Invitation to Tender

Document Sample
Invitation to Tender Powered By Docstoc
					            Invitation to Tender

Updating and Re-Development of Fishermen’s
       Basic Safety Training Courses

                April 2009
                   SAFETY TRAINING COURSES

You are hereby invited to apply to update and redevelop the content of each of
the following Seafish basic fishermen’s safety training courses: Sea Survival,
First Aid, Fire Fighting, Safety Awareness and Health & Safety.

Consultants may bid to update one or more of these courses.

This work forms part of a bigger project (which will also include steering group
meetings and train the trainer events), for which Seafish intend to apply for EU
funding to undertake.

Quotes from those selected to undertake this work will be included in our EFF
application to be submitted by 31st July 2009 for consideration by MFA on 30th
September 2009. If successful the project will commence mid October 2009.


Project Objectives:
To ensure the content and delivery style of Seafish catching sector basic safety
courses complies with the latest advice on safety provided by the relevant
competent authorities. To promote safer working practices within the industry
through improved basic safety course content and delivery.

Project Description:
To update and develop Seafish catching sector basic safety courses inline with
latest safety advice and best practice guidelines. To ensure delivery of the
courses is maintained at a high standard and complies with Seafish standards as
set out in the Seafish Safety Training Kitemark.

This will be achieved through the following three approaches;

   1. Expert Group steering meetings (2 for each course) consisting of
      approved training instructors delivering Seafish catching sector courses
      and Seafish staff to prioritise and guide project. To be organised by
      Seafish staff.

   2. Consultants with experience in this field will be employed to develop and
      adapt the host of fishermen’s mandatory safety courses (x 5) as advised
      by the steering group. This is most likely to be approved Training
      Providers/Instructors currently delivering the existing Seafish courses.
      Seafish staff to provide assistance and guidance.

   3. Trainer Trainer events (x 10) where course instructors will be advised of
      the updated content of each course, how delivery should be achieved and
      improved. This will form part of the instructors ‘Continuous Develop Plan’
      required of them to become/maintain ‘Seafish Approved Instructor’ Status.
      Being a Seafish Approved Instructor is part of Seafish’s Quality Assurance
      programme. Owing to the high number of instructors there will be two
      events (one North and one South) for each course.

The project will be managed and progress monitored by Seafish staff, who will be
liaising with experts in each subject area to ensure the updated courses comply
with latest advice.

Project outputs:

      Two Expert Group steering meetings per course
      Five Fishermen’s Basic Safety Training Courses Updated and Re-
      Ten Trainer Trainer events

Project Justification:
Advice relating to safety issues is continually improved/updated by the various
authorities awarded responsibility for each area. Unfortunately it is not always
possible to update the courses as advice is provided because a change of
content and additional materials maybe required. Any updates to the course
content are dependant upon the commitment and knowledge of the training
provider and instructor. As a result the content of courses differ depending upon
region and training provider/instructor. Therefore this project seeks to ensure all
courses delivered throughout the UK are up to date in terms of both content and
are delivered to a uniformly high standard throughout the UK.

A list of the courses to be developed is provided below with the date each course
was last updated.

Basic Safety Course Title          Date last Updated
Sea Survival                       2001
First Aid                          2001
Fire Fighting                      2001
Safety Awareness                   2001
Health & Safety                    2001

During 2008 two events took place (one in Scotland and One in Bristol) where
Seafish approved Training Instructors were invited to attend and discuss content
and delivery of Seafish courses they deliver. Instructors from all over the UK

attended and they were asked to present strengths and weakness of the
courses. This included the catching sectors basic safety courses listed above.
In their presentations focus was given to identifying weaknesses and suggestions
for improvements. A summary of the instructors’ comments is provided in
appendix I ‘Strengths and Weaknesses of Seafish Courses’. These
recommendations will form the basis of the redevelopment of these courses.


The work involves updating the existing Seafish instructor manuals and course
content. Each manual will have the following main sections that will need

   1.   About This Course – a Trainers Guide
   2.   Facilitator Notes – Includes a print out of power point presentation
   3.   Practical Training – Guidance on practical activities
   4.   Course Handouts – Information sheets/exercises for candidates
   5.   Appendices – Additional Information to support course and delivery

Final course structure and content will be decided and approved by the steering
group which will comprise of Seafish approved Instructors.

       List the course(s) you wish to update. If submitting tenders for more than
        one course please indicate your preferences in order of highest interest.
       Provide the name of each individual to undertake the work for each
       Submit a CV for each individual to be employed on the project providing
        details of relevant experience, knowledge and qualifications.
       Provide a daily rate for each individual to be employed.
       Provide an estimate of how much time each individual will need to update
        each course.


Final output for each course will be a disk containing electronic versions of the
manual content including a powerpoint presentation produced using Seafish

Not Included

       Production of manuals.
       Production of videos for inclusion into the course PowerPoint presentation
       Production of any additional learning materials

To help provide an accurate estimate of time required for each course, the
following table has been designed which can be utilised if you wish. If using the
table below provide your suggested structure for each course. The proposed
structure may or may not follow existing course structure. To help get an
accurate idea how much time will be required to develop each course provide an
estimate of the time required to redevelop each session of the presentation and
each additional section of the manual. Total the amount of days for the whole
course and manual.

                            Session                                 time required
Updating ‘About This Course’ Section 1
Updating ‘Practical Training’ Section 3
Updating ‘Course Handouts’ Section 4
Updating ‘Appendices’ Section 5
                                        Total Development days

Selection Criteria

Tenders will be assessed for their value-for-money and according to the following
     Experience and capability of individuals in all aspects of the work
     Subject knowledge and qualifications
     Demonstration of a solid understanding of the need for the work to be

Those that tender should be aware that if a tender is judged unsatisfactory on
any of the criteria listed above, it may be ruled out for further consideration

The selection panel shall consist of the following people;
    FTAG Chairman, Jim Hudson
    MCA, Capt Roger Towner
    Seafish Research Director, Paul Williams
    Seafish Training and Accreditation Manager, Simon Potten.

      Seafish Training Adviser, Keir Day
      Seafish Training Adviser, Jon Lansley

Submission of Tender

Tender documents should be submitted by email to Jon Lansley by Friday 29th of May 2009

The successful applicants that will be included in the EFF bid will be notified by
30 June 2009.

The outcome of the EFF application will be notified in early October 2009.

Any questions regarding the tender process may be directed towards Jon
Lansley 07876 035744.

                                                                                Appendix I

Strengths and Weaknesses of Seafish Courses

Seafish approved training instructors were asked to present strengths and weakness of
Seafish courses they deliver. During their presentations, focus was given to identifying
weaknesses and suggestions for improvements rather than positive aspects of the

A summary of the instructors’ comments regarding the catching sector basic safety
courses proposed for redevelopment are provided below.

1) Sea Survival

     Practical element of course
     Fishermen appreciate importance of course
     Using two instructors has many advantages

        Time constraints, difficult to cover everything
        Lack of formal assessment
        A lot of equipment
        No refresher courses for instructors
        Course content out of date
        Videos need to be up-dated, in particular cold water casualty.
        The wording in the presentation needs to be reviewed and simplified where
        It would appear that not all the instructors are up-to-date, in respect to the latest

    Instructors to observe instructors and share best practice
    Review course content and materials
    Assessment criteria need to be clearly defined for the practical assessments
    Practical assessment should use the same approach as that used with STCW
    Up-dating service for instructors to be added onto the learning platform
    Fleetwood should be involved in helping to keep the materials and instructors up
     to date
    Jeff has offered his questions that were developed based on the unit 121 from
     the standards, to be used to support an end of course assessment
    Shetland college be asked about providing guidance as to the resources that are
     required to support the delivery of the course at sea
    Can we get some real life stories to support the material based on people that
     have survived an abandonment

2) First Aid

        Content needs updating more regularly (updates of latest advice)
        Regional variation on delivery methods and standards
        Lack of appraisal and contact with other trainers
        No legal requirement for fishermen to refresh training
        Max 16 on a course too many (12 should be the maximum)
        Instructors need to be able to advise on the issues associated with the the
         delivery of first aid while at Sea
        Videos need to be up-dates

    Annual updates of latest advice
    Peer Review - Seafish pay for trainers to view other trainers courses as a 2 way
     learning process
    Consider legal requirement to refresh training (every 3 years suggested)
    Review maximum numbers allowed on course
    Radio procedures should be part of the course
    Assessment guidance should be given to provide detail of how the assessment
     of candidates should be completed
    Written assessments were not seen as appropriate
    Perhaps a more formal link could be made to someone like the St. Johns so that
     they can provide advice on the up-dating of materials

3) Fire fighting

               Powerpoint works well and provides a good framework for the course.
               Course is pitched at the right level

Suggested developments
          Obtain a copy of the Bradford fire video to be added to the course
          Develop some fire hazard videos showing typical fire hazards
          Develop a new fire video based on a fire in the engine room with perhaps
            a hydraulic hose on a hot engine
          Can we adapt the material still further to consider the needs of smaller
          Can Seafish investigate the possibility of obtaining gas fires similar to

4) Health & Safety and Safety Awareness

     Gaining interest of fishermen
     Poor attendance rate (no shows)
     Lack of assessment

      Dumping rubbish (MARPOL) not covered
      Learning is not being applied
      No follow-up after the course
      No formal evaluation at the end
      Not enough focus on how to deal in an emergency
      Fire alarms and smoke detectors are not mentioned
      Guidance on maintaining the safety of trainees not given

    Refundable deposits to reduce ‘no shows’
    Review content to include MARPOL
    Provide guidance on course follow-up
    Include a formal evaluation at the end
    Provide more guidance on how to deal in an emergency
    Add information on fire alarms and smoke detectors
    Add information on the dangers of dirty oil
    Add information on maintaining the safety of trainees
    Develop an assessment based on a series of hazard analysis situations, similar
     to driving test

Other general comments/actions
    Can the RYA telephone based evaluation be used to support QA
    Icebreakers should be encouraged more as a way of encouraging input from all
    We should have work/log books to support the course for people to work through
       on the day
    Activities used during the course should have clearly defined objectives and
       should be concluded against the objectives
    Some multiple choice questions should be added to all the PowerPoint
       presentations at the end of each section to be used as an activity. This is seen as
       a way of getting people familiar with the format of the questions before the tests
    More guidance is needed on the marking schemes and how they must be applied
    More guidance is need on the provision of the feedback that is given to people
    More advice needs to be provided on what to do is someone fails and
       assessment i.e the next steps.
    What to do with exam papers needs to be clarified. How long should they be
       stored should they be retuned to Seafish etc. This need to reflect the needs of
       the MCA so a discussion with Roger would help
    Instructors should be encouraged to share information regarding the
       personalisation of the presentations
    Flash files need to be supplied to Apple Mac users
    Instructors should be given guidance on PowerPoint slide development regarding
       the use of colour, text size, images and special effects
    Instructors to be given guidance on the different types of props that can be
       obtained to support the different courses.
    Develop some laminated card handouts to support all the courses
    Create a learning zone for instructors on the website with the material from head-
       up included

   Try to reduce the number of forms that are needed by people
   A forum on the website would be a useful addition
   Develop the Kitemark further to be specific to each of the courses so making it
    easier for people to reflect on their performance
   Create a logbook for learners with all the essential information included in the
    form of handy tips and a task based activity section to be completed both on the
    course and then in follow-up linked to the delivery of the NOS units
   GTAs to be asked which of the charts they require in an electronic format


Shared By: