INFORMATION FOR SPEAKERS by fjhuangjun

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									                             INFORMATION FOR SPEAKERS

General Information
   1. Please check the session schedule on the web to see on which day and at what time you are
      presenting.
   2. The duration of a presentation slot is 20 minutes. This includes the time for presentation and for
      questions from the audience.
   3. An LCD projector, a screen, a laser pointer, and a computer (MS Windows XP) with a CD-
      ROM drive, USB ports, and presentation software (MS PowerPoint, Adobe Acrobat Reader,
      Gostview) will be available in all the conference rooms for lecture presentations. An overhead
      projector will be available on request. Please contact the Secretariat
      (nolta2006@arces.unibo.it) in case you need one. Neither 35 mm slide projectors, nor VHS
      videotape player will be available.
   4. If you wish to present from your laptop, you are welcome to do so. We will set up a video
      switch to allow the following presenter to set-up his/her laptop during the questions/answers
      part of the previous presentation.
   5. The local meeting organizers and conference facility are not responsible for the operation or
      safe keeping of computer-related equipment belonging to participants.

All lecture presenters are kindly requested to comply with the following guidelines:

Preparation of Visuals
   1. Please note that individuals using computer projection must bring a CD or USB memory key
      containing their presentation. Speakers are advised to bring a backup PDF version or
      PowerPoint Pack-and-Go of their presentations to avoid software compatibility problems.
   2. Speakers should arrive in their session room 10 minutes before the start of the session to hand
      the presenter’s personal data sheet (biography) to the chairperson. An audio-visual assistant will
      also be available.

General Considerations
   1.   Limit the number of words per visual to no more than 20.
   2.   Leave space, at least the height of a capital letter, between lines of text.
   3.   All fonts, including those on graphs, should be 18 point or larger.
   4.   Graphs and charts should have bold lines and symbols that contrast sharply with the
        background.
   5.   Your presentation time is about 17 minutes, leaving about 3 minutes for questions from the
        audience.
   6.   A reasonable presentation time for each slide is about 1-2 minutes, as any shorter interval will
        make it difficult for the audience to understand.
   7.   Do not waste visuals where they are not needed. Use them where a picture, chart, diagram, or
        cartoon will help. Tables of figures are hard to read and understand quickly, use pie charts or
        column graphs instead.
   8.   If it takes longer than 10 seconds to comprehend a visual, then there’s too much material in it.
        Do not put anything on the visual if you don't need it. Tell what each visual is all about, but do
        not read from it. Keep it on the screen, as long as your talk refers to it.
                 INSTRUCTION FOR SESSION CO-CHAIRS
6. Please check the session schedule on the web to see on which day and at what time you have
    been asked to co-chair the session.
7. If your co-chair is present, please agree with him/her on the papers each of you should chair
8. The duration of a presentation slot is 20 minutes. This includes the time for presentation and for
    questions from the audience.
9. An LCD projector, a screen, a laser pointer, and a computer (MS Windows XP) with a CD-
    ROM drive, USB ports, and presentation software (MS PowerPoint, Adobe Acrobat Reader,
    Gostview) will be available in all the conference rooms for lecture presentations. An overhead
    projector will be available on request. Please contact the Secretariat
    (nolta2006@arces.unibo.it). Neither 35 mm slide projectors, nor VHS videotape player
    will be available.
10. Authors may present using their own laptop. A video switch will be set-up to allow the
    following presenter to set-up his/her laptop during the questions/answers part of the previous
    presentation. Co-chairs are anyway urged to allow sufficient time between presentations for
    speakers to connect and disconnect their computers.
11. The local meeting organizers and conference facility are not responsible for the operation or
    safe keeping of computer-related equipment belonging to participants
12. The list of the papers to be presented in each session will be posted by the conference
    organizers outside the door of each breakout room. Session Co-chairs will receive a copy of
    their speaker list at the registration desk prior to the start of the symposium.
13. Co-Chairs are encouraged to verify prior to their sessions that all their speakers are indeed
    present at the meeting and to obtain information for introducing each speaker. A minimal
    introduction of a presenter by a chair would include the names and positions of the co-authors
    and the title of the paper. Chairs may add additional introductory information at their own
    discretion. Before each session, chairs should strongly encourage their speakers to verify proper
    operation of their computers with the projection equipment on hand.
14. IMPORTANT A uniform schedule has been established for all breakout sessions so that attendees
    can move easily from one breakout session to another without missing much of any
    presentation. All presentations are 20 minutes long, the including question/answer period and
    computer swapping time. Session chairs must closely follow this schedule. If speakers do not
    appear in time for their presentation, they should be rescheduled for a later time in the program.
    In the event of a "no-show," the chair must call a session break until the next regularly
    scheduled presentation. Speakers running overtime should be politely asked to come to closure.
    These procedures have been established so that attendees can be certain when presentations of
    interest are occurring.
                       NOLTA2006
                  PRESENTER'S PERSONAL DATA




Session Name:


Title of Paper:


Author(s):


Presenter:


Presenter’s
Affiliation:


Presenter’s
Research
Interests:
NOTE: Please complete this form and hand it over to your Session Chair before the start of
the session. The form can be completed on the computer through the use of the Acrobat
Writer. If you do not have the Acrobat, please print and complete by hand or by any other
means.

								
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