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REGULAR MEETING SAUK RAPIDS CITY COUNCIL City Hall Council

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REGULAR MEETING SAUK RAPIDS CITY COUNCIL City Hall Council Powered By Docstoc
					                                     REGULAR MEETING
                               SAUK RAPIDS CITY COUNCIL
                          City Hall Council Chambers, 115 2nd Ave N.
                                    Monday, April 27, 2009
                                           6:00 PM
                                         MINUTES

6:00 PM

1.     Call to Order and Pledge of Allegiance
Mayor Campbell called the meeting to order at 6:00p.m. Members present: Brad Gunderson,
Paul Weber, Jared Gapinski, and Dave Saunders. Others present: Tim Sime, City Attorney, Ross
Olson, City Administrator, Todd Schultz, Community Development Director, Perry Beise, Police
Chief, Terry Wotzka, City Engineer, Jack Kahlhamer, Finance Director, Roger Schotl, Public
Works Director, and Dana Furman, Administrative Assistant.

2.     Additions or Changes to the Agenda
Councilperson Weber requested to add St. Cloud Area Joint Planning District Board Event
Announcements as agenda item 12-A. Ross Olson requested to add the Approval of
Councilperson Gunderson’s Attendance to the MMBA Annual Conference May 17-19, 2009 as
agenda item 9-D.

3.     Approve the Agenda
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gapinski to
approve the Agenda as amended. Motion carried unanimously.

4.    Approve Minutes
      A. 4-13-09 Regular Meeting Minutes
Councilperson Weber clarified that page 5 of the minutes should read the City of Ramsey and
not Ramsey County.

Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to approve
the 4-13-09 Regular Meeting Minutes as amended. Motion carried unanimously.

5.     Receive and File
       A. 3-18-09 Advisory Park Board Minutes
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to
receive and file the 3-18-09 Advisory Park Board Meeting Minutes. Motion carried
unanimously.

6.       Mayor’s Communications
        Apology--Mayor Campbell apologized to the members of the Council, City staff, and the
         public for his actions at the City Council meeting that took place on April 13, 2009.
         Mayor Campbell apologized to the residents in support of the organized trash hauler
         proposal as well as the SR Green Committee for not voting in favor of the organized trash



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         hauler proposal in that he felt that the organized trash hauler proposal was the right thing
         for the City to do.
        Thank You from Fisher’s Mobile Home Park—Mayor Campbell read a thank you card
         that he had received from a resident at Fisher’s Mobile Home Park thanking the Mayor,
         City Council, and City staff for the establishment of the quiet zone on the City’s north
         end.
        Citizen of the Year, Mike Lehnen,--Mayor Campbell noted that the 2009 Sauk Rapids
         Citizen of the Year was honored last Thursday at a luncheon sponsored by the Sauk
         Rapids Chamber of Commerce. Mayor Campbell noted that the event was a great
         success.
        Reminder of Clean Sweep Week—Mayor Campbell reminded residents that Clean
         Sweep week officially begins on Tuesday, April 28th and runs through Saturday, May 2nd.
         Roger Schotl stated that if any elderly residents call the Public Works Department during
         the week of Clean Sweep the Public Works Department will come and pick up items
         needing to be disposed of for the elderly residents of the City. Schotl stated that the first
         days of the compost being open have been successful. He noted that 308 residents used
         the compost site on its opening day. Roger Schotl also stated that members of the SR-
         Green Committee as well as the Retired Senior Volunteer Program (RSVP) will be
         assisting at the compost site during Clean Sweep week.

7.       Audience Items/Visitors
         Total Time Limit 10 Minutes for Items NOT on the Agenda
        Mississippi River Renaissance— Mark Hauck, Stearns County Soil and Water
         Conservation District, advised the Council that due to its proximity to the Mississippi
         River, the City of Sauk Rapids is a very important member of the Central Minnesota
         Mississippi River Corridor. He noted that through a collaborative effort a $130,000 grant
         was received from the McKnight Foundation to help the communities around the
         Mississippi River. Hauck noted that in many ways the Mississippi River has acted as a
         boundary between communities. He stated that with this grant the hope is to make the
         Mississippi River a landmark that unites. He said that the project aims to place the
         Mississippi River at the center of attention, initiating a visioning process that is unique to
         this remarkable resource. Hauk introduced Kimberly Thielen Cremers as the person that
         will be heading up the Mississippi River Renaissance Project. He noted that the grant
         awarded allowed for Cremers to be brought on to coordinate the Mississippi River
         Renaissance project for a two year period.

         Kimberly Thielen Cremers introduced herself to the Council. Cremers questioned the
         Council as to what the Mississippi River means to each of them or what they value about
         the Mississippi River. She also asked the Council what they envision the Mississippi
         River to be like twenty years from now. The Council responded to Cremers’ questions.
         Cremers said that the collaborative process of the Mississippi River Renaissance is
         focused on a resource and not a particular local unit of government-and will result in
         developing a shared vision and actionable goals that can then inform future decisions
         about the Mississippi River. Cremers informed the Council that the Mississippi River
         Renaissance will be hosting an event on May 21st at the St. Cloud Great Regional Library


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       called “A River Runs Through It: Creating a Shared Vision for our Mississippi. The
       event will take place from 8:30a.m. to 3:00p.m.

       Councilperson Weber questioned if Mississippi River Connections has been invited to the
       May 21st event. Cremers noted that Mississippi River Renaissance has been in
       communications with Mississippi River Connections and they have been invited to the
       event on May 21st.


8.     Public Hearings
   A. Applicant                                        Purpose
City of Sauk Rapids                                    To Consider a Seasonal Outdoor Sales
                                                       Addendum to On-Sale Intoxicating
                                                       Liquor License for the Location of 736
                                                       Benton Dr, Sauk Rapids, MN 56379.
                                                       Bubba’s Bar and Grill.
                                                              1. Open Public Hearing
Ross Olson advised the Council that Bubba’s Bar and Grill has submitted an application and paid
the application fee to have Seasonal Outdoor Sales in conjunction with their On-Sale Liquor
License. Olson said that both the Community Development Department and Public Works
Department note no concerns with the request. He said that the Fire Marshal has noted that both
exits are to swing in the direction of travel outward, and need to be marked “Exit”. Police Chief,
Perry Beise, commented that he had no concerns with the described barriers in place and staffing
of 2-3 people.
                                                              2. Close Public Hearing
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Gapinski to close
the public hearing. Motion carried unanimously.
                                                              3. Consider Action
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to
approve and authorize the Seasonal Outdoor Sales Permit to Bubba’s Bar and Grill for the 2009-
10 licensing year on the condition that the requirements of the Police Chief and Fire Marshal are
met.

Discussion: Councilperson Weber questioned if Bubba’s Bar & Grill applies for the seasonal
outdoor sales permit annually. Ross Olson said that the outdoor sales permit needs to be
renewed annually and that Bubba’s has applied for this permit before. Councilperson Weber
questioned if anyone has applied for the Sidewalk Café permit that the Council approved last
year. Todd Schultz noted that Manea’s Meats is considering applying for a Sidewalk Café
permit.

Motion carried unanimously.

   B. Applicant                                     Purpose
City of Sauk Rapids                                 To Consider Adoption of a Modification
                                                    to the Redevelopment Plan for
                                                    Redevelopment Project No. 1, the

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                                                       Proposed Establishment of Tax
                                                       Increment Financing No.1 and the
                                                       Proposed Adoption of a Tax Increment
                                                       Financing Plan. The Property to be
                                                       Included in Tax Increment Financing
                                                       District No. 19 is Located Within the
                                                       Redevelopment Project No. 1 and the City
                                                       of Sauk Rapids. A Map of
                                                       Redevelopment Project No. 1 and Tax
                                                       Increment Financing District No. 19 is
                                                       Available at City Hall During Normal
                                                       Business Hours.
                                                               1. Open Public Hearing
Todd Schultz stated that RICE Building Systems has proposed a redevelopment of the former
Blue Skies Mobile Home Park. He said that the proposed redevelopment will result in the
construction of two buildings one of which will be completed in 2009 and used by RICE as their
office/warehouse. The value of the property for tax purposes will be $4,001,100 when both
buildings are completed. Schultz said that the HRA has reviewed and considered the expenses
involved in redevelopment of the property which are extraordinary. These expenses include
items such as demolition, removal of mobile home pad sites and utilities which are scattered
across the property, removal of a City utility line that crosses the site, removal and replacement
of soils to allow for building construction, and the need to bring in fill to address floodplain
issues affecting the site. Schultz said that under the proposed Contract for Private
Redevelopment relating to this site, the HRA will deed Outlot B (a small strip of land owned by
the HRA located adjacent to the street) to the redeveloper and the HRA will provide the
redeveloper with financial assistance needed for the redevelopment of the property.

Schultz advised that the financial assistance will be structured as a pay-as-you-go tax increment
revenue note. He noted that this means that RICE will only receive reimbursement for expenses
actually incurred and only if the property taxes they pay provide sufficient revenue to make the
payments on the note. Schultz said that there is no risk to the general funds of the City or the
HRA since reimbursement is limited to tax increment generated from the redeveloped property.

Schultz stated that the HRA Board and staff believe this action is necessary based upon the
information in the plan, information in the application of the redeveloper, the report of the LHB,
the amount of time that this property remained in use contrary to the development of other
surrounding properties, and based upon the costs associated with redevelopment of this property.
He noted that the site redevelopment costs alone are anticipated to exceed $240,000. The
improvements on the site have been valued for property tax purposes (2008) at $154,500.
Schultz said that given that the redeveloper’s purchase price must account for the value of
improvements that will be removed and that the redeveloper must also incur considerable
expenses in removing those improvements it is believed that the project as proposed would not
move forward without the use of tax increment financing.

Schultz said that since the Blue Skies Mobile Home Park property is currently located within the
HRA/City’s Tax Increment Financing District No. 4(which encompasses many tracts of property

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in the industrial park south area) the City and HRA will need to approve removing the property
from District 4 prior to finalization of a new tax increment district covering the property. He
noted that this move is necessary because District 4 will expire too soon to provide the resources
needed to complete this redevelopment.

Councilperson Gunderson questioned if the strip of land in question is where the mailboxes for
Blue Skies are currently sitting. Todd Schultz noted that this land where the mailboxes are
sitting is essentially owned by the HRA.
                                                             2. Close Public Hearing
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to close
the public hearing. Motion carried unanimously.
                                                             3. Consider Action
Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to approve
the elimination of a parcel from Tax Increment Financing District No. 4 (Benton County TIF
District No. 22), located within Redevelopment Project No. 1, in the City of Sauk Rapids on the
condition that the HRA Board of Commissioners approve the same. Motion carried
unanimously.

Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to approve
a resolution adopting a modification to the redevelopment plan for redevelopment project No. 1;
and establishing tax increment financing district No. 19 therein and adopting a tax increment
financing plan therefore on the conditions that the HRA approve the sale of Outlot B, Sauk
Rapids Industrial Park south and the execution of a redevelopment contract for the property.
Motion carried unanimously.

9.       Consent Agenda
     A. Approve the Extension of the Joint Powers Agreement to Provide Gang Task Force
         Officer Staffing and Support
     B. Approve Change Order No. 6 to the First Street North/Second Avenue
         Improvement Project--Pulled
     C. Approve 2008 Fund Transfer
     D. Approve Councilperson Gunderson Attendance to the MMBA Annual Conference
         May 17-19, 2009

Motion: Moved by Councilperson Saunders and seconded by Councilperson Gapinski to
approve consent agenda items A, C-D. Motion carried unanimously.

9-B. Approve Change Order No. 6 to the First Street North/Second Avenue Improvement
Project
Councilperson Gunderson questioned if the decorative lighting at the Fire Station had already
been installed. Roger Schotl stated that the decorative lighting was recently installed at the Fire
Station.

Motion: Moved by Councilperson Gunderson and seconded by Councilperson Gapinski to
approve change order No. 6 to the First Street North/Second Avenue Improvement project.
Motion carried unanimously.

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10.     Regular Agenda
        A. Bonestroo Presentation—Jay Demma
Todd Schultz reported that in 2008 the Council authorized the hiring of Bonestroo to conduct a
Retail Demand Projection and Impact Study for the City. The study is complete and has been
included with the agenda packet. Schultz stated that the Land Use Committee had met to go over
the Study with the creator, Jay Demma, at which time some changes were made.

Jay Demma presented for the Council the conclusions that he came up with after conducting a
Retail Demand Projection and Impact Study for the City of Sauk Rapids. Demma said that the
overall purpose of the study was to find out the retail potential at Golden Spike Road at Hwy 10.
He provided an overview of the retail dynamics for the St. Cloud Metro Area. He went over the
Metro Area Retail Districts, Retail Trade Areas, Demographic Trends, Retail Spending Trends,
and the Retail Spending Forecast. Demma concluded by saying that the trade area that includes
Sauk Rapids is forecasted to have excess retail demand that can support approximately 66 acres
of large-format retail development through 2020, provided there is no competitive retail
development along highway 15 in Sartell. Demma said that if the Highway 15 project moves
forward, then the supportable acreage drops to 20 acres. He said, however, that additional land
should be made available for development in order to avoid a monopolization of land and
possible run-up on land prices. Demma said that it has been estimated that a buffer of 25%
should be planned into the land needs in order to allow choice in the marketplace. He said that
this 25% “buffer” raises the total large-format acreage needs to 83 if Highway 15 is not
developed or 51 if Highway 15 is developed.

Councilperson Saunders questioned what the projections are on the commercial end as to when
the down turn with the economy will end. Demma said the downturn started on the residential
side of things but has spread somewhat to the commercial side. Demma thought that it might
take another 6 months to a year before things on the commercial end begin to improve. He said
that residentially speaking, things have more than likely hit the bottom and will continue to rise.

Councilperson Gapinski said he wants to see Sauk Rapids get a jump start on a project that is
going to be able to compete against the Hwy 15 development.

Councilperson Weber said that it is his understanding that the City can draw from the other
quadrants described by Demma if it has a unique set of goods or a unique angle in which to
attract consumers.

Councilperson Gapinski questioned Demma as to what he feels the City of Sauk Rapids should
do to beat other area Developers to the punch. Demma stated that his recommendation would be
for the City to make the land available, create a master plan as to what kind of retail they want to
see, look at design standards, and possibly allow a mixture of uses.

Motion: Moved by Councilperson Gunderson and seconded by Councilperson Gapinski to
receive and file Bonestroo’s Retail Demand Projection and Impact Study. Motion carried
unanimously.



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       B. LCCMR Grant Opportunity
Todd Schultz noted that on Thursday of last week, staff from Sauk Rapids, Sartell, and St. Cloud
were all invited to jointly apply for grant funds within the Legislative-Citizen Commission on
Minnesota Resources under the Natural Resource Conservation Planning and Implementation
program. Schultz said that because of the short notice, staff didn’t really have any ideas that
immediately came to mind, however staff has been in contact with neighboring Cities on any
potential opportunities that this may provide.

Schultz stated that the grant proposal that the City of St. Cloud, in partnership with the City of
Sauk Rapids and Sartell, would like with permission of the City Council to submit is for the St.
Cloud Area Urban Area Mississippi River Corridor Plan

Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to consider
the LCCMR Resolution and to support the LCCMR Grant Application Letter of Support.
Motion carried unanimously.

Councilperson Weber said that he is perplexed by all the different groups out there with a
Mississippi River focus. He said that he hopes that the different groups are collaborating and
that there is no duplication taking place.

11.    Other Staff Items
    A. Charter Communications Update
Ross Olson reported that in late February, the City of Sauk Rapids and all other cities that hold a
Franchise Agreement with Charter Communications were notified that the company has filed
bankruptcy. He said that Charter is conducting some financial restructuring through filing
Chapter 11 Bankruptcy. Olson noted that he has been assured that the City’s Franchise
Agreement with Charter Communications is intact and all franchise fees will continue to be paid.
Olson stated that that the City has 120 days from April 17th to determine locally if the City needs
to approve anything. Legal is working on staying abrupt of any changes that may occur with
Charter’s financial restructuring.

Tim Sime said that this 120 day process is somewhat of a formality. Sime noted that the City
always maintains the ability to allow other Cable providers.

Councilperson Gapinski questioned what the City’s options are with Charter being the only
provider. Tim Sime said that Federal law requires that the City approves any transfer. Sime
stated that what the City can do in terms of this Charter transfer is very limited.

    B. Riverfront Parks Update
Roger Schotl distributed for the Council the plans and specs for the City’s Southside and Lions
Park. He said that he had hoped to have the plans and specs ready in time to be sent out with the
agenda packets, but because the plans and specs came in a little late he wanted to distribute them
to the Council for their review. Schotl said that approval of the plans and specs for Southside
and Lions Park will be included on the next City Council meeting agenda.




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Mayor Campbell questioned what the large amount of granite left over from the bridge project is
still doing down at the parks in that he has been questioned by residents on the purpose of this
granite. Schotl said that the granite came from the hollowing that was done in connection with
the bridge project. He said that it is his intention to use the granite to create fishing piers. He
said whatever granite is left over after the fishing piers have been established will be brought to
the compost site. Permission has been obtained from the DNR to create the fishing piers;
however Schotl is still awaiting final word on the railing requirements for the fishing piers.

12.     Other Council Items and Communications
        A. St. Cloud Area Joint Planning District Board Event Announcements
Councilperson Weber shared news of two upcoming events that he heard about at the last St.
Cloud Area Joint Planning District Board meeting that he had attended. The first event is
sponsored by the St. Cloud Area Joint Planning District Board and has been titled “Unweave the
Weave of Housing Programs”. This event will take place on April 29th. The other event is
sponsored by Benton County and has been titled “Alternative Energy Options”. This event will
take place on May 12th at Immaculate Conception Church. Councilperson Weber noted that
anyone interested in learning more about these events may call Todd Schultz.

13.    Approve List of Bills and Claims
Motion: Moved by Councilperson Gapinski and seconded by Councilperson Saunders to
approve the List of Bills and Claims. Motion carried unanimously.

14.    Adjournment
Motion: Moved by Councilperson Weber and seconded by Councilperson Gunderson to adjourn
the meeting. Motion carried unanimously.

Mayor Campbell adjourned the meeting at 7:12 p.m.

Respectfully Submitted,


Dana Furman
Administrative Assistant




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