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					        STAFF ABSENCES REPORT

Occupational and Non-Occupational Incidents




       HUMAN RESOURCES SERVICES

                MARCH 2004
                     Why We Analyze Data


Analysing absence data is important for two reasons:

•   The process enables an organization to determine whether or
    not it has an absence problem

•   It can help the organization to understand what is driving
    absenteeism
         Assessing the Magnitude of Absenteeism

   Days lost per employee and percentage lost time are the two
   metrics used to gain an overall understanding of the magnitude
   of the problem.

Days lost per employee = total days lost
                       number of employees

Percentage lost time = number of days lost through absence x 100
                     (# of employees) x (# working days)


   Technically, percentage lost time is the better overall measure
   of absenteeism. Days lost per employee, however, has an
   advantage in terms of simplicity of calculation. For this reason, it
   is the metric most commonly used by organizations to assess
   absenteeism
            Assessing the Nature of Absenteeism

    Two other metrics are important in understanding the nature of
    absenteeism:

•   Incidence or Frequency

•   Duration
                     Absence Incident

An absence incident is any continuous absence from
commencement until return to work e.g. a 1 day absence is 1
incident. Likewise, a consecutive 12-day absence is also one
incident.

Absence incidence is related to:

     •   Psychosocial factors
     •   Job satisfaction
     •   Workplace factors
     •   Organizational factors
     •   Health risk factors
                    Absence Duration

Absence duration is the total number of days absent from work
per absence incident. Generally, duration is considered to be a
measure of severity, i.e. the longer the absence the more severe
the health issue.

Absence duration is related to:

     •   Timely reporting and follow-up
     •   Quality medical care
     •   Rigorous case management
     •   Responsive, modified work accommodation
     •   Sentinel effect
     •   Sick leave and disability plan designs
BENCHMARKING ABSENTEEISM MAGNITUDE


Benchmarking Against Statistics Canada

Statistics Canada’s absenteeism statistics, while not serving as
a perfect source of comparison, at least provide a crude
benchmark against which a school board can compare its
employee absenteeism levels with those of the education sector
in general.

According to Statistics Canada (Perspectives on Labour and
Income, Catalogue 75-001, Winter 2002, Vol. 13 No. 04)
Education Services employees lost 6.8 days of work in 2001
due solely to their own illness or disability.
BENCHMARKING ABSENTEEISM MAGNITUDE
Benchmarking Against Other School Boards

Benchmark data has been compiled for the four largest
employee groups: elementary teachers, secondary teachers,
educational assistants and custodians. In the school boards that
have participated in the needs assessment, these four groups
represent 85-90% of the employee population.

The following chart illustrates the average number of days lost
per employee per year due to personal illness in the other
boards;

   Days Lost per Employee Per Year Due to Personal Illness
         Elementary   Secondary   Educational   Custodians
          Teacher      Teacher    Assistants

            7.88        6.54         9.15         11.82
                  STAFF ABSENCES REPORT

                           List of Employee Groups


Assoc of Business Professional
      Non-Union Board Office Managers, Supervisors, Analysts, Administrators
Assoc Prof Student Services Personnel
      Psycho-Ed Consultants, Social Workers, Speech & Lang, Attendance
Princ & Vice Principals
      CPCO Members – Principals and Vice Principals
Custodial Maintenance
      Custodial and Maintanance Employees
CUPE 10 Month
      Elementary School Secretaries, Education Assistants, Librarians, Chaplains
CUPE 12 Month
      Professional Support - Computer Support Technicians, Audio-Visual Tech, Secondary
      Secretaries, Attendance, Guidance, Head Secretaries, Union Board Office
Elementary Teachers
      Classroom, FSL, ESL, SPST, Coordinators, Resource
Secondary Teachers
      Department Heads, Classroom, SPST, Coordinators, Resource
                                                                      Average Sick Days / Employee
                                                                         2001-2002 School Year
            10.00


             9.00                                                                8.75
                                                                                                  8.13                          8.18
             8.00

                                                                                                                                            7.02
             7.00


             6.00
Sick Days
 Average




                                                                                                                 5.01
             5.00


             4.00
                                           3.40

             3.00
                                                               2.26
             2.00
                         1.37

             1.00


             0.00
                    Assoc Business   Assoc Prof Student   Principals - VP's    Custodial -   CUPE 10 Month   CUPE 12 Month   Elementary   Secondary
                         Prof             Support                             Maintenance                                     Teachers    Teachers
                                                                                     Employee Group
                                                                      Average Sick Days / Employee
                                                                         2002-2003 School Year
            10.00
                                                                                                                                9.31

             9.00
                                                                                 8.25                                                       8.26
             8.00
                                                                                                  7.46

             7.00


             6.00                                                                                                5.79
Sick Days
 Average




             5.00
                                           4.14
             4.00


             3.00                                              2.65
                         2.06
             2.00


             1.00


             0.00
                    Assoc Business   Assoc Prof Student   Principals - VP's    Custodial -   CUPE 10 Month   CUPE 12 Month   Elementary   Secondary
                         Prof             Support                             Maintenance                                     Teachers    Teachers
                                                                                     Employee Group
                             Wo r k p l a c e S a f e t y a n d I n s u r a n c e B o a r d ( WS I B )



1 2. 0 0


1 0. 0 0


 8. 0 0


 6. 0 0


 4. 0 0


 2. 0 0


 0. 0 0
           1 99 9 -20 0 0                       2 00 0 -20 01                         2 0 01 -2 00 2                2 0 02 -20 0 3

                                                                Sc hool Ye ar s


                            Note :   9 8 . 5 % o f E mp l o y e e s o n WS I B h a v e R e t u r n e d t o Wo r k
                                                         1 . 5 % r e ma i n o n WS I B
                     Wo r k p l a c e S a f e t y a n d I n s u r a n c e B o a r d ( WS I B )
                                          b y E mp l o y e e Gr o u p



35


30


25                                                                                                  As s oc o f B u s i n e s s P r o f

                                                                                                    C u s t od i a l M a i n t e na n c e
20
                                                                                                    C UP E 1 0 M on t h

                                                                                                    C UP E 1 2 M on t h
15
                                                                                                    E l e me nt a r y T e a c he r s

10                                                                                                  Se c o nd a r y T e a c h e r s


 5


 0
     1 99 9 -20 00       2 0 00 -20 0 1               2 00 1 -20 02                2 0 02 -2 00 3

                                     Sc hool Ye ar s
                                                                     Short Term Disability (STD)


                               70.00


                               60.00
Average Days Lost / Incident




                               50.00


                               40.00


                               30.00


                               20.00



                               10.00


                                0.00
                                       1999-2000                 2000-2001                                2001-2002                   2002-2003
                                                                                    School Years

                                                               Note: 65% of Em ployees on STD have Returned to Work
                                                            23% of Em ployees on STD continued into Long Term Disability
                                                                     12% of Em ployees on STD becam e Inactive

                                                   Early Intervention Program w as applied to 15% in 2001-2002 and 28% in 2002-2003
                                                    Short Term Disability (STD) by Employee Group


                               120.00




                               100.00




                                80.00
Average Lost Days / Incident




                                                                                                                CUPE 10 Month
                                                                                                                CUPE 12 Month
                                60.00                                                                           Custodial-Maintenance
                                                                                                                Elementary Teachers
                                                                                                                Secondary Teachers

                                40.00




                                20.00




                                 0.00
                                        1999-2000   2000-2001                   2001-2002           2002-2003
                                                                School Years
                                         Long Term Disability (LTD)


                      45


                      40


                      35


                      30
Number of Incidents




                      25


                      20


                      15


                      10


                      5


                      0
                           1999-2000   2000-2001                      2001-2002   2002-2003
                                                   School Years

				
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