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DEBUTANTE BALL HANDBOOK 2010

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DEBUTANTE BALL HANDBOOK 2010 Powered By Docstoc
					DEBUTANTE BALL
  HANDBOOK
     2010
TO DEBUTANTES AND PARTNERS


During the next few months there will be much planning and rehearsing and a lot of
pleasure in preparing for the Year 2010 Debutante Ball. We ask Debutantes and
Partners to maintain a responsible attitude and cooperate with all those involved.

The Debutante Ball gives you the opportunity to present yourself to family and friends as
a mature individual. On your ‘Deb night” you are the star attraction and all eyes are on
you.

It’s a once in a lifetime opportunity and a time you will always cherish.

However, overall it is a team effort. The couples that make up the Balls are your team.
Please support each other by abiding by the guidelines set out in this handbook and this
will make it a very pleasant evening for the entire group.

                 INFORMATION EVENING –
                         ST
        MONDAY 31 AUGUST, 2009 AT 7.30PM IN T BLOCK .
If you have any concerns, please feel free to approach the coordinator for assistance.

We wish you a truly wonderful night.




Mooroolbark College
Debutante Ball Organizing Committee

Carolyn Dunkley – Debutante Ball Coordinator.

9726 7231 (after 6.00pm)
                             INFORMATION NIGHT

The organizers will hold an information evening on Monday, 31 st August at 7.30pm in T
Block to further elaborate on what is involved for both parents/guardians and
participants for the 2010 Debutante Balls.


On that evening it is imperative for Debutantes, Partners and Parents of both
debutantes and partners attend this meeting as major decisions will be made, together
with all other relevant information including the following:

       1.     Which of the two balls you will participate in.

       2.     The colours for flowers

       3.     Dress code for guests



Please bring pen and paper and any questions you may need answered.
                               Mooroolbark College
                               Debutante Ball 2010

Participation in the Debutante Ball must meet the approval of the College
Administration.


Who can take part in the Debutante Ball?
It is desirable that Debutantes currently attend the College in Year 11 or 12.
Consideration may be given to ex students who would have been in Years 11 or 12 and
consideration may be given to male and female students wishing to take part in the Balls
with a partner not attending the College. Equal opportunity allows for boys as well as
girls to choose a partner to participate in the balls. It is essential that you discuss these
arrangements with the Ball coordinator as soon as possible.

Persons taking part from outside the College must be able to attend information
evenings, all rehearsals and must abide by the guidelines set out in the handbook. If
they are unable to do this, they are not eligible to take part.


Cost to Debutantes
and Partners -     Participation Fee.

                       $425 to be divided between the Debutante and Partner.
                                (A deposit of $100 per couple will be collected by
                                          Friday 11 th September, 2009)
                       The participation fee includes one DVD per couple.

                       Debutantes
                       This fee covers:
                       Meals at Karralyka Centre, dance lessons, flowers and
                       presentations.

                       Partners
                       This fee covers:
                       Meals at Karralyka Centre, dances lessons, button hole, suit, shoe
                       hire, gloves and presentations.

               Full payment is required by Friday,     20 th November, 2009
               To confirm your place in the Ball.

               Please leave your payment at the College office in an envelope clearly
               marked with your name, partners name and the Ball you are participating
               in.

               A receipt will be issued.

               Costing for the Year 2009 Debutante Ball includes GST where applicable.
                    YEAR 2010 DEBUTANTE BALL

Date -                        Ball 1    Saturday, March 20th

                              Ball 2    Saturday, March 27th


Venue -                       Karralyka Centre
                              Mines Road, Ringwood East.

Arrival Times -               Debutantes and Partners         3.45pm - 4.15pm
                              Guests                        Doors open at 7pm.

Arrival at Karralyka Centre

                              You are requested to arrive at Karralyka Centre on the day
                              of the ball between 3.45pm and 4.15pm. It is advisable
                              that you organize to stagger time of arrival so that photos
                              and the DVD can be filmed without being rushed. The
                              limousine companies do not like to be waiting in a queue
                              for a long period of time. Members of the organizing
                              committee will be at the entrance to assist with your bags.

Ticket Prices -               Adult - $80 per Head (this provides an entrée, choice of
                              two main meals, dessert and soft drink/orange juice.)
                              No children tickets available.

Ticket Sales -                Tickets will only be on sale at the ECA Centre during
                              rehearsals on the following Sunday evenings –
                               Sundays February 21 st & 28th Monday March 7th and
                               Sunday, March 14th . (Balls 1 and 2)
                               Sunday March 21st (Ball 2 only)
                               Preferred method of payment is by Cheque or Credit
                               Card. Cash will be accepted.

Number of Guests    -         No limit is placed on the number of invited guests at this
                              stage

Dress Code -                  The Debutante Balls are formal functions therefore
                              we request that all guests dress accordingly.
                              A tie and jacket requested. No jeans.


 AS PER DEPARTMENT OF EDUCATION & EARLY CHILDHOOD DEVELOPMENT
       GUIDELINES, THIS IS AN ALCOHOL AND SMOKE FREE EVENT.
                       BALL DAY PROCEDURES 2010

       Debutante and Partners arrival time at Karralyka Centre – 3.45 to 4.15pm.

Debutantes – Please note
When entering vehicles on departure and exiting on arrival at the Karralyka Centre
please be careful.

                       ONCE YOU ARRIVE YOU WILL NOT
                       BE PERMITTED TO SMOKE AND WILL
                       NOT BE PERMITTED TO LEAVE THE
                       PREMISES.

The video company will be present to tape your arrival at the function centre.

Partners will receive their gloves and buttonhole flowers on arrival.

The photographer will then commence individual photo sessions and further video tapes
will be taken of our preparations.

A full dress rehearsal will take place followed by the group photo session.

Although you will have a very busy morning preparing for your Ball, we suggest you take
time out to relax and have lunch before leaving for Karralyka Centre, as you will not
be served refreshments until approximately 7pm.

At 7pm Karralyka Centre will open and guests will be directed to their tables.
Guests will not be permitted back stage prior to the presentation.

Debutantes and Partners will remain back stage until the presentation commences at
approximately 8pm.

Presentation of Debutantes and Partners will be followed by the dances, presentation of
gifts to special guests and an invitation for family members to join you on the dance
floor.

Debutantes and Partners will then be seated in the restaurant area and your main
course will be served.

Although this concludes the formalities of the evening we ask that Debutantes and
Partners continue to take pride in their appearance. Partners may remove their jackets
and gloves but please keep your ties on and shirts tucked in.

In regard to stains, smudges, blisters etc on Ball day, the Committee Coordinator will
have on hand a complete ‘Debutante & Partner Repair Kit’ which is adequately stocked
to meet most emergency situations.

In Case of Emergencies - It is essential that emergency contact information be
provided on the Debutante Ball contract.
       Gifts.
       Debutantes and Partners generally exchange gifts. In recent times this
       practice has become quite expensive. We ask that all those wishing
       to give a gift keep in mind that this is a small memento of the occasion
       and should be tasteful but inexpensive. As in the past we suggest a
       suitable gift can be purchased for around $30.


       DVD.
       Costello Video Company will film each Debutante Ball.
       Each couple will receive a DVD. Extra copies will be available on
       Photo nights at a cost of $55.


       Photography.
       The official photographers will be at Karralyka Centre throughout the afternoon to
       take photos of Debutantes and Partners. A large selection of photographs will be
       taken. The official group photo will also be taken during the afternoon.

       The photographers will be available throughout the evening to take
       photos on request and this includes family and friendship groups.

       A photo night will be held in T Block on the following dates:

       Ball 1   -   Monday, 12th April, 2010               7pm – 9pm
       Ball 2   -   Wednesday, 14th April, 2010.           7pm – 9pm


Photo packages will be provided for each Deb and each Partner and can be viewed on
the appropriate night. Payment is required on the night, when photos are purchased or
ordered, Cheque, Bankcard, or Visa are accepted methods of payment. Cash will be
accepted.

Prices of photos are as follows (included GST)

Coloured

                      Package


                      Debutantes                     $190 - $250 depending on
                                                     number of photos.

                      Partners                       $145 - $210 depending on
                                                     Number of photos

                      Individual photos              $17


(THESE PRICES MAY BE SUBJECT TO CHANGE WITHOUT PRIOR NOTICE)
                  REHEARSALS & CONTRACT



Rehearsals.
Rehearsals and dance training will be held at Mooroolbark College ECA
Centre, on Sunday or Monday evenings, commencing Sunday, 7th February,
2010 at 6.00pm to 9.00pm.


At your final rehearsal Debutante’s flowers will be distributed.


Contract.
Debutantes and Partners must sign a contract with the College to be eligible to
participate in the Debutante Ball.




Every Debutante and Partner must:
    Attend all rehearsals
    Complete the contract attached to this booklet and return it with the
                                           th
      participation payment by Friday 20 November, 2009



               ALL INFORMATION RECEIVED
                     WILL BE TREATED
                   IN ACCORDANCE WITH
                      THE PRIVACY ACT
                        DEBUTANTE INFORMATION
Please read the following guidelines and suggestions carefully. Guidelines regarding
presentation must be adhered to.

Talk to last year’s Debutantes and Partners.
They all have firsthand experience and can probably give you a few very useful
tips.

       Gowns.
       It is compulsory that Debutantes choose a white, full length gown as
       cream fabrics may look yellow under the ultra violet lighting.


       Please choose an elegant style that you feel comfortable wearing.
       If you are unsure please feel free to discuss your preferences with the
       Ball coordinator.

       There are many bridal and formal wear stores with a large range of
       suitable gowns, most with the option to buy or hire.

       Accessories.
       Accessories may include jewellery, tiaras, body and hair glitter, etc.
       None of these items are compulsory and should be chosen to suit your gown and
       hair style. The lighting at Karralyka Centre will certainly enhance these
       accessories.

       Jewellery.
       Choosing jewellery will depend greatly on the style of your gown and of course
       personal taste.
       It is essential that Debutantes and Partners with facial piercing discuss their
       jewellery options with the Ball Coordinator.

       Facial piercings will need to be removed prior to photo's and the
       presentation.

       Gloves.
       Gloves are optional depending on the style of the gown.

       Shoes.
       Shoes do not need to be expensive but they do need to be comfortable.
       Debutantes are advised to purchase shoes early and walk around in
       them to improve comfort and confidence. Their use at rehearsal is advisable.
       Please ensure leather soles are roughed up or sprayed with hair spray
       so they are not slippery on the polished floor.

       Flowers.
       The colour of your flowers will be confirmed.
       Flowers will be distributed at rehearsal the Sunday before your Ball.
                    PARTNER INFORMATION


Suit Fitting & Hire.
Suit hire is organized through the College. A representative from the hire
Company will attend a rehearsal and fit all Partners for their suit,
accessories and shoes. See rehearsal times for details.



Shoes & Socks.
All Partners are required to wear the black lace up shoes provided and
plain black socks.




Other accessories.
A buttonhole flower and gloves will be distributed to each Partner on arrival at
Karralyka Centre.



Hair.
Please remember to bring along any grooming accessories you require
on the day of your Ball in a small toiletry bag.
     CONTRACT BETWEEN MOOROOLBARK COLLEGE AND
      DEBUTANTES AND PARTNERS FOR THE YEAR 2010
                  DEBUTANTE BALL

Debutante’s Name ________________________________Ball No._________

Debutante’s Address _______________________________________________

______________________________________ Phone No. _________________

Emergency Contact

Name _________________________________ Phone No. ________________


Partner’s Name ___________________________________________________

Partner’s Address _________________________________________________

______________________________________ Phone No. _________________

Emergency Contact

Name _________________________________ Phone No. ________________

We wish to take part in the Mooroolbark College Year 2010 Debutante Ball on the
date given above.

Please find enclosed our payment of $425 (or $325 if a $100 deposit has been paid)
cash/cheque which confirms our place in the Ball.

We have read the Debutante Ball handbook and understand our obligation to the
College Organizing Committee instructor, Debutantes and Partners involved in the Year
2010 Debutante Balls.

We agree to abide by the guidelines set out in the Handbook and comply with directives
given by the Ball organizer.

We also understand that the Debutante Ball Coordinator will be available to answer
queries as required on 9726 7231 after 6.00pm.


……………………………….                  ………………………………………...                     ………………
 Debutante’s Signature           Parent/Guardian Signature               Date


……………………………….                  ………………………………………...                     ………………
 Partner’s Signature            Parent/Guardian Signature               Date
                                 MOOROOLBARK COLLEGE
                                 SCHEDULE OF PAYMENTS
                                  DEBUTANTE BALL - 2010
FINAL PAYMENT
  All monies must be paid by November 2009 , or your child will be unable to participate in the
                                      Debutante Ball


DEBUTANTE BALL 2010
SCHEDULE OF PAYMENT
November 2009   Enclosed / Balance $125.00                          $_____________

Student’s Name:_________________________________________Form__________

Parent’s Signature_______________________________________Date___________


-------------------------------------------------------------------------------------------------------------

DEBUTANTE BALL 2010
SCHEDULE OF PAYMENT
October 2009    Enclosed / Balance $100.00                         $ _____________

Student’s Name:_________________________________________Form__________

Parent’s Signature_______________________________________Date___________


-------------------------------------------------------------------------------------------------------------


DEBUTANTE BALL 2010
SCHEDULE OF PAYMENT
September 2009  Enclosed/Balance $100.00                           $_____________

Student’s Name:_________________________________________Form__________

Parent’s Signature_______________________________________Date___________


-------------------------------------------------------------------------------------------------------------


DEBUTANTE BALL 2010
SCHEDULE OF PAYMENT
August 2009     Enclosed:/Balance $100.00                          $_________________

Student’s Name:_________________________________________Form__________

Parent’s Signature_______________________________________Date___________

				
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