PowerPoint Training: Powering up Your PowerPoint Skills by SupremeLord

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									Powering up Your PowerPoint Skills
     Agenda

  How to Communicate Effectively Using PowerPoint
  Practical Skills:
        – Developing the Slide Master
        – Creating and Manipulating Objects
        – Creating Charts and Tables
        – Developing Advanced Concepts
        – Reviewing and Printing
        – Presenting
  Now it’s Your Turn
  Appendix



Copyright © 2009 Red Shoes Consulting All Rights Reserved.   1
     Agenda

  How to Communicate Effectively Using PowerPoint
  Practical Skills:
        – Developing the Slide Master
        – Creating and Manipulating Objects
        – Creating Charts
        – Developing Advanced Concepts
        – Reviewing and Printing
        – Presenting
  Now it’s Your Turn
  Appendix



Copyright © 2009 Red Shoes Consulting All Rights Reserved.   2
     Effective communication requires a logical structure
     that is easy to follow.


      1.    Do the                        2.    Structure the   3.   Tell the Story    4.       Support the
            Research                            Story Line           (Storyboarding)            Story
            and Analysis



                                                                                            •
                                                                                            •
                                                                                            •




Copyright © 2009 Red Shoes Consulting All Rights Reserved.                                                    3
     Developing a logical structure for effective
     communication starts with a clear main message.

     S-C-Q Framework for Crafting Your Main Message

                     Situation:                              Relevant facts about the situation,
     S                                                       facts the audience would not
                                                             dispute

                     Complication:                           The trigger: The event, problem,
     C                                                       etc., that created the need for this
                                                             communication

                     Question:                               The one fundamental issue this
     Q                                                       communication will address



                     Answer:                                 The main message


Copyright © 2009 Red Shoes Consulting All Rights Reserved.                                          4
     These S-C-Q structures for crafting main messages
     appear often in documents and presentations.

     What should you do?                            How did/do I do something?             Should we do planned action?

     S Did/want to do X/have situation              S Must do X to solve problem           S Have situation/problem
     C Did not work/cannot do/have                  C To do X must do Y                    C Plan to take particular action
       problem                                      Q How do you do Y?                     Q Is it the right action?
     Q How proceed?
                                                    S Have problem                         S Had problem, have solution
     S Have problem                                 C Have solution                        C Afraid there may be problem
     C Want solution that does X                    Q How to implement solution?             implementing it
     Q What to do to get that solution?                                                    Q Will there be a problem?
                                                    S Had problem
     S Want to do X                                 C Solved by doing X                    S Had problem, have solution
     C Have alternative ways                        Q How did I do X?                      C Tested solution
     Q Which?                                                                              Q Is it OK?
                                                    S Have/had objective
     S Not follow process to achieve X              C Installing system/process to         S Planning to do X
     C Did review to see if any changes               accomplish                           C Do not want to unless it will
       needed                                       Q How does it work?                      achieve Y
     Q Any changes needed?                                                                 Q Will it achieve Y?
                                                    S Proposal said we would do X in
     S You have problem                               analysis to solve problem            S You have a problem
     C Want help to solve it                        C Have now done it                     C Want help to solve it
     Q How will I help you solve it?                Q What did you find?                   Q Am I the person who can help?

                                                    S In last review, we told you X; you
                                                      said we should do Y
                                                    C Have now done Y
                                                    Q What did you find?



Copyright © 2009 Red Shoes Consulting All Rights Reserved.                                                                    5
     A pyramid structure ensures the audience gets the main message
     and has a context in which to understand details.



                                                                 Focus on the main message

                                                                 The audience is much more
                                                                  interested in what the message is
                                                                  than in how the message was
          
								
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