CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009 2008-2009 Mini Fund Policies
Here is a list of the CPC Mini Fund policies for 2008-2009. Please be sure to contact your advisor in the Center for Student Programming (CSP), at 105 Kerckhoff Hall for assistance in the development of your proposal. 1. An organization may receive funding from the CPC Mini Fund and the CPC Regular Fund. The requests, however, must be for separate programs. 2. The CPC Mini Fund may not be approached to augment funding for any program. The total cost of the program must be requested from CPC Mini Fund and no other source. An organization may receive Mini Fund support up to $1,000 per quarter during the academic year, except in the case of organizations directly affiliated with departments using the semester system. Such organizations may be funded twice in 1 out of the 2 semesters, and a maximum of 3 times per academic year.
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Note: The program funded must take place within the quarter that the allocation has been given. 4. Organizations or groups eligible for the Regular Fund are also eligible for the Mini Fund. It is your responsibility to review the eligibility policies. Mini Fund hearings are held once each week from the 2nd week through the 8th week of each quarter. All proposals MUST be typewritten. Three (3) copies of each proposal are required. Applications must be turned in at C.S.P. (105 Kerckhoff Hall) AT LEAST 14 working days prior to the date of your program. CPC Mini Fund programs must follow all guidelines and policies set up for programs obtaining money from CPC. These guidelines are explained in detail in the Campus Program Committee Proposal Guidelines and are available from the CPC Office.
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PLEASE NOTE: CPC policy states that advertising will not be funded retroactively! Your program will not be able to receive funding for any ads whose deadlines are prior to the day you receive your funding allocation results. NO EXCEPTIONS WILL BE GRANTED!
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CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009 Cover Page
Program Title Programming Organization Amount Requested ($1000 maximum) Date Submitted Program Date Program Facilities Program Representative Phone Number Email Address CSP Advisor $
CSP Advisor______________________________________________________ Time, Place, and Manner Approval Signature Date Program Director, please read the following statement and sign below: “I have read the Campus Programs Committee’s Program Guidelines and understand fully the guidelines, policies, procedures, and regulations contained in the Program Guidelines. By signing below, I confirm that this program is eligible for CPC Mini Fund funding and I agree to abide by the rules and policies stated in the Program Guidelines.” Signature and Date_________________________________________________ (For Office Use Only) Hearing Date and Time: Please Note the Following: It is critical to the funding and successful implementation of your program that on-campus facilities be reserved well in advance. The CPC Mini Fund must be the sole funding source for the program. CPC Mini Fund cannot be used to augment funding for a program requesting funds from other sources. The CPC Mini Fund follows the same guidelines as the CPC Regular Fund. It is your responsibility to familiarize yourself with these guidelines prior to submitting this application. The CPC Mini Fund does not generally fund: Refreshments/Food, Postage, Parking, Giveaways, T-shirts, Decorations, Film, Photography and Film Development, Office Supplies, Giveaways, and Video Production Needs. Current written estimates from prospective venders are required for consideration for funding.
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CSP June 2008
CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009 Proposal Format
I. ABSTRACT (1 Page Summary) Briefly describe and state the purpose and objective of your proposed program. What do you hope your program will accomplish? How will it benefit the campus community? Who is the program designed to attract? Who is likely to benefit from the program? II. FREQUENTLY ASKED QUESTIONS See attached form III. BUDGET WORKSHEET AND NARRATIVE See attached forms
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CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009 Budget Worksheet
PROGRAM DATE: FACILITY: On the following worksheet, please include, for each budget line item, the amount requested of CPC. Please prioritize each line item, with “1” being your highest priority line item. Leave the CPC allocation column empty. Please indicate the total amount requested below the table. Budget Line Item Advertising (include printing of flyers) Equipment Facilities Honoraria Printing (do not include flyers) Supplies Travel and Accommodations Other Priority $ Requested from CPC CPC allocation (leave blank)
Total TOTAL AMOUNT REQUESTED:
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CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009 Budget Narrative
For each line item, include the amount requested and a detailed list of the expenses that make up the total amount requested. When applicable, include a written estimate as an attachment. Advertising Include all costs related to promoting your program. Photocopying of flyers must be included in this section. For publications, include the date(s) the ad will run and the size and cost of each ad. For flyers, include cost of printing flyers, the number to be printed, and the distribution plan. All advertising must adhere to the CPC’s Advertising Policy. Groups receiving CPC funding must recognize the CPC on each advertisement. Recognition must state: “Funded by Campus Programs Committee of the Program Activities Board.” This recognition must be spelled out in full with no abbreviations. Amount requested of CPC: $ Detailed list of expenses:
Equipment Include a description of all equipment required, the costs involved, and the supplier for each piece of equipment. Amount requested of CPC: $ Detailed list of expenses:
Facilities A written facility cost estimate from the appropriate campus facility must be included as an attachment. Amount requested of CPC: $ Detailed list of expenses:
Honoraria Briefly state who your speakers and/or performers are and why they were selected for this program. We are unable to award honoraria for any University of California faculty, staff, or student. Note: the following information will be required if funding is granted in order to process all honorarium checks: Social Security Number or Tax ID Number, Home Address, UC Employee Status, and
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CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009
CA Resident Status. In the case of a performance, a contract will be required that, once completed, takes approximately 3-4 weeks to process. You must contact the office of international students and scholars (Bradley International Center, room 106; extension 5-1681) if your guest is not a citizen of the USA and does not have a permanent resident status in the US. This will enable you to assist your guest in obtaining the proper visa to enter the US and be eligible to receive the honorarium for participating in your program. Amount requested of CPC: $ Detailed list of expenses:
Printing Do not include costs of printing flyers for advertising in this section. Photocopy costs for flyers should be included in advertising costs. Include costs of other printing needs, including programs and evaluations. Amount requested of CPC: $ Detailed list of expenses:
Supplies List supplies needed and costs. Include a detailed line item breakdown. For film, list the names of films selected, a short description of each film, the cost of each film, the name of the film company or distributor, and the date, time, and place of each showing. Amount requested of CPC: $ Detailed list of expenses:
Travel and Accommodations List the guests for whom you are requesting travel and accommodation funds, where they are traveling from, dates they will be traveling, method of travel, transportation costs, where they will stay, inclusive dates of accommodations, and the cost of the accommodations. Please attach an original written estimate from UCLA Travel. Amount requested of CPC: $ Detailed list of expenses:
Other
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CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009
For items that do not fit in any of the above line items, list specific items and costs. Amount requested of CPC: $ Detailed list of expenses:
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CAMPUS PROGRAMS COMMITTEE (CPC) Mini Fund Proposal, 2008-2009 Frequently Asked Questions
To allow more time for more event-specific questions during the hearing, please answer the following questions that are frequently asked by the committee.
Has the facility been reserved? Yes What is the status of the facility reservation?
No
If not submitted, what is the status of the facility reservation? How many UCLA students are involved in the planning and implementation of this program? Has your organization received funding from CPC this academic year?
- If yes, what was that program, when did it take place, and how much funding did it receive?
Is your program funded by other campus or community entities?
- If yes, please identify the source and the amount received from that source.
How many people does the room fit?
- What is your anticipated audience?
- What is the expected percentage of people who are from UCLA and outside of UCLA?
Have you applied to waiver pool?
- Can an Office of Residential Life (ORL) staff sponsor the event to waive the facility costs?
If there is an honorarium, how was it established? (Was it negotiated or offered? Is it a standard fee?)
If this is an annual event, what is new or different about it this year?
How is this program specifically educational and/or cultural?
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