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					CHAPTER 3 OBJECTIVES

Explain the role of an operating system
 and list the main operating systems
 used on today’s computers
Define and describe a user interface
 and a graphical user interface
Identify the important features of widely
 used software applications
Describe the advantages of software
 suites
                                         1
CHAPTER 3 OBJECTIVES
Explain how to create documents
Discuss why the use of special needs
 software is important for K-12 schools
List and describe learning aids and
 support tools that help you use and
 learn software applications
Explain how to work with different
 versions of software applications

                                          2
THE OPERATING SYSTEM

The Role of the Operating System
  • System Software – consists of programs
    that control the operations of the computer
    and its devices
  • Operating system – contains instructions
    that coordinate all of the activities of the
    hardware devices in a computer



                                                   3
THE OPERATING SYSTEM

Using Different Operating Systems
  • Microsoft Windows
    – Windows 98
    – Windows 2000
    – Windows XP
    – Windows XP Tablet PC Edition
  • Macintosh Operating System or Mac OS
  • Other Operating Systems
    – UNIX
    – Linux
                                           4
APPLICATION SOFTWARE

Programs designed to perform a specific task
  •   As a productivity / business tool
  •   Supporting school and professional activities
  •   Assisting with graphics and multimedia projects
  •   Helping with home and personal activities
  •   Facilitating communications




                                                        5
APPLICATION SOFTWARE

Five major categories of application
 software




                                        6
APPLICATION SOFTWARE

Starting a Software Application
  • Desktop
    – Icons
    – Buttons
  • Menu
    – Commands
    – Submenus




                                   7
APPLICATION SOFTWARE

Starting a Software Application
  • Example: Paint program
    – Window
    – Title bar
  • Common elements among operating
    systems




                                      8
9
APPLICATION SOFTWARE

Working with Software Applications
  • Document – Piece of work created with an
    application program and saved on a disk
    with a unique file name




                                               10
APPLICATION SOFTWARE

Working with Software Applications
  • Document
    – Creating
    – Editing
    – Formatting
      – Font size
      – Font style
    – Saving
    – Printing
    – Dialog box
    – Voice recognition
                                      11
FORMATTING FEATURES




                      12
DIALOG BOX




             13
VOICE RECOGNITION




                    14
PRODUCTIVITY SOFTWARE

Word Processing Software
  • Used to create, edit, and format textual
    documents




                                               15
PRODUCTIVITY SOFTWARE

Word Processing
 Software
  • Formatting features
    –   Font and font size
    –   Color
    –   Borders
    –   Clip art
    –   Margins
    –   Word wrap
    –   Scrolling




                             16
PRODUCTIVITY SOFTWARE

Word Processing
 Software
  • Editing features
     – Find or search
     – Replace
     – Spell checker




                        17
PRODUCTIVITY SOFTWARE

Word Processing
 Software
  • Other features
    –   Headers
    –   Footers
    –   Templates
    –   Wizards




                        18
19
PRODUCTIVITY SOFTWARE

Spreadsheet Software
  • Allows you to organize data in rows and
    columns, collectively called a worksheet or
    spreadsheet




                                                  20
PRODUCTIVITY SOFTWARE

Spreadsheet Software
  • Spreadsheet organization
    – Worksheet has up to 256 columns and 65,536
      rows
    – Cell - Intersection of a row and a column
      – Labels
      – Values
      – Formulas




                                                   21
PRODUCTIVITY SOFTWARE

Spreadsheet Software
  • Calculations
    – Formula – Performs calculations on data in the
      worksheet and displays the results in a cell
    – Function – A predefined formula that performs
      common calculations




                                                       22
PRODUCTIVITY SOFTWARE

Spreadsheet Software
  • Charts
    – Graphically illustrates the relationship of numeric
      data




                                                       23
PRODUCTIVITY SOFTWARE

Database Software
  • Database – A
    collection of data
    organized in a
    manner that allows
    access, retrieval, and
    use of that data
  • Similar to a manual
    filing system



                             24
PRODUCTIVITY SOFTWARE

Database Software
  • Database Organization
    – Database file
    – Records
    – Fields




                            25
PRODUCTIVITY SOFTWARE

Database Software
  • Developing a
    database
    – Determine data that
      you want to keep track
      of
    – Define the fields
    – Enter the data
    – Use the database to
      produce information



                               26
Microsoft Works field entry screen
                                     27
Data entered into the database
                                 28
PRODUCTIVITY SOFTWARE

Presentation Graphics Software
  • Allows you to create documents called
    presentations, which are used to
    communicate ideas, messages, and other
    information to a group




                                             29
   Teachers and students use presentation graphics
software to create electronic slides. The slides can be
    displayed on a computer, projected on a screen,
 printed and handed out, or made into transparencies.
                                                          30
PRODUCTIVITY SOFTWARE

Presentation Graphics Software
  • Predefined formats – define colors and
    other elements for backgrounds, text, and
    other items on the slides
  • Various slide layouts
  • Clip art / image gallery
  • Slide sorter



                                                31
Slide Sorter View
                    32
PRODUCTIVITY SOFTWARE

Presentation
 Graphics Software
  • Integrating electronic
    presentations into
    the classroom
     – Linear teaching and
       learning
     – Students and teachers
       create presentations
     – Can link presentations
       to the Web


                                33
PRODUCTIVITY SOFTWARE

Personal Information
 Managers
  • Software application
    that includes an
    appointment calendar,
    address book, and
    notepad to help
    organize appointments
    and task lists




                            34
PRODUCTIVITY SOFTWARE

PDA Software
  • Uses vary and include
    – Personal Productivity and Business
    – Communications
    – Medical and Scientific
    – Travel and Global Positioning
    – Games and other Entertainment
    – Multimedia
    – Education

                                           35
PRODUCTIVITY SOFTWARE

Software Suites and Integrated
 Software
  • Collection of individual application software
    packages sold as a single package
  • Lower cost
  • Ease of use
    – Common interface



                                                36
                 Integrated
                 Software Package




Software Suite


                                37
GRAPHICS AND MULTIMEDIA
SOFTWARE
Desktop Publishing Software
  • Allows you to produce sophisticated
    documents that contain text, graphics, and
    brilliant colors
  • Page layout – arranging text and graphics
    in a document




                                                 38
Teachers and students use desktop publishing software
     to lay out school yearbooks and create flyers,
certificates, newsletters, and other types of documents
                                                          39
GRAPHICS AND MULTIMEDIA
SOFTWARE
Paint/Image Editing Software
  • Allows you to create and modify graphics,
    like those used in DTP documents and
    Web pages
  • Paint software
    – Draw pictures, shapes, and other graphics
  • Image editing software
    – Modify existing graphics
  • Photo-editing software
                                                  40
With image editing software, artists can create and
       modify a variety of graphic images.
                                                      41
GRAPHICS AND MULTIMEDIA
SOFTWARE
 Video and Audio Editing
  Software
   • Modify a segment of a
     video, known as a clip
      – Add and remove clips
   • Add special effects
      – Sounds
      – Banners
      – Credits




                               42
GRAPHICS AND MULTIMEDIA
SOFTWARE
 Clip Art/Image Gallery
   • Collection of clip art and
     photographs
   • Miscellaneous items
      –   Fonts
      –   Animations
      –   Sounds
      –   Video and audio clips




                                  43
GRAPHICS AND MULTIMEDIA
SOFTWARE
Multimedia Authoring Software
  • Used to create electronic interactive
    presentations that include text, video,
    audio, and animation
  • Often used in education
  • Delivered via CD-ROM or DVD-ROM




                                              44
GRAPHICS AND MULTIMEDIA
SOFTWARE
Web Page Authoring Software
  • Allows you to create Web pages and
    organize, manage, and maintain Web sites
  • Many packages allow creation of Web
    pages
  • Word processing programs allow creation
    of Web pages



                                               45
Microsoft Word can convert Word documents into a
                   Web page
                                                   46
GRAPHICS AND MULTIMEDIA
SOFTWARE
 Web Page Authoring
  Software
  • Popular packages
     –   Microsoft FrontPage
     –   Netscape Composer
     –   Adobe GoLive
     –   Macromedia
         Dreamweaver




                               47
SOFTWARE FOR SCHOOL USE

School and Student Management
 Software
  • School management software
    – Centralized program that allows district and
      school personnel to manage school district
      operations
  • Student management software
    – Allows administrators, teachers, and other staff
      to track information on students

                                                         48
Washington County Public Schools uses its wide area
network that connects all district classrooms to track
   student attendance, records, grades, and more.        49
SOFTWARE FOR SCHOOL USE

Grade Book
 Software
  • Allows teachers to
    track and organize
    student tests,
    homework, lab
    work, and other
    scores
  • Also integrates
    with other software
    packages
                          50
SOFTWARE FOR SCHOOL USE

Educational and Reference Software
  • Educational software
    – Software designed for the learning environment
  • Reference software
    – Provides valuable and thorough information for
      everyone in an educational setting and in the
      family




                                                       51
  Reference software, such as Microsoft Encarta
provides valuable and thorough information for all
                  types of users.
                                                     52
SOFTWARE FOR SCHOOL USE

Special Needs Software
  • Software designed for students with
    physical impairments or learning disabilities
  • Examples
    – Speech synthesis software
    – Software with text enlargement features
    – Talking software




                                                53
 Utilizing assistive technology software, teachers help
students with disabilities learn subject-related content.

                                                            54
SOFTWARE FOR HOME AND
PERSONAL USE
Personal Finance
 Software
  • Simplified
    accounting program
  • Track personal
    income and
    expenses
  • Track investments
  • Online banking and
    investing


                         55
SOFTWARE FOR HOME AND
PERSONAL USE
Tax Preparation
 Software
  • Guides individuals,
    families, or small
    businesses through the
    process of filing federal
    and state taxes
  • Offer money saving tax
    tips
  • Prints tax forms


                                56
SOFTWARE FOR HOME AND
PERSONAL USE
Legal Software
  • Assists in
    preparation of legal
    documents and
    provides legal advice
Entertainment
 Software
  • Interactive games
    and videos
  • Hobbies

                            57
LEARNING AIDS AND
SUPPORT TOOLS
Using Help
Trade books
FAQs
Tutorials




                    58
SOFTWARE VERSIONS
AND UPGRADES
Software programs are designated a
 version number
Upgrade is a new version designed to
 replace an older version
  • Windows upgrade




                                        59
SOFTWARE VERSIONS
AND UPGRADES
Using Different Software Versions
  • A school may have a mix of different
    software versions installed on its computers
  • Determine software version with the
    software’s About command
  • Older version of software usually will not
    open files created with the newer version



                                               60
SOFTWARE VERSIONS AND
UPGRADES
Using Different
 Software Versions
  • Saving a file in
    earlier versions




                        61
SOFTWARE VERSIONS
AND UPGRADES
Working with Macintosh Computers and
 PCs
  • Sometimes must move files between the
    two platforms
  • Some PC programs allow you to save files
    in a Macintosh format
  • Software packages that do file conversions



                                             62
Many software programs allow a file to be saved in
                various formats
                                                     63
CHAPTER SUMMARY

Explain the role of an operating system
 and list the main operating systems
 used on today’s computers
Define and describe a user interface
 and a graphical user interface
Identify the important features of widely
 used software applications
Describe the advantages of software
 suites
                                         64
CHAPTER SUMMARY
Explain how to create documents
Discuss why the use of special needs
 software is important for K-12 schools
List and describe learning aids and
 support tools that help you use and
 learn software applications
Explain how to work with different
 versions of software applications

                                          65

				
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