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BOROUGH OF BARROW-IN-FURNESS

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					             BOROUGH OF BARROW-IN-FURNESS

                      EXECUTIVE COMMITTEE

                                      Meeting, Wednesday, 21st May, 2008
                                      at 2.00 p.m.

     NOTE: Group Meetings at 1.15 p.m.

                                 AGENDA

PART ONE

1.   To note any items which the Chairman considers to be of an urgent
     nature.

2.   To receive notice from Members who may wish to move any delegated
     matter non-delegated and which will be decided by a majority of
     Members present and voting at the meeting.

3.   Admission of Public and Press

     To consider whether the public and press should be excluded from the
     meeting during consideration of any of the items on the agenda.

4.   Disclosure of Interests.

     A Member with a personal interest in a matter to be considered at this
     meeting must either before the matter is discussed or when the interest
     becomes apparent disclose

      1.    The existence of that interest to the meeting.

      2.    The nature of the interest.

      3.    Decide whether they have a prejudicial interest.

     A note on declaring interests at meetings, which incorporates certain
     other aspects of the Code of Conduct and a pro-forma for completion
     where interests are disclosed accompanies the agenda and reports for
     this meeting.

5.   To confirm the Minutes of the meeting held on 9th April, 2008 (copy
     attached).

6.   Apologies for Absence/Attendance of Substitute Members.
      FOR DECISION

(D)   7.     Appointments on Outside Bodies, Panels, Working Group.

(D)   8.     New Lease – Abbey FM.

(D)   9.     Land at Flass Lane.

(D)   10.    Provision of Play Areas.

(D)   11.    Recognition of Service.

      PART TWO

(R)   12.    Application for waiver of discount on the sale of former Council flat, 32
             Anson Street, Barrow-in-Furness.

   NOT FOR PUBLICATION BY VIRTUE OF PARAGRAPHS 1, 2 AND 3 OF
  PART ONE OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972
       AND ACCESS TO INFORMATION (VARIATION) ORDER 2006

(R)   13.    Application for waiver of discount on the sale of former Council house,
             2 Levens Terrace, Barrow-in-Furness

   NOT FOR PUBLICATION BY VIRTUE OF PARAGRAPHS 1, 2 AND 3 OF
  PART ONE OF SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972
       AND ACCESS TO INFORMATION (VARIATION) ORDER 2006


      NOTE      (D) - Delegated
                (R) - For Referral to Council


      Membership of Committee

      Membership of the Committee to be appointed at the Annual Council meeting
      on 14th May, 2008
                                                                    Part One
EXECUTIVE COMMITTEE                                                   (D)
                                                                    Agenda
Date of Meeting:              21st May, 2008                         Item
                                                                       7
Reporting Officer:            Chief Executive

Title:      Appointments on Outside Bodies, Panels, Working
            Groups etc.
Summary and Conclusions:

The Council has given delegated authority to Committees to make
appointments to Outside Bodies, Forums (except Housing Management
Forum) Panels, Working Groups etc. in accordance with the number and
allocation of seats to political groups agreed at the Annual meeting.

Details of nominations made by the political groups will be reported in
appendices at a later date.

Recommendation:

That the appointments recommended by the political groups be considered
and Committee determine the appointments to be made where nominations
exceed the available places.


Report

At the Annual meeting on 14th May, 2008 the allocation of seats in respect of
Forums, Panels, Working Groups etc. and certain Outside Bodies will be
considered by Council.

Council will be asked to recommend with the exception of the Housing
Management Forum the allocation of seats on Outside Bodies, Forums,
Panels, Working Groups etc. be delegated to the appropriate Committees to
make the necessary appointments.

Group Leaders will supply details of the recommended appointments for
confirmation by the Committee and these will be forwarded to you as soon as
they are available.

(i)      Legal Implications

When Councillors are acting as representatives on another authority they
must comply with their Code of Conduct.
(ii)    Financial Implications

None.

(iii)   Health and Safety Implications

None.

(iv)    Key Priorities or Corporate Aims

None.

(v)     Risk Assessment

None.

(vi)    Equal Opportunities

None.

Background Papers

Nil
                                                                      Part One
EXECUTIVE COMMITTEE                                                     (D)
                                                                      Agenda
Date of Meeting:              21st May, 2008                           Item
                                                                         8
Reporting Officer:            Projects and Property Officer

Title:      New Lease – Abbey FM

Summary and Conclusions:

The report details the terms of a lease granted to Abbey Fm in respect of their
occupation of 22(A) Duke Street, Barrow-in-Furness.

Recommendation:

To agree that retrospective approval be given to the granting of a lease to
Abbey FM on those terms herein reported.


Report

Background

22(A) Duke Street, Barrow-in-Furness consists of 1,895 sq. ft of modern office
space, refurbished in 2005 as part of the Market Hall Refurbishment Phase 1
project.

The accommodation was let to Abbey FM on the following main terms:

Term                  12 years from 1st July 2006

Rent                  £12,000pa

Rent Review           In the sixth year

The Director of Corporate Services has delegated powers to enter into a new
lease up to a period of ten years in consultation with the Chairman and Vice-
Chairman of the Executive Committee.

Formal Committee approval was not obtained at the time; therefore, it is
recommended that retrospective approval be given to the granting of the
lease.

(i)      Legal Implications

There are no legal implications to adopting this recommendation.
(ii)    Financial Implications

The rent paid by Abbey FM is £12,000 per annum.

(iii)   Health and Safety Implications

There are no Health and Safety implications to adopting this recommendation.

(iv)    Key Priorities or Corporate Aims

To ensure full occupancy of council-owned non-operational property.

(v)     Risk Assessment

There are no risks associated with this transaction

(vi)    Equal Opportunities

Not applicable

Background Papers

Nil
                                                                        Part One
EXECUTIVE COMMITTEE                                                       (D)
                                                                        Agenda
Date of Meeting:              21st May, 2008                             Item
                                                                           9
Reporting Officer:            Projects and Property Officer

Title:      Land at Flass Lane

Summary and Conclusions:

The report outlines a proposal to transfer surplus land at Flass Lane to the
owner of 59 Flass Lane, Barrow-in-Furness.

Recommendation:

To agree to the transfer of land at Flass Lane on the terms reported.


Report

Background

This Council has just completed a new access road development off Flass
Lane as shown hatched on the plan at Appendix 1.

The new road has enabled access to development land, formerly known as
Smallholding 10 and Smallholding 11.

The sale of Smallholding Number 10 to Risedale Developments has now been
completed and development of a new nursing home is underway.

As a result of the new road development an area of land, as shown edged red
on the attached plan has become severed from the remaining Council owned
land. The land is not required for highway purposes and therefore is surplus
to requirements.

The owner of 59 Flass Lane has expressed an interest in the land. It is
proposed, therefore, to transfer the land, at nil consideration, the owner of 59
Flass Lane having an obligation to secure the land and maintain the land as
garden.

(i)      Legal Implications

There are no legal implications to adopting this recommendation.
(ii)    Financial Implications

It is proposed to transfer the land at nil consideration. Although the land has a
small capital value this would be offset by future maintenance liabilities should
it remain in Council ownership.

(iii)   Health and Safety Implications

There are no Health and Safety implications to adopting this recommendation.

(iv)    Key Priorities or Corporate Aims

To dispose of land or property where surplus to operational requirements

(v)     Risk Assessment

There are no risks associated with this transaction

(vi)    Equal Opportunities

Not applicable

Background Papers

Nil
                                                                         Part One
EXECUTIVE COMMITTEE                                                       (D)
                                                                        Agenda
Date of Meeting:           21st May, 2008                                Item
                                                                           10
Reporting Officer:         Policy Review Officer

Title:    Provision of Play Areas

Summary and Conclusions:

To provide this Committee with the recommendations from the Regeneration
and Community Services Overview and Scrutiny Committee’s review into the
provision of play areas.

Management Team          have   considered     the   report   and    agree    the
recommendations.

Recommendations:

1.   To agree that the Council adopt a policy of providing a manageable
     number of appropriately located high quality play areas with a
     sustainable maintenance programme;

2.   To agree that the Council should review the provision of playgrounds
     under Section 106 agreements on an individual basis and consider using
     the funding to enhance existing play areas in the locality of the new
     developments;

3.   To agree to retain thirty-eight of the current forty-four play areas with on-
     going maintenance. Consideration should be given to enhancing the
     retained play areas as funding becomes available;

4.   To consider providing a play area at Rampside;

5.   To agree that the play areas at Marsh Street Askam, Bewley Steps,
     Egerton Court, Fell Street and Keats Close are of limited play value and
     should be closed and landscaped. The Council should consider
     consulting with residents before determining closure of these play areas;

6.   To agree that the junior play area in Barrow Park should be replaced
     with a skateboard park;

7.   To consider relocating the play area on Buttermere Drive Dalton; and

8.   To consider the provision of youth shelters for teenagers.
Report

Introduction

One of the Council’s Key Priorities for 2007/08 was to undertake a qualitative
review of fixed play provision. This review has now been completed and the
findings are detailed in this report.

A work group was established consisting of:

Councillor Mrs Thomson (Chair)
Councillor Mrs Pears
Councillor Mrs Dawes
Councillor Mrs Roberts
Barrow Borough Council’s Community Services Manager
Barrow Borough Council’s Parks and Playgrounds Manager

Councillor Mrs Heath who is the Council’s spokesperson for children and young
people was co-opted on to the workgroup.
Views were also sought from the Community Development Officer from Cumbria
County Council and a representative from Cumbria Police.

Members agreed that the review should cover the following topics:

   o Play value of fixed play areas
   o Sustainable maintenance of fixed play areas
   o Provision of play areas for teenagers

Current Play provision

At the start of the review the Council was responsible for maintaining forty-four
play areas in the Borough. The number of playgrounds is increasing as parts of
the Borough are redeveloped for housing. Under Town Planning Act Section 106
agreements there may be a requirement for the developer to provide benefits to
the local community as part of the development. This is typically in the form of a
new play area and sometimes these are of limited play value. Members
acknowledged that the provision of playgrounds under Section 106 agreements
was not always beneficial to the community and increased the workload of the
playgrounds maintenance team. They agreed that the funding might be better
spent on enhancing existing play areas in the locality of the new developments.
Members agreed that the provision of play areas in the Borough was generally
good although they observed that there was no play area at or near to Rampside.
Members raised concerns regarding this and suggested that the Council should
consider the provision of a play area at Rampside.

The workgroup visited a significant number of the play areas and identified the
following issues:

   o The maintenance of these play areas placed a significant demand on the
     maintenance team.
   o The equipment in a small number of play areas has very limited play
     value.
   o The location of some play areas was not appropriate
   o There is scope to improve play provision for older teenagers in a number
     of areas.

Members raised concerns regarding the location of the play area on Lakeland
Avenue. They thought that the secluded position and its proximity to the “Red
River” was not appropriate for a play area. The Community Services Manager
informed Members that there were other issues with this play area and as a result
the Council had not accepted ownership. He agreed that the Council would
continue to maintain the play area until the issues were resolved. They also
commented that the play area on Buttermere Drive was also secluded; The
Community Services Manager advised Members that there were options for
relocating this play area to Coronation Drive and that he would initiate a
consultation exercise.

Members discussed the current provision and agreed that providing a smaller
number of well located high quality play areas with a sustainable maintenance
programme would be the most appropriate option for the Council. Councillor
Heath advised Members that Askam Village Fund Raising Committee are
currently developing a proposal for a replacement play area at the Lots in Askam
but this would not be funded by Barrow Borough Council.

Members requested that the Community Services Manager and the Parks and
Playground Manager should make an assessment and present options for the
future for each play to the work group.

Members reviewed the options for each play area agreed the following:

   o Thirty-eight of the play areas should be retained with on-going
     maintenance. Consideration should be given to enhancing the retained
     play areas as funding becomes available.

   o The play area at Marsh Street Askam should be closed and landscaped.
     This play area is of limited play value and is close to the high quality play
     area at Askam Community Park. Members requested that consideration is
     given to relocating the play equipment from this play area to the proposed
     play area at the Lots in Askam.

   o The play area at Bewley Steps should be closed and landscaped. This
     play area is of limited play value and is not well used. It is also the subject
     of a number of complaints from local residents.

   o The play area at Egerton Court should be closed and landscaped. This
     play area is of limited play value and is not well used.

   o The play area at Fell Street should be closed and landscaped. This play
     area is of very limited play value and is not well used.
      o The play area at Keats Close should be closed and landscaped. This play
        area is of limited play value and is close to the high quality play area on
        Rating Lane.

      o The junior play area in Barrow Park should be replaced with a skateboard
        park.

      o Consideration should be given to providing a play area at Rampside

      o The play area on Buttermere Drive Dalton has been identified for a
        significant upgrade in 2008/09. The current location of the play area is in a
        secluded position and consideration should be given to relocating this play
        area in advance of upgrading it. This will require appropriate consultation
        with local resident and other stakeholders.

Consideration should be given to relocate the equipment from these play areas to
other play areas in the Borough if appropriate. The timescale for the closure of
these play areas is uncertain and is dependent on the availability of resources.
The Council should consider consulting with the residents in advance of any
closure.

The proposal for each play area is detailed in Appendix 2.

Playground Maintenance

The Park and Playgrounds Manager informed the workgroup that the number of
play areas is increasing due to additional play areas being built under Section
106 agreements. The current number of play areas was very challenging for the
maintenance team and if the numbers continued to increase the level of
maintenance would not be sustainable within the existing budget. He also
informed Members that some of the high quality; play areas will require upgrading
in the near future and that rationalising the budget to allow us to retain these high
value facilities would be beneficial to the Borough.

Provision of play facilities for teenagers

Members acknowledged that the toddler to junior group was well provided for but
the provision of play facilities for teenagers was not as clear. The Standards and
Facilities Manager explained that Multi-Games Play Areas (MUGA’s) had been
established at a number of sites and these were proving very successful. Many of
these facilities are floodlit, which allows teenagers to continue to play sports after
dark. He also explained that a recent consultation exercise identified the need for
additional skate parks and in response to this the Council are now building new
facilities at Barrow Park and Ormsgill. The Council is also investing in a free play
area and woodland adventure trail at Abbotswood. Members discussed the
provision of youth shelters similar to the one on Ocean road Walney, they thought
that these would be beneficial to teenagers but should not be installed unless
appropriate consultation has taken place with local residents.

(i)      Legal Implications

None.
(ii)    Financial Implications

Funding of the ongoing programme.

(iii)   Health and Safety Implications

None.

(iv)    Key Priorities or Corporate Aims

Supports key priority six – expand facilities for young people.

(v)     Risk Assessment

A risk assessment has been undertaken.

(vi)    Equal Opportunities

None.

Background Papers

Nil.
Options for existing play areas                                 Appendix 2
                Play Area                          Option
Abbotsvale                        Retain with ongoing maintenance
Askam Community Park Juniors      Retain with ongoing maintenance
Askam Community Park Skate Park   Retain with ongoing maintenance
Askam Community Park Toddlers     Retain with ongoing maintenance
Askam Marsh Street                Close down – relocate equipment and
                                  landscape the area
Askam Saves Lane                  Retain with ongoing maintenance
Balmoral Gardens                  Retain with ongoing maintenance
Barrow Park Junior                To be replaced by Skate bowl
Barrow Park                       Retain with ongoing maintenance
Bewley Steps                      Close down – relocate equipment and
                                  landscape the area
Biggar Bank                       Retain with ongoing maintenance
Church Street                     £75,000 upgrade in 2008/09
Church Street Basketball          Retain with ongoing maintenance
Dalton Buttermere Drive           £75,000 upgrade in 2008/09
Dalton High Bank                  Retain with ongoing maintenance
Dalton Leisure Centre             Not owned by Barrow Borough Council –
                                  Lobby Dalton Trust/Town Council to upgrade
Dalton Storey Square              Retain with ongoing maintenance
Dalton Tantabank                  Retain with ongoing maintenance
Dock Museum                       Retain with ongoing maintenance
Egerton Court                     Close down – relocate equipment
Farm Street                       Retain with ongoing maintenance
Fell Street                       Close down – landscape and seating
Hawcoat Community Centre          Retain with ongoing maintenance
Holbeck Park Avenue               Retain with ongoing maintenance
Keats Close                       Close down – relocate equipment and
                                  landscape the area
Lawson Street                     Retain with ongoing maintenance – reopen
                                  after dusk
Lindal                            Retain with ongoing maintenance
Litchfield Close                  Retain with ongoing maintenance
Lodge Green                       £20,000 upgrade in 2008
Marsh Sidings                     Introduce kit from closed areas
Marton                            Introduce kit from closed areas
Newton                            Retain with ongoing maintenance
Rating Lane                       Retain with ongoing maintenance
Roosegate                         Retain with ongoing maintenance
Sandy Gap                         Retain with ongoing maintenance
Stanley Road Kick-about           £26,000 upgrade in 2008
Stanley Road                      Retain with ongoing maintenance
Vickerstown Park                  Retain with ongoing maintenance
Vulcan Road                       Retain with ongoing maintenance
Florence Street                   Introduce kit from closed areas
Mill Lane Muga                    Not yet accepted but retain
Mill Lane Skate Park              Not yet accepted but retain
Argyle Place                      Possibly introduce some kit
Manchester Street                 Improve landscaping
Hindpool Urban Park               Retain with ongoing maintenance
Ormsgill Muga                     £100,000 Skate Park to be added in 2008 and
                                  retain
Lakeland Avenue                   Not yet accepted but will maintain
                                                                       Part One
EXECUTIVE COMMITTEE                                                     (D)
                                                                      Agenda
Date of Meeting:              21st May, 2008                           Item
                                                                         11
Reporting Officer:            Chief Executive

Title:      Recognition of Service

Summary and Recommendation:

This report recommends that the Council recognises the long and
distinguished service of former Councillors Bill Joughin and Terry Waiting.


Report

Background

Former Councillors Joughin and Waiting have given long and distinguished
service to the Council, both of them serving as Leader of the Council and
Leader of the Opposition.

Bill Joughin was first appointed a Councillor on 7 th June 1973 and held a
number of senior positions in the Council, including Leader of his party and
the Council. He was also the Mayor of the Council from 1978 to 1979.

Terry Waiting was first appointed as a Councillor in 7 th May 1987 and also
held a number of senior positions in the Council, including Leader of his party
and the Council.

As Leader of the Council both former members held a high profile in political
and local government life in Cumbria, and gave unselfishly of their time, effort
and commitment in pursuing the Borough’s best interests.

The Council recognises long service of its Officers through the award of an
engraved watch, and in view of their service to the Borough, I request your
authority to offer this honour, or an equivalent gift, to Messrs Joughin and
Waiting with the Council’s gratitude.

(i)      Legal Implications

None

(ii)     Risk Assessment

No significant risks identified
(iii)   Financial Implications

£520 to be met from existing budgets

(iv)    Health and Safety Implications

None

(v)     Key Priorities or Corporate Aims

Not Applicable

(vi)    Equal Opportunities

None, although some reference to age may be appropriate

Background Papers

Nil

				
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