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Program Design Toolkit

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					PROGRAM DESIGN FOR
VALUE CHAIN INITIATIVES
WORKSHEETS




April 2008




                          1
Worksheet #1
Goal and Purpose Articulator

Impact mission


Target population


Target subsector/industry



Goal Statement


Target market opportunity

Broad Program Strategy


Purpose Statement




                               2
Worksheet #2
Strengths and Constraints Analyser - Strengths Assessment Table
         Aspect of the Value Chain                            Strengths
End Market (Competitiveness)


Business Environment,
Socio-Economic Context

Value Chain Relationships (and embedded
products and services)

Support Products and Services (Fee-for-
service)

Business Performance (SEs and others in the
value chain)

Other …




                                                                          3
Worksheet #3
Strengths and Constraints Analyser - Constraint Analysis Tree1

                                                                   GOAL STATEMENT:
                                                                  PURPOSE STATEMENT:

                                                                Overall Constraint (Symptom)



                                 Constraint 1:                             Constraint 2:            Constraint 3:




                  Cause 1-A:                     Cause 1-B:                      Cause 2-A:        Cause 3-A:




                    Cause 1-A:                                Cause 1-B:                       Cause 3-A:




                                 Root Cause                                    Root Cause        Root Cause*




            *May transfer to the Risk Manager as risk factors

1
    Adapted from AusGuide – A Guide To Program Management, AUSAID.


                                                                                                                    4
Worksheet #4
Sustainable Solutions Finder - Solution Tree

                                                                 GOAL STATEMENT:
                                                                PURPOSE STATEMENT:


                                                                          Solution:




                               Solution 1                                  Solution 2                Solution 3




              Solution 1-A                  Solution 1-B                       Solution 2-A        Solution 3-A




                Solution 1-A                               Solution 1-B                       Solution 3-A




                                                                                                                  5
Worksheet #5
Sustainable Solutions Finder - Sustainable Solutions Table
                   End Market           Business         Value chain            Support        Business
                    (Competi-         Environment       Relationships           Services     Performance
                     tiveness)            Socio-                              (Embedded
                                        economic                            and Fee-based)
                                         Context
Expected
Value Chain      This will include the upper two levels of the solutions tree.
Impact*
Outcomes*


Solution


Customer


Provider


Payment
Mechanism
(Embedded,
Fee-based,
Sponsorship)
*May transfer directly to Worksheet #8 – Logical Framework Matrix.




           Logframe: A logframe sums up a program design in a one page chart. It is both a
           project planning tool, and a monitoring and evaluation framework. Key pieces of the             6
           program design process feed into the logframe.
Worksheet #6
Interventions (Market Facilitation Activities) Table
Goal:
Broad Program Strategy (Purpose)*:

   Solution &            Entry Point             Piloting            Replication and   Exit Strategy    Summary of
 Business Model                                                        Learning                        Intervention*
   (Customer,
Provider, Payment
   Mechanism)




Other Program Activities:
*May transfer directly to Worksheet #8 – Logical Framework Matrix.




                                                                                                                       7
Worksheet #7
Risk Manager

Assumption*    Critical Risk   Impact of Risk on   Mitigation Strategy
                               Project




                                                                         8
*May transfer directly to Worksheet #8 – Logical Framework Matrix..




                                                                      9
Worksheet #8
Logical Framework - Logical Framework Matrix2

Project Title

Country/Region                               Total Project Budget
Partner Organization
                                             Requested Donor
                                             Contribution
Project Manager                              Contribution by
                                             other sources
NARRATIVE              EXPECTED              PERFORMANCE             ASSUMPTIONS/RISK
SUMMARY                RESULTS               MEASUREMENT             INDICATORS
Project Goal           Impact                Performance             Assumptions - Risk
(Program Objective) Long-term result as a    Indicators              Indicators
                       consequence of        Indicators to           ASSUMPTIONS
Long-term project      achieving specified   demonstrate             Conditions that must
objective that results outcomes              achievement of stated   hold true for outcomes
from project purpose                         impact.                 to result in long-term
                                                                     impact

                                                                     RISK INDICATORS
                                                                     Indicators to measure
                                                                     status of assumptions
                                                                     above




2
    CIDA, 1997.


                                                                                              10
Project Purpose          Outcomes                  Performance             Assumptions - Risk
Medium-term project      Medium term results       Indicators              Indicators
objective that results   as a consequence of       Indicators to           ASSUMPTIONS
from stated resources    specified outputs.        demonstrate             Conditions that must
                                                   achievement of stated   hold true for outputs to
                                                   outcomes.               result in outcomes

                                                                           RISK INDICATORS
                                                                           Indicators to measure
                                                                           status of assumptions
                                                                           above


Resources (inputs        Outputs                   Performance             Assumptions - Risk
and/or activities)       Short-term results as a   Indicators              Indicators
Listing by category of   consequence of            Indicators to           ASSUMPTIONS
inputs and activities    specified project         demonstrate             Conditions that must
required to achieve      resources.                achievement of short-   hold true for resources
project purpose                                    term results.           to result in outputs

                                                                           RISK INDICATORS
                                                                           Indicators to measure
                                                                           status of assumptions
                                                                           above




                                                                                                      11
Worksheet #9
Implementation Planner - Implementation Plan


              Interventions:                  Timeframe   Level of     Person/     New Expertise Required      Capacity
 (Summarize each intervention on one line.)    (Q1, Q2,    Effort      Partner         (if applicable)      Building Plan
                                                Y1, Y2,              Responsible                            (if applicable)
                                                 etc.)
A.



B.




C.


D.



E.


      Management & Administration
        Monitoring & Evaluation




                                                                                                                        12
Intervention A – Implementation Planning Worksheet

                      Steps:                   Timeframe    Level of   Person/Part   New Expertise        Capacity
                                                (Q1, Q2,     Effort        ner           Required      Building Plan
                                                Q3, etc.)              Responsible   (if applicable)   (if applicable)
Entry



Pilot



Replication and Learning



Exit



Total (This line goes into consolidated
Implementation Plan Worksheet)




                                                                                                                   13
Intervention B – Implementation Planning Worksheet

                      Steps:                   Timeframe    Level of     Person/     New Expertise        Capacity
                                                (Q1, Q2,     Effort      Partner         Required      Building Plan
                                                Q3, etc.)              Responsible   (if applicable)   (if applicable)
Entry



Pilot



Replication and Learning



Exit




Total (This line goes into consolidated
Implementation Plan Worksheet)




                                                                                                                   14
Intervention C – Implementation Planning Worksheet

                      Steps:                   Timeframe    Level of     Person/     New Expertise        Capacity
                                                (Q1, Q2,     Effort      Partner         Required      Building Plan
                                                Q3, etc.)              Responsible   (if applicable)   (if applicable)
Entry



Pilot



Replication and Learning



Exit




Total (This line goes into consolidated
Implementation Plan Worksheet)




                                                                                                                   15
Intervention D – Implementation Planning Worksheet

                      Steps:                   Timeframe    Level of     Person/     New Expertise        Capacity
                                                (Q1, Q2,     Effort      Partner         Required      Building Plan
                                                Q3, etc.)              Responsible   (if applicable)   (if applicable)
Entry



Pilot



Replication and Learning



Exit




Total (This line goes into consolidated
Implementation Plan Worksheet)




                                                                                                                   16
Intervention E – Implementation Planning Worksheet

                      Steps:                   Timeframe    Level of     Person/     New Expertise        Capacity
                                                (Q1, Q2,     Effort      Partner         Required      Building Plan
                                                Q3, etc.)              Responsible   (if applicable)   (if applicable)
Entry



Pilot



Replication and Learning



Exit




Total (This line goes into consolidated
Implementation Plan Worksheet)




                                                                                                                   17
Worksheet #10
Budget Guide - Basic Budget3

                                 Year One        Year Two           Year             Total         Notes /
                                                                    Three                        Assumptions
Personnel
Local Staff
HQ Staff
Consultants
Facilitation Activities
Grants
Workshops
Training Sessions
Travel
Local Travel
Vehicle & Costs
International Travel
Project Office
Rent
Utilities
Equipment and
maintenance
Communication
Supplies


3
 This is a basic budget for a value chain development program. It does not take into consideration special activities such as matching grants etc., or
organizational indirect overheads.




                                                                                                                                                         18
Headquarters Direct
Costs
Communications
Photocopying

Postage
Capacity Building
Activities
Monitoring &
Evaluation and
Documentation of
Learning
Other Costs
Contingency
TOTAL REQUESTED
FROM DONOR
Matching
Contribution
Third-Party
Contributions
TOTAL PROJECT
BUDGET

Note: Given the huge disparity between program budgets and costs between countries, no example is provided.




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