Discretionary Board Start-up Funds Application
2008-2009
Ashwin Appiah – Director of Discretionary Fund appiah@usc.edu
Today’s Date: ________________
Organization Name: _______________________________ Contact Person: ____________________________________ E-mail: _____________________ Phone: _______________ USC Card ID# ____________________________________ Date Organization Formed: _________________________
Start-up Funds Requirements
It is the policy of the Discretionary Board, when making funding decisions, to observe the following: All newly recognized organizations are allowed a maximum of $400 in start-up funds for the academic year in which they are recognized, in addition to their $4000 maximum allotment per semester. All newly recognized organizations are required to display the Discretionary Board start-up funds logo as well as the Program Board logo when using Discretionary Board start-up funds. All newly recognized organizations can only make one request for start-up funds. Organizations renewing an inactive status may not apply for start-up funds. Any start-up funding utilized for an event must be specifically for the recruitment for an organization. The following are examples of what the start-up funds may be used to purchase: Daily Trojan ads Brochures Name Tags Newsletters Mailing Costs Open House Events Flyers Banners Equipment USG Discretionary Board 2008-2009 Start-Up Funds Application 1
Rentals
Office supplies
Refreshments
Organization Description Form
Organization Name: ______________________________________________________ Contact Person: __________________________________________________________ Email: _______________________________ Phone: ____________________________ Formation Date: __________________________________________________________
Executive Board Members & Contact Information (if applicable): Position
President Vice President Treasurer Secretary Membership Other: Other: Other:
Student Name:
USC Email:
Detailed Questions: Please answer the following in a total of 300 words or less:
a. What is the vision/purpose of your organization? b. How will this organization enhance the USC student body? c. Is this organization open to all USC students? If not, who will be allowed to join this organization? d. What is the process for admission into this organization (i.e.: application, interview etc.)?
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Individual Expense Descriptions Form
You must contact USC’s Purchasing department at 213-740-9794 in order to get the Vendor ID number. For on-campus departments such as the Bookstore, Daily Trojan, Bovard Auditorium etc, you do not need a Vendor ID number. Type of Expenditure: __________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Vendor Info: Name:______________________________________________________________ Street Address:_______________________________________________________ City/State:____________________________________ Phone: ________________ USC VENDOR ID NUMBER:___________________ FED. TAX ID:___________ Cost of Expenditure: _____________ Attach Original Quotes/Invoices/Estimates!! Type of Expenditure: __________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Vendor Info: Name:______________________________________________________________ Street Address:_______________________________________________________ City/State:____________________________________ Phone: ________________ USC VENDOR ID NUMBER:___________________ FED. TAX ID:___________ Cost of Expenditure: _____________ Attach Original Quotes/Invoices/Estimates!!
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Application Checklist
General: ____ My group is a recognized student organization ____ My organization was founded within this academic year. ____ I have read and understand the Start-up Fund Bylaws. ____ I have typed this application (no handwritten applications will be accepted). Forms: ____ I have completed and included the Organization Description. ____ I have completed and included the Individual Expense Descriptions. ____ I have provided all necessary Original Invoices and required documentation ____ I have contacted USC Purchasing and included vendor codes for outside vendors. Is the vendor a University Licensed vendor? Call USC Purchasing at 213-740-9794 and check: NO Have vendor fill out University Vendor Supplier Form and get it to Purchasing for processing. NOTE: This is rarely done; it is usually a better option to find a similar vendor with a similar product. YES Get vendor code and tax ID numbers from USC Purchasing. Processing: ____ My application is specific and thorough because I realize the funding boards scrutinize all applications since the money allocated comes from the Student Programming Fee.
USG Discretionary Board 2008-2009 Start-Up Funds Application
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