Resume and Cover Letter Workshop Resume and Cover Letter by rt3463df

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									Resume and Cover Letter Workshop
                  COSC 2P50
                     Cover Letters
•   Always send a cover letter with each resume
•   Ensure the cover letter grabs the reader
•   Most important piece of the application package – usually
    gets the least amount of attention!


G – Get the rez readers attention
R – Research the target company and make the connection
A – Align your skills with the needs of the employer
B – Be brief, and make every word count
          Why Write a Cover Letter?

Provides a tool for analysis of your:

•   Written communication skills
•   Organization skills
•   Abilities and accomplishments
•   Social skills
•   Focus and goals
                Cover Letter Format
1st Paragraph
OPENING
       • Why you are writing
       • Position you are applying for
       • Where you saw posting/ad

2nd Paragraph
EVIDENCE OF SKILLS / QUALIFICATIONS
       • Listed in the job description
       • May expect from qualified candidates
       • Don’t just put down a skill – provide evidence!
       • Not a laundry list!
           Cover Letter Format (2)
3rd Paragraph
RESEARCH OF EMPLOYER
     • Common values and beliefs
     • What interests you about the employer
     • Why you would be a good fit for the company

4th Paragraph
CLOSING
      • Request an interview
      • Thank the reader for his/her time
      • Indicate contact information – ie. Phone # and email
                Tips – Cover Letters
 No more then one page
 Address recipient by name and title - get gender right!
 Watch spelling, grammar, punctuation
 Create cover letter for each job – no generic cover letters
 Show your skills and qualifications not just job duties
 Proofread your letter, then proofread again, then get
  someone else to proofread
 Eliminate unnecessary repetition
 Include relevant / recent information only
 Remember it is a sales letter – focus on what you can offer
  the company, not what the company will do for you – BE
  PERSUASIVE!
 Use block formatting – all content is justified to the left
                       The Resume
               Purpose = to get an interview

A summary of your:

         Work Experience
         Achievements
         Skills
         Education
         Interests

      * Highlight aspect that best qualifies you for the position!

      * Remember Resumes = First Impression
                   Resume Formats
1) Reverse Chronological
   - cites employment from the most recent back
   - shows dates as well as employers / educational institutions

2) Functional
   -ability focused
   -usually omits dates and employers, focuses on skills

3) Combination
   - a combination of the other two
   -shows timelines as well as dates
     Different Strokes for Different Folks
Reverse Chronological
- steady school / work record (excellent for rookies)
- most popular with employers
- good for traditional industries ie. Banks, Insurance comp.

Functional
- Able to remove work history that doesn’t apply to the job you
  are after
- Skill sell is a magnet to the reader’s eye
- Good for career changers, work history gaps

Combination
- good for rookies
- may not be appreciated in more traditional industries
               Parts of Your Resume
1) CONTACT INFORMATION
   -name, mailing address, valid phone #, EMAIL address
   -may want to include school and perm address
   -no personal data: age, gender etc
   -ensure voice mail / email address is appropriate

2) OBJECTIVE OR CAREER INTERESTS
(tells the employer what you are after)
   -should be brief, logical and clearly stated
   -express from the employer’s perspective
   -watch being too narrow or too broad
   -ensure that your provide evidence for the objective
   -career interests list areas of interest
             Parts of Your Resume (2)
3) PROFILE / COMPUTER & TECHNICAL SKILLS
- focus on skills and where you developed them
- avoid terms like “Hardworking, etc. unless you can prove it
- for techies can have a separate section for computer skills

3 Types of Skills

A) Subject specific – languages, computer skills, knowledge
B) Functional – skills you take with you from one job to the next
C) Personal Management – traits ie. Innovative, organized


  SHOULD TRY AND INCLUDE ALL 3 TYPES OF SKILLS
              Parts of Your Resume (3)
4) EDUCATION
-date, full name of degree, institution, location
-draw attention to degree not institution

DATE – include months and years, expected April 2002
DEGREE – Spell out full name of degree
INSTITUTION – Use complete title – Brock University
LOCATION – City and Province

•   can include course work, thesis, project work
•   may want to include average
•   awards – ie. Dean’s List (3+ include separate heading)
•   include high school or not???
            Parts of Your Resume (4)
5) AWARDS / HONOURS
-3 or more include separate section called Awards / Honours
-list name of award and why you received it
-not only academic but other awards can be relevant

6) WORK EXPERIENCE
-date, position, company, location
-do not just list your job duties
-include accomplishments, experience skills gained
-start every sentence with a verb
-most recent job first
-relevant points first
-avoid the use of periods, responsible for, duties included
-2 sections – Career Related and Other Work Experience
              Parts of Your Resume (3)

7) ADDITIONAL SECTIONS (OPTIONAL)
-volunteer experience (volunteer positions)
-certificates (related to career objective)
-professional development / affiliations
-interest and activities (sports, hobbies)
-additional qualifications (other skills, abilities)

 * GOOD TO INCLUDE AT LEAST A COUPLE OF OPTIONAL
   SECTIONS – SHOWS THAT YOU ARE A WELL ROUNDED
                      PERSON
              Avoid Common Mistakes
•   Avoid slang, jargon
•   Use correct spelling, grammar and punctuation
•   Be honest
•   Use point form
•   Be brief and to the point
•   Remove I, a, an, for in descriptions
•   Focus on the job requirements
•   Max. 2 pages
•   Minimum font size 10
•   Use white space
•   Be organized – have consistent order, layout and
    style
•   Put name, page # and phone on second page
•   Avoid words like various, numbers, assisted, involved
            A Little More About Skills

Subject Specific Skills
-Specialized capabilities, developed through education / training
       Language

       Computer skills

       Specific, technical tasks



           Some Skills You May Want to Include

Programming Languages       Software Application packages
Databases                   Operating Systems
Web Development             Help Desk / Troubleshooting
        A Little More About Skills (2)

Self Management Skills
- Personal Attributes/Characteristics
   • Indicate how you relate to others, time and authority
   • Shape your attitudes

Functional Skills
   • Abilities and skills developed through experience
   • Developed in one setting but applicable to other
     settings
   • May be developed at home, school, work or volunteer
     settings
   • Involves action verbs
            Examples of Good Skills

GOOD
• Project oriented – as demonstrated during my
  engineering internship, where I analyzed the
  problems, developed solutions, and coordinated the
  installation of the project

BAD
• Hard-working, organized, assertive etc.
• Well developed leadership skills
• Creative problem solver
      How to Submit a Resume Package
1.Email (larger companies)
2.Snail Mail
3.On line application form (larger organizations)
4.Fax

EMAIL
-be sure to send as an MS word attachment
-Cover letter and resume should be 1 document
-Subject line – position title
-Body of email – Please find attached

ONLINE APPLICATIONS
-text file (cut and paste from resume)
-fill out as much as possible
-no formatting
                        References
•   Place references on a separate page
•   Include your name and contact information at the top
•   Usually handed in at the interview stage – not when you are
    applying for the job

Have 3 references
  • Work (preferred)
  • Academic (acceptable)
  • Personal (avoid if possible)

•   Ask to use someone as a reference first
•   Provide a current resume
Questions?

								
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