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12210 VILLAGE OF GREENDALE REGUL

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12210 VILLAGE OF GREENDALE REGUL Powered By Docstoc
					                               VILLAGE OF GREENDALE
                              REGULAR BOARD MEETING
                                   November 6, 2007

Manager Michaels called the Village Board meeting to order at 7:02 p.m. in the Board
Room of Village Hall. He stated that President Hermes was unable to attend the
meeting and asked the Trustees to elect an Acting Chairperson. Trustee Chadwick
nominated Trustee Strange. Trustee Barbian seconded the motion. Trustee Strange
was unanimously elected Acting Chairperson.

                                       ROLL CALL

Present: Jim Birmingham, Strange, Chadwick, Barbian, Jeff Birmingham
Absent: Sikorski, Hermes
Also Present: Todd Michaels, Village Manager
              James Burns, Village Attorney
              Rob Dams, Chief of Police
              Carl Tisonik, Public Works Director
              Scott Satula, Director of Inspection Services
              35 Visitors
                                         MINUTES

Trustee Jim Birmingham moved, seconded by Trustee Chadwick, that the reading of the
minutes for the Regular Board meeting held on October 16, 2007 be dispensed with
since all Board members received copies of same prior to tonight’s meeting and that
these minutes be approved as presented.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Approve: Carried

                         PUBLIC HEARINGS & ACTION ITEMS
There were none.
                                   COMMUNICATIONS

#07-29    Canterbury Grade School         Presentation of the Results of Their Energy
          First Lego League Team          Audit of Village Hall

Manager Michaels introduced Henry Kosarzycki (member of Greendale’s Community
Development Authority [CDA], Zoning Board of Appeals and Building Board), leader of
the students involved in the competition. Mr. Kosarzycki stated that this challenge was
the first step in understanding robotics and solving problems in an arena setting. He
explained that this year’s energy theme involved learning more about energy (gas,
electric, solar), impacts on the environment as well as how buildings work. The student’s
project included auditing Village Hall for energy efficiencies/inefficiencies. Several of the
students proficiently presented the results of their project. Acting Chairperson Strange
thanked them for their report and asked that they contact Director of Inspection Services
Satula in the spring to discuss the energy saving suggestions that the Village
implemented as a result of their findings. Trustee Chadwick requested a copy of the


Regular Board Meeting                      12210                        November 6, 2007
statistics on Village Hall for the Historical Society’s information. Trustee Barbian also
requested that the students return in the future to confirm the number of suggestions that
were enacted. Trustee Jim Birmingham commented that this was a very worthwhile
project undertaken by the students.

Without objection from the Board, Acting Chairperson Strange moved the following item
forward on the agenda.

New Business:

B. Proclamation P2007-17          Proclaiming Sunday, November 11, 2007 as
                                  John J. Baumgardner Day in the Village of
                                  Greendale

Manager Michaels read the proclamation into the record. Acting Chairperson Strange
congratulated Mr. Baumgardner and noted the pride felt by the Village Board, as well as
the community, for his accomplishments in becoming an Eagle Scout.

Acting Chairperson Strange returned to the published order of the agenda.

#07-30    Steven Lodes, Principal        Sign Permit Application
          Greendale High School          Greendale High School, 6801 Southway
                                         Request for Revisions to Previous Approval

Manager Michaels reported that the Village received a Special Use Building Permit
Application (sign permit) requesting reconsideration of a previously approved Special
Use Approval (January 16, 2007). The previous approval was granted with the condition
that the School District be limited to one (1) static message per each 24-hour period to
be displayed on the new LED sign. The current proposal requests that the School
District be allowed to post up to five (5) messages per day (four - school specific and one
- Village specific). The School District promises that the transition of messages will not
be gaudy and are willing to schedule a demonstration. Manager Michaels noted that the
proposal should be considered a reconsideration of a previous Special Use Approval and
that a Public Hearing will be necessary (scheduled for December 18, 2007). He
recommended that this (sign) request be referred to the Plan Commission and Planning
Consultant for their review and recommendation.

Trustee Jeff Birmingham moved, seconded by Trustee Chadwick, to refer #07-30,
Steven Lodes, Principal, Greendale High School, Sign Permit Application, Greendale
High School, 6801 Southway, Request for Revisions to Previous Approval to the Plan
Commission and Planning Consultant.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Refer: Carried
                             CITIZENS’ COMMENT

Sara Hackbarth, 5588 Municipal Square said she was speaking on behalf of the
residents on Municipal Square regarding their recent requests presented to Manager


Regular Board Meeting                     12211                        November 6, 2007
Michaels. She stated that the trees along the Square have reached the end of their
useful life with branches becoming rotten and presenting a danger to the residents and
their properties. The residents requested that the branches be trimmed to eliminate this
risk. Their second request was that the plows not push the snow into their driveways but
rather to push it into the center of the Square where there are no driveways. Ms.
Hackbarth complemented Manager Michaels for his prompt response – within three days
the rotted branches were cut and cleaned up. Manager Michaels explained that Director
of Public Works Tisonik promptly arranged for a crew to remove the branches in order to
complete the work prior to leaf collection. William Mc Killen, 5389 Meadow Drive asked
if the Village paid-down its unfunded liability to the Wisconsin Retirement System.
Manager Michaels replied that the Village paid-off the liability in full. Virginia Kreil, 5594
Municipal Square asked if the leaves on Municipal Square could be picked up on both
sides of the street. She explained that she does not have access to a leaf blower to help
her get the leaves to the inner side of the street (Village Hall side). Director Tisonik
replied that Municipal Square posses a challenge as there are normally several cars
parked on the street. He stated that if residents would be willing to move their parked
cars, DPW could make accommodations for the residents. He added that this year’s leaf
collection season has been extended. Beginning Monday, November 12th, DPW crews
will start their final trip around the Village. Director Tisonik said the leaf collection
situation on Municipal Square would be reassessed following this final pickup, but asked
Ms. Kreil to keep him informed and he would do whatever he can to assist her.

                           STANDING COMMITTEE REPORTS

                                    Finance Committee

Trustee Jim Birmingham reported on the November 1, 2007 meeting.

                                     Village of Greendale
                                     Finance Committee
                                      November 1, 2007

Trustee Birmingham called the meeting of the Finance Committee to order at 7:00 p.m. in the
Board Room of the Village Hall.

Present:      Trustee Strange, President Hermes, Trustee Birmingham
Also Present: Todd Michaels, Village Manager
              Carl J. Tisonik, Director of Public Works

The Finance Committee Agenda Notice was in compliance with the Open Meetings Law

                                       Communications

 #07-27   Carl J. Tisonik         Payment Request No. 3
          Director of             MJ Construction, Inc. – Contractor Services
          Public Works            2007 Sanitary Sewer Manhole Rehabilitation Project

Director Tisonik presented Final Payment Request No. 3 from MJ Construction Inc. for the 2007
Sanitary Sewer Manhole Rehabilitation Project. This request is for work completed through
October 19, 2007 and is in the amount of $120,704.36. The project was completed as of
October 19, 2007.


Regular Board Meeting                      12212                         November 6, 2007
Trustee Birmingham confirmed that everything is now completed. Director Tisonik noted that the
Village will inspect all 1,600 manholes on a five-year rotating basis. Any discrepancies must be
fixed within eighteen months. President Hermes asked who provides oversight of the Village’s
inspections. Director Tisonik replied that the DNR could audit the Village to see how much
money was spent as well as conduct field inspections to verify that the work was completed. He
said the DNR will be notified that the project is now done.

The Finance Committee recommended and Trustee Jim Birmingham so moved,
seconded by Trustee Barbian, to approve Payment Request No. 3 to MJ Construction for
work completed on the 2007 Sanitary Sewer Manhole Rehabilitation Project in the
amount of $120,704.36 with funds to be secured from the Sanitary Sewer Fund.

Discussion: Trustee Chadwick asked why the Wisconsin Department of Natural
Resources (DNR) would be concerned with the amount of money the Village spent on
this project. Manager Michaels replied that this is part of the Attorney General’s
stipulation – that manholes be repaired and to confirm that the Village is in compliance
with inspection procedures. Director of Public Works Tisonik stated that the DNR will
take a municipality’s total number of manholes and assume a percentage of them will be
in disrepair. If a municipality’s repair costs fall below that percentage, this serves as an
alert to the DNR to investigate the matter. He said Greendale was average in the
amount of needed manhole repairs. The Village will need to inspect and repair damages
on 1/5 (20% of the 1600 manholes) of its manholes each year. The DNR will eventually
visit the Village to audit its repair program.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Approve: Carried

 #07-28    Carl J. Tisonik         Payment Request No. 4 (Final)
           Director of             Wm. Beaudoin & Sons, Inc. – Contractor Services
           Public Works            2007 Village Street Rehabilitation Program

Director Tisonik presented the final payment request for the 2007 Village Street Rehabilitation
Program from Wm. Beaudoin & Sons, Inc. He stated that the memo presented was incorrect;
there were additional charges, mainly School District charges, which were missed. He asked the
Committee if they would approve the payment based on a verbal presentation. He said he would
correct the memo and submit it to the Village Manager on Friday, November 2, 2007. Trustee
Birmingham asked for the amount of increase for these added charges. Director Tisonik said it
was an additional $3,928.05 ($520.50 for the Village and $3,407.55 for the School District) for a
total payment of $22,924.37. Trustee Strange asked how well this company worked with Village
staff. Director Tisonik replied they worked well with the Village.

Manager Michaels stressed that it is unprecedented for the Village Engineer to revise his
invoice amounts. The revised totals for this invoice should read: total amount for
Payment Request #4 - $23,103.44; with the School District’s amount being $3,377.65
and the Village amount being $19,725.49. He explained that this latest change was
received after the Finance Committee met.

The Finance Committee recommended and Trustee Jim Birmingham so moved,
seconded by Trustee Barbian, to approve Final Payment Request No. 4 to Wm.
Beaudoin and Sons, Inc. for the 2007 Village Street Rehabilitation Program in the total


Regular Board Meeting                        12213                         November 6, 2007
amount of $23,103.44, of which the Village’s total is $19,725.49 and the School District’s
total is $3,377.65.

Discussion: In response to Trustee Jeff Birmingham’s question, Manager Michaels
explained that the total change is under $100 from the previous invoice.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Approve: Carried

                     Accounts Payable Checks to be Approved for Payment

The Finance Committee recommended and Trustee Jim Birmingham so moved,
seconded by Trustee Jeff Birmingham, to approve Accounts Payable Check Nos. 84729-
84903 in the amount of $704,434.66.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Approve: Carried
                                        Status of Accounts

Manager Michaels presented the Committee with the summary of investments for the month
ending October 30, 2007, the General Fund Balance Sheet and the Revenue and Expenditure
reports. He said he was concerned with interest rates for 2008 and will review how this will af-
fect the budget. The budget publication, however, needs to be published in time for the 15-day
deadline prior to the Public Hearing.
                                         New Business

A. FC 07-16        Applications for Beverage Operator Licenses

Manager Michaels presented four applications for Beverage Operator Licenses: Peter’s Foods &
Deli, Ricardo’s and Cost Plus, Inc (Old World Market) along with a Temporary Class B Liquor
License for St Alphonsus Congregation.

The Finance Committee recommended and Trustee Jim Birmingham so moved,
seconded by Trustee Chadwick, to approve the applications for Beverage Operators
Licenses from Jason A. Anderson, Barbara A. Burns, Raymona R. Cramer and Jennifer
L. Roberts as well as the Temporary Class B Liquor License for St. Alphonsus
Congregation, subject to collection of the appropriate fees and completion of the
appropriate training.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Approve: Carried

B. FC 07-17        Resolution R2007-09
                   A Resolution Authorizing the Village’s Participation in the Local
                   Government Property Fund

Manager Michaels presented the request from the Local Government Property Fund to pass a
resolution authorizing the Village’s participation. He stated that the Village has been insured by



Regular Board Meeting                         12214                          November 6, 2007
this company for a number of years. He referred to the State Statutes which require the Village
to adopt this resolution.
The Finance Committee recommended and Trustee Jim Birmingham so moved,
seconded by Trustee Barbian, to adopt Resolution R2007-09 Authorizing the Village’s
Participation in the Local Government Property Fund.

Discussion: Trustee Chadwick asked the purpose of the resolution. Manager Michaels
explained that this is the State’s property insurance fund. The Village has been insured
by this fund for several years. The Village gets its property insurance for its buildings/
building contents from this fund. He stated that this resolution is a “housekeeping”
matter whereby the statutes state that if a community is to be insured by the Property
Fund, the community must pass a resolution stating that it wishes to be covered. The
Village’s previous resolution was either outdated or missing so the Local Government
Property Fund requested the Village to adopt a new resolution prior to the end of the
year. He noted that within the recent past, he was unaware of the Village passing such a
resolution. Trustee Chadwick clarified that this is basically an insurance policy on the
Village’s public buildings. She asked if this is something that is adjusted, or needs to be
adjusted, on a yearly basis. Manager Michaels said the Village adjusts the “contents”
and the Property Fund adjusts the “rates” as do other property insurance companies.
The Village updates its list annually. Trustee Chadwick asked if historical significance
was taken into account, which normally requires higher insurance. Manager Michaels
stated that the Property Fund establishes the values through their appraisers.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Adopt: Carried
                                          Adjournment

The Finance Committee Adjourned at 7:14 P.M.

Ayes:    Trustee Strange, President Hermes, and Trustee Birmingham
Noes: None
Motion carried

Respectfully submitted, Joan L. Siefert, Deputy Clerk

                                   Southridge BID Board

Manager Michaels said the Southridge BID Board convened its annual meeting on
October 25, 2007 and approved the 2008 Operating Plan and the 2007 Business
Improvement Tax Levy (BID assessment). He explained that a number of years ago the
Village approved bonds for the Business Improvement District at the mall. The District
used those bonds to make improvements (i.e. tiling in bathrooms, newer improvements).
The District is now on a repayment schedule and the BID Board needs to approve an
Operating Plan each year to pay that debt. They approve an assessment on their own
properties (the BID includes only the center portion of the mall) as well as any audit
expenses and attorney fees. The Village holds the money for the BID and disburses it
as needed (December debt payment will be made from the tax levy amount held in
reserve from last year). He stated that what the Board would act on tonight was the



Regular Board Meeting                        12215                         November 6, 2007
plan, resolution and assessment amount that the BID Board already approved for
payment next December (2008).

Trustee Jeff Birmingham moved, seconded by Trustee Jim Birmingham, to adopt
Resolution R2007-10, Approving the 2008 Southridge Mall Business Improvement
District Operating Plan and 2007 Business Improvement Tax Levy.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Adopt: Carried
                                OLD BUSINESS

A. Board and Committee Appointments & Resignations
There were none.
                              NEW BUSINESS

A. BOT 07-43         Discussion of Coffee Roasting Odor
                     Avanti Coffee & Tea Company, 6789 Industrial Loop
                     Placed on Agenda at the Request of Trustee Jeff Birmingham

Director of Inspection Services Satula reported that he and Manager Michaels met with
the company representative last week, and they agreed to hire a contractor to fix the
after-burner to raise the temperature to 1350 degrees which should eliminate 95% of the
odor coming from the stack. This work is expected to be done by December 1, 2007.
He said he would monitor the project to make sure that the work is completed. He
commented that after a meeting with the Village Attorney, there is concern that the
current ordinance is not strong enough to prosecute because appreciable number of
people would have to have their health affected before the ordinance can be enforced.
He added, however, that there is a set of performance criteria for manufacturing districts
that may apply. If Avanti does not correct the problem, the Village will conduct a stack
test to test the “Boc’s” that are emitted from the vent, and if they violate the ordinance,
the Village will attempt to prosecute.

Discussion: Trustee Chadwick confirmed that if Avanti corrects the problem, an
independent person will test to verify that they meet the standards of the ordinance.
Director Satula said they would witness that the after-burner raises the temperature to
1350 degrees (as recommended by the DNR). He added, however, that the DNR
maintains this is not an air quality violation. Manager Michaels noted that the Village is
not planning on automatically testing as a court order would be needed unless the
company gave its approval to conduct the test. Trustee Chadwick asked who can
conduct the test to confirm that the temperature has been raised. Director Satula
commented that for the past few years he has been able to enter the facility without an
appointment. The current representative, however, has not been as accommodating.
He stated that there are a number of owners and he is uncertain who the rightful owner
is. Trustee Chadwick said she does not object to getting a court order, if necessary, but
she would like to see the test conducted. She asked if the situation would be helped by
the company moving the roasting process from Greendale. Director Satula said if the
company would move the roasting process to another site, that would certainly help the
situation but it is unclear if they plan to follow through with this option. Manager Michaels


Regular Board Meeting                      12216                        November 6, 2007
said they were very cooperative during their recent meeting and that Village staff is
taking them at their word. The company was informed that if they don’t do what the
Village has request, the Village is prepared to proceed with a new zoning code section.
They know that the Village will not ignore the matter. Trustee Jeff Birmingham thanked
Director Satula for all his work on this matter and said that he would like the community
to know that Village staff has been, and continues to work on resolving this problem.
Director Satula explained that following complaints from a neighboring business, Avanti
agreed to conduct their roasting operations after 4:00 p.m. (second shift).

B. Proclamation P2007-17            Proclaiming Sunday, November 11, 2007 as
                                    John J. Baumgardner Day in the Village of
                                    Greendale
Acted on earlier in the meeting.

Additional New Business:

Trustee Chadwick reported that the mayor of Hales Corners, Jim Ryan, passed away
today and asked if the Village would be sending its condolences (i.e. flowers, card) to the
family. Manager Michaels replied that arrangements had been made to send a bouquet
of flowers.

                                   OFFICERS REPORTS

A. Village Manager’s Report: Manager Michaels stated that he did not have anything
to report but that President Hermes had asked him to convey to the Board that he had
gotten a call from County Supervisor Dan Devine who informed him that County bus
route #39 (route that provides service to Greendale) was reinstated into the budget by
the full County Board and that this action appeared to be veto-proof.
B. Village President’s Report: There was none.

                                   CITIZENS’ COMMENTS

Police Chief Rob Dams said he would like to thank President Hermes and the Board for
allowing the department heads to participate in the interview process to select a new
village manager. Speaking on behalf of the staff, he said he wished to commend the
Board in their selection of Todd Michaels for this position. He discussed the increased
cooperation between the manager’s office and staff, which he feels will make for a better
cohesive working relationship.
                                    ADJOURNMENT

Trustee Jim Birmingham moved, seconded by Trustee Chadwick, to adjourn.

Ayes: Jim Birmingham, Chadwick, Barbian, Jeff Birmingham, Strange
Noes: None
Motion to Adjourn: Carried

The Board adjourned at 7:56 p.m.
Respectfully submitted, Darlene Mueller, Recording Secretary



Regular Board Meeting                     12217                        November 6, 2007

				
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