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Sep208RegMINdoc - Anson County Government

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Sep208RegMINdoc - Anson County Government Powered By Docstoc
					        THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their
regular monthly meeting on Tuesday, September 2, 2008 beginning at 6:00 at the
office of Cooperative Extension, McLaurin Street, Wadesboro, North Carolina.

      Commissioners present:    Anna H. Baucom, Chair
                                Ross Streater, Vice Chair
                                Bobby Sikes
                                Dr. Jim Sims
                          *     Harold C. Smith
                                Claude Spencer
                                Jarvis Woodburn

      Staff members present:    Vance Gulledge, Interim County Manager
                                Bonnie M. Huntley, CMC, Clerk to the Board
                                Rita James, Interim Finance Officer
                                Rodney Diggs, Emergency Management
                                Jennifer Baptiste, Planner
                                Erin Dempsey, Cooperative Extension
                                Lula Jackson, Interim DSS Director




      Chairman Baucom called the meeting to Order, welcoming those present. Rev.
Roy Blount, First Baptist Church, Ansonville, delivered the Invocation. Chairman
Baucom stated that it has been her experience that a thin Agenda signals a long
meeting.

       Approval of the Agenda by Commissioners: Chairman Baucom added
several Budget Amendments that were presented late to the Consent Agenda.
Chairman Baucom presented a Resolution in support of the North Carolina Department
of Transportation Fall Litter Sweep Roadside Cleanup September 20 through October 4.
Chairman Baucom asked that this be placed under the Consent Agenda. Chairman
Baucom noted a request for Standard or Electing Status for DSS Work First Program
and asked to place this under Administrative Matters. Commissioner Woodburn added
under Commissioner Concerns putting something in place so the Clerk to the Board is
evaluated on an annual basis. Commissioner Sims thought this might be a cooperative
evaluation. Chairman Baucom added under the Chairman’s Report a discussion of the
NCACC conference. Commissioner Sikes asked if were on track with the ¼ cent sales
tax and would it be on the November ballot. Interim Manager Gulledge stated that they
have the paper work and it would be on the ballot. Motion by Vice Chair Streater,
seconded by Commissioner Spencer, to approve the Agenda with the additions. Motion
carried unanimously.
       Appearances:
       Erin Dempsey: Ms. Dempsey shared that the United Way campaign for county
government started today and their goal is $7500. Ms. Dempsey reported the goal was
met last year and shared a handout of information with Board members. Ms. Dempsey
requested three annual leave days as incentives to employees donating to United Way.
Ms. Dempsey stated that employees making a donation of any amount to United Way
would be eligible for one day and the other two would be drawn from those employees
donating $52.00 a year. Ms. Dempsey gave each Board member a pledge card for their
donation and asked that they give this to the Clerk. Ms. Dempsey shared that the
county government campaign would end September 12th with the drawings being held
the next week. Ms. Dempsey shared that before he left County Manager Lucas
approved Blue Mondays that grants employees making a donation of $15.00 eligible to
wear jeans on Mondays during September. Commissioner Spencer asked if
Commissioners could use some of the $250 budgeted for Board members for this with
Chairman Baucom of the understanding each Commissioner could make a decision and
do that. Chairman Baucom felt the Board needed to contribute individually and approve
the annual leave days for county employees that participate. Commissioner Smith
asked what portion of this money goes to Charlotte with Ms. Dempsey answering that
they were a part of Central Carolina but every dollar raised in Anson County stays in
Anson County. Commissioner Sims asked if Boy Scouts were included in the distribution
of funds with Ms. Dempsey answering they have been in the past and directed Board
members to look at the information just shared with them. Motion by Commissioner
Woodburn, seconded by Commissioner Sims, to approve. Vice Chair Streater was of
the opinion motions could not be made in Appearances. Commissioner Woodburn then
withdrew his motion with Commissioner Sims withdrawing his second.

       Glenn Martin-Water Issue: Mr. Martin shared that he has 9 wells at this farm
with no water and he can’t keep digging wells. Mr. Martin stated that they have soft
rock and the more water used the rock deteriorates and fills up the wells. Mr. Martin
shared that he has battled this for 15 years and has now lost his 9th well and has no
water for his farm and is depressed and about to give up. Vice Chair Streater asked if
this was located near the other people having problems in this area with Commissioner
Sims answering he was not far away. Mr. Martin shared that residents of Long Pine
Church Road have been trying for 6 to 8 years to get water. Interim Manager Gulledge
stated that we were currently working on the Monroe White Store Road. Mr. Martin
shared that he has depleted his savings trying to keep the farm alive and has
refinanced his truck trying to make payments. Chairman Baucom asked if there was a
way to get emergency water to Mr. Martin with Interim Manager Gulledge sharing that
the job is permitted and ready if they could skip ahead and run that one mile and get it
permitted and then go back and complete the other jobs. Commissioner Smith asked
the distance of the line from him now with Interim Manager Gulledge answering about
one mile. Commissioner Smith commented that this was his survival and was in favor
of helping him. Motion by Commissioner Sims, seconded by Commissioner Sikes, that
due to unusual and unique circumstances that we go on Long Pine Church Road to
Glenn Martin to get him water and then come back and complete the road in priority
fashion. Motion carried unanimously.

      United Way Item: Motion by Commissioner Woodburn, seconded by
Commissioner Sims, to approve the annual leave days for contributions to United Way.
Motion carried unanimously.

       Public Addressed to the Board: Chairman Baucom shared that the Board
always saves time to hear from the folks that want to talk with them about things and
called on Vancine Sturdivant. Ms. Sturdivant then introduced Rev. Judy Little to
speak to the Board. Rev. Little, owner of a beauty salon on West Caswell Street, talked
about her attendance at the Golden Leaf Foundation meeting in August. Rev. Little
stated that she left the meeting wondering what she as a concerned citizen could do to
help solve some of our problems. Rev. Little stated that after hearing Dr. Boothby
speak about finding ways to help bring our children up to their grade level she started
looking for people to donate to her vision, her dream, her hope, her prayer and her
burning heart desire. Rev. Little stated that after receiving donations she was able to
give young school girls who live in the project areas of Anson County free back to
school hair style services. Rev. Little shared pictures of this event with Board members.
Rev. Little stated that in order to continue her project she needed the support of the
board in the form of grants, loans or donations. Chairman Baucom asked the number
of participants with Rev. Little answering 14 over a four day period. Ms. Sturdivant
added that the participants came through the Partnership for Children – TIPS program.
Rev. Little stated that the TIPS program sent the children but did not send a donation.
Chairman Baucom stated that the county did not have funds for a project like this as
the State tells us what we have to fund and any new money is funneled into things like
roofs and properties. Chairman Baucom feels there is opportunity to reach out to local
Churches and other organizations. Commissioner Sims asked the name of her
foundation or group with Rev. Little answering You Are So Special Beauty Salon.
Commissioner Sims stated that young people were important to him and he was
prepared to make a donation to her cause and needed to know how to make the check.
Rev. Little asked him to make the check to Judy Little with Commissioner Sims stating
he would mark it for educational projects.

       Antonia Henry: Ms. Henry stated that she worked for ACTS for 11 years with
never a ticket or bump up. Ms. Henry shared that she even trained the director while
she was there. Ms. Henry stated that she recently applied for a position with ACTS and
was told that from the time the director left the county building until the time he
returned to the ACTS office he had lost her application. Ms. Henry stated that the
second time came around and she again applied for the job and she received an
interview but is unable to find out the status of her application. Ms. Henry asked Board
members what is takes to get a county job if you are qualified. Chairman Baucom
asked Ms. Henry if she left ACTS with Ms. Henry answering yes she left because she
was pregnant. Ms. Henry shared that she has applied twice for this position and the
first time Mr. Rowell said he lost her application. Chairman Baucom asked if the job
had been filled with Ms. Henry answering yes. Chairman Baucom asked about the job
with Ms. Henry stating it was for a part time driver and she has all the necessary
qualifications to drive. Interim Manager Gulledge stated that he would talk with Mr.
Rowell and get back with Ms. Henry.

        Commissioner Spencer felt the county should have something to help Rev. Little.
Commissioner Spencer stated that a lot of people would not even take time with the
children. Chairman Baucom stated that this could be considered next year at budget
time. Commissioner Smith asked if this could fall under United Way. Chairman Baucom
asked how to get projects on the United Way list with Commissioner Woodburn
answering that there is a certain time that you have to appear before their Board with
the request. Ms. Rywak shared that Brook Crider was the local director and could be
reached at 704-694-2600. Ms. Rywak felt the United Way budget had already been set
for this year but Ms. Crider could tell her what was required to get in the funding cycle
next year. Ms. Rywak told Rev. Little to also ask about one time grants for special
needs projects. Chairman Baucom asked if Rev. Little were to receive a one time grant
would that enhance the opportunity to be a reoccurring item in the budget with Ms.
Rywak answering yes.

      Consent Agenda: Motion by Vice Chair Streater, seconded by Commissioner
Spencer, to approve the Consent Agenda including the Budget Amendments, the Litter
Sweep Resolution and the Tax Collector’s report. Motion carried unanimously.

       Minutes: Approved meeting minutes of August 8 and 12, 2008 and closed session minutes of
the same dates.

       Tax Releases: Approved as presented.
                                Property Tax Releases/Refunds/Adjustments
                                                          09/02/08
19676   Holderman, Kenneth R         2008         1,241.11   087-7306      Real Taxes      Release    Ownership Error
19677   Holderman, Kenneth R         2008           263.85   087-7307      Real Taxes      Release    Ownership Error
19678   Holderman, Kenneth R         2008           844.60   087-7308      Real Taxes      Release    Ownership Error
19679   Holderman, Kenneth R         2008            39.80   087-7309      Real Taxes      Release    Ownership Error
19675   Hough, Annisine S            2008           247.02   087-8106      Real Taxes      Release    Qualified for Disability Exemption
19681   Town of Lilesville           2008            47.38   085-10277     Real Taxes      Release    Exempt Property

                                            $    2,683.76
                                                                           Real Taxes      Refund

                                            $         -
19673   Beachum, Justin E            2007           51.31    0712-001839   Vehicle Taxes   Release    DMV Error in Billing
17497   Gaddy, Garrie Lee            2008            6.20    0807-000609   Vehicle Taxes   Release    Proration
17499   Gardin, Danny Robert         2007          105.38    0711-000655   Vehicle Taxes   Release    Proration
17492   Horne, Theodore              2007           31.05    0803-000875   Vehicle Taxes   Release    Proration
19680   Ingold, Renita               2006           38.97    0608-000822   Vehicle Taxes   Release    Situs
17496   Melton, Barbara Jean         2008           83.28    0805-001476   Vehicle Taxes   Release    Proration
17495   Palmer, Charles Allan        2008           62.64    0807-001424   Vehicle Taxes   Release    Proration
17491   Sturdivant, Reginald         2008           76.64    0805-002131   Vehicle Taxes   Release    Proration
19805   Thomas, Steve Wilson         2008           74.80    0807-001999   Vehicle Taxes   Release    Proration
19806   Thomas, Steve Wilson         2008           76.67    0807-001998   Vehicle Taxes   Release    Proration




                                            $     606.94
19674   Beachum, Justin E            2007           33.04    0712-001839   Vehicle Taxes   Release    DMV Error in Billing
17498   Johnson, Darius Harold       2008           11.55    0805-001043   Vehicle Taxes   Refund     Proration
17494   Kulak, Michael Henry         2007            1.72    0802-000849   Vehicle Taxes   Refund     Proration
17493   Lee, Kevin Wayne             2007           36.55    0802-000870   Vehicle Taxes   Refund     Proration




                                            $      82.86
                                                                           Vehicle Taxes   Adjustment Situs




                                            $         -

                                            $   3,373.56




           Tax Collector’s Report: Approved as follows:
                                                                                    Vehicle Property Taxes
                                                                            FY 2008-2009              Current Year Ad Valorem - 2008
                                                                                                       July 31, 2008
(Total $$ Collections)                 Jul                  Aug             Sep                 Oct          Nov                Dec          Jan                Feb          Mar
                              2008   116,814.90             143,009.05            -                   -            -                  -            -                 -            -
                              2007   122,820.41             170,641.96     123,647.78          146,325.19   147,290.59         166,118.52   143,668.15        147,628.44   124,665.05
                              2006    99,740.59             116,768.90      92,961.20          129,893.08   114,626.08         157,960.67   137,685.46        134,050.57   148,557.15
                              2005    96,266.34              97,198.40     118,779.31          131,088.21    93,076.77         131,539.48    94,377.68        127,276.33   176,635.93
                              2004    97,963.54             103,036.42      94,384.83          126,013.19   104,588.40         137,468.27   100,132.97        117,730.48   123,307.84
                              2003    96,317.80              87,307.47     135,147.08           94,068.97    71,624.42         166,540.51    86,404.67        135,091.27   107,829.05

Of Total Collections
County Taxes                           Jul                  Aug             Sep                 Oct          Nov                Dec          Jan                Feb          Mar
                              2008    96,140.94             114,934.99            -                   -            -                  -            -                 -            -
                              2007   100,892.19             136,693.09      98,711.37          118,921.05   118,540.93         134,593.33   113,643.72        118,232.44    99,966.05
                              2006    81,031.47              94,236.09      74,206.32          106,168.06    93,444.65         127,794.21   109,043.87        106,565.99   118,369.14
                              2005    78,713.00              79,310.02      95,162.00          106,353.71    76,792.22         106,670.91    75,869.66        102,525.54   143,130.12
                              2004    78,487.99              82,464.83      76,171.24          101,087.18    83,920.25         110,578.39    79,411.66         95,585.52   103,494.47
                              2003    76,850.67              69,177.91     109,875.50           76,911.34    57,920.80         132,789.69    69,396.74        108,684.05    86,505.02

Current Year (2008) Ad Valorem Collections %
                                       Jul                  Aug             Sep                 Oct          Nov                Dec          Jan                Feb          Mar
                              2008      49.30%                    54.00%
                              2007      48.56%                    56.62%         58.75%           62.74%       66.28%             72.39%          75.42%         78.59%       80.07%
                              2006      44.96%                    51.40%         53.34%           57.96%       59.93%             66.77%          69.65%         72.51%       76.05%
                              2005      62.89%                    63.59%         66.63%           70.26%       69.72%             74.22%          74.67%         78.26%       80.75%
                              2004      59.82%                    62.70%         64.56%           69.64%       71.97%             77.53%          77.83%         81.56%       82.47%
                              2003      65.61%                    63.87%         69.45%           69.96%       67.97%             76.97%          76.99%         82.41%       83.61%
                              2002      66.92%                    66.85%         65.99%           66.69%       68.42%             74.78%          77.32%         82.12%       82.90%
                              2001      68.85%                    68.56%         70.24%           72.01%       75.15%             79.14%          78.35%         82.49%       83.42%
                              2000      61.53%                    61.54%         63.34%           69.59%       75.22%             79.02%          79.45%         83.53%       84.67%

History of Past Due Mailings                    10/02/06                            01/09/07                        04/02/07                       08/02/07                         01/08/08
                                        #                   $$               #                   $$           #                  $$           #                  $$           #
                                            5,232           322,113.68           6,645         418,322.50         3,844        237,579.50          4,865      303,042.55          5,142

Total Monthly Veh Billings             Jul                  Aug             Sep                 Oct          Nov                Dec          Jan                Feb          Mar
                              2008   147,096.09             146,173.32            -                   -            -                  -            -                 -            -
                              2007   152,547.25             147,152.11     159,800.15          150,609.76   122,374.37         115,257.50   103,750.93        114,734.32   147,713.65
                              2006   132,157.86             126,655.92     150,995.18          145,191.02   120,878.86         115,964.90   104,861.62        114,077.68   148,750.88
                              2005   124,463.66             120,410.49     122,643.27          124,605.81   103,827.15          98,486.93    88,216.61        160,091.99   190,763.68
                              2004   118,766.94             104,957.37     111,563.01          109,210.44    97,749.54         103,467.21    83,208.54        159,005.50   188,841.38
                              2003   121,039.26             114,630.14     111,986.52          116,040.35    89,606.84          94,043.51    69,274.44        125,431.68   175,476.72

                                                    Jul-08                          Aug-08                           Sep-07                         Oct-07                          Nov-07
Accounts Receivable by Type             #                $$ Due Now          #           $$ Due Now           #           $$ Due Now          #          $$ Due Now           #
Active Garnishments                           861             51,884.55          1,343       86,709.98              907       53,621.61            1,023    63,307.33             1,014
Bankruptcies                                   91              9,364.67             88        9,315.23              226       17,674.17              218    18,066.98               217
Remaining Accts Receivable                  5,289            289,296.75          4,317      272,236.79            4,401      257,675.19            4,053   234,439.65             3,783
Current Year AR (Taxes/Int)                 2,194            147,447.95          2,647      184,806.58            3,237      228,285.32            3,545   259,968.67             3,933
**Red = AR Dollars                          8,435            497,993.92          8,395      553,068.58            8,771      557,256.29            8,839   575,782.63             8,947

Garnishments Served by Mth                   229              12,765.88            856          59,525.99             -               -             548        40,207.39           419
Garnishments Matured by Mth                  156               8,784.76            656          44,781.52             -               -             402        27,627.25           284

                                                  Jan-08                            Feb-08                            Mar-08                         Apr-08                         May-08
Accounts Receivable by Type             #              $$ Due Now            #           $$ Due Now           #            $$ Due Now         #           $$ Due Now          #
Active Garnishments                           961           62,927.93              833       51,574.99              792        47,820.93             731     44,247.94              739
Bankruptcies                                  200           17,054.95              183       16,113.05              107        10,323.05             105     10,252.30               95
Remaining Accts Receivable                  3,397          183,822.48            2,845      165,425.11            2,006       116,585.70           1,914    110,722.10            1,832
Current Year AR (Taxes/Int)                 3,598          257,338.84            3,683      248,710.25            3,796       256,315.01           4,381    299,869.34            4,926
**Red = AR Dollars                          8,156          521,144.20            7,544      481,823.40            6,701       431,044.69           7,131    465,091.68            7,592

Garnishments Served by Mth                   398              31,841.78            259          20,182.55          279          19,893.64           218        14,136.51           283
Garnishments Matured by Mth                  229              18,083.51            153          10,844.19          221          16,130.56           142         8,667.95           180
                                                                                                    Real Property Taxes
                                                                                   FY 2008-2009                  Current Year Ad Valorem - 2008
                                                                                                                 August 31, 2008
(Total $$ Collections)                          Jul              Aug              Sep                Oct              Nov             Dec                 Jan                 Feb              Mar
                                 Year 2008     82,074.70      1,509,823.05              -                -                 -                -                   -                   -               -
                                 Year 2007    284,567.14      1,310,396.82       788,895.51       539,491.44        912,342.12     7,198,087.81        1,555,214.99          332,904.08      173,894.09
                                 Year 2006     52,974.73      1,152,305.43       871,645.87       600,534.92      1,229,982.74     6,661,857.22          668,463.89          313,235.43      218,036.11
                                 Year 2005     58,888.18      1,286,770.17       844,543.25       513,758.67      1,053,007.12     6,399,381.90          445,472.77          449,982.63      306,315.81
                                 Year 2004     31,501.49         29,589.10       920,928.61     1,063,954.78      1,436,775.51     5,765,881.05          821,226.03          502,831.54      245,352.57
                                 Year 2003     55,494.76        113,352.00     1,252,398.20       678,193.31        926,817.10     5,621,941.84          603,181.38          439,782.38      236,739.99
Of Total Collections
County Taxes & Late List                        Jul              Aug              Sep                Oct             Nov                Dec               Jan                Feb                Mar
                                 Year 2008     61,341.51      1,218,671.84              -                  -               -                -                   -                   -               -
                                 Year 2007    228,499.71      1,083,649.84       612,969.68         452,661.26      714,929.80     6,145,385.34        1,301,068.53          270,157.60      133,618.10
                                 Year 2006     36,851.87        923,498.88       726,149.72         502,659.49    1,013,901.27     5,543,430.26          545,377.88          248,758.10      174,023.97
                                 Year 2005     42,348.90      1,051,972.16       678,094.34         428,210.56      841,956.15     5,377,552.13          356,497.68          364,618.02      247,875.78
                                 Year 2004     23,159.24         21,109.46       728,428.46         890,702.33    1,182,963.26     4,785,897.41          697,922.13          383,590.79      204,624.79
                                 Year 2003     37,622.20         93,680.61     1,038,382.08         546,307.08      759,584.48     4,619,035.80          470,975.07          346,481.38      194,513.35
Current Year (2008) Ad Valorem Collections %
                                                Jul                Aug            Sep                Oct             Nov                Dec               Jan                Feb                Mar
                                 Year 2008                           12.88%
                                 Year 2007                           12.95%         16.08%             19.69%          25.78%                79.39%            90.58%              92.71%        93.76%
                                 Year 2006                             9.72%        15.87%             20.69%          30.37%                84.55%            89.67%              91.88%        93.41%
                                 Year 2005                           11.83%         17.64%             21.77%          30.22%                84.70%            88.20%              91.88%        94.31%
                                 Year 2004                             1.32%         7.59%             16.65%          29.10%                79.55%            86.76%              90.91%        93.00%
                                 Year 2003                             3.58%        12.64%             18.90%          27.62%                82.59%            87.84%              91.20%        93.91%
                                 Year 2002                             4.89%        11.67%             12.65%          23.68%                80.46%            85.80%              89.61%        91.22%
                                 Year 2001                             6.34%        18.94%             23.85%          32.90%                80.25%            86.17%              90.13%        91.66%
                                 Year 2000                           11.13%         19.96%             23.77%          32.09%                83.20%            88.79%              91.12%        92.67%
Current Year (2008) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late Penalties
                                                 Jul             Aug              Sep                Oct             Nov                Dec               Jan                Feb                Mar
                                 Year 2008   9,545,565.61     8,349,408.41              -                -                 -                -                   -                   -               -
                                 Year 2007   9,342,496.07     8,313,081.26     9,561,679.05     9,154,950.65      8,485,904.80     2,356,403.72        1,076,378.54          832,842.95      712,757.49
                                 Year 2006   9,253,930.60     8,377,385.29     8,540,991.03     8,055,163.24      7,075,599.71     1,572,802.55        1,050,577.31          825,443.18      669,935.02

History of Past Due Mailings                           10/02/06                          01/09/07                           04/02/07                              08/02/07                              01/08/08
                                                 #                  $$             #                $$                #                $$                  #                  $$                 #
                                                     1,508        808,371.21           5,140    2,629,450.60              2,257    1,160,879.27                 1,493        852,374.95              5,633

Tax Scroll Billings                           Tax Rate       Taxed Value       County Tax       Late List         City Taxes      Fire Taxes          Total Billed       Utilities          County Tax
                                 Year 2008         0.894     1,067,095,405     9,539,833.35       15,293.61       1,587,401.81      418,342.90        11,560,871.67                 2008             -
                                 Year 2007         0.894     1,057,504,045     9,454,086.99       36,594.58       1,567,062.65      417,392.35        11,475,136.57                 2007    1,845,058.15
                                 Year 2006         0.894     1,031,311,772     9,219,927.97       30,747.75       1,470,983.74      413,585.67        11,135,245.13                 2006      866,105.28
                                 Year 2005         0.875     1,011,277,231     8,848,717.58       15,868.51       1,441,260.16      405,725.04        10,711,571.29                 2005      794,788.24
                                 Year 2004         0.875       979,835,115     8,573,598.20       17,026.60       1,421,427.19      386,288.56        10,398,340.55                 2004      736,236.96
                                 Year 2003         0.776       981,750,523     7,618,383.50       14,851.38       1,337,292.40      366,059.15         9,336,586.43                 2003      631,123.21

                                                        Jul-08                            Aug-08                             Sep-07                                Oct-07                               Nov-07
Accounts Receivable by Type                      #           $$ Due Now            #           $$ Due Now             #           $$ Due Now               #            $$ Due Now               #
Active Garnishments                                  400         125,517.81            364        115,996.61              247         73,165.66                   230        98,190.90              217
Accts with Agreements                                149          60,400.87            149         60,112.45              221         73,604.72                   205        68,163.77              188
Accts in Foreclosure                                 285          58,242.25            268         56,842.98              115         41,264.72                   115        41,482.51              114
Bankruptcies                                         259         124,764.12            247        112,828.30              297        179,776.43                   281       166,228.99              279
Remaining Accts Collectible                        5,819       1,315,842.45          5,758      1,303,026.34            4,929        924,115.56                 4,859       868,622.24            4,829
Current Year Ad Valorem(All)                      19,318     11,550,446.22          16,541     10,074,197.51           15,307     11,929,425.39                14,406    11,513,477.99           13,064
**Red = AR Dollars                                26,230     13,235,213.72          23,327     11,723,004.19           21,116     13,221,352.48                20,096    12,756,166.40           18,691

                                                 #                 $$              #                 $$               #                 $$                 #                  $$                 #
$$ Pd/Foreclosures/ by Mo                               -                -               17           1,681.31               -                -                    -                -                   1
# Accts Given to ParaLegal                              -                -                -                -                 -                -                    -                -                   -
Garnishments Executed                                   7           4,093.70              -                -                19           9,441.53                  1             224.35                 -
Debt Setoff Letters Mailed                              -                -                -                -                 -                -                    -                -                   -
Balance owed on Debt Setoff(Call DSC239)                          676,343.39                        671,837.36                         889,660.37                            847,789.05
                                                        Jan-08                            Feb-08                             Mar-08                                Apr-08                               May-08
Accounts Receivable by Type                      #           $$ Due Now            #           $$ Due Now             #           $$ Due Now               #            $$ Due Now               #
Active Garnishments                                   205        60,750.99              197        57,746.84               186        56,551.92                  600       199,590.93                 496




                Budget Reports and Fund Balance Update: Approved as presented.
        Fund Balance Calculation
                                                                      As of
                                                                   9/30/2008
       Available Fund Balance
                  Cash & Investments (General)                 $     4,372,843
                  Cash & Investments (22 Fund)                 $             -
                  Less Cash from General (other funds)         $             -
                  Less Liabilites (w/out deferred revenue)     $       229,523
                  Less Deferred Revenue (from cash receipts)   $       (84,816)
                  Less Encumbrances                            $       (64,003)

                  Total Available                              $     4,453,547

       General Fund Expenditures
                 Total Expenditures (Adopted Budget)           $    26,309,303

       Total Available for Appropriation
                  Total Available                              $     4,453,547
                  Total Expenditures                           $    26,309,303

                  Available Fund Balance                                16.93%

                  Available Fund Balance Requirement                         8%
                                                                     $2,104,744

                  Difference                                             8.93%

                  Fund Balance Available for Appropriation     $     2,348,803

        Budget Amendment - Health: Allocate funding from the Department of Health & Human
Services for general aid to the county.
                                             AMENDMENT
                                Anson County Budget Ordinance FY 2008/09
        BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2008/09 Budget
Ordinance be amended as follows:
        Section 1. General Fund Expenditures:
                Increase:         11-5110-5181                        $ 48,000
                         Total Increase:                              $ 48,000
        Section 2. General Fund Revenues:
                Increase:         11-5100                             $ 48,000
                         Total Increase:                              $ 48,000
        Adopted this 2nd day of September, 2008.

       Budget Amendment –Water: Appropriate funding to cover the Distribution Water
Department match to the 24” water line project.
                                            AMENDMENT
                             Anson County Budget Ordinance FY 2008/09
       BE IT ORDAINED by the Anson County Board of Commissioners that the 2008/09 Budget
Ordinance be amended as follows:
       Section 15. Water Fund Expenditures:
               Increase:      Distribution                         $ 40,000
                         Total Increase:                            $ 40,000
         Section 16. Water Fund Revenues:
                 Increase:        Fund Balance Appropriated         $ 40,000
                         Total Increase:                            $ 40,000
         Adopted this 2nd day of September, 2008.

       Budget Amendment – CJPP: Allocate additional funding from CJPP.
                                           AMENDMENT
                              Anson County Budget Ordinance FY 2008/09
       BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2008/009 Budget
Ordinance be amended as follows:
       Section 1. General Fund Expenditures:
               Increase:        11-4373                             $ 1,816
                       Total increase:                              $ 1,816
       Section 2. General Fund Revenues:
               Increase:        11-4373                             $ 1,816
                       Total Increase:                              $ 1,816
       Adopted this 2nd day of September, 2008.


         Budget Amendment-WWTP: Appropriate funding to cover the re-roofing of the Filtration
Plant.
                                            AMENDMENT
                              Anson County Budget Ordinance FY 2008/09
       BE IT ORDAINED by the Anson County Board of Commissioners that the 2008/09 Budget
Ordinance be amended as follows:
       Section 15. Water Fund Expenditures:
               Increase:        Filtration                          $ 65,824
                       Total Increase:                              $ 65,824
       Section 16. Water Fund Revenues:
               Increase:        Fund Balance Appropriated           $ 65,824
                       Total Increase:                              $ 65,824
       Adopted this 2nd day of September, 2008.

       Budget Amendment – Water: Appropriate insurance funds to repair the damage of a vehicle.
                                             AMENDMENT
                             Anson County Budget Ordinance FY 2008/009
       BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2008/09 Budget
Ordinance be amended as follows:
       Section 15. Water Fund Expenditures:
               Increase:        Distribution                        $ 8,201
                       Total Increase:                              $ 8,201
       Section 16. Water Fund Revenues:
               Increase:        Other Miscellaneous Revenue         $ 8,201
                       Total Increase:                              $ 8,201
       Adopted this 2nd day of September, 2008.

       Budget Amendment – To appropriate the local Dare, Special Gift & Training, Controlled
Substance, K-9 & Civil Processing Fee Fund Balance Reserve as of June 30, 2008 year end.
                                            AMENDMENT
                               Anson County Budget Ordinance FY 2008/09
       BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2008/09 bo9 be
amended as follows:
        Section 1. General Fund Expenditures:
                Increase:        11-4310                                   $ 36,125
                        Total Increase:                                    $ 36,125
        Section 2. General Fund Revenues:
                Increase:        11-4310 (Fund Balance Reserve)            $ 36,125
                        Total Increase:                                    $ 36,125
        Adopted this 2nd day of September, 2008.

        Litter Sweep Proclamation:
                                FALL LITTER SWEEP 2008
                                    PROCLAMATION

         WHEREAS, the North Carolina Department of Transportation organizes an annual fall
statewide roadside cleanup to ensure clean and beautiful roads in North Carolina; and
         WHEREAS, the fall 2008 LITTER SWEEP roadside cleanup will take place September 20
through October 4, 2008, and encourages local governments and communities, civic and professional
groups, businesses, churches, schools, families, and individual citizens to participate in the Department of
Transportation cleanup by sponsoring and organizing local roadside cleanups; and
         WHEREAS, Adopt-A-Highway volunteers, Department of Transportation employees,
Department of Correction inmates and community service workers, local government agencies,
community leaders, civic and community organizations, businesses, churches, schools, and
environmentally concerned citizens conduct annual local cleanups during LITTER SWEEP and may
receive certificates of appreciation for their participation; and
         WHEREAS, the great natural beauty of our State and a clean environment are sources of great
pride for all North Carolinians, attracting tourists and aiding in recruiting new industries; and
         WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides, emphasize
the importance of not littering, and encourage recycling of solid wastes; and
         WHEREAS, the 2008 fall cleanup will celebrate the 20th Anniversary of the North Carolina
Adopt-A-Highway program and its 6,000 volunteer groups that donate their labor and time year round to
keep our roadsides clean; and
         WHEREAS, the LITTER SWEEP cleanup will be a part of educating the children of this great
state regarding the importance of a clean environment to the quality of life in North Carolina;
         NOW, THEREFORE, the Anson County Board of Commissioners does hereby proclaim
September 20 through October 4, 2008 as LITTER SWEEP time in Anson County and encourages all
citizens to take an active role in making their community cleaner.
         IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Great Seal of the
County of Anson, this 2nd day of September, 2008.

       Administrative Matters:
       Debt Set-Off EMS: Mr. Diggs shared with Board members that the county has
$468,438.53 in bad debts that have been uncollected through EMS billing service and
the collection service. Mr. Diggs stated that these funds cover a three year period and
he asked the board’s permission to begin debt set-off for EMS once a year. Mr. Diggs
stated that in order to qualify for debt set off they have to have the person’s social
security number and the bill has to be $50.00 or higher. Mr. Diggs explained that the
state will charge a service charge but it will be collected from the person with the debt
and not the county. Mr. Diggs shared that 30-days notice is required before they can
begin and they will send out letters from the list supplied by the State. Mr. Diggs
shared that letters of appeal will come before the Board. Mr. Diggs stated this was only
ambulance bills that have been uncollected for 3 years. Chairman Baucom asked if the
person owing the bill were to get a tax refund of any sort would the money be
deducted from the refund with Mr. Diggs answering tax refunds or lottery winnings.
Commissioner Smith asked if any of this money was from insurance companies with Mr.
Diggs answering they have been billed and this is what insurance, Medicaid/Medicare
have not paid. Commissioner Smith asked if this was indigent people with Mr. Diggs
stating he did not know. Commissioner Woodburn thought this had been done in the
past with Mr. Diggs feeling it was discussed for water but has never been done for EMS.
Commissioner Sims voiced that the county could not afford to take this loss over a
period of time and still serve the public. Motion by Commissioner Sims, seconded by
Commissioner Woodburn, to approve Mr. Diggs’ request. Commissioner Spencer asked
if any of these people had been notified with Mr. Diggs answering they will send a letter
giving them 30 days to respond after which the information will be forwarded to the
State. Commissioner Smith asked for a copy of the list with Mr. Diggs stating he would
try. Motion carried unanimously.

       Mr. Diggs stated that he was scheduled to have another conference call this
evening regarding Hurricane Hanna but the last track had her over Anson County. Mr.
Diggs stated that it depends what the high pressure does with the Hurricane.

       Flexible/Compressed Work Week: Interim Manager Gulledge stated that
according to the Resolution it was to end today. Interim Manager Gulledge shared that
the only departments using this were Health, DSS and one EMS employee. Interim
Manager Gulledge stated that he does not know how the service to the customers has
changed or how it was working. Interim Manager Gulledge stated that he has not had
time to talk with the department heads about this and recommended continuing until
he has had time to evaluate the program. Vice Chair Streater asked if the program
could be extended for one month awaiting the evaluation with Interim Manager
Gulledge answering yes. Motion by Vice Chair Streater, seconded by Commissioner
Spencer, to extend this for one month until Interim Manager Gulledge has had a chance
to evaluate. Motion carried unanimously.

       Contract Renewal – Finance Office: Chairman Baucom stated that the
county has a contract with Holly Berry to do work on Saturdays for the finance office.
Chairman Baucom stated that the contract expires September 15 and asked if the Board
wished to extend the contract for another month. Chairman Baucom asked if it was
extended if the contract could include training sessions for a new Finance Officer. Vice
Chair Streater asked if Dorothy was coming with Interim Manager Gulledge stating that
Ms. Tyson has been gone 5 years and all the important transactions in finance that we
need help with are in Excel spread sheets and Ms. Tyson does not work in Excel.
Interim Manager Gulledge feels the work Ms. Tyson could do is the work we’re hiring a
temp to do for $7 an hour. Interim Manager Gulledge shared that Ms. Berry was doing
reports and filing data that has to be done by someone using spreadsheets.
Commissioner Woodburn asked if it would be appropriate to have this discussion once
we discuss the Finance Officer position with Interim Manager Gulledge in agreement.
Commissioner Smith did not understand what changes had been made in the office that
anyone working in accounting could not pick up with Interim Manager Gulledge stating
it was all done on computers now. Commissioner Smith asked if they had computers
when Ms. Tyson worked there with Interim Manager Gulledge answering that Ms. Tyson
did not use computers. Commissioner Smith asked if Ms. Tyson had stated that she did
not use computers with Interim Manager Gulledge answering that he had not talked to
her but remembers when she was here that she would not use a computer.
Commissioner Smith commented that the people working in that office didn’t know
much about this with Interim Manager Gulledge stating that they could not do the work
Holly was doing. Motion by Commissioner Smith to discuss this in closed session.
Commissioner Woodburn feels this hinges on the hiring of a Finance Officer and that
would be the appropriate time to have this discussion. Motion died for lack of a second.

       Vice Chair Streater asked if there was anyone present that needed to be heard
before going into closed session. Ms. Sturdivant thanked Board members for their help
with her back to school project. Ms. Sturdivant shared that as of today she has served
over 100 families in Anson County with school supplies and they are in the process of
taking supplies to the schools. Ms. Sturdivant thanked Commissioner Spencer for his
assistance in getting the supplies to the schools. Ms. Sturdivant encouraged Board
members to call her if they know of any students that did not get their school supplies
or uniforms. Commissioner Sims voiced that the Board should be thanking Ms.
Sturdivant.

        COG Contract for County Wide Zoning: Ms. Baptiste presented before the
Board a contract to begin a countywide zoning project. Ms. Baptiste noted the contract
was with the Council of Government to assist with the Ordinance update and facilitation
of meetings to get the project underway. Chairman Baucom asked Ms. Baptiste what
they could do that she could not with Ms. Baptiste answering that they would provide
staff support to make sure all the information is in the Ordinance according to General
Statutes and she would handle the writing of the Ordinance. Ms. Baptiste added that
they would also help to facilitate the meetings and handle some of the mailings.
Chairman Baucom stated that this would cost $3384 and 22.5 member hours.
Commissioner Woodburn feels we never use all of our member hours but we do take
advantage of them whenever possible. Commissioner Woodburn stated that they
would handle the meetings and do the research to make sure we are within the legal
guidelines and that we don’t put things in place that are not correct. Commissioner
Woodburn stated that they will make sure we have a first class product. Ms. Baptiste
added that the funds have been budgeted. Commissioner Smith asked if we were
talking about zoning every piece of property in the county with Ms. Baptiste answering
not under the current contract. Ms. Baptiste said this would cover only the area just
above White Store that is already zoned but they plan to work around the county until
all areas are zoned. Commissioner Smith feels a lot of people here don’t want to be like
Mecklenburg County with Commissioner Woodburn offering that these would be public
meetings where people would have a chance to offer their input. Commissioner
Woodburn stated that the meetings would also be a method of educating the public so
Anson County can be prepared for what will happen in the future. Commissioner Smith
commented that we should have had this when we brought in Valley Protein with
Commissioner Woodburn stating that was exactly right. Commissioner Woodburn
shared that this will channel these types of things to areas where they will not have the
negative impact they have without it. Commissioner Woodburn feels the public needs
to understand this is not set in concrete as there are ways to change it once it is in
place. Chairman Baucom feels this is our best hope of deciding among ourselves what
is going to be where or the developers will come in and tell us. Mr. Deese added that
this would not happen overnight but would be phased in over time. Chairman Baucom
felt this needed to be in place before the Monroe Bypass comes in. Motion by
Commissioner Woodburn, seconded Commissioner Sikes, to approve. Motion carried
unanimously. Commissioner Smith asked if this was just a study with Ms. Baptiste
offering that before any zoning could be put on the map it would have to come before
this Board for approval.

       Standard or Electing Status: Ms. Jackson stated this is the county Work First
Program including work first, family assistance and the employment services program.
Ms. Jackson stated that the request was for Anson County to remain a standard county.
Ms. Jackson explained that this means we follow the guidelines set aside by the State.
Ms. Jackson stated that if we elect to be an Electing county we would have to design
our own cash assistance program. Ms. Jackson added that since the inception of the
Work First Program Anson County has been a standard county. Motion by
Commissioner Smith, seconded by Commissioner Spencer, to approve the request for
Anson County to remain a standard county. Motion carried unanimously.

       Motion by Commissioner Smith, seconded by Vice Chair Streater, to go into
closed session to consult with the Attorney pursuant to North Carolina General Statutes
143-318.11(a)(2) to consider and give instructions concerning a potential or actual
claim, administrative procedure or judicial action and for personnel pursuant to North
Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence,
performance, condition of appointment of a public officer or employee or prospective
public officer or employee. Motion carried 6 to 1 with Commissioner Sims opposed.

      Chairman Baucom called for a five minute break.

       Motion by Commissioner Sims, seconded by Commissioner Woodburn, to come
out of closed session. Motion carried unanimously.

      In regular session, motion by Vice Chair Streater, seconded by Commissioner
Spencer, to negotiate with Ms. Pratt for the Finance Officer position. Commissioner
Sims was of the opinion we would wait until all the information was returned before
making a decision. Commissioner Woodburn voiced that he needs to have all the
information before voting. Commissioner Spencer wondered what other information
was needed as the criminal background check was clear. Commissioner Woodburn felt
the Board needed verification of education. Motion failed 3 to 4 with Commissioner
Woodburn, Commissioner Sims, Commissioner Sikes and Chairman Baucom voting
against.

      *Commissioner Smith left the meeting at this point.

       Motion by Commissioner Woodburn, seconded by Commissioner Sikes, to
approve the engineering change on the B C Moore building that the contractor is
responsible for 2 months rent in the amount of $5,000 and penalties of $500 a day if
the project is not completed by September 30th. Motion carried unanimously.

       Chairman Baucom then recognized Vice Chair Streater by presenting a plaque
from the North Carolina Association of County Commissioners representing long time
county service for his service as a County Commissioner for 20 years. Vice Chair
Streater received a round of applause.

       Spin Off of Time Warner Cable: Chairman Baucom stated that apparently
they have separated Time Warner Cable from TWX, which is the spin off. Chairman
Baucom noted that TWX would no longer have any ownership in Time Warner Cable.
Chairman Baucom read from the information presented that Time Warner does not
believe the spin off requires approval from the Board and suggested not approving.
Chairman Baucom shared that the last time they were here she asked them to survey
the customers as to what channels and what kinds of programming they want and they
never did so she sees no point in approving the Resolution. Vice Chair Streater voiced
agreement with the Chairman. Commissioner Sims voiced understanding but felt two
wrongs did not make a right and to keep good relations offered a motion to approve.
After discussion, Commissioner Sims withdrew his motion as approval was not needed.

       Appointment:
       County Planning/Adjustment Board – District 6: Commissioner Woodburn
stated that he has not had a chance to talk with the candidate and asked that this be
held over to the October meeting.

        Chairman Baucom remarked that the Board would need to meet again and asked
if there was a way to leave the date open ended. Commissioner Woodburn felt when
all the information comes in the Chairman could call a special meeting.

       Commissioner Concerns:
       Commissioner Woodburn was of the understanding that the Clerk to the
Board has not received an evaluation over the years and asked that something be put
in place for this. Commissioner Woodburn stated that it was pointed out earlier that it
would be joint between the County Manager and the Board and offered this as a
motion. Vice Chair Streater seconded the motion to set up a system to evaluate the
Clerk to the Board. Vice Chair Streater asked Commissioner Woodburn if he would
work with the Interim County Manager to come up with something. Commissioner
Woodburn said he would be glad to and Chairman Baucom offered to work with them.
Motion carried unanimously.

       Vice Chair Streater asked the Chairman if she would make sure everyone was
available before calling the Special Meeting with Chairman Baucom stating she would do
that. Commissioner Sims referred to the Time Warner issue and asked if we could say
we simply accepted it as information. Board agreed.

       Commissioner Woodburn felt if the information would be back by the end of the
week the Board could recess this meeting until that time. Interim Manager Gulledge
noted that one candidate was looking at another job and felt the Board needed to
respond to them as quickly as possible. After discussion, motion by Commissioner
Woodburn, seconded by Commissioner Sikes, to recess until Monday, September 8, at
5:30 P.M. in Room 31. Motion carried unanimously.

                                                    Respectfully submitted:



                                                    Bonnie M. Huntley, CMC
                                                    Clerk to the Board

Meeting time: 3 hrs.

				
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