AN            Purchase Agreement)                      to exceed 30 characters exceed 30 characters             None            0.00 None         None None None A/N
                             Date Accepted of Goods or                    Captures the date the goods or
PAYMENT REQUEST SUMMARY      Services                  None AN            services were accepted.                  MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                             Date Invoice Logged At
PAYMENT REQUEST SUMMARY      HUD                       None AN            Captures the invoice received date.      MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                                                                          Captures the current system date
                                                                          associated with the processing of this
PAYMENT REQUEST SUMMARY      Date Processed               None AN         transaction.                             MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                                                                          Captures the date this transaction was
PAYMENT REQUEST SUMMARY      Date of Signature         None AN            signed.                                  MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                             Date Voucher Scheduled To                    Captures the scheduled payment date
PAYMENT REQUEST SUMMARY      Be Paid                   None AN            on the transaction                       MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                                                                          The percentage of discount in whole
                                                                          percents with three decimal places
PAYMENT REQUEST SUMMARY      Discount Percent             None PD         (e.g. 99.999).                           3-digit numeric entry      3-digit numeric entry         None            3.00 None         None None None A/N

                                                                          This date is used to determine the
                                                                          accounting period for which this
                                                                          accounting event was posted. Used
                                                                          for orders entered for future periods.
PAYMENT REQUEST SUMMARY      Effective Date               None AN         Usually defaults to document date.       MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                                                                          This is the last two digits of the       2-digit numeric entry in
PAYMENT REQUEST SUMMARY      Fiscal Year                  None NM         applicable accounting fiscal year.       the 00 - 99 range          00-99                         None            0.00 None         None None None A/N

                             GTR Approving Official                       The name of the GTR who approved         Alphanumric entry that is Alphanumric entry that is at
PAYMENT REQUEST SUMMARY      Name                         None AN         the payment.                             at least 10 characters    least 10 characters            None            0.00 None         None None None A/N

                                                                                                                  Alphanumric entry that is   Single character alpha-numeric
PAYMENT REQUEST SUMMARY      GTR Phone Number             None AN         The phone number of the GTR.            at least 10 characters      entry                          None           0.00 None         None None None A/N
                                                                          The dollar value that represents the
                                                                          holdback amount associated with this
PAYMENT REQUEST SUMMARY      Holdback Amount              None PD         transaction.                            Minimum length 20           0 - 999999999999999999        $               2.00 None         None None None A/N
                                                                          The dollar amount that is on its way to
                             In Transit For Disbursement                  Treasury to be disbursed to the
PAYMENT REQUEST SUMMARY      Amount                      None PD          appropriate payee.                      Minimum length 20           0 - 999999999999999999        $               2.00 None         None None None A/N

                                                                          Captures the invoice date associated
PAYMENT REQUEST SUMMARY      Invoice Date                 None AN         with the vendor's invoice                MM-DD-YYYY               MM-DD-YYYY                  None                0.00 None         None None None A/N
                                                                          Captures additional information about    Alpha-numeric entry up Alpha-numeric entry up to 250
PAYMENT REQUEST SUMMARY      Invoice Description          None AN         the invoice.                             to 250 characters.       characters.                 None                0.00 None         None None None A/N
                             Transaction Identification                   A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
PAYMENT REQUEST SUMMARY      Number                       None NM         transaction.                             999999.                  999999.                     None                0.00 None         None None None A/N

                                                                          Captures the transaction type            Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Transaction Type             None AN         associated with the transaction.         to exceed 2 characters. exceed 2 characters.             None            0.00 None         None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Designation                  None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters             None            0.00 None         None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Designation and Sub          None NM         HUD conducts business.                   to exceed 50 characters exceed 50 characters             None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                    Page A-57
                                                                                                                                                                                           APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                   n cy
                                                                                                                                                                                  re




                                                                                                                                                                                                                 s

                                                                                                                                                                                                                s
                                                                                                                                                                                                          code




                                                                                                                                                                                                                                                   e
                                                                                                                                                                                                          ristic
                                                                                                                                                                             easu




                                                                                                                                                                                                                                               requ
                                                                                                                                                                                                                        ns
                                                                                                                                                                                                abbr mes,
             Entity Name           Attribute name                                      Definition                                                    Range of Values




                                                                  Type




                                                                                                                                                                                                                      ulatio
                                                                                                                                                                                          ion
                                                           ym




                                                                                                                                                                            of m




                                                                                                                                                                                                     acte
                                                                                                                                                                                                     evs,




                                                                                                                                                                                                                                              at e f
                                                                                                                                                                                                                                    rity
                                                                                                                                                                                                     na
                                                                                                                       at
                                                             n




                                                                                                                                                                                           is
                                                                                                                   Form
                                                         Syno




                                                                                                                                                                                                                               Secu
                                                                                                                                                                                                Char
                                                                 Data




                                                                                                                                                                                       Prec




                                                                                                                                                                                                                     Calc
                                                                                                                                                                                                Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                           Upd
                                                                         Identifies the address code, location or
                             Vendor Code – Sub                           site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Designation                None NM          with whom HUD conducts business.         to exceed 50 characters exceed 50 characters          None            0.00 None         None None None A/N

                             Vendor Invoice Identification                                                       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Number                        None AN       The vendor invoice identification code. to exceed 10 characters exceed 10 characters           None            0.00 None         None None None A/N

                                                                         Unique number associated with the         Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST SUMMARY      Voucher Identifier         None AN          voucher.                                  to exceed 50 characters exceed 50 characters         None            0.00 None         None None None A/N


                                                                         An accounting element in the line of
                                                                         accounting that represents individuals,
                                                                         generally Assistant Secretaries or
                                                                         equivalent positions in the HUD
                                                                         organizational structure who submit
                                                                         apportionment requests to the CFO,
                                                                         as
                                                                         needed to carry-out admin and
                                                                         program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Allotment Holder           None AN          funds control activities                  to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                         System designation for appropriation
PAYMENT REQUEST DETAIL       Appropriation Identifier   None AN          level transaction.                        Minimum length 10        Minimum length 10           None            0.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable beginning budget fiscal
                             Beginning Budget Fiscal                     year. The beginning year of the usage     Numeric entry in the 00 -
PAYMENT REQUEST DETAIL       Year                       None NM          for this funding.                         99 range                  00-99                      None            0.00 None         None None None A/N

                                                                         The budget object code associated         Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Budget Object Code         None AN          with this budget line.                    to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                         The budget level description code
                                                                         which identifies the assignment holder    Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Budget Organization        None AN          or the operating plan holder.             to exceed 7 characters exceed 7 characters           None            0.00 None         None None None A/N
                                                                         Identifies the business area (HUD,
                                                                         OFHEO, Ginnie Mae, or FHA) that is
                                                                         associated with the transaction           Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Business Unit Indicator    None AN          origination.                              to exceed 25 characters exceed 25 characters         None            0.00 None         None None None A/N
                                                                         This amount field is updated by the
                                                                         Project Cost common routine
                                                                         whenever these amounts are posted
                                                                         to a subproject associated with this
PAYMENT REQUEST DETAIL       Commitment Amount          None PD          project.                                  Minimum length 20        0 - 999999999999999999      $               2.00 None         None None None A/N

                                                                         The kind of contract (i.e., Blanket       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Contract Type              None AN          Purchase Agreement)                       to exceed 30 characters exceed 30 characters         None            0.00 None         None None None A/N
                                                                         The budget level description code for
                                                                         the organization benefiting from this     Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Cost Organization         None AN           application of funds.                     to exceed 7 characters exceed 7 characters           None            0.00 None         None None None A/N
                             Date Accepted of Goods or                   Captures the date the goods or
PAYMENT REQUEST DETAIL       Services                  None AN           services were accepted.                   MM-DD-YYYY               MM-DD-YYYY                  None            0.00 None         None None None A/N
                             Date Invoice Logged At
PAYMENT REQUEST DETAIL       HUD                       None AN           Captures the invoice received date.       MM-DD-YYYY               MM-DD-YYYY                  None            0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                Page A-58
                                                                                                                                                                                              APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                      n cy
                                                                                                                                                                                     re




                                                                                                                                                                                                                    s

                                                                                                                                                                                                                   s
                                                                                                                                                                                                             code




                                                                                                                                                                                                                                                      e
                                                                                                                                                                                                             ristic
                                                                                                                                                                                easu




                                                                                                                                                                                                                                                  requ
                                                                                                                                                                                                                           ns
                                                                                                                                                                                                   abbr mes,
             Entity Name           Attribute name                                      Definition                                                    Range of Values




                                                                  Type




                                                                                                                                                                                                                         ulatio
                                                                                                                                                                                             ion
                                                           ym




                                                                                                                                                                               of m




                                                                                                                                                                                                        acte
                                                                                                                                                                                                        evs,




                                                                                                                                                                                                                                                 at e f
                                                                                                                                                                                                                                       rity
                                                                                                                                                                                                        na
                                                                                                                      at
                                                             n




                                                                                                                                                                                              is
                                                                                                                  Form
                                                         Syno




                                                                                                                                                                                                                                  Secu
                                                                                                                                                                                                   Char
                                                                 Data




                                                                                                                                                                                          Prec




                                                                                                                                                                                                                        Calc
                                                                                                                                                                                                   Item
                                                                                                                                                                           Unit




                                                                                                                                                                                                                                              Upd
                                                                         Captures the date this transaction was
PAYMENT REQUEST DETAIL       Date of Signature         None AN           signed.                                  MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                             Date Voucher Scheduled To                   Captures the scheduled payment date
PAYMENT REQUEST DETAIL       Be Paid                   None AN           on the transaction                       MM-DD-YYYY                 MM-DD-YYYY                    None            0.00 None         None None None A/N
                                                                         The percentage of discount in whole
                                                                         percents with three decimal places
PAYMENT REQUEST DETAIL       Discount Percent            None PD         (e.g. 99.999).                           3-digit numeric entry      3-digit numeric entry         None            3.00 None         None None None A/N
                                                                         This is the last two digits of the
                                                                         applicable ending budget fiscal year.
                                                                         The ending year of usage for this        2-digit numeric entry in
PAYMENT REQUEST DETAIL       Ending Budget Fiscal Year   None NM         funding.                                 the 00 - 99 range.         00-99                         None            0.00 None         None None None A/N
                                                                         This is the last two digits of the       2-digit numeric entry in
PAYMENT REQUEST DETAIL       Fiscal Year                 None NM         applicable accounting fiscal year.       the 00 - 99 range          00-99                         None            0.00 None         None None None A/N

                             GTR Approving Official                      The name of the GTR who approved         Alphanumric entry that is Alphanumric entry that is at
PAYMENT REQUEST DETAIL       Name                        None AN         the payment.                             at least 10 characters    least 10 characters            None            0.00 None         None None None A/N

                                                                                                                  Alphanumric entry that is Alphanumric entry that is at
PAYMENT REQUEST DETAIL       GTR Phone Number            None AN         The phone number of the GTR.             at least 10 characters    least 10 characters            None            0.00 None         None None None A/N
                                                                         The dollar value that represents the
                                                                         holdback amount associated with this
PAYMENT REQUEST DETAIL       Holdback Amount             None PD         transaction.                             Minimum length 20          0 - 999999999999999999        $               2.00 None         None None None A/N

                                                                         An element of the accounting structure
                                                                         that captures the project number        Alphanumric entry that is Alphanumric entry that is at
PAYMENT REQUEST DETAIL       HUD Project Number          None AN         associated with this transaction.       at least 13 characters    least 13 characters             None            0.00 None         None None None A/N
                                                                         The dollar amount that is on its way to
                             In Transit For Disbursement                 Treasury to be disbursed to the
PAYMENT REQUEST DETAIL       Amount                      None PD         appropriate payee.                      Minimum length 20         0 - 999999999999999999          $               2.00 None         None None None A/N

                                                                         Captures the invoice date associated
PAYMENT REQUEST DETAIL       Invoice Date                None AN         with the vendor's invoice             MM-DD-YYYY                    MM-DD-YYYY                    None            0.00 None         None None None A/N
                                                                         Captures additional information about Alpha-numeric entry up        Alpha-numeric entry up to 250
PAYMENT REQUEST DETAIL       Invoice Description         None AN         the invoice.                          to 250 characters.            characters.                   None            0.00 None         None None None A/N

                                                                         The job number associated with this    Alpha-numeric code not       Alpha-numeric code not to
PAYMENT REQUEST DETAIL       Job Number                  None AN         project number.                        to exceed 8 characters.      exceed 8 characters.          None            0.00 None         None None None A/N
                                                                         The dollar amount associated with this
PAYMENT REQUEST DETAIL       Line Amount                 None PD         transaction line.                      Minimum length 20            0 - 999999999999999999        $               2.00 None         None None None A/N

                                                                         This field is updated by the project
                                                                         cost common routine whenever these
                                                                         amounts are posted to a subproject
PAYMENT REQUEST DETAIL       Obligation Amount           None PD         associated with this project.            Minimum length 20          0 - 999999999999999999        $               2.00 None         None None None A/N
                                                                         The amount of the order still
PAYMENT REQUEST DETAIL       Outstanding Amount          None PD         unliquidated ( i.e., not closed).        Minimum length 20          0 - 999999999999999999        $               2.00 None         None None None A/N
                                                                         The budget level description code
                                                                         which identifies the program             Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Program                     None AN         associated with this budget line.        to exceed 20 characters exceed 20 characters           None              0.00 None         None None None A/N
                             Referenced Document                         A unique number that identifies the      Numeric entry between 1- Numeric entry between 1-
PAYMENT REQUEST DETAIL       Transaction Identifier      None NM         referenced transaction.                  999999.                  999999.                       None              0.00 None         None None None A/N
                             Referenced Document                         A unique number that identifies the      Numeric entry between 1-
PAYMENT REQUEST DETAIL       Transaction Line            None NM         referenced transaction line.             9999.                    Numeric entry between 1-9999. None              0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                   Page A-59
                                                                                                                                                                                         APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                   n cy
                                                                                                                                                                                re




                                                                                                                                                                                                                 s

                                                                                                                                                                                                                s
                                                                                                                                                                                                          code




                                                                                                                                                                                                                                                   e
                                                                                                                                                                                                          ristic
                                                                                                                                                                           easu




                                                                                                                                                                                                                                               requ
                                                                                                                                                                                                                        ns
                                                                                                                                                                                                abbr mes,
             Entity Name           Attribute name                                       Definition                                               Range of Values




                                                                   Type




                                                                                                                                                                                                                      ulatio
                                                                                                                                                                                        ion
                                                            ym




                                                                                                                                                                         of m




                                                                                                                                                                                                     acte
                                                                                                                                                                                                     evs,




                                                                                                                                                                                                                                              at e f
                                                                                                                                                                                                                                    rity
                                                                                                                                                                                                     na
                                                                                                                      at
                                                              n




                                                                                                                                                                                         is
                                                                                                                  Form
                                                          Syno




                                                                                                                                                                                                                               Secu
                                                                                                                                                                                                Char
                                                                  Data




                                                                                                                                                                                     Prec




                                                                                                                                                                                                                     Calc
                                                                                                                                                                                                Item
                                                                                                                                                                        Unit




                                                                                                                                                                                                                                           Upd
                                                                          An accounting element that identifies
                                                                          program reporting categories that
                                                                          HUD reports obligations against in      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Reporting Category           None AN         their SF 133 reports.                   to exceed 3 characters exceed 3 characters            None          0.00 None           None None None A/N

                             Schedule Number To Be
                             Used (Will Be Many                           The schedule number of the schedule     Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Multiples of This Up To 999) None AN         on which this EFT payment was made.     to exceed 9 characters. exceed 9 characters.          None                  0 None      None None None A/N
                                                                          Captures the transaction date of this
PAYMENT REQUEST DETAIL       Transaction Date             None AN         record.                                 MM-DD-YYYY               MM-DD-YYYY                   None          0.00 None           None None None A/N
                             Transaction Identification                   A unique number that identifies the     Numeric entry between 1- Numeric entry between 1-
PAYMENT REQUEST DETAIL       Number                       None NM         transaction.                            999999.                  999999.                      None          0.00 None           None None None A/N
                             Transaction Identification                   Line number associated with the         Numeric entry between 1-
PAYMENT REQUEST DETAIL       Number Line Number           None NM         transaction.                            999.                     Numeric entry between 1-999. None          0.00 None           None None None A/N

                             Transaction Identification                   Captures the transaction type           Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Type                         None AN         associated with the transaction.        to exceed 50 characters. exceed 50 characters.        None          0.00 None           None None None A/N

                                                                          Captures the transaction type           Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Transaction Type             None AN         associated with the transaction.        to exceed 2 characters. exceed 2 characters.          None          0.00 None           None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Designation                  None NM         HUD conducts business.                  to exceed 50 characters exceed 50 characters          None          0.00 None           None None None A/N
                                                                          Identifies the name of the
                             Vendor Code – Main                           vendor/grantee/customer with whom       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Designation and Sub          None NM         HUD conducts business.                  to exceed 50 characters exceed 50 characters          None          0.00 None           None None None A/N

                                                                          Identifies the address code, location or
                             Vendor Code – Sub                            site of the vendor/grantee/customer      Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Designation                  None NM         with whom HUD conducts business.         to exceed 50 characters exceed 50 characters         None          0.00 None           None None None A/N

                             Vendor Invoice Identification                                                        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Number                        None AN        The vendor invoice identification code. to exceed 10 characters exceed 10 characters          None          0.00 None           None None None A/N

                                                                          Unique number associated with the       Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT REQUEST DETAIL       Voucher Identifier           None AN         voucher.                                to exceed 50 characters exceed 50 characters          None          0.00 None           None None None A/N
                                                                          Identifies the business area (HUD,
                                                                          OFHEO, Ginnie Mae, or FHA) that is
                                                                          associated with the transaction         Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT WAREHOUSE            Business Unit Indicator      None AN         origination.                            to exceed 25 characters exceed 25 characters          None          0.00 None           None None None A/N

                                                                          The kind of contract (i.e., Blanket Alpha-numeric entry not     Alpha-numeric entry not to
PAYMENT WAREHOUSE            Contract Type             None AN            Purchase Agreement)                 to exceed 30 characters     exceed 30 characters          None          0.00 None           None None None A/N
                             Date Voucher Scheduled To                    Captures the scheduled payment date
PAYMENT WAREHOUSE            Be Paid                   None AN            on the transaction                  MM-DD-YYYY                  MM-DD-YYYY                    None          0.00 None           None None None A/N
                                                                                                              Must be an alpha-           Must be an alpha-numeric
                                                                          The applicable code defining the    numeric entry not to        entry not to exceed 4
PAYMENT WAREHOUSE            Disbursing Office            None AN         disbursing office.                  exceed 4 characters.        characters.                   None          0.00 None           None None None A/N




Data Requirements Document                                                                                                                                                                                                                                Page A-60
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
             Entity Name                 Attribute name                                       Definition                                                  Range of Values




                                                                         Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                                ion
                                                                  ym




                                                                                                                                                                                 of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                               at
                                                                    n




                                                                                                                                                                                                 is
                                                                                                                           Form
                                                                Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                        Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                 Upd
                                                                                The total amount associated with the
                                                                                invoice that is awaiting its scheduled
                                   Payment Warehouse                            payment date. Does not include
PAYMENT WAREHOUSE                  Amount                       None PD         interest or discount amounts.              Minimum length 20        0 - 999999999999999999       $            2.00 None         None None None A/N
                                   Transaction Identification                   Line number associated with the            Numeric entry between 1-
PAYMENT WAREHOUSE                  Line Number                  None NM         transaction.                               999.                     Numeric entry between 1-999. None         0.00 None         None None None A/N
                                   Transaction Identification                   A unique number that identifies the        Numeric entry between 1- Numeric entry between 1-
PAYMENT WAREHOUSE                  Number                       None NM         transaction.                               999999.                  999999.                      None         0.00 None         None None None A/N
                                                                                Identifies the name of the
                                   Vendor Code – Main                           vendor/grantee/customer with whom          Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT WAREHOUSE                  Designation                  None NM         HUD conducts business.                     to exceed 50 characters exceed 50 characters         None          0.00 None         None None None A/N

                                                                                Identifies the address code, location or
                                   Vendor Code – Sub                            site of the vendor/grantee/customer        Alpha-numeric entry not Alpha-numeric entry not to
PAYMENT WAREHOUSE                  Designation                  None NM         with whom HUD conducts business.           to exceed 50 characters exceed 50 characters         None          0.00 None         None None None A/N
                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE   Budget/Cost Organization                     identifies the assignment holder or the    Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Indicator                    None AN         operating plan holder.                     to exceed 7 characters exceed 7 characters           None          0.00 None         None None None A/N
                                                                                Identifies the business area (HUD,
                                                                                OFHEO, Ginnie Mae, or FHA) that is
PROGRAM CODE HIERARCHY REFERENCE                                                associated with the transaction            Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Business Unit Indicator      None AN         origination.                               to exceed 25 characters exceed 25 characters         None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE                                                identifies the level 1 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Program Code Level 1         None AN         holder or the operating plan holder.       to exceed 7 characters exceed 7 characters           None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE   Program Code Level 1 Long                    identifies the level 1 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Description               None AN            holder or the operating plan holder.       to exceed 25 characters exceed 25 characters         None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE   Program Code Level 1                         identifies the level 1 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Owner                        None AN         owner or the operating plan owner.         to exceed 15 characters exceed 15 characters         None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE   Program Code Level 1                         identifies the level 1 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Short Description            None AN         holder or the operating plan holder.       to exceed 15 characters exceed 15 characters         None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE                                                identifies the level 2 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Program Code Level 2         None AN         holder or the operating plan holder.       to exceed 7 characters exceed 7 characters           None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE   Program Code Level 2 Long                    identifies the level 2 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Description               None AN            holder or the operating plan holder.       to exceed 25 characters exceed 25 characters         None          0.00 None         None None None A/N

                                                                                The program description code which
PROGRAM CODE HIERARCHY REFERENCE   Program Code Level 2                         identifies the level 2 assignment          Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                        Owner                        None AN         owner or the operating plan owner.         to exceed 15 characters exceed 15 characters         None          0.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-61
                                                                                                                                                                                                 APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                         n cy
                                                                                                                                                                                        re




                                                                                                                                                                                                                       s

                                                                                                                                                                                                                      s
                                                                                                                                                                                                                code




                                                                                                                                                                                                                                                         e
                                                                                                                                                                                                                ristic
                                                                                                                                                                                   easu




                                                                                                                                                                                                                                                     requ
                                                                                                                                                                                                                              ns
                                                                                                                                                                                                      abbr mes,
              Entity Name                  Attribute name                                    Definition                                                 Range of Values




                                                                        Type




                                                                                                                                                                                                                            ulatio
                                                                                                                                                                                                ion
                                                                 ym




                                                                                                                                                                                  of m




                                                                                                                                                                                                           acte
                                                                                                                                                                                                           evs,




                                                                                                                                                                                                                                                    at e f
                                                                                                                                                                                                                                          rity
                                                                                                                                                                                                           na
                                                                                                                            at
                                                                   n




                                                                                                                                                                                                 is
                                                                                                                        Form
                                                               Syno




                                                                                                                                                                                                                                     Secu
                                                                                                                                                                                                      Char
                                                                       Data




                                                                                                                                                                                             Prec




                                                                                                                                                                                                                           Calc
                                                                                                                                                                                                      Item
                                                                                                                                                                              Unit




                                                                                                                                                                                                                                                 Upd
                                                                               The program description code which
PROGRAM CODE HIERARCHY REFERENCE      Program Code Level 2                     identifies the level 2 assignment        Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                           Short Description       None AN          holder or the operating plan holder.     to exceed 15 characters exceed 15 characters          None            0.00 None         None None None A/N

                                                                               The program description code which
PROGRAM CODE HIERARCHY REFERENCE                                               identifies the level 3 assignment        Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                           Program Code Level 3    None AN          holder or the operating plan holder.     to exceed 7 characters exceed 7 characters            None            0.00 None         None None None A/N

                                                                               The program description code which
PROGRAM CODE HIERARCHY REFERENCE      Program Code Level 3 Long                identifies the level 3 assignment        Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                           Description               None AN        holder or the operating plan holder.     to exceed 25 characters exceed 25 characters          None            0.00 None         None None None A/N

                                                                               The program description code which
PROGRAM CODE HIERARCHY REFERENCE      Program Code Level 3                     identifies the level 3 assignment        Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                           Owner                   None AN          owner or the operating plan owner.       to exceed 15 characters exceed 15 characters          None            0.00 None         None None None A/N

                                                                               The program description code which
PROGRAM CODE HIERARCHY REFERENCE      Program Code Level 3                     identifies the level 3 assignment        Alpha-numeric entry not Alpha-numeric entry not to
INFORMATION                           Short Description       None AN          holder or the operating plan holder.     to exceed 15 characters exceed 15 characters          None            0.00 None         None None None A/N
                                                                               The budget level description code
                                                                               which identifies the assignment holder   Alpha-numeric entry not Alpha-numeric entry not to
PROJECT COST ACCUMULATION SUMMARY Budget Organization         None AN          or the operating plan holder.            to exceed 7 characters exceed 7 characters            None            0.00 None         None None None A/N
                                                                               Identifies the business area (HUD,
                                                                               OFHEO, Ginnie Mae, or FHA) that is
                                                                               associated with the transaction          Alpha-numeric entry not Alpha-numeric entry not to
PROJECT COST ACCUMULATION SUMMARY Business Unit Indicator     None AN          origination.                             to exceed 25 characters exceed 25 characters          None            0.00 None         None None None A/N
                                                                               This amount field is updated by the
                                                                               Project Cost common routine
                                                                               whenever these amounts are posted
                                                                               to a subproject associated with this
PROJECT COST ACCUMULATION SUMMARY Commitment Amount           None PD          project.                                 Minimum length 20         0 - 999999999999999999      $               2.00 None         None None None A/N
                                                                               This amount field is updated by the
                                                                               Project Cost common routine
                                                                               whenever these amounts are posted
                                                                               to a subproject associated with this
PROJECT COST ACCUMULATION SUMMARY Expenditures Amount         None PD          project.                                 Minimum length 20         0 - 999999999999999999      $               2.00 None         None None None A/N

                                                                               The job number associated with this      Alpha-numeric code not    Alpha-numeric code not to
PROJECT COST ACCUMULATION SUMMARY Job Number                  None AN          project number.                          to exceed 8 characters.   exceed 8 characters.        None            0.00 None         None None None A/N

                                                                               If the Subproject Allowed flag is Y, this
                                                                               is the total of all subproject amounts
                                                                               associated with this project. If the
                                                                               Subproject Allowed flag is N, then the
                                                                               dollar amount for the
                                                                               project/subproject will be used as the
PROJECT COST ACCUMULATION SUMMARY Maximum Project Amount      None PD          subproject maximum amount.                Minimum length 20        0 - 999999999999999999      $               2.00 None         None None None A/N

                                                                               This field is updated by the project
                                                                               cost common routine whenever these
                                                                               amounts are posted to a subproject
PROJECT COST ACCUMULATION SUMMARY Obligation Amount           None PD          associated with this project.            Minimum length 20         0 - 999999999999999999      $               2.00 None         None None None A/N




Data Requirements Document                                                                                                                                                                                                                                      Page A-62
                                                                                                                                                                                                   APPENDIX A - ICFS METADATA




                                                                                                                                                                                                                                                           n cy
                                                                                                                                                                                          re




                                                                                                                                                                                                                         s

                                                                                                                                                                                                                        s
                                                                                                                                                                                                                  code




                                                                                                                                                                                                                                                           e
                                                                                                                                                                                                                  ristic
                                                                                                                                                                                     easu




                                                                                                                                                                                                                                                       requ
                                                                                                                                                                                                                                ns
                                                                                                                                                                                                        abbr mes,
              Entity Name                    Attribute name                                    Definition                                                     Range of Values




                                                                          Type




                                                                                                                                                                                                                              ulatio
                                                                                                                                                                                                  ion
                                                                   ym




                                                                                                                                                                                    of m




                                                                                                                                                                                                             acte
                                                                                                                                                                                                             evs,




                                                                                                                                                                                                                                                      at e f
                                                                                                                                                                                                                                            rity
                                                                                                                                                                                                             na
                                                                                                                               at
                                                                     n




                                                                                                                                                                                                   is
                                                                                                                           Form
                                                                 Syno




                                                                                                                                                                                                                                       Secu
                                                                                                                                                                                                        Char
                                                                         Data




                                                                                                                                                                                               Prec




                                                                                                                                                                                                                             Calc
                                                                                                                                                                                                        Item
                                                                                                                                                                                Unit




                                                                                                                                                                                                                                                   Upd
                                                                                 The budget level description code
                                                                                 which identifies the program           Alpha-numeric entry not Alpha-numeric entry not to
PROJECT COST ACCUMULATION SUMMARY Program                        None AN         associated with this budget line.      to exceed 20 characters exceed 20 characters            None            0.00 None         None None None A/N
                                                                                 The last date on which spending
                                                                                 transactions are recorded against this
PROJECT COST ACCUMULATION SUMMARY Project End Date               None AN         project.                               MM-DD-YYYY              MM-DD-YYYY                      None            0.00 None         None None None A/N

                                                                                 The project start date. This field is not
                                                                                 used to prohibit spending transactions
                                                                                 from posting to the project. It is
PROJECT COST ACCUMULATION SUMMARY Project Start Date             None AN         recorded for information purpose only. MM-DD-YYYY                    MM-DD-YYYY                None            0.00 None         None None None A/N


                                                                                 An accounting element in the line of
                                                                                 accounting that represents individuals,
                                                                                 generally Assistant Secretaries or
                                                                                 equivalent positions in the HUD
                                                                                 organizational structure who submit
                                                                                 apportionment requests to the CFO,
                                                                                 as
                                                                                 needed to carry-out admin and
                                                                                 program responsibilities and monitor      Alpha-numeric entry not Alpha-numeric entry not to
PROJECT COST ACCUMULATION SUMMARY Allotment Holder               None AN         funds control activities                  to exceed 4 characters exceed 4 characters           None            0.00 None         None None None A/N
                                                                                 System designation for appropriation
PROJECT COST ACCUMULATION SUMMARY Appropriation Identifier       None AN         level transaction.                        Minimum length 10          Minimum length 10         None            0.00 None         None None None A/N
                                                                                 This is the last two digits of the