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					           AFR Data Entry Template
           Transfer Out of Capital Assets--Basis Conversion
        Batch Agency                                                                             Financial Agency
          Batch Date                                                                                 Prepared by
          Batch Type                                                                                  Entered by
       Batch Number                                                                              Current Doc. No.
           Edit Mode
       Effective Date


Run SPA report CAAB 107 to show the amount of Transfers In for your agency. Input the numbers for cash paid, accumulated depreciation and historical cost in the
chart below. It will automatically populate the first three lines of the entry. If there is an increase in the transfer of assets use suffix 004; if there is a
decrease in the transfer in of assets use suffix 005.

Note: The amount transferred out MUST match the amount transferred in to the other agency.

                                                     Cash          Accumulated                                  Increase/Decrease
                                                    Received       Depreciation      Historical Cost of Asset      on Transfer
                                                                                                                             -

 Doc        Fin.        TRAN                                         COMP                                                GL         AGY
 Sfx        Agy.        CODE          PCA             AY              OBJ                    AMOUNT              R     ACCT         AGL        APPN            FUND
 001                     516          99999           09              xxxx                                -             9992        Blank      Blank
 002                     534          99999           09             Blank                                -                         Blank      Blank
 003                     535          99999           09             Blank                                -                         Blank      Blank
 004                     516          99999           09              3843                                       R      9992        Blank      Blank
 005                     512          99999           09              7858                                              9992        Blank      Blank

To record the transfer out of assets: Use T-code 516. This T-code debits GL 6135 and credits GL 9992.   Use the appropriate COBJ for the type of asset being
added. For a list of COBJ's that can be used see the list below.
                        COBJ's:                                                                          3751 Sale of Buildings
                             3349 Sale of Land                                                           3839 Sale of Vehicles, Boats, and Aircraft
                             3750 Sale of Furniture and Equipment                                        3841 Sale of Other Capital Assets

To reverse the depreciation associated with asset transferred out: Use T-code 534. This T-code debits GL xxxx and credits GL 9992. For a list of GLs that
can be used, see the list below.
                         GL Accounts:
                                 BC Depreciation Expense-Facilities and Other Improvements (GL 0628)
                                 BC Depreciation Expense-Building and Building Improvements (GL 0630)
                                 BC Depreciation Expense-Infrastructure (GL 0640)
                                 BC Depreciation Expense-Furniture and Equipment (GL 0650)
                                 BC Depreciation Expense-Vehicles, Boats, and Aircraft (GL 0656)
                                 BC Depreciation Expense-Other Capital Assets (GL 0684)


To reverse the historical cost associated with asset transferred out: Use T-code 535. This T-code debits GL 9992 and credits GL xxxx. For a list of GLs that
can be used, see the list below.
       GL Accounts:
                         BC-Land and Land Improvements (GL 0620)                                             BC-Infrastructure Depreciable (GL 0635)
                         BC-Infrastructure Non-Depreciable (GL 0634)                                         BC-Facilities and Other Improvements (GL 0627)
                         BC-Construction in Progress (GL 0680)                                               BC-Furniture and Equipment (GL 0645)
                         BC-Other Capital Assets Non-Depreciable (GL 0682)                                   BC-Vehicles, Boats, and Aircraft (GL 0655)
                         BC-Building and Building Improvements (GL 0625)                                     BC-Other Capital Assets Depreciable (GL 0683)

To record an increase in the asset transferred: Use T-code 516R. This T-code debits GL 9992 and credits GL 6135. The COBJ used should be 3843--
Increase in capital assets transferred.

To record a decrease in the asset transferred: Use T-code 512. This T-code debits GL 5650 and credits GL 9992. The COBJ used should be 7858--Decrease
in capital assets transferred.