Using Microsoft Words Standard Toolbar Formatting Toolbar Drawing Toolbar Customizing Toolbars Beyond the Basics with MS Word Using Mail Merge Creating Hyperlinks in Word Create a Word document and turn it into a PowerPoint Show Using MS Equation to Write Mathematical or Scientific Equations Version of the module using less space Standard Toolbar Function of commonly used buttons Creates a new blank Spelling, grammar and document based on the writing style checker default template Cut - Removes the selection Opens or finds a file from the document and places it on the clipboard Saves the active file with its current file name, location Copy - Copies the selected and file format item(s) to the clipboard Prints the active file - for Paste - Places the content of more print options go to the clipboard at the the File menu and select insertion point Print Format painter - Copies the Print preview - Shows how format from a selected the document will look when you print it. Function of commonly used buttons Undo - Reverses the last Insert an Excel spreadsheet into command, use pull-down the Word document menu to undo several steps Columns - Changes the number Redo - Reverses the action of of columns in a document the Undo button, use the pull-down menu to redo Displays or hides the Drawing several steps toolbar Displays the Tables and Borders Zoom - Enlarge or reduce the toolbar display of the active document Insert a table into the document, or make a table of selected text Formatting Formatting Select the style to apply to paragraphs Underlines selected text and numbers Changes the font of the selected text Aligns to the left with a ragged right margin Changes the size of selected text and numbers Centers the selected text Makes selected text and Aligns to the right with a numbers bold ragged left margin Makes selected text and Aligns the selected text to numbers italic both the left and right margins Drawing Drawing A pulldown menu with several Inserts a line with an arrowhead drawing options where you click and drag Changes the pointer to a Draws a rectangle where you selection arrow click and drag. Hold down Shift to draw a square Rotates the selected object to any degree Draws an oval where you click and drag. Hold down Shift to A pulldown menu with several draw a circle libraries of shapes Draws a text box where you Draws a line where you click click and drag and drag. Hold the Shift key down to make the line Create text effects with WordArt straight Drawing Add, modify, or remove Selects dash style for fill color from a dashed lines selected object Select arrow style; Add, modify, or remove placement and shape of line color arrowhead Formats the selected text A pulldown menu offers with the color you click shadow choices Changes the thickness of Add 3-d effects to lines rectangles or ovals Customize Customize From the View menu select Toolbar From the Toolbar submenu select Customize Click on the button you want to remove Click and drag the button until you see an x attached to the pointer Let go of the button and it is removed from the toolbar Customize Customize Restoring items to an active toolbar From the View menu select Toolbar From the Toolbar submenu select Customize Choose the Toolbars tab Click on the name of the toolbar Select the Reset button Click OK in the Reset Toolbar window Restoring items to an active toolbar Restoring items to an active toolbar Adding buttons to a toolbar Adding buttons to a toolbar Using the Symbol toolbar button From the Insert menu select symbol Using Mail Merge Tools menu, point to Letters and Mailings, and then click Mail Merge (or Mail Merge Wizard, if you're using Word 2002). Choose the main document you want to use If your main document (called the starting document in the task pane) is already open, or you are starting with a blank document, you can click Use the current document Otherwise, click Start from a template or Start from existing document, and then locate the template or document that you want to use Choose the main document you want to use Connect to a data file and select records If you keep complete, up-to-date information in your Microsoft Office Outlook® Contacts list, that is an excellent data file to use for customer letters or e-mail messages. Just click Select from Outlook contacts in the task pane, and then choose your Contacts folder. If you have a Microsoft Office Excel worksheet or a Microsoft Office Access database that contains your customer information, click Use an existing list, and then click Browse to locate the file. If you don't have a data file yet, click Type a new list, and then use the form that opens to create your list. The list is saved as a mailing database (.mdb) file that you can reuse. Connect to a data file and select records Choose the records in the data file that you want to use Add fields to the main document Fields are placeholders that you insert into the main document at locations where you want unique information to appear. Match fields Preview the merge and then complete it Complete the merge Creating Hyperlinks in Word A hyperlink includes the path information to another object Place your cursor to the left of the beginning of that line. Actually, you can place your cursor anywhere in that statement, the hyperlink will work just as well Move your cursor to the Insert menu, click once and slide down to Bookmark. Click one time. Using the Bookmark dialog box Enter a name for the bookmark Click on Add and the bookmark it put in place Save the document Making a hyperlink to the bookmark Type a phrase Highlight the phrase you just typed. Move your cursor to the Insert menu, click one time and scroll down to Hyperlink, click one time. Create a Hyperlink to a Bookmark Create a Hyperlink to a Bookmark Select Place in this Document. A list of all of the bookmarks in the current document will be displayed. then click OK Create a Word document and turn it into a PowerPoint Show Open the PowerPoint presentation. go to the File menu, Send To submenu, Microsoft Word choice. choose the layout of the Word document Create a Word document and turn it into a PowerPoint Show Create a Word document and turn it into a PowerPoint Show Paste the slides into the document then any changes you make to the presentation will not affect the Word file. However, you can edit a slide in the Word document by double-clicking it Paste link the slides will be linked to the presentation. The file will be updated each time it's opened to reflect slide changes made in PowerPoint.