accounting jobs cayman by sburnet2

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									                               CAYMAN ISLANDS GOVERNMENT
                                    JOB DESCRIPTION
JOB TITLE:                          Accountant
REPORTS TO (TITLE):                 Deputy Chief Financial Officer
PORTFOLIO/MINISTRY:                 Portfolio of Internal and External Affairs
DEPARTMENT/SECTION/UNIT:            Deputy Chief Secretary’s Office
_____________________________________________________________________________________
1.     JOB PURPOSE

To plan, organize and perform the financial activities for the Portfolio of Internal & External Affairs
including budgeting, accounting, payroll and reporting functions.
___________________________________________________________________________________
2.      DIMENSIONS

   The Portfolio of Internal & External Affairs has entity revenue and expenditure of $70 million, and a
    balance sheet net worth of around $40 million.
 The post-holder will participate in all the internal financial functions relating to this activity including
    coordinating budget preparation, ledger management and reconciliations, and monthly and adhoc
    financial reporting.
 Provide Management with timely reviews of the Department’s financial status and progress in its
    various outputs
 Provide support for all payables and receivables accounting functions ensuring correct account
    distribution and ensuring all support documentation is accurate and in order.
 Provide support to the various Departments as required
_______________________________________________________________________________
3.       PRINCIPAL ACCOUNTABILITIES

a.       Assist in the preparation of the Portfolio/Departmental consolidated financial statements
         and annual budget and revisions thereto including:
          Strategic phase forecasts;
          Budget forecasts;
          Portfolio/Departmental consolidated monthly, quarterly and yearly financial statements
          Account Variance Analysis

b.       Undertake revenue and accounts receivable functions for the Department, including:
          Assist with the preparation of monthly invoices to Cabinet for funding for outputs delivered by
            the Portfolio;
          Provide assistance to the various departments concerning costing measures, appropriations
            etc.

c.       Undertake expenditure and accounts payable functions for the Department, including:
          Raise purchase orders and receipt goods on delivery;
          Prepare invoice batches for payment.
          Assist with cash management and forecasting
          Prepare cheque runs
          Reconciliation of vendor accounts
          Maintain Fixed Asset Register for the Portfolio
          Tracking/Monitoring Capital Purchases and ensuring that they are recorded properly




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d.       Undertake accounting, payroll and ledger management functions for the Department,
         including:
          Ensure that all staff time is entered and verified by Supervisors in TRS prior to the transfer of
             the TRS data each month;
          Review and amend payroll changes for monthly and bi-weekly employees;
          Process expense claims and travel claims for the Department.

e.       Maintain good communications with the Portfolio’s CO, Staff and customers (internal &
         external) to ensure efficient and effective operational standards are adhered to.

f.     Any other duties as required by the Chief Secretary, Chief Officer, Chief Financial Officer
       and the Deputy Chief Financial Officer.
_______________________________________________________________________
4.       ORGANISATION CHART
                                                Chief Financial Officer




                                            Deputy Chief Financial Officer




                    Accountant                                                     Accountant



________________________________________________________________________

5.        BACKGROUND INFORMATION

The scope of the duties of the core Accounting Department within the Portfolio of Internal and External
Affairs is as follows:
           Provide financial advice and support to the Hon. Chief Secretary, Chief Officer, HOD’s, CFO
               & DCFO
           Prepare all financial reports including the Portfolios budget, quarterly and monthly reports, ;
           Perform all accounting functions including accounts payable, accounts receivable, general
               ledger reconciliation, revenue preparation and monitoring,
           Providing support for the various departments that fall under the Portfolio (The Chief
               Secretary’s Office, The Deputy Chief Secretary’s Office, The Passport Office, The Elections
               Office, NEMA, Cayman Islands National Archive, The Legislative Assembly, The Police
               Department, The Immigration Department, Her Majesty’s Prison, The Cadet Corps, the Fire
               Service and the Governor’s Office)
__________________________________________________________________________




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6.        KNOWLEDGE, EXPERIENCE AND SKILLS

Knowledge:
The post holder should possess a Bachelors Degree in Accounting and at least 3 years experience or an
Associate Degree in Accounting and at least 5-7 years experience.

Skills:
 Ability to analyse and interpret financial data and prepare financial reports, statements and/or projections.
 A thorough understanding of generally accepted accounting principles, including adequate experience
     establishing and monitoring budgets.
 Proficient in computer application software including (Word, Excel, and Power point).
 Ability to maintain confidentiality with the various dealings of the department


____________________________________________________________________________________
7.     ASSIGNMENT AND PLANNING OF WORK

The work required is determined primarily by the requirements of the Public Management and Finance Law
(2003 Revision) and the timeline for the annual budget and reporting processes of the Government. The
post-holder is responsible for working within the guidelines set out by the CFO so as to achieve these
various deadlines.
_____________________________________________________________________________________
8.       SUPERVISION OF OTHERS

None
_____________________________________________________________________________________
9.     OTHER WORKING RELATIONSHIPS

Treasury managers, Portfolio Chief Financial Officer, Department heads, Vendors, Auditors and accounting
personnel of various departments within Portfolio of Finance.
_____________________________________________________________________________________
10.     DECISION MAKING AUTHORITY AND CONTROLS

Post holder will be operating in the context of prescribed and strict accounting procedures and will be
responsible for making decisions which will ensure that procedures are adhered to at all times.
____________________________________________________________________________________
11.      PROBLEMS/KEY FEATURES

There are often competing priorities and this officer will need to be good at multi-tasking and juggling
responsibilities.

The post-holder must be flexible and be able to respond quickly to the needs of the Chief Office and Chief
Financial Officer as well as external demands.
_____________________________________________________________________________________
12.      WORKING CONDITIONS

Normal working office environment and working hours apply. Additional hours required at key budget
preparation and reporting times.
_____________________________________________________________________________________

AGREED BY

Postholder:                                                               Date:

Chief Officer       :                                                     Date:


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