Pupil Accommodation Review

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					      OCSTA/OCSBOA
Pupil Accommodation Review



    Durham Catholic District School Board
               Experience
 Chris Hurst – Superintendent of Education, Program Services
 Tim Robins – Assistant Superintendent, Facilities Services

                                                        April 2008
                                                                     1
                   Agenda
•   DCDSB Overview
•   Policy Development
•   Board Accommodation Review Report
•   Formation of the Accommodation Review
    Committee (ARC)
•   The ARC Process & Cycle
•   ARC Communications
•   What did we Learn?
•   Questions & Answers

                                            2
                DCDSB Overview
• DCDSB area covers the municipalities of
  Pickering, Ajax, Whitby, Oshawa, Scugog, Brock
  and Uxbridge immediately East of Toronto
• 2007-2008 ADE 23,935
• 44 elementary schools
• 7 secondary schools
• 1 administrative centre
• 4 continuing & alternative education centres
• 90% of schools are within 10 minutes of HWY
  401
                                               3
            Policy Development
• Board approved Pupil Accommodation Review Policy
  #P0107 and Administrative Procedure AP125 – June 11,
  2007

• Policy developed based on Ministry of Education Pupil
  Accommodation Guidelines

• Consultation Committee was established to develop Generic
  Valuation Framework (all stakeholder groups)

• The Committee developed a Generic Valuation Framework
  template with a qualitative focus supported by quantitative
  data


                                                                4
                Generic Valuation
                 Framework

These values are the building blocks of the
School Valuation Framework:
   •   Value to the student – 50 points
   •   Value to the community – 15 points
   •   Value to the school board – 30 points
   •   Value to the local economy – 5 points




                                               5
Generic Valuation
Framework




                    6
             Board Accommodation Review
                       Report
•   Board received and approved Director’s Preliminary Report – June
    25, 2007
•   The report recommendation was to establish an ARC to study 11
    elementary schools in the City of Oshawa
•   The Oshawa ARC review area included 6 parishes
•   All 11 schools are within a 6 kilometre radius of each other
•   Board background:
     –   Ministry moratorium on school closures, December 2003
     –   Declining enrolment
     –   Higher fixed costs
     –   Lower operating efficiencies
     –   Board philosophy:
          • Inclusive education which recognizes diversity and uniqueness of all students
          • Equitable and suitable range of learning opportunities for all students, infused
            by gospel values
          • Schools are integral component of the community
          • Must be fiscally responsible to the system (balanced budget, cost effectiveness,
            etc.)

                                                                                               7
             Board Accommodation
             Review Report (cont’d)
• Analysis of key indicators
  – enrolment and demographics determine the need
    for permanent facilities
  – enrolment levels are the major component in the
    Ministry funding model
  – two key indicators:
      • Facility utilization (Ministry Rated Capacity -
        MRC and Average Daily Enrolment - ADE)
      • Per Pupil Operating Cost
  – enrolment levels are the key determinant of school
    staffing levels

                                                          8
                                                 Board Accommodation
                                                 Review Report (cont’d)
                                        Elem entary Enrolm ent by Municipality (A.D.E.)
                                                      2001/02 to 2011/12

5000


4500


4000
                                                                                                                               Oshawa F.O.S.
3500


3000
                                                                                                                               Whitby F.O.S.

2500
                                                                                                                               Ajax F.O.S.
2000


1500
                                                                                                                               Pickering F.O.S.

1000
                                                                                                                               Scugog/Brock/Uxbridge
 500                                                                                                                           F.O.S.
   0
       2000/01   2001/02   2002/03   2003/04   2004/05   2005/06   2006/07   2007/08   2008/09   2009/10   2010/11   2011/12




                                                                                                                                               9
                           Board Accommodation
                           Review Report (cont’d)
                                        Group of 11 Schools (Oshawa)

180%


160%


140%


120%


100%                                                                                             % Utilization
                                                                                                 % of Per Pupil Cost
80%                                                                                              MRC


60%


40%


20%


 0%
       2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12
                                                                                                               10
             Board Accommodation
             Review Report (cont’d)
                 Group of 11 Schools (Oshawa)

4000

3500

3000

2500
                                                     Empty Spaces
2000                                                 Spaces Used
                                                     MRC
1500

1000

 500

   0
       2001/02       2006/07               2011/12


                                                                    11
              Formation of ARC
• The Accommodation Review Committee (ARC) studying the
  Oshawa area was formed based on policy and consisted of
  representation from each school community:
   – Principal, teacher, non-teaching staff member, parent
   – Priest
   – Municipal leader
   – Superintendent of Education - Chair
   – Assistant Superintendent, Facilities Services - Secretary
• 48 members in total
• Plus a third party facilitator was employed to assist the ARC
  with it’s mandate
• $100K budget was approved to support all related costs


                                                                  12
                ARC Process & Cycle

• Resource staff were assigned to ARC on a as need
  basis based on the following expertise:
   – legal, finance, planning, transportation, program, HR
• ARC meetings:
   – Chair, secretary and resource staff weekly (Aug – Feb)
   – ARC working meetings – 11 (Sept – Feb)
   – ARC public meetings – 4 (Sept – Feb)
• ARC Voting Structure
• ARC Rules of Conduct – Norms (slides 14 & 15)


                                                              13
                         ARC Norms
���� 100% Present – to be present to oneself and others we need to
  listen to the voice of the Holy Spirit and to each other - this requires
  a self emptying – must let go of your own concerns and anxieties in
  order to present to others

���� Space for Silence - sometime we feel the need to speak when
  there is silence – we need to allow the space for the silence – to sit
  in it, trust that it is not the absence of something

���� Soft Eyes – when things are difficult to accept or understand, we
  need to turn to wonder – wonder allows us to be open to
  compassion - to be non-judgmental and to allow us to see the gift of
  different opinions and points of view




                                                                           14
           ARC Norms (cont’d)
���� No Fixing – we sit and ask the open and honest
  questions to deepen our own understanding and to allow
  others to reach their own conclusions and decisions

���� No Share or Die - hold a balance – speak at your turn
  - allow others to share without interrupting – allow for
  those who do not wish to share “It’s about reaching not
  preaching”

���� Deep Double Confidentiality - to show our respect for
  each other by holding each other in confidence


                                                         15
            ARC Communications
• All communications (agenda, minutes, notices,
  etc.) were public and posted on the Board’s
  webpage:
  – www.dcdsb.ca
• Outside of the public meetings, ARC received
  public input through a dedicated email address
  (ARC@ dcdsb.ca) and voice mail



                                                   16
               What did we Learn?
• Lengthy process…do not rush the committee!
• Ensure compliance with policy and critical time lines
  (i.e. meeting notices, agenda, minutes, etc.)
• Public process…everything MUST be open
• Importance of understanding and valuing the history
  of Catholic education both provincially and local
• Educating ARC on the key accommodation review
  indicators and Board challenges



                                                          17
         What did we Learn? (cont’d)

• Understanding the importance of relationship between
  Parish and Schools – partnership was ESSENTIAL in
  the process
• Commitment of resource staff dedicated to the ARC
  review
• Importance of setting an ARC administrative budget
• Importance of data gathering and ARC understanding
• Allowing the committee to take COMPLETE ownership
  through learning about the ARC process and the
  UNDERSTANDING of data to support decision making



                                                     18
           What did we Learn? (cont’d)

• Quality of work performed by committee:
  – Understanding the significant factors attributing to the
    challenge
  – Customizing the generic framework
  – Valuating the customized framework
  – Developing accommodation options and final
    recommendations
• Ensure that ARC is supported and well informed
• The importance of ARC leadership and program
  knowledge relating to the delivery of quality
  Catholic education
                                                           19
         ARC


Questions & Answers




                      20

				
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