Pegasus Mail (Dos Version) by kwq19968

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									       Using
      Pegasus
        Mail.




          Part 1

      presented by Bryce Rogers
        Technology Coordinator
Crowley’s Ridge Educational Cooperative
               June 7, 2000
                                Pegasus Mail




Objectives
1. Learn how to read an email address.
2. Learn some basics rules when using email.
3. How to log into the server and start the Pegasus program.
4. How to read new email.
5. How to reply to a message.
6. How to send a message.
7. How to use spell check.
8. How to delete a message.
9. How to forward a message.
10. How to print a message.
11. Learning to use extras, such as Urgent and Confirm Reading.
12. What is a listserv, how to subscribe to one and actually using it.


   Reading an Email Address.

Every email address has three parts--
1. an user name
2. an 'at' sign (@)
3. and the address of the user's mail server

       Ex. brycer@crec.crsc.k12.ar.us

          To read the above address you will need to read it backwards – from
           left to right.
          We begin with ‘us’, this tells us that the address is located somewhere
           inside the United States.
          Next is ‘ar’ which tells us the person is located in the state of
           Arkansas.
          ‘K12’ is an abbreviation for kindergarten through high school in
           education.
          ‘Crsc’ is an abbreviation for the Crowley’s Ridge Service Center. (Each
           school in Arkansas is associated with a Coop)



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          ‘Crec’ is the domain name or the place of the user’s mail server. (the
           place the user’s email is received)
          The ‘at’ sign (@) is in every email address.
          And last is the name of the user ‘brycer’.

So, brycer@crec.crsc.k12.ar.us is the email address for someone
named 'brycer' at an educational site in the United States. Located in
the state of Arkansas and using a mail server called CREC.

   Netiquette--rules or basic understanding when using Email.

1. Remember that no one can here your tone of your voice. When
    using humor place an emoticon (or smilies) like
    :-) --turn your head counterclockwise to see the smile
    or use <grin> or you can use caps to emphasize a point.
2. DO NOT WRITE IN ALL CAPITAL LETTERS. CAPITAL LETTERS ARE
    HARDER TO READ THAN LOWER CASE.
3. Do use proper English when writing a letter, such as commas
    and separating paragraphs.
4. Before you send a letter make sure your address is correct.
5. Do not include the entire contents of a previous posting
    in your reply.
6. Treat every post as though you were sending a copy to your
    boss or minister. (act professional)
7. Do not make a posting that says nothing but "Me, too." This
    is most annoying.
8. Delete all unwanted messages after reading.
9. Remember is Email is not secure in any way or form, so
    not send IMPORTANT documents over it.
10. Use common sense.




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         Using Pegasus for Windows         (Windows version v3.x)




   Accessing the program, Winpmail.


For Windows 95 / 98.

1. A Network login should appear when 95/98 boots up, here you will need
   to enter your login name and a password.
2. Next, click on the start button and then move upto programs and
   then move to the right and find Pmail or Pegasus in the menu
   and click on it. (or if you have an icon on your desktop,
   double-click on top of it)
3. The Pegasus main menu should appear and you are ready to read
   or send a message.




The following is what you should see when Winpmail is loaded onto your screen
correctly.




   Winpmail’s Main Screen.


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   Checking for 'New Mail'.




1. To read your new mail, move your mouse pointer to the top left-hand corner
   and locate the small envelope icon and click it or you can click File from the
   menu bar, then come down and select 'Read new Mail'.
2. Once the 'New Mail Folder' is open, place your mouse pointer on top of a
   message you would like to open and double-click on top of the message.




The following is a message opened from the new mail folder:



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1. To read the next message, click on the 'Next+' icon.
2. To get back to the 'New Mail' folder, press the 'ESC' key or use the
   'x'(upper right corner in win95/98).

   Replying to a message.

1. Open a mail message. (either a new message or an old one)
2. Move your mouse pointer to the box called "Reply" and click
   on top of the box once. (single-click)
3. This will bring up a smaller box as shown below:




4. First you have the options of putting a check in the small boxes to indicate
   what and how you want the message sent.
               The first small box is if you want your reply sent to the CC field
                 in the original message.
               The next box, if checked would send your reply to everyone
                 who received the original message.
               The next box, if checked would put the original message in
                 your reply.

                The final and last box will put "commented marks >" around the



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                 original message. ("include original message in reply" must be
                 checked in order for this to take affect)
5. After checking the appropriate boxes, place your mouse cursor on the "OK"
   box and click once. This will bring up a box that has the person's email
   address and their message already on the screen, if you have requested it,
   and then you can type your reply in and then click on "Send". Your reply
   message is sent.

(Notice the subject has a RE: before the words, this is letting you know and the
person that you are sending the message to that you are replying)

   Sending a mail message.



1. Click on the "Red Pen" icon in the upper-left hand corner or click on File from
   the menu bar, come down and select New Message – Standard Message.
2. A box will appear (like the one below) that will let you enter a Email address,
   a subject and a message that you would like to send.




1. Enter an Email address (ex. brycer@crec.crsc.k12.ar.us) in the line
   containing the To:
2. Enter a subject about your message. Preferably 3 or 4 words.
3. Next if would like to send a copy of this message to a friend or someone else
   then place their address in the line containing Cc:
4. Finally, you should now be in the body of the message. This is
   where you can type in your message.

5. When completely done, move your mouse pointer to the "Send"
   button and click once. This will automatically send your message.


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   Using Spell Check.

1. You have the option of using spell check when sending, replying or
   forwarding a mail message.
2. To check the spelling of a paragraph, move your cursor in front of the
   first word.
3. Next click on the button  , it is located on the right-hand side of the
   screen underneath the cancel button.
The following should appear:




4. To begin click 'Start Check'
5. Next to correct the spelling, first find the correct spelling in the list
   provided and click on it. The word should now be located in the long
   white box correctly spelled.
6. Finally to move the word back into the message, click on 'Change'.
7. To close, click on 'End Check'.

   Deleting unwanted messages.

To delete a message in the "New Mail" or any folder, first open the correct folder
then highlight or open the message and click on the icon "Delete".

   Forwarding a message.

To forward a message go into "New mail" or any folder and
highlight a message and click on the box "forward". This will bring up
a box and you must enter a person’s email address that you want
the message forwarded to. After entering in the email address, press the
forward button and the message will be sent to that person. (unless other options
are selected)



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   Printing a message.

1. Open the new mail folder or any folder and highlight a message or open the
   message.
2. To print this message, click once on the "Print" icon.
3. This will bring up a box that ask you to select a printer. ( the default
   printer is loaded automatically)
4. If this is the printer you would like the message to be printed on, then
   click on the box "Ok" otherwise select the correct printer and do the same
   as just discussed.

   Extras, using the Urgent and Confirm Reading Options.

1. Using the Urgent option will make your email message appear in red and at
   the top of the person’s new mail folder that you send to.
2. To use the Urgent option when sending a message, simple click in the box
   out beside Urgent (located just below the To:, subject:, and CC: fields), this
   will place a checkmark in the box, this will tell Pegasus that you want this
   option included with this message.
3. Anytime that you want to make sure a person has actually opened up and
   read your message, use the ‘Confirm Reading’ option.
4. If you use this option on a message, you will be sent a confirmation message
   when the person that you sent the message to has actually open up and
   looked at your message.
5. To use this option when sending a message, simple click in the box out
   beside Confirm Reading (located just below the To:, subject:, and CC: fields),
   this will place a checkmark in the box, this will tell Pegasus that you want this
   option included with this message.




LISTSERV
(Listserv and Listproc are basically the samething)

   What is a Listserv?
      A Listserv is a list maintained by a LISTSERV program of a whole
      bunch of people who share similar interests. A LISTSERV works
      on a concept called "mail explosion." A single piece of email is
      sent to a central address (the LISTSERV's address), and the


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        LISTSERV then "explodes" the letter by duplicating that single
        letter and sending one copy of that letter to every single person
        subscribed to a particular list. (ex. Open_Forum)

        However, the LISTSERV also has other functions. Besides
        distributing letters, LISTSERVs can also serve as a "library"
        of files--files that YOU can retrieve using nothing but a
        simple email letter sent to the LISTSERV's address with a few
        simple commands in the body of that letter.
        (ex. SUBSCRIBE, GET, HELP)

    How to find out what discussion lists are out there?

1. Word of month
2. Internet Yellow Pages
3. Announcements on other lists

    Subscribing to a list.

1.   Send a email message to the LISTSERV address.
2.   In the 'To:' part type 'LISTSERV@<the address of the list>.
3.   Leave the subject blank.
4.   In the body of the letter type 'SUBSCRIBE listname <full name>.

5. Click on the send button and your command will be sent to the LISTSERV.
6. The LISTSERV should respond within 24 hours or less saying 'Welcome' you
   have been added to the list.

    Sending a message to a list or discussion group.

1. Follow the exact same procedures as we did when sending a mail message.
2. In the 'To:' part enter the list's address not the LISTSERV's.



    Remember this when using LISTSERVs.

Send your LETTERS to the list address!
Send your COMMANDS to the LISTSERVS address!

    Other commands to send to a listserv.

Help, If you would like to see what a listserv can do, simply send
a message to the listserv and then in the body type the
word help and then send, nothing else. This will send you back a
message of the commands that the listserv is capable of performing.



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Arkansas K-12 Listservs
Our State has several K-12 listservs. To learn about them and how to subscribe
to them, visit the following website:

http://list.k12.ar.us/mailman/listinfo/

Once you get use to using email, you might consider joining the Open Forum
listserv, it is a listserv that is mainly comprised of K-12 Teachers in our State. It is
a good source for information and to meet other teachers and administrators.




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