trade show premiums

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					September 2007



Dear Exhibitor:

We are pleased to invite you to participate in the “ASHRAE VI 2008 Tradeshow”
sponsored by ASHRAE Vancouver Island Chapter, a show offering the latest products and
technologies to our industry.

                        Show Date        Thursday, Feb 07, 2008

                        Location         Delta Ocean Pointe Resort
                                         www.deltahotels.com
                                         45 Songhees Road, Victoria, BC


WHO WILL ATTEND?
                            Your Customers
                            Mechanical Consulting Engineers
                            Government
                            Contractors
                            Architects
                            Owners
                            Students

Show attendance will be encouraged through industry advertising with announcements by
ASHRAE, CHRAW, SMACNA, MCA, HVCI, HRAI, BOMA, Wholesalers and Chapter Meetings.
You will be supplied with a quantity of forms for advance registration to hand out to your customers
to encourage their attendance.

There are a limited number of booths available and we urge you to fill out the enclosed Registration
Form to ensure the best booth selection.

Here are a few items to keep in mind:

1. The Trade Show will be open to the public on Thursday, February 7, 2008, from 9:30 a.m. to
   4:30 p.m.

2. You may set up your booth on Wednesday, Feb 06, 2008, from 2:00 p.m. to 8:00 p.m. or on
   Thursday morning from 7:00 a.m. to 9:00 a.m. Premium Tradeshow Booth setup is Thursday
   morning from 7:00 a.m. to 9:00 a.m.

    Note: Loading doors are 7ft. wide by 7ft. high. There is free underground parking. A
    parking lot is available at the loading doors in the event that you have a large display
    that cannot be accommodated in your booth space.

3. Your booth(s) must be removed by 8:00 p.m. on Thursday, February 07, 2008.
March 2007                                                                                              2
Vancouver Island Chapter Trade Show – October 5, 2007


4. Booth numbers are assigned on a first paid and registered basis. We will try to accommodate
   your booth location preferences. Maximum 2 booths per exhibitor as per ASHRAE regulations.
   The maximum number of exhibitors in your booth at one time is 4.

5. A Chapter dinner meeting will be held on Wednesday evening at the Delta Ocean Pointe
   Resort. We recommend you register at the time of sending in your exhibitor registration.
   Details will be announced in the advertising brochure.

6. In addition to the show, seminar(s) will be held Thursday at the Delta Ocean Pointe Resort.
   Details will be announced in the advertising brochure.

7. We have a block of rooms at the Delta Ocean Pointe Resort at a special show rate of
   $149.00 – 179.00 based on single or double occupancy. As well, a special extended offer is
   being supplied by the Delta Ocean Pointe Resort to stay an additional Friday and Saturday.
   The supply of rooms available for Wednesday to Saturday evenings are limited. It is important
   that you book by Jan 09, 2008 to ensure space. Ask for the ASHRAE VANCOUVER
   ISLAND CHAPTER TRADE SHOW rate when booking.

8. We have a block of spaces available at a group rates for events during exhibitors stay after
   the tradeshow. Spaces are limited. We recommend you register at the time of sending in your
   exhibitor registration. Please note that these events are not part of ASHRAE. Please review
   event companies rules and regulations prior to attending event.

9. Booths are 8 ft. x 10 ft. and 6 ft. x 10 ft. We will include backwall, sidewalls, and one 750-watt
   single power outlet. If you require other display services such as tables, chairs, or electrical
   lighting, etc. you may order these through our display company, Island Displays 250 385-3541

    Note: The electrical inspector will inspect your display. Please ensure all your electrical
    products have been inspected and are approved by an accredited agency for British
    Columbia, Canada, (i.e. CSA and CUL).

10. Please review Attachment No. 1 for other details.

This is the only total HVAC-Refrigeration Trade Show on the Island that will provide you with an
opportunity to advertise your products to key people in the industry. We look forward to your
participation.

Yours truly,




Paul R Mazzulli                                         Reply to:   Mishelle Rowland
Trade Show Committee Chair                                          Trade Show Coordinator
ASHRAE, Vancouver Island Chapter 145                                Fax:    (866) 704-6291
302-4400 Chatterton Way                                             E-mail: mishelle@shaw.ca
Victoria BC, V8X 5J2
Phone: (250) 995-3111
Fax:     (250) 995-3133
E-mail: paulm@hwt.bc.ca
March 2007                                                                                            3
Vancouver Island Chapter Trade Show – October 5, 2007




                           ASHRAE VANCOUVER ISLAND CHAPTER
              American Society of Heating, Refrigerating and Air Conditioning Engineers

                                                 Attachment 1


1. This Attachment forms part of the Exhibitor Registration Form and is an agreement between
   the Vancouver Island Chapter of the American Society of Heating, Refrigerating and Air
   Conditioning Engineers (ASHRAE-VANCOUVER ISLAND CHAPTER) and the applicant
   (Exhibitor), for the Trade Show to be held at the Delta Ocean Pointe Resort.

2. ASHRAE Vancouver Island Chapter agrees to provide one or two booths (as indicated) to the
   Exhibitor for the purpose of displaying the exhibitor’s products and/or services during the Trade
   Show on February 7, 2008.

3. ASHRAE Vancouver Island Chapter will arrange for the Delta Ocean Pointe Resort to be
   available for Exhibitor booth move in/set up Wednesday, February 6, 2008, between 2:00 p.m.
   and 9:00 p.m. and between 7:00 a.m. and 9:00 a.m. Thursday, February 7, 2008.

4. ASHRAE Vancouver Island Chapter will arrange for the Delta Ocean Pointe Resort to be
   available for Exhibitor booth move out between 4:30 p.m. and 8:00 p.m., Thursday, February 7,
   2008, concurrent with booth dismantling. Exhibitor materials (including debris) not removed by
   8:00 p.m. will be removed from the Delta Ocean Pointe Resort with a minimum fine (paid by the
   Exhibitor) of $100.00.

5. ASHRAE Vancouver Island Chapter will provide 8-ft. high draped backwall, 3-ft. high draped
   sidewalls, and one 750-watt single power outlet.

6. Additional tradeshow services (such as rental of furnishings, extra electrical/lighting, etc.)
   required by the Exhibitor do not form part of this agreement but, if required, must be arranged
   through Commonwealth Special Events.

7. Fees noted on the Registration Form have all applicable taxes included. DO NOT ADD
   GST.

8. Should the Exhibitor cancel this agreement, the Exhibitor agrees to pay the total fee set out on
   the Registration Form. If ASHRAE Vancouver Island Chapter is able to re-rent the booth
   space, a refund of the amount paid, less a 25% administration charge, will apply.

9. Booth locations will be assigned in the order of paid registrations. Location requests indicated
   by the Exhibitor will be considered by ASHRAE Vancouver Island Chapter, but not guaranteed.

10. The sponsoring Chapter does not and will not endorse any of the products or services
    displayed.
                                             A Trade Show Presented by
                       American Society of Heating, Refrigerating and Air Conditioning Engineers
                                            Vancouver Island Chapter 145

                                                    Feb 07, 2008

                                             REGISTRATION FORM

    Company Name              _________________________________________________________

    Contact                   _________________________________________________________

    Address          Street _________________________________________________________

                     City     _________________________________ Postal Code _____________

                     Phone __________________________ Fax ___________________________

                     E-Mail _________________________________________________________


    Booth(s): Refer to attached floor plan (Maximum two booths permitted per company)

                1st Choice     2nd Choice          3rd Choice           Quantity           Cost     Total Cost

6 ft x 10 ft    _________     _________           _________           _________          $650.00   $________

8 ft x 10 ft    _________     _________           _________           _________          $700.00   $________

Premium
                                                                                         $725.00
6 ft x 10ft     _________     _________           _________           _________                    $________

Premium
                                                                                         $775.00
8 ft x 10ft     _________     _________           _________           _________                    $________
                              For vendors requiring a continuous water supply for
Water                                                                                      Add
                              display purposes only. There are 3 booths outdoors
Area            _________     located just outside ballroom doors near booth 10           $30.00   $________

                            TOTAL TRADESHOW (We do not charge GST)                                 $________


                      ASHRAE VANCOUVER ISLAND CHAPTER DINNER MEETING
                                 Wednesday, February 6, 2008 - 5:30 PM
                               Delta Ocean Pointe Resort, Harbor Room
                         Price - Members & Non-Members - $40.00 per person
                     (Payable in advance with Show registration - Space is limited)

               Please register _________________________________________________$_______

                              _________________________________________________ $_______

                              _________________________________________________ $_______

                              _________________________________________________ $_______

                              TOTAL DINNER MEETING                                                 $_______

                                                                                                      …….2
I have read the terms and conditions noted on Attachment 1 and agree to abide by them.


_____________________________          ____________________________           _____________
Authorized Signature                   Title                                   Date


                      Mail Registration Form (2 pages) and Cheque
                   Payable to ASHRAE, VANCOUVER ISLAND CHAPTER
                                           To

                                      Paul R Mazzulli
                               Trade Show Committee Chair
                           ASHRAE, Vancouver Island Chapter 145
                                 302-4400 Chatterton Way
                                   Victoria BC, V8X 5J2
                                  Phone: (250) 995-3111
                                  Fax:    (250) 995-3133
                                 E-mail: paulm@hwt.bc.ca

                                             OR
                                 Register and pay On-Line at:
                    http://www.ashrae.bc.ca/vi/tradeshow/buybooth.htm
March 2007                                              6
Vancouver Island Chapter Trade Show – October 5, 2007

				
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