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Microsoft Office Suite Productivity Software

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Microsoft Office Suite Productivity Software Powered By Docstoc
					Microsoft Office Suite
Productivity Software
By: Ms. A. Shier
For: TIK2O1-16 and -17 (Sem. 2)
Purpose: To teach MS-Office Applications 
Word, Excel, PPT, Access and Outlook
Overview of MS-Office
Suite [1]
  Your boss asks you to create a
   presentation that she can deliver at the
   annual stockholders’ meeting in 2 days.
  Although you know creating a
   professional presentation is a challenge,
   this is the opportunity you’ve been
   waiting for—you were hired, in part,
   because of your abilities to use
   productivity programs.
Overview of MS-Office
Suite [2]
  You get started right away by using MS-
   Access (DBMS) to generate reports that
   provide you with important information
   about your company’s activities
   throughout the year.
  You then import the data you’ve
   extracted from Access into MS-Excel so
   that you can perform some statistical
   analyses (continued)…
Overview of MS-Office
Suite [3]
  (continued)…
  and produce a number of key charts and
   graphs for the stockholders.
  Now that you’ve got the background
   materials covered, you open MS-Word
   and you paste the charts from Excel and
   a number of the Access reports you’ve
   generated (continued)….
Overview of MS-Office
Suite [4]
  (continued)….
  into your Word document.
  You also type and format a meeting
   agenda that your boss will distribute to
   the attendees.
  Now comes the fun part: You open MS-
   PowerPoint and create a professional,
   visually appealing presentation (con’d)…
Overview of MS-Office
Suite [5]
  Using the Word, Excel and Access
   documents you’ve already created.
  As you put the finishing touches on your
   presentation—embedding an MP3 file
   into the introduction slide—you realize
   that you’ve finally been able to use the
   skills you’ve worked so hard to acquire.
Overview of MS-Office
Suite [6]
  All of the programs you’ve used to create
   your presentation are components of a
   suite of software programs called
   Microsoft Office.
  This Spotlight explores the various
   programs, features and uses of the
   components of MS-Office Suite
Introducing MS-Office [1]

  If Microsoft Windows is your desktop,
   then you will probably use the tools in
   MS-Office Suite to complete your work.
  MS-Office is retailed in 3 versions:
    Standard (also sold as the Student and
     Teacher edition at a reduced price);
    Small Business; and,
    Professional
Introducing MS-Office [2]

  The Standard version includes Word, Excel,
   Outlook (for managing email and contacts),
   and PowerPoint.
  (Office for the Macintosh uses a program
   called Entourage for managing email and
  The Professional version includes the
   Standard version, as well as Access and
   Publisher (desktop publishing software)
Introducing MS-Office [3]

  Released in 2003, Office 2003 is the
   most recent version (aside from Office
   2007) on the market.
  In the following slides, we will look more
   closely at how the components of MS-
   Office can help you represent your
   thoughts, ideas and solutions in a
   professional way.
The Shared Office
Interface and Tools [1]
  MS-Office applications use many
   interfaces that are similar to those used
   in Windows.
  When an application is opened, you’ll see
   some or all of the following features
   within the Application Window (the area
   the encloses and displays the
The Shared Office
Interface and Tools [2]
  The Application Workspace displays
   the document you are currently working
  In computing, a Document is any type of
   product you create with the computer,
   including typewritten work, an electronic
   spreadsheet, or a graphical image.
The Shared Office
Interface and Tools [3]
  The topmost area of each program
   interface is called the Title Bar.
  It includes the program icon, the name of
   the application, and the name of the file
   you are working on.
  If you haven’t yet saved the file, you’ll
   see a generic file name, such as Untitled
   or Document1.
The Shared Office
Interface and Tools [4]
  Within the Title Bar, you’ll find Window
   Controls, which enable you to
   maximize, or enlarge, the window so that
   it fills the whole screen;
  minimize, or hide, the window or button;
  restore the window to the preceding
   unmaximized size; and,
  close the window when you’ve finished.