JOB DESCRIPTION- Office Manager by xqu19590


									                                 JOB DESCRIPTION- Office Manager

Assignment: Office Manager- Full time position
Department:       Staff                              Timing of hire: September 2008
Reports to: President and CEO
Date: March 2008

Position Description

To support the efficient operations of the President and CEO, Executive Vice President and Chief
Development Officer, Vice President of Business Operations and Head of Laboratory Research and their
related areas both internally and through external contacts.

Key responsibilities include:

   •   Assist in the design and preparation of corporate materials and presentations;
   •   Assist in coordination with external accountants of company book keeping including AWS
   •   Schedule meetings, make travel arrangements in accordance with Company policy;
   •   Record-keeping, database management, information management and file maintenance;
   •   Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and
       document; collecting and analyzing information; initiating telecommunications;
   •   Maintain executive’s appointment schedule by planning and scheduling meetings, conferences,
       teleconferences, and travel;
   •   Provide historical reference by developing and utilizing filing and retrieval systems; recording
       meeting discussions;
   •   Plan, arrange and attend internal and external meetings and take minutes/notes to be informed of
   •   Assist in HR administration, Office Management and financial activities as required.
   •   Fulfillment of other duties of the Company as directed from time to time.


            •     Experience as an office manager in a biotech environment
            •     Book keeping experience
            •     Organized
            •     Professional
            •     Fluent in English and German
            •     Austrian work permit


Vienna Austria, no travel required

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