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Model Change Review MeetingSeptember 21_ 2006Agenda - University

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					                                                                   University System of Georgia
                                                                       Georgia First Project
                                                                 Change Review Committee Agenda
                                                                              September 21, 2006
Item #     Submitted By         Institution       Date                      Change Request Description                                      Action/Updates                           Status
                                                Submitted




 534      Kim Thompson         Ga Southern      3/27/2002   A new paygroup “LEV” that allows benefits billings to charge     The committee convened by the Vice                In Analysis
                                                            benefits for employees on “Leave Without Pay” to a separate      Chancellor for Fiscal Affairs submitted its
                                                            receivables account from retiree benefits in PeopleSoft          recommendations on Retiree Billing options
                                                            Financials is needed                                             in January or February. Robert will get with
                                                                                                                             Bill and determine the next steps.

                                                                                                                             Adding another paygroup will require
                                                                                                                             modifications to several reports, including the
                                                                                                                             GL Interface, as well as foundation/setup
                                                                                                                             tables.

 558       Dana Mincey         North Georgia    9/23/2002   1)Social Security Numbers should be removed from Time            The GAFIRST team is researching the various In Development
                                                                                                                             1)The first item was released and is closed.
            Sallie Guy        Georgia College               Sheets created online.
                                                                                                                             2)There will be several options available for
                                                            2)Additionally, institutions would like the option of            the user to select when running the time sheet
                                                            producing Time Sheets by Location/Drop Box ID or                 program. The user will select the option
                                                            Paygroup.                                                        indicating the most appropriate order for the
                                                                                                                             timesheets. This is tentatively scheduled for
                                                                                                                             release 3.22


 610      Clorette Riddle      Augusta State    1/14/2005   Augusta State University would like to be able to submit the     Discussed briefly with AVC Bill Wallace and Pending
                                                            ESA Report online.                                               Dorothy Roberts. Discussions will be on-    Management
                                                                                                                             going.




 631        Anita Sales       Kennesaw State    2/22/2005   Kennesaw State University would like an effective date for       Tentatively scheduled for Release 3.22            In Development
                                                            the MailDrop ID and would like a description field added to
                                                            the MailDrop ID.




 633     Anita Sales/Martha   Kennesaw State    6/3/2005    Kennesaw State University would like an upload process           This is scheduled for Release 3.19.               Closed
                Roth                                        created that would allow institutions to upload a flat file to
                                                            PS_BADGE_TBL table. This would give institutions the             Failed final testing for releaase 3.19 and had
                                                            ability to maintain effective dated ID types in this table.      to be sent back to Development.

                                                                                                                             Released in 3.20

                                                                                                                                                                                                1 of 10
                                                            University System of Georgia
                                                                Georgia First Project
                                                          Change Review Committee Agenda
                                                                       September 21, 2006
Item #   Submitted By     Institution      Date                      Change Request Description                                       Action/Updates                      Status
                                         Submitted




 634     Ken Bridges    Kennesaw State   7/27/2005   Kennesaw State University would like modifications to the This is scheduled for Release 3.19.                  Closed
                                                     BORI016.sqr – BOR Load Time Clock Data – removing field Released om 3.20 and 3.20a
                                                     SSN or NATIONAL_ID and replacing it with EMPLID




 639                       So. Poly                  Southern Poly would like the effective date default on the       Tentatively scheduled for Release 3.20.       Closed
                                                     employee address to be modified. Currently when an user
                                                     changes an address for an employee in correction mode, the This was fixed by the PS Bundles released in
                                                     effective date for the address defaults to the system date (even 3.20
                                                     when another date has been entered previously). Users must
                                                     remember to correct the effective date whenever making
                                                     address corrections.


 640                       So. Poly                  Southern Poly would like modifications to the overage              Robert will discuss the issues in more detail Pending
                                                     dependent process. The COBRA overage dependent process             with Bill Wallace and Dorothy. Users agree Management
                                                     is canceling coverage for dependents on their birthdates, but      that it is very cumbersome to manually adjust
                                                     the insurance carriers are requiring the premium for the entire    premiums each month in order to ensure
                                                     month.                                                             correct withholdings.


 641                       So. Poly                  Southern Poly is requesting that the system not default the   Tentatively schedules for Release 3.22           In Development
                                                     current date throughout the pages populated during the hiring
                                                     process. If the effective date is not corrected on each page,
                                                     unnecessary errors can occur during the hiring process.


 642      Anita Sales   Kennesaw State               Kennesaw State University would like to modify the                 This is in Development. Drop-down boxes      In Development
                                                     Employment Eligibility Proof group box to replace the two          with standard values will be used. Some
                                                     free form text fields with three fields labeled A, B, & C that     cleanup of values may be required to conform
                                                     would contain a list of values that correlate with the A, B & C    to the standard values once this item is
                                                     list on the I-9 form. Also include the ability to override these   released.
                                                     values manually, if necessary.




                                                                                                                                                                                      2 of 10
                                                                    University System of Georgia
                                                                        Georgia First Project
                                                                  Change Review Committee Agenda
                                                                              September 21, 2006
Item #    Submitted By         Institution        Date                       Change Request Description                                    Action/Updates                        Status
                                                Submitted




 643       Laurie Jones      Columbus State     1/20/2006    When entering an address for an active employee, the system     This is in Development.                        Closed
                                                             requires the state to be Georgia. Otherwise, the system will
                                                             not allow the user to save. This is linked to the Tax panels.   Fixed by workaround developed by Lucy as
                                                             Kennesaw would like to be able to enter other states during     part of the E-Apps implementation. HR 205
                                                             the hiring process without having to manipulate the system.     will be updated with this information when
                                                                                                                             the E-Apps business processes are delivered.
                                                             Columbus State University is also experiencing this problem
                                                             when hiring employees who live in Alabama



 646     Natalie McCarley   Georgia Perimeter   11/27/2005   Request for an automated termination process for active part- Users envision the process being similar to the In Analysis
                                                             time employees who are no longer working.                     TRS/ORP retirement process. The process
                                                                                                                           would populate a temp table that users could
                                                             The process would prompt for pay end dates and place an       edit. After all corrections have been made, the
                                                             action of “Termination” with a new action/reason of           user would run a mass termination process
                                                             “Inactive” when an employee has had a specified length of     with a date prompt. Additionally, the General
                                                             time with no paycheck.                                        Deductions and Direct Deposit entries for
                                                                                                                           those affected would be automatically
                                                             An effective date of termination field is also needed in this generated.
                                                             process. Before the process is finalized, a detailed report
                                                             would be needed to verify employees affected.                 The GAFIRST team is suggesting a phased
                                                                                                                           approach to this request. It is in analysis and
                                                                                                                           will be sent to Development.

 647      Jackie Robbins      Ga Southern       12/5/2005    Georgia Southern would like the creation of a new Perm List     The GAFIRST team is analyzing. This may        Pending
                                                             that is a copy of BORAWF29 with the following removed:          require development due to possible            Management
                                                             (1) National Id on the Identity/Diversity screen;               PeopleCode changes.
                                                             (2) the entire Dependent Information screen; and
                                                             (3) the entire Identity Details screen.                         Completion of this request will require
                                                                                                                             consulting resources -- we are marking the
                                                                                                                             status on this item as Pending Management
                                                                                                                             since the timing of when the consulting
                                                                                                                             resources will be available is driven by
                                                                                                                             management

                                                                                                                             This item will be revisited once the EApps
                                                                                                                             Implementation is complete



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                                                                   University System of Georgia
                                                                       Georgia First Project
                                                                 Change Review Committee Agenda
                                                                              September 21, 2006
Item #    Submitted By         Institution        Date                      Change Request Description                                    Action/Updates                       Status
                                                Submitted




 648      Wendy Carter       Valdosta State     11/1/2005    Valdosta State University would like to have the hours        The GAFIRST team is currently analyzing.      In Analysis
                                                             worked separated out by Department on the pay stub. This      Tentatively scheduled for Release 3.22
                                                             would allow the verification of hours worked when an
                                                             employee has hours from multiple departments on the pay
                                                             stub.

 651      Athena Jones      Georgia Perimeter   10/20/2005   Clayton would likeCollege would like modifications made to
                                                             Georgia Perimeter the hours broken down by position # as      The GAFIRST team will create the              Closed
                                                             report BORR019A – Dropped Coverage Aging Report. This         specifications for this report and send the
                                                             report currently shows all dependents – whether or not they   request to Development.
                                                             have benefits.
                                                             Two modifications are requested:                              Report released in 3.20 and small
                                                             1)The report only needs to include those who have benefits.   modification will be released in the future
                                                             2)Also COBRA Event Class = OVG should be added.
                                                                                                                           Cobra Event Class = OVG added


 653     Natalie McCarley   Georgia Perimeter   10/14/2005   Benefits Statement, BORR016 -- Georgia Perimeter College      The GAFIRST team will research this request In Development
                                                             would like the ability to run process BORR016 for multiple    and determine the next steps. Users would
                                                             selected employees.                                           like for this to function either like the W-2
                                                                                                                           process with the insertion of rows for
                                                             Currently if 5 benefit states are needed, users must run the  additional employees or like the check reprint
                                                             process 5 times -- having a parameter that allows the         process with a range of employee id.
                                                             statements to be run for multiple employees at once will save
                                                             time.                                                         Currently in analysis and will be sent to
                                                                                                                           Development
 655       Ann Curtis       Georgia Perimeter   12/13/2005   Georgia Perimeter College would like a report which lists all Users would also like a PayGroup prompt.    In Analysis
                                                             health plan participants with Medicare who fall into 1 of 2   The creation of 3 reports was suggested – 1
                                                             categories -                                                  for Actives, 1 for Retirees, and 1 for
                                                              (1) 65 or older or                                           Dependents.
                                                             (2) Under 65 & Disabled.
                                                             Users should be able to run the report with a date parameter. The GAFIRST team is analyzing and will send
                                                                                                                           it to Development.
                                                             This request will help ensure that the Medicare pages are
                                                             populated for all employees who qualify for Medicare          GPC has a query or report already in place.
                                                                                                                           Rodney will send Charlotte their code.




                                                                                                                                                                                        4 of 10
                                                            University System of Georgia
                                                                Georgia First Project
                                                          Change Review Committee Agenda
                                                                       September 21, 2006
Item #   Submitted By     Institution      Date                      Change Request Description                                     Action/Updates                        Status
                                         Submitted




 656      Dana Carter   Kennesaw State   2/20/2006   Managed Faculty Events -- Users are unable to modify the      Released in 3.20                                 Closed
                                                     Case Type even when Correct History is used. As a result, if
                                                     a Case Type has to be changed, the case has to be deleted and
                                                     re-entered.

                                                     A modification to the page to allow the Case Type to be
                                                     corrected will decrease data entry.,


 657     Beth Kennedy    Ga Southern     2/10/2006   Georgia Southern University has identified a few issues with    Items 4, 6, 8, and 9 are the items that have not In Development
                                                     recent modifications to TRS reporting.                          already been corrected.

                                                     1. Any employee that is dropped from the report should be        Item 6 has been corrected. Only items 4, 8,
                                                     listed in the trace file regardless of the reason. This includes and 9 remain as issues. These items are in
                                                     employees with termination dates (current or previous            analysis and/or development
                                                     months), zero monetary data, out of balance conditions,
                                                     negative totals, change-overs to a different retirement plan,
                                                     non-contributing 65/40 members, and ERS old plan members.
                                                     2. Include a code in the trace file to indicate why the
                                                     employee was dropped from the report.
                                                     3. Remove IRS parameter from the report altogether.
                                                     4. For every employee listed in the trace file, contract months
                                                     and jobcode should be listed.
                                                     5. Total Amount Remitted (line 11 of the Summarization
                                                     report) does not total correctly
                                                     6. There are rounding errors on lines 4a and 6 of the
                                                     Summarization Report. These totals should equal the actual
                                                     deductions from the report.
                                                     7. Total prior months adjustments on summary should not
                                                     include ORP.
                                                     8. Populate the Contract Type column
                                                     9. Auto populate the TRS JobCode and Contract Type on the
                                                     Edit panels.


 658     Beth Kennedy    Ga Southern     2/10/2006   Georgia Southern University would like the ERS report          Ready to be released in 3.22                    Ready for Release
                                                     modified so that it indicates whether an employee is under the
                                                     Old Plan or the New Plan since the calculations are different




                                                                                                                                                                                       5 of 10
                                                                   University System of Georgia
                                                                       Georgia First Project
                                                                 Change Review Committee Agenda
                                                                              September 21, 2006
Item #    Submitted By         Institution        Date                      Change Request Description                                     Action/Updates                           Status
                                                Submitted




 659     Sandy Bainbridge   Medical College     3/9/2006     Medical College of Georgia would like to request two           1) The first item has already been developed      In Development
                                                            changes to the following in Manage Faculty Events.              and will be released in Release 3.19.

                                                            1) The “Change Date” field (EG_RNK_CHG_DT) should not           2)The second item has been noted as a bug fix
                                                            automatically default in as the same date entered in the        as it resulted in the users having to utilize a
                                                            “Track Start Date” field (EG_TRACK_HIRE_DT) when a              workaround to get appropriate results on their
                                                            Tenure Status Change is done.                                   Promotion and Tenure Reports. This will be
                                                                                                                            sent to development.
                                                            2)Field Title shown on the page should be “Rank Change
                                                            Date” instead of “Change Date” so that it is clear that this    9/6/06 -- First item released in 3.20. Second
                                                            date corresponds to the Home Rank value                         item in development


 660      Clorette Riddle    Augusta State      3/31/2006   Augusta State University would like to be able to run the       In Development                                    In Development
                                                            Account Distribution Report By Option BORRF96C by
                                                            Project/Grant #.




 661        Sallie Guy      Georgia College     2/14/2006   Georgia College & State University would like the               Business Process will be updated to detail   In Analysis
                                                            Garnishment Spec Data 4 panel modified. An additional           how bi-weekly employees should be handled
                                                            frequency for deduction calculation is needed to                when they have garnishments that require the
                                                            accommodate bi-weekly processing.                               use of Garn Spec Data 4.


 662        Sallie Guy      Georgia College     4/24/2006   Georgia College & State University would like to be able to                                                       In Analysis
                                                            run the Employee Earnings Record Report (Pay014) by
                                                            specific employee id and for a specified time period.




 663     Natalie McCarley   Georgia Perimeter   4/26/2006   When selecting garnishment vendors on garnishment spec                                                            In Analysis
                                                            data panels, Georgia Perimeter College would like to see only
                                                            those garnishment vendors who are “active” in the foundation
                                                            tables. Currently the drop down list for garnishment vendors
                                                            on the garn spec data panel 2 shows both active and inactive
                                                            vendors.




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                                                                   University System of Georgia
                                                                       Georgia First Project
                                                                 Change Review Committee Agenda
                                                                              September 21, 2006
Item #    Submitted By         Institution        Date                      Change Request Description                                     Action/Updates                         Status
                                                Submitted




 664       Terri Rubino       West Georgia      5/12/2006   University of West Georgia would like to see PS display a      This item rated low on the survey -- need        In Analysis
                                                            running total of time entered during the time entry process    clarification from users as to whether the
                                                            before the page is saved.                                      survey results indicate that they would rather
                                                                                                                           stay with the current format, or if they would
                                                            Note from OIIT: The displayed running total was eliminated like to make the change but it is not as
                                                            when another model change request was implemented -- the important as some of the other development
                                                            original model change request asked that the cursor be placed items
                                                            at the beginning of the fields on the Time Entry page to allow
                                                            users to enter time more efficiently. The PS delivered
                                                            functionality placed the cursor at the end of the field.

                                                            The current model change request to display a running total of
                                                            hours entered can be implemented, but the placement of the
                                                            cursor will revert back to being at the end of the field.




 665     Natalie McCarley   Georgia Perimeter   5/17/2006   GPC would like the ability to select the sort order of                                                          In Analysis
                                                            paychecks. A multiple selection of at least 3 sort orders for
                                                            paychecks is needed to accommodate its multi-campus
                                                            environment. The following sort capabilities are needed: (1)
                                                            Employee Type (salary or hourly) (2) Maildrop ID and (3)
                                                            Employee Name

 666      Susan Norton      Medical College     5/19/2006   Create a page to indicate whether an employee is "Eligible for                                                  In Analysis
                                                            rehire". A 'yes' or 'no' indicator would help the HR
                                                            Department when considering former employees for re-hire.




                                                                                                                                                                                           7 of 10
                                                                   University System of Georgia
                                                                       Georgia First Project
                                                                 Change Review Committee Agenda
                                                                              September 21, 2006
Item #    Submitted By         Institution        Date                      Change Request Description                                       Action/Updates                         Status
                                                Submitted




 667     Sandy Bainbridge   Medical College     5/16/2006   Modifications requested to the Manage Faculty Events               MCG sent their code for these modifications.   In Analysis
                                                            module to emulate functionality found in the previous MFE          Mods will be analyzed.
                                                            product. Modifications include:

                                                            • Creation of SQRs for faculty auditing and reporting
                                                            purposes. Creation of an application engine that generates a
                                                            table that is the basis for faculty reporting. Creation of run
                                                            control records and panels for the usage of SQR reports.

                                                            • Interface to Banner student system for utilization of faculty
                                                            data by that system. Currently in programming at MCG.

                                                            • New records and panels to manage faculty rank/status
                                                            history and administrative posts




 668      Bobbie Culver      Augusta State      5/25/2006   Modify the code behind the Payline One-Time deductions so                                                         In Analysis
                                                            that the fields, Benefit Plan, Deduction Code, and Tax would
                                                            auto-fill whenever only one option is available. This would
                                                            save time when doing a number of one-time deductions.


 669      Michelle Arth     Georgia Perimeter   6/5/2006    BORI032 -- Option added to select SSN or Universal ID              Christy spoke with Jim Garner at UGA, who      Pending 3rd Party
                                                            (from Badge ID Field). This would allow schools to choose          support half of the Schools through the
                                                            whether to populate the interface with SSN or Badge ID.            Endeavor Library System (GSU supports the
                                                                                                                               other half),

                                                                                                                               The only way for the library system to identify
 670      Michelle Arth     Georgia Perimeter   6/1/2006    Create an interface to allow institutions to update Business       a person across the system is SSN -- so they In Analysis
                                                            Phone and E-mail Addresses regularly. This is needed to
                                                            keep these fields current for the state-wide directory project.




671A       Dena Pickett     Medical College     6/8/2006    Recruit Workforce Module -- Create a report by job which                                                          In Analysis
                                                            would allow the user to enter 3 types of response letters
                                                            (rejection letters) for the candidates who have applied for that
                                                            particular position.
                                                                                                                                                                                              8 of 10
                                                                    University System of Georgia
                                                                        Georgia First Project
                                                                  Change Review Committee Agenda
                                                                               September 21, 2006
Item #     Submitted By         Institution        Date                      Change Request Description                                  Action/Updates                  Status
                                                 Submitted




671B        Dena Pickett     Medical College     6/8/2006    Recruit Workforce Module -- Create a report by job which                                              In Analysis
                                                             would allow the user to enter disposition codes (rejection) for
                                                             the various reasons the candiate was not selected for a
                                                             position.


 672          Sandy              Medical         6/14/2006   Additional Action/Reason Codes --                            Additional codes will be added in 3.22   In Development
         Bainbridge/Jamie    College/Georgia                 Rehire/Reinstatement -- used for employees that were
              Bland             Southern                     terminated in the system but were later reinstated wtihout a
                                                             break in service
                                                             Rehire/Termination Rescinded-- used for employees that
                                                             were terminated, but the termination was later rescinded. Do
                                                             not want to delete the termination row since it may have
                                                             produced a Cobra activity or event.
                                                             Promotion/Reclassification


 673     Melissa Brennaman   Georgia Gwinnet     8/11/2006   Add option to State Charitable Contributions Interface to use                                         New
                                                             either zip code to figure out the county codes or use the
                                                             county code from the Home Address field.




 674      Judy Chastonay     Georgia Perimeter   8/31/2006   Employee Board Cases Extract Report be sorted in                                                      New
                                                             alphabetical order rather than Emplid Order




 675        Jan Fackler       Valdosta State                 Encumbrance Projection should 1)take future dated Job Data                                            New
                                                             rows into consideration when calculating encumbrance
                                                             amounts (i.e. terminations, promotions, transfers).
                                                             2)Consider grants where the grant end dates are other than the
                                                             FYE


 676         Sallie Guy      Georgia College     8/3/2006    The code behind the "Provider Total" field on the Flat Rate                                           New
                                                             Table should be modified so that the provider total
                                                             automatically calculate when the "Total" and "Employer"
                                                             amounts are inserted
                                                                                                                                                                                    9 of 10
                                                                        University System of Georgia
                                                                            Georgia First Project
                                                                      Change Review Committee Agenda
                                                                                  September 21, 2006
  Item #       Submitted By         Institution        Date                     Change Request Description                       Action/Updates         Status
                                                     Submitted




    677       Natalie McCarley   Georgia Perimeter   7/10/2006   Report showing all full-time employees not enrolled in a                         New
                                                                 retirement plan (TRS or ORP).

                                                                 Would like to see Emplid, Name, Paygroup, Hire Date, and
                                                                 Maildrop ID. Sorted in alpha order.

    678       Machelle Powell     Valdosta State     9/12/2006   BORR138 -- change YTD deductions to be all-inclusive.




    679       Machelle Powell     Valdosta State     9/12/2006   Additional earnings code for Call-In-Pay                                         New




    680        Barbara Meeks      Valdosta State     9/11/2006   Would like to see the active/inactive status of a position on                    New
                                                                 the Add/Update Position search page in Position Management




681 (walk-on)Jamie Bland         Ga Southern           9/21/2006 Requisitions now only have 4 digits rather than 6. Would                         New
                                                                 like additional 0's dropped.




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