Discretionary Board Start-up Funds Application
2008-2009
Ashwin Appiah – Director of Discretionary Fund
appiah@usc.edu
Today’s Date: ________________
Organization Name: _______________________________
Contact Person: ____________________________________
E-mail: _____________________ Phone: _______________
USC Card ID# ____________________________________
Date Organization Formed: _________________________
Start-up Funds Requirements
It is the policy of the Discretionary Board, when making funding decisions, to observe the
following:
All newly recognized organizations are allowed a maximum of $400 in start-up
funds for the academic year in which they are recognized, in addition to their $4000
maximum allotment per semester.
All newly recognized organizations are required to display the Discretionary Board
start-up funds logo as well as the Program Board logo when using Discretionary
Board start-up funds.
All newly recognized organizations can only make one request for start-up funds.
Organizations renewing an inactive status may not apply for start-up funds.
Any start-up funding utilized for an event must be specifically for the recruitment
for an organization.
The following are examples of what the start-up funds may be used to purchase:
Daily Trojan ads Brochures Name Tags
Newsletters Mailing Costs Open House Events
Flyers Banners Equipment
USG Discretionary Board 2008-2009 Start-Up Funds Application 1
Rentals Office supplies Refreshments
Organization Description Form
Organization Name: ______________________________________________________
Contact Person: __________________________________________________________
Email: _______________________________ Phone: ____________________________
Formation Date: __________________________________________________________
Executive Board Members & Contact Information (if applicable):
Position Student Name: USC Email:
President
Vice President
Treasurer
Secretary
Membership
Other:
Other:
Other:
Detailed Questions: Please answer the following in a total of 300 words or less:
a. What is the vision/purpose of your organization?
b. How will this organization enhance the USC student body?
c. Is this organization open to all USC students? If not, who will be allowed to join this
organization?
d. What is the process for admission into this organization (i.e.: application, interview
etc.)?
USG Discretionary Board 2008-2009 Start-Up Funds Application 2
Individual Expense Descriptions Form
You must contact USC’s Purchasing department at 213-740-9794 in order to get the
Vendor ID number. For on-campus departments such as the Bookstore, Daily
Trojan, Bovard Auditorium etc, you do not need a Vendor ID number.
Type of Expenditure: __________________________________________________
___________________________________________________________________
___________________________________________________________________
Vendor Info:
Name:______________________________________________________________
Street Address:_______________________________________________________
City/State:____________________________________ Phone: ________________
USC VENDOR ID NUMBER:___________________ FED. TAX ID:___________
Cost of Expenditure: _____________
Attach Original Quotes/Invoices/Estimates!!
Type of Expenditure: __________________________________________________
___________________________________________________________________
___________________________________________________________________
Vendor Info:
Name:______________________________________________________________
Street Address:_______________________________________________________
City/State:____________________________________ Phone: ________________
USC VENDOR ID NUMBER:___________________ FED. TAX ID:___________
Cost of Expenditure: _____________
Attach Original Quotes/Invoices/Estimates!!
USG Discretionary Board 2008-2009 Start-Up Funds Application 3
Application Checklist
General:
____ My group is a recognized student organization
____ My organization was founded within this academic year.
____ I have read and understand the Start-up Fund Bylaws.
____ I have typed this application (no handwritten applications will be accepted).
Forms:
____ I have completed and included the Organization Description.
____ I have completed and included the Individual Expense Descriptions.
____ I have provided all necessary Original Invoices and required documentation
____ I have contacted USC Purchasing and included vendor codes for outside vendors.
Is the vendor a University Licensed vendor?
Call USC Purchasing at 213-740-9794 and check:
NO Have vendor fill out University Vendor Supplier Form and
get it to Purchasing for processing. NOTE: This is rarely
done; it is usually a better option to find a similar vendor
with a similar product.
YES Get vendor code and tax ID numbers from USC Purchasing.
Processing:
____ My application is specific and thorough because I realize the funding
boards scrutinize all applications since the money allocated comes from
the Student Programming Fee.
USG Discretionary Board 2008-2009 Start-Up Funds Application 4