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					City of Riverview City Council Regular Meeting – 11/17/08   Page   1




                        CITY COUNCIL REGULAR MEETING
                           NOVEMBER 17, 2008/7:30 PM
                             RIVERVIEW CITY HALL
                              COUNCIL CHAMBERS
                              14100 CIVIC PARK DR.
                            RIVERVIEW, MI 48193-7600
                                  1-734-281-4201

                                             AGENDA

1.      CALL TO ORDER/ROLL CALL.

2.      PLEDGE OF ALLEGIANCE: Councilmember Swift

3.      INVOCATION: Councilmember Blanchette


4.      AWARDS, PRESENTATIONS, AND PROCLAMATIONS.
        None.



5.      APPROVAL OF MINUTES.

        5.1  APPROVE MINUTES OF THE 11/03/08 REGULAR RIVERVIEW
        CITY COUNCIL MEETING - CITY CLERK.


6.      PUBLIC HEARINGS.
        None.
City of Riverview City Council Regular Meeting – 11/17/08                         Page   2


7.      PUBLIC COMMENTS.




8.      ORGANIZATIONAL BUSINESS.
        None.


9.     CONSENT AGENDA.

        9.1 APPROVE BID AWARD AND EXECUTE THREE YEAR
        AGREEMENT FOR AERIAL PHOTOGRAPHY SERVICES WITH
        KUCERA INTERNATIONAL INC. – LAND PRESERVE.

        COMMUNITY IMPACT/BACKGROUND: On 9/15/08, the City Manager
        authorized the solicitation process to secure aerial services for the Landfill
        operation. The specifications were drafted to include two foot contours; digital
        maps and a mosaic photo of the City.

        Twelve vendors received bid notices through the Michigan Inter-governmental
        Trade Network and five additional packets were mailed to potential bidders and
        six responses were opened on Thursday, 10/09/08. Kucera International Inc. of
        Willoughby, Ohio, is the apparent low bidder meeting specifications, as
        follows:

        1.      Digital topographic mapping of landfill property      $3,850.00
        2.      Digital topographic mapping (eastern area)            $1,350.00
        3.      Aerial photo proof set – landfill                     $ 700.00
        4.      Mosaic photo of City                                  $ 825.00

        Options:
        1.    Digital images of vertical and oblique                  $ 125.00
        2.    Color photography                                       $ 175.00
        3.    Digital imagery                                         $ 35.00

        It is recommended that, in addition to the specified work, the proposed options
        to have both vertical and oblique views, to receive images digitally and to
        receive the City mosaic in color also be accepted.
City of Riverview City Council Regular Meeting – 11/17/08                                            Page        3


        The Ad Hoc Land Preserve Committee concurred with this recommendation at
        their meeting of 11/10/08.

        An executed copy of the standard agreement is on file in the office of the
        Purchasing Director. Funds for these services are budgeted in account 596-526-
        816.100 of the 2008/09 fiscal year budget.

        ACTION REQUESTED: The City Council is requested to consider bid
        award and execution of an agreement for aerial services with Kucera
        International Inc. for a three year period; subject to future budget
        appropriations.

        ATTACHMENTS/ENDORSEMENTS:
                                                                                       Required        Date
       City Manager Endorsement                                                           X          11/12/08
       Financial Certification                                                            X          11/13/08
       City Attorney Endorsement                                                         N/R
       Department Recommendation                                                          X          11/12/08
       Advisory Commission Recommendation                                                 X          11/10/08



        9.2     APPROVE BUDGET AMENDMENTS – FINANCE.

        A.
                                                                  Current      Amended    Amendment or
        Description                            Account Number Appropriation Appropriation   Change
        2008/09 CIEF Fund:
          Demolition of Structures              402-901-970.045 $       0.00 $   1,180.00 $    1,180.00
            Net decrease (increase) to Fund Balance                                       $    1,180.00
        JUSTIFICATION: This amendment is necessary to carry forward funds related
        to demolition work at 14206 Greentrees. This work was started in fiscal year
        2007/08 but completed in September 2008. The remaining funds from 2007/08
        lapsed back to fund balance. This amendment will also keep the City in
        compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        B.
                                                              Current       Amended     Amendment or
        Description                          Account Number Appropriation Appropriation   Change
        2008/09 CIEF Fund:
          HUD Homes -- Improvements             402-901-970.041   $   7,516.00   $   60,945.00   $   53,429.00
            Net decrease (increase) to Fund Balance                                              $   53,429.00
        JUSTIFICATION: This amendment is necessary to appropriate funds for
        improvements to HUD property purchased by the City in fiscal year 2007/08.
City of Riverview City Council Regular Meeting – 11/17/08                     Page       4


        These funds will be recouped when the properties are sold. This amendment will
        also keep the City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.
        ________________________________________________________________

        ACTION REQUESTED: The Finance Director requests that the budget
        amendment presented above be placed before the City Council at their City
        Council meeting for their consideration.


10. RESOLUTIONS.
        None.


11.     ADMINISTRATION.

        11.1 CONSIDER WAIVING PURCHASING MANUAL SECTION XIII:
        “ETHICS” TO ALLOW ATTENDANCE AT A HOLIDAY OPEN
        HOUSE HOSTED BY CHARLES E. RAINES COMPANY ON 12/11/08 –
        CITY MANAGER.

        COMMUNITY IMPACT/BACKGROUND: Charles E. Raines Company is
        hosting a holiday open house at their offices on December 11, 2008 from 4:30
        p.m – 8:00 p.m. They would like to invite Mayor and Council, City Manager
        and Department Heads and their support staffs to attend this function. Due to
        restrictions in the Purchasing Manual, Section XIII – Ethics, City Council
        waiver of this is necessary for City Councilmembers and other employees to
        participate in this event.

        ATTACHMENTS/ENDORSEMENTS:
                                                                   Required    Date
       City Manager Endorsement                                       X       11/10/08
       Financial Certification                                       N/R
       City Attorney Endorsement                                     N/R
       Department Recommendation                                      X       11/10/08
       Advisory Commission Recommendation                            N/R


        11.2 AWARD  BID  AND   AUTHORIZE    EXECUTION   OF
        AGREEMENT WITH PERFECTION PLUS FOR THE RESTORATION
City of Riverview City Council Regular Meeting – 11/17/08                        Page       5


        OF TWO PROPERTIES IN THE AMOUNT OF $48,572.00 AND A 10%
        CONTINGENCY OF $4,857.00 – COMMUNITY DEVELOPMENT.

        COMMUNITY IMPACT/BACKGROUND: At the meeting of 7/21/08, City
        Council authorized the seeking of proposals for the restoration of two
        Riverview properties. On 9/25/08 five (5) bids were opened and read aloud.
        Perfection Plus of Brownstown, Michigan is the apparent low bidder meeting
        specifications for a total bid of $48,572.00.

        The executed standard agreement is on file in the Office of the Purchasing
        Director.

        Inasmuch as the restoration of these residences was not included in the 2008/09
        budget, a budget amendment is included with this agenda for Council’s
        consideration.

        ACTION REQUESTED: The City Council is requested to consider bid award
        and authorization to execute an agreement for the restoration of two properties
        with Perfection Plus for the amount of $48,572.00 and a contingency of
        $4,857.00.

        ATTACHMENTS/ENDORSEMENTS:
                                                                      Required     Date
       City Manager Endorsement                                          X       11/11/08
       Financial Certification                                           X       11/13/08
       City Attorney Endorsement                                        N/R
       Department Recommendation                                         X       11/11/08
       Advisory Commission Recommendation                               N/R


        11.3 AWARD BID FOR GASOLINE AND DIESEL     FUEL TO RKA
        PETROLEUM FOR TRUCK TRANSPORT DELIVERIES AT A
        FACTOR   OF     .01975 PER GALLON      AND  TO   FUELS
        TRANSPORTATION INC. AKA MICHIGAN FUELS AS PRIMARY
        FOR TANK WAGON DELIVERIES WITH A FACTOR OF .0800 PER
        GALLON AND TO RKA PETROLEUM AS SECONDARY WITH A
        FACTOR OF .13925 PER GALLON – PURCHASING.
        COMMUNITY IMPACT/BACKGROUND: On 7/07/08 the City Council
        authorized the solicitation of bids for gasoline and diesel fuels. Shortly after,
        the Downriver Community Conference announced that they would be seeking
        bids for gasoline and diesel fuel.

        The City of Riverview agreed to be the lead agency for the Downriver
        Community Conference bid and seven additional communities agreed to
City of Riverview City Council Regular Meeting – 11/17/08                         Page      6


        participate. Bids were received and opened on Thursday, 10/02/08. Five (5)
        vendors submitted bids.

        Bid responses were delivered to the participating communities at their meeting
        on Tuesday, 10/21/08. RKA Petroleum of Romulus, Michigan is the apparent
        low bidder for truck transport deliveries with a factor of .01975 per gallon.
        Truck transport deliveries are for quantities of 5,000 gallons or more.

        Fuels Transportation Inc. aka Michigan Fuels of Woodhaven, Michigan, is the
        apparent low bidder for tank wagon deliveries with a factor of .08000 per
        gallon. Tank wagon deliveries are for quantities of less than 5,000 gallons. To
        insure availability of these deliveries, it is being recommended that Fuels
        Transportation Inc. be awarded as primary vendor and that RKA Petroleum be
        awarded as secondary with a factor of .13925 per gallon.

        Funds in the amount of $817,995.00 are budgeted in accounts 101-443-775.000,
        584-542-775.000, 585-542-775.010, and 596-526-775.100 of the 2008/09 fiscal
        year. The term of the bid is three (3) years subject to the annual budget.

        ACTION REQUESTED: The City Council is requested to award the gasoline
        and diesel fuel bid to RKA Petroleum for truck transport deliveries at a factor of
        .01975 and to Fuels Transportation Inc. aka Michigan Fuels for tank wagon
        deliveries as primary with a factor of .08000 and to RKA Petroleum as
        secondary with a factor of .13925; subject to future budget appropriations.

        ATTACHMENTS/ENDORSEMENTS:
                                                                      Required     Date
       City Manager Endorsement                                          X       11/12/08
       Financial Certification                                           X       11/13/08
       City Attorney Endorsement                                        N/R
       Department Recommendation                                         X       11/12/08
       Advisory Commission Recommendation                               N/R




12. ORDINANCES.
        None.




13.      OTHER BUSINESS.
City of Riverview City Council Regular Meeting – 11/17/08   Page   7




14. CLOSED SESSION.
        None.




15. ADJOURNMENT.

				
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